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HomeMy WebLinkAbout09-04-2012 c1 minutes of august 7 and august 09-2012•MINUTE S REGULAR MEETING OF THE CITY COUNCI L CITY OF SAN LUIS OBISP O TUESDAY, AUGUST 7,201 2 3 :00 P .M . SPECIAL MEETIN G 6 :00 P .M. REGULA R COUNCIL CHAMBER, 990 PALM STREE T SAN LUIS OBISPO, CALIFORNI A ROLLCALL : Council Member s Present :Council Members Andrew Carter and Kathy Smith, Vice Mayor Da n Carpenter, and Mayor Jan Marx . Council Member Ashbaugh arrived a t 3 :08 PM . City Staff Present :Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michae l Codron, Assistant City Manager, and Sheryl) Schroeder, Interim Cit y Clerk, were present at Roll Call . Other staff members presented reports or responded to questions as indicated in the minutes . --------------------------------------------------------------------------------------------------------------- STUDY SESSION ITE M SS1 .WATER RATE STRUCTURE STUDY . Utilities Director Mattingly, Deputy Director of Water and Conservation Manager Mund s and consultant Shawn Koorn, Associate Vice President, HDR Engineerinq,presented th e report and responded to Council questions . Public Comments on Study Session1 None . ---end of public comments------------------------------------------------ -------------------------------------------------------------- BUSINESS ITE M B1 .CITYWIDE INFORMATION TECHNOLOGY STRATEGIC PLAN AN D ASSESSMENT . Finance & Information Technoloqy Director Bourbeau, Information Technoloqy Manage r Schmidt, Administrative Analyst McClure and Terry Hackelman, Managinq Principa l NexLevel Information Technology, Inc .presented the report and responded to Counci l questions . C1-1 ITEM C l City Council Meeting Minutes Page 2 August 7, 2012 Public Comments on Business Item 1 None . ---end of public comments•-- ACTION :Motion by Council Member Smith/ Vice Mayor Carpenter to :review an d adopt the Citywide Information Technology (IT) Strategic Plan and IT Assessment . Roll Call Vote : 5-0 . Motion Carried . Adjourn to Regular Meeting of August 7, 201 2 REGULAR MEETING OF THE CITY COUNCI L ROLL CALL : Council Member s Present :Council Members John Ashbaugh, Andrew Carter and Kathy Smith, Vic e Mayor Dan Carpenter, and Mayor Jan Mar x City Staff Present :Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michae l Codron, Assistant City Manager, and Sheryl) Schroeder, Interim Cit y Clerk, were present at Roll Call . Other staff members presented report s or responded to questions as indicated in the minutes . PLEDGE OF ALLEGIANC E The Pledge was provided by Council Member Ashbaugh . --------------------------------------------------------------------------------------------------------------- INTRODUCTION S INTRODUCED AND RECOGNIZED FOUR SAN . LUIS OBISPO LIFEGUARDS : BRYAN RENGEL, RYLEY WASHBISH, SAMANTHA KELLEY AND GARRET T COONEY WHO WERE INSTRUMENTAL IN SAVING A PARTICIPANT'S LIFE AT THE2012SLOTRIATHLON . = PUBLIC COMMENT On Items Not On The Agend a Grace McIntosh, San Luis Obispo, spoke about her commitment to a homeless service s center. C1-2 ITEM C l City Council Meeting Minutes Page 3 August 7, 201 2 Don Hedrick, San Luis Obispo, spoke about transparency in government an d homelessness . Steve Barasch, San Luis Obispo, presented a h a and spoke about the lack of maintenance of cre e John Galbreath, San Luis Obispo, submitted a st handlers . ---------------------------------------------------------------------------------------------------------------- CONSENT AGEND A Mayor Marx explained the amendment to Item C8 . Public Comments On Items On The Consent Calenda r Donald Hedrick, San Luis Obispo, speaking on Item C6, requested the City seek loca l talent regarding web site request for proposals . ---end of public corr ments--- ACTION :Vice Mayor Carpenter/Council Member Ashbaugh moved to :approve th e Consent Calendar, Items Cl (amended, Council Member Ashbaugh and Mayor Mar x requested corrected spelling of names to the minuses of July 10,2012) through C11 wit hamendment to Item C8 . Roll Call Vote :5-0 . Motion Carried . 