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Home My WebLink AboutR-8774 Issuance of Banner Permits Amendmentr�Y RESOLUTION NO. 8774 I (1998 Series) A RESOLUTION OF THE CITY OF SAN LUIS OBISPO AMENDING THE POLICIES AND PROCEDURES FOR ISSUANCE OF BANNER PERMITS WHEREAS, the City Council adopted a Banner Policy in May of 1994; and WHEREAS, that policy has now been divided into two sections, one relating to banners and the second relating to flags; NOW, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: The Banner Policy attached hereto, marked "Exhibit A ", revises formal policies and procedures for processing permits to install banners and flags in the downtown_ area and is hereby approved. On motion of Council Member Romero , seconded by Council Member williams, and on the following roll call vote: AYES: Council Members Romero, Williams, Roalman, Smith and Mayor Settle NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 17th day of March , 1998. This resolution supersedes Resolution No. 8411 (1995 Series). ATTEST: �// i _ _ , I I ;A Mayor Allen Settle APPROVED AS TO FORM: „ q, • , cis Ci � Attorney R -8774 CITY OF SAN LUIS OBISPO Banner and Flag Policy & Procedures A. BANNERS DEFINITIONS Revised 3/17/98 Banner: A sign which is installed across a public street, above traffic and is temporary in nature. Event: Any meeting, display, exhibit, parade or show that is open to the general public and takes place: 1. On public property within the City limits and for which the City has issued a permit specifically authorizing the use of said property. 2. On the Cal Poly campus for which Cal Poly has authorized the. use of said property. Banners require a Parks and Recreation Department 'Banner Application and Permit" and are exempt from the Municipal Code Sign Regulations. The Special Events Section of Parks and Recreation Department is responsible for the issuance of banner permits. PURPOSE AND APPLICATION Banners are displayed to inform the general public of upcoming events. AFFECTED CITY DEPARTMENTS Parks and Recreation Department Public Works Department (Parks & Street Divisions) Finance Department POLICY 1. A banner may be displayed only to announce an event. SLO Downtown Association holiday decorations may be displayed in lieu of banners during the months of November and December. 2. (a) The name of the event shall be printed in the largest and boldest type. (b) The location and date shall be printed in a type size smaller than that of the event. r......... (c) The name and/or logo of the non - profit organization sponsoring the event may be displayed in a type size smaller than that of the date and location. (d) Other messages or statements are strictly prohibited. Examples: An Old- Fashioned Fourth of July July 4h Mission Plaza City of San Luis Obispo Rib Cook -Off Thursday Night Farmers' Market Business Improvement Association SCOUT- A -RAMA Mission Plaza August 12' Boy Scouts of America 3. Banner wording shall be approved by the City prior to issuance of a banner permit to insure consistency with this policy. The approved wording shall be in the form as shown above and plainly stated on the banner permit. Existing banners which meet the intent but not exact form as shown above shall be allowed until replaced or changed. Deviation from the approved wording is cause for the city to either refuse to install or to remove any banner. 4. Banners shall be installed for a period of one (1) calendar week. A single banner or multiple banners advertising the same event shall not be hung in consecutive time slots. Major events or festivals of at least two weeks' duration maybe allowed a banner at a single location for a two -week period (n_greater than 16 calendar days) if it is demonstrated to the satisfaction of the Parks and Recreation Department that the major event or festival has at least ten (10) prescheduled activities or concerts (broadly publicized and open to the general public fora fee or free) extending over a two -week period. 5. Banners and flags shall be installed and removed by the City's Parks and Streets Division. 6. Banners shall be installed and removed on Mondays. NO EXCEPTIONS! � 1 i 7. A minimum banner permit fee will be charged. If the City installs and removes the banner, an additional fee shall be charged, which is representative of the City's estimated costs associated with the installation /removal of banners. (Note: All fee updates are processed through the Director of Finance and approved by resolution of the City Council.) 