1dout regarding a newly installed fenc e s and flood basins . tement about transients and pa n Cl .MINUTES OF JULY 10, 2012 (amended), MEETING JULY 26, 2012 . RECOMMENDATION : Waive oral reading and a C2 .CANCELLATION OF CITY COUNCIL ME JULY 17, 2012, AND SPECIA L prove as presented . TINGOFJANUARY 15, 2013 . RECOMMENDATION : Cancel the Regular City Council Meeting of Tuesday, Januar y15, 2013 (3 rd Tuesday of the month) and reaffirm the March 20, 2012 decision to hold a regular meeting on January 22, 2013 . C3 .ASSISTANCE TO FIREFIGHTERS GRAN T APPLICATION FOR 2012 . RECOMMENDATION : 1) Authorize staff to submit a grant application for an estimate d $47,000 to the Federal Emergency Management Agency (FEMA) Assistance t o Firefighters Grant Program to fund Personal 'rotective Equipment (PPE) for fir esuppression personnel . 2) If grant is awarded, authorize the City Manager to accep t and appropriate the funds to Fire Department Operating Material and Supplies . C4 .GRAND JURY RECOMMENDATIONS REGARDING PROPERTY AN D EVIDENCE ROOM . C1-3 ITEM C l City Council Meeting Minutes Page 4 August 7, 201 2 RECOMMENDATION : Authorize the City Manager to sign a response letter to th e Grand Jury's report on property and evidence rooms consistent with findings an d recommended responses as outline in this report . C5.APPROVAL OF THE FINAL MAP FOR TRACT 2969, 1310 FOOTHIL L BOULEVARD (TR 200707). RECOMMENDATION : Adopt Resolution 10389 (2012 Series) approving the Final Map fo r Tract 2969, 1310 Foothill Boulevard, and authorizing the Mayor to execute the Subdivisio n Agreement on behalf of the City . C6.REQUEST FOR PROPOSALS — CITY WEBSITE UPGRADE, SPECIFICATIO N NO . 91104-2012 . RECOMMENDATION : 1) Approve the Request for Proposal (RFP) to upgrade the City's website, Specification No . 91104-2012 . 2) Authorize the City Manager to execute a contract with a qualified consulting firm for the website upgrade if the preferred proposa l is within the available project budget of $45,000 . 3) Direct staff to return to the Cit y Council with additional cost/benefit information and analysis if the preferred proposa l exceeds the available project budget . C7.CORRECTION TO RESOLUTION NO . 10380, SECTION 3 CONCERNING TH E BALLOT MEASURE TO MODERNIZE THE CITY'S UTILITY USER TAX . RECOMMENDATION : Adopt Resolution 10390 (2012 Series) correcting a typographica l error in Section 3 to Resolution No . 10380, which called and noticed a Genera l Municipal Election to be held Tuesday, November 6, 2012 submitting to the voters a question relating to the modernization of the City's utility user tax ordinance . C8.BOB JONES TRAIL OCTAGON BARN CONNECTION, SPECIFICATION NO . 91169, REQUEST FOR PROPOSALS . RECOMMENDATION : 1) Approve the Request for Proposals for consultant services fo r the "Bob Jones Trail Octagon Barn Connection," Specification No . 91169 . 2) Authoriz e the City Manager to award the contract if within the Engineer's Estimate of $77,251 . 3 ) amended recommendation :Appropriate $76,230 in Caltrans Transportatio n Planning grant funds and amend the original project budget to $84,751 to includ e additional grant funds and General Fund in-kind matching for the "Bob Jone s Trail Octagon Barn Connection,"Specification No . 91169 . 4) Approve the use an d transfer of General Fund in-kind grant matching funds in the amount of $8,521 fro m approved Transportation Development Act funding in the Transportation Divisio n operating budget to the capital project . C9.ADOPTION OF FAIR POLITICAL PRACTICES COMMISSION FORM 806 , PERTAINING TO THE APPOINTMENT OF ELECTED OFFICIALS T O C1-4 ITEM C 1 City Council Meeting Minutes Page 5 August 7, 201 2 COMPENSATED POSITIONS AND PERMITTING PUBLIC OFFICIALS T O VOTE ON HIS/HER APPOINTMENT TO AN EXTERNAL BOARD POSITION . RECOMMENDATION : Approve Fair Political Practices Commission form 806 fo r posting on the City's web site with the mandated information and direct the City Clerk t o update as appropriate . C10.CITY HALL ENTRY STEPS,SPECIFICATION NUMBER 9110 7 AUTHORIZATION TO ADVERTISE . RECOMMENDATION : 1) As recommended by the Cultural Heritage Committee , approve plans and specifications for the City Hall Entry Steps, Specification No . 91107 . 2) Authorize staff to advertise for bids and authorize the City Manager to award th e contract if the lowest responsive bid is within the Engineer's Estimate . C11.LAGUNA LIFT STATION REPLACEMENT PROJECT, SPECIFICATION NO . 91116A . RECOMMENDATION : 1) Reject all bids received for the "Laguna Lift Statio n Replacement, Specification No . 91116," 2) Approve plans and specifications for "Lagun a Lift Station Replacement, Specification No . 91116A ." 3) Approve a transfer of $360,20 0 from Sewer Fund Working Capital to project accounts ; $329,600 .00 to construction an d $30,600 to construction management . 4) Authorize staff to re-advertise the project . 5) Authorize the City Manager to award the contract if the lowest responsible bid i s within the Engineer's estimate of $800,000 . ---------------------------------------------------------------------------------------------------------------- PUBLIC HEARING S PHI .APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION'S APPROVA L OF A MIXED-USE PROJECT AT 1340 TAFT STREET (ARC 50-09). Community Development Director Johnson, Deputy Director Davidson and Senior . Planner Riccipresented the report and responded to Council questions . During Deputy Director Davidson's presentation, he explained the State Density Bonu s Law. Senior Planner Ricci presented the project including the conditions contained in th e proposed resolution . Council Members asked questions regarding the parking, the covenant agreement an d the possibility of utilizing the den as a sleeping area . Mayor Marx opened the public hearing, C1-5 ITEM C I City Council Meeting Minutes Page 6 August 7, 201 2 Isabel Marques, San Luis Obispo, appeallant, expressed her concerns regarding light s that would shine on area residences, upkeep of the alleyway, and keeping the retainin g wall . She felt the third floor was too high, that it was not compatible with th e surrounding neighborhood . She expressed that the property was in the R2 zone, bu t the proposed building fit more into an R4 zone . There was no onsite manager, traffi c and noise had increased over the years . Also, that there was not enough parking in th e area . Sandra Rowley, San Luis Obispo, representing RQN as appeallant, commented on th e changes the applicant made to mitigate some concerns . She said RQN supported staf f recommendation to approve the alternate design plan but with one more alteration , removeal of the third story . She citied the height, mass, scale and bulk were no t compatible in neighborhood and that the den provided the capability of housin g students, which would led to more noise and more parking problems . She noted tha t the dens were not included in parking regulations/requirements and that parking lift s would require maintenance . She finalized that if the applicant did not remove the thir d floor, Council should approve the appeal . Roger Fredrickson, San Luis Obispo, attorney representing the applicant, said that th e propoerty had been a gas station with no concerns about lighting . He stated that th e project met the property development standards for the zone of that area and th e applicant had made every effort to meet community and city concerns . He said ther e were concerns that the project was too tall, yet the area was zoned for 35 feet and th e project averaged 31 or 33 feet in height and was set back from residentia l neighborhoods . Concerning traffic and noise, he said there were a large number o f converted homes that were rental properties and large apartment complexes . Regarding the stated concern about den conversions, he said if the City was. going t o control how an owner could use his property, then every residential property in tha t neighborhood would have some kind of standard applied that they could not have thei r dens converted to living spaces . If there was a concern over the public health, safet y and welfare as brought up by appealants, it should apply to every house in the area, h e finalized . Architect Jay Blatter, showed how the project had been downsized, there was reduce d commercial square footage, reduced total building square footage, and the alley wa s widened . He indicated they elimated the use of the alley and reduced the amenit y space 80%. In terms of setbacks, he indicated that the building was moved back 2 1 foot 7 inches . Regarding the lift, he said he had a lot of successful experience and tha t it was accepted green technology and that parking was per code . Eran Fields, owner/developer of the project, informed that over the last four years, h e had continued to change the plans to align with the community and City, resulting in a project that was innovative, appropriate to scale and an example of the City's vision a s outlined in it's general plan design guidelines . He said the project would improve a blighted site with an innovative mixed use project, provide much needed housing, C1-6 ITEM C lCity Council Meeting Minutes Page 7 August 7, 201 2 generate tax revenues, stimulate economy and add to the charm and character o f SanLuis Obispo . Vice Mayor Carpenter asked about the size of vehicles the project could accommodat eand Mr . Fields responded if the units were leased, a size restriction could be put in th e lease and if they were purchased, no one would purchase that had large vehciles . H e said the first floor of the lift system allowed for any size vehicle so they were onl y speaking about a condition where owners would have more than one large vehcile . Mayor Marx asked if the third floor was eliminated would the project still be feasible an dMr. Fields responsed no . Council Member Ashbaugh asked if the applicat was open to reserving some of th e commercial parking for the tenants and Mr . Fields answered yes . Mayor Marx opened the public hearing . Edith Jakes, San Luis Obispo, said that delivery trucks would create hazards and th e height and mass of the project was overpowering . She felt a mixed use project woul d be better suited downtown . She felt the dens would be used for housing and th eaffordable unit had been decreased . Lois Barber, Shell Beach, said she thought it was a well thought out project an d modified appropriately . She felt it would improve the look of the area and provide firs t class housing . Devin Graham, San Luis Obispo, said he was an architectural student and encourage dthe Council to uphold the original design approved by the ARC . Phil Koziel, CalPoly graduate, felt this was the type of project the City wanted and was agreat use project for area . Salvi Canu, San Luis Obispo, said he felt the project should move forward, the curren t condition of the property was an eyesore and the project would provide neede d housing . Truitt Yace, Atascadero, spoke in support of the project but said the retaining wall woul dbe a worse eyesore . Frank Jakes, said that parking was a problem, that there was not enough spaces in th e revised plan . Also that the project had no way to get in and out for loading and tha t 40% of California vehicles would not fit in the stacked parking . Donald Hedrick, San Luis Obispo, noted the project was visible at the freeway off ramp , and would be the first thing people would see coming off the freeway. C1-7 ITEM C I City Council Meeting Minutes Page 8 August 7, 201 2 John Galbreath, San Luis Obispo, said he lived in affordable housing and was thankfu l the City was doing more affordable housing . He asked what the landlord would b e responsible for,it was not affordable with utilities included . Ellen Goodwin, San Luis Obispo, architect, said she was concerned with loss of parkin g spaces and height . She also expressed concern with the affordable unit being too smal l but basically supported the project . Michelle Tasseff, San Luis Obispo, voiced her concern about noise in her area . She fel t the project was beautiful and a good project . Regarding the concerns about de n conversions, she felt the City should be concerned with garage conversions . Steve Rigor, San Luis Obispo, said he supported the infill project, which provided a n affordable housing unit . Brett Cross, San Luis Obispo, said the current site was an eyesore and the questio n was more of was the proposed project compatible with the neighborhood . He said th e mass and scale of the project was not compatible . He felt the affordable unit wa s supposed to be indistinuishable from the market rate units, which this proposal wa s about half of the market rate units . He said Calfirnornia Blvd . was designated as a scenic roadway and the view should be addressed . Aaryn Abbott, San Luis Obispo, said he was an advocate of this type of project, in hi s experience as a student, the housing was at minimum and that was why den an d garages were being used as housing . Chad Pruett, San Luis Obispo, said it was a good project and hoped it was built soon . Jeff Morgan, San Luis Obispo, said he felt the project was a good addition and woul d benefit the City . Shawn Reed, San Luis Obispo, said he felt the applicant had done his part to get th e project shovel ready, adding that it would bring tangible