8, The San Luis Obispo Downtown Association is partially sponsored by the City of San Luis Obispo. Therefore, all fees charged to the. SLO Downtown Association will be fifty (50) percent of the normal fee. All banners installed for an event or non- profit organization which is financially co- sponsored by the City or SLO Downtown Association will be charged fifty (50) percent of the normal fee. Events which are solely City- sponsored events will not be charged a fee. 9. A new banner schedule shall be established each year by January 10. Banner permit applications from the City and SLO Downtown Association shall be received no later than December 1 of the prior year. All applications from the public shall not be accepted prior to the first Wednesday of January (excluding holidays) and permits will be issued on a "first come, first served" basis. Banner space shall not be reserved, except through the issuance of a banner permit. 10. Banner specifications. Maximum banner size: 4 feet wide x 24 feet long, constructed of a fabric which will be able to withstand typical weather conditions. Support lines shall be 40 feet long with the banner centered. Support lines shall be '/< inch nylon rope top and bottom, double- stitched across the full length of the banner. Each corner shall be quadruple- stitched for 1 foot from each corner and across the support lines. Banners over 12 feet in length and 2 feet in width shall have wind relief cuts, 1 foot on center (4 inches x 4 inches, horseshoe cuts). PROCEDURE By December 15 of each calendar year, a schedule for the upcoming year of City and SLO Downtown Association banners shall be established. All City departments and the SLO Downtown Association wishing to reserve a banner location and time shall do so, in writing, prior to December 1 with the Parks and Recreation Department. Once all initial City and SLO Downtown Association banners are reserved, all other banner requests (including subsequent City and SLO Downtown Association banner requests) shall be reserved on a first -come, first -served basis. NO EXEPTIONSI K? Upon receipt of a written request to hang a banner, the Parks and Recreation Department shall verify that the proposed banner complies with City policy and specifications. If staff is uncertain whether a banner complies with City policy, the matter shall be referred to the Parks and Recreation Director for review /approval. A "Banner Application and Permit" shall be completed and issued and all appropriate fees collected before any banner is installed. Banner permit forms are located at.the Parks and Recreation Department, 1341 Nipomo Street. After a banner permit is completed, the original permit is routed to the City.Arborist (Parks Division), a copy is given to the permittee and one copy is filed in the .Banner Permit File. At the end of each calendar year, the banner schedule (calendar) and issued permits are removed from the Banner Permit File and placed in an archive file in the Parks and Recreation Department until disposal. B. SLO DOWNTOWN ASSOCIATION FLAG CONTRACT Flags in the Downtown core fall under the sole jurisdiction of the SLO Downtown Association and are subject to the guidelines described below. DEFINITIONS Flag: A decorative sign hung vertically from horizontal supports attached to a City street light in the downtown core. PURPOSE Flags are displayed to inform the public of upcoming events and /or decorate the downtown in conjunction with the organization's downtown event. UGIRIO9 1. Participants must be a nonprofit (501 c3) organization or other eligible not - for- profit organization. 2. The event or activity promoted on the flag must occur in the SLO Downtown Association district or promote the SLO Downtown Association goals and programs of promotions and beautification. 3. The name of the event or activity shall be displayed on the flag and may also include date and agency. No other messages, statements, names or paid sponsors' logos are allowed. 4 Example: Mardi Gras Februarv_21 Mystic Krewe of Karnival j 4. All participants must purchase products and services through the SLO Downtown Association program. 5. All sponsoring organizations must sign a contract fora specific period of time during the year, not to exceed six weeks, and this period of time shall be reserved for up to three consecutive years, as determined by the SLO Downtown Association, at which time the application may be renewed. 6. When a contract is not renewed by an organization, all local non - profit agencies will be provided an opportunity to apply for the vacancy, pursuant to the terms of the policy. 7. All participants' artwork and messages will be subject to approval by the SLO Downtown Association to insure consistency with the policy. 8. A maintenance /administration fee will be assessed per flag per day while on display. 9. Any art changes to flags will be billed to permittee. PROCEDURE Organizations shall apply to the SLO Downtown Association at any time during the year. Applications will be reviewed by the SLO Downtown Association Beautification Committee and are subject to acceptance on a first -come, first -served basis. Applications are available at the SLO Downtown Association office located at 1108 Garden Street, Suite 209. If accepted, a permit will be issued with one copy given to the permittee and one filed at the SLO Downtown Association office. 5 ��'� gl