economic developmen t opportunities . Grant Robbins, San Luis Obispo, said he felt the project was a good addition to th e growth strategy for the City. He felt the project compatabily would bring economi c growth . Gil Bastidas, San Luis Obispo, said he was in favor of the project and that the architec t and applicant had made requested changes . Stephen Griggs, County resident, said he supported the project . ITEM C l City Council Meeting Minutes Page 9 O August 7, 201 2 Steve Delmartini, San Luis Obispo, stated he was a proponent of infil housing but i t would always be a problem . He suggested a change in parking regulations to 2 space s per resident . Chris Bertilaciho, Shell Beach, CalPoly student ; explained that the current locatio n attracted homeless and collected trash . He expressed support of the project. All speakers heard, Mayor Marx closed the public hearing . At this point in the meeting, at 8 :22 PM, Council took a break and all Council Member s in attendance returned to open session at 8 :30 PM . Mayor Marx asked City Attorney Dietrick to respond to consequences regarding th e remark made by the applicant that it would not be financially feasible if the third floo r were eliminated and what the legal implications would be . City Attorney Dietrick said a statutory section regarding housing development project s that articulate a standard be met ; findings had to be made by the Council if they were t o disapprove housing development projects . She read the provision . Council Member Carter said he supported the project . He explained that governmenta l rules were to be fairly enforced equally to everyone . He said the applicant was not requesting variances, the CN zone allowed 35 feet, a density of 12 units per acre, an d the applicant was meeting all of the rules. He confirmed it met the stated polic y regarding height, density, and goals of what the City was trying to accomplish from a smart growth perspective . He finalized by noting the City had to allow appropriat e places for affordable housing . Council Member Ashbaugh spoke to concerns of the affordable housing unit, saying i t seemed to be right sized . He expressed concerns with parking and commercial loading . Council Member Smith said she heard some zoning was not compatible in certai n areas . She voiced her concern with rental properties housing too many students an d she felt the owner needed to enforce the covenants . She also noted concerns wit h parking and number of students in one unit, adding that because all components wer e met, she felt she had to support it . She stated she felt it was an attractive project . Vice Mayor Carpenter said that commercial neighborhood transition to low densit y would always have an awkward feel . He expressed that he hoped blight was no t driving the approval of the project . He stated that two issues that he had with th e project was the loose definition of a den, which he felt could be addressed at th e Planning Commission level . He also said there were parking issues in the area, whic h could also be addressed at the policy making time . He encouraged the deficiencies i n policies be addressed . C1-9 ITEM C l City Council Meeting Minutes Page 1 0 August 7, 201 2 Mayor Marx stated that she lived in the vicinity but had no conflict . She felt that thi s type of development was what the CalPoly vicinity needed . With a CN zoned property , no variances had been requested . She said the developer said it was not financiall y feasible to elimination the third story and the City Attorney explained the require d findings necessary and that there was not enough evidence to deny project . Sh e finished by saying the developer would have to be responsive to the neighbors and tha t the provision that dens not become a bedroom should be contained in the lease an d potential residents informed about occupancy regulations . Senior Planner Ricci explained that Condition 13 would be amended to add suggeste d language "If individual units are rented, rental contract shall note that units are to b e used as two bedroom residences and that the den is not to be converted to bedroo m use . She noted that the parking condition, the new required language would state "T o ensure that parking spaces are reserved for commercial uses in the project , appropriate signage shall be installed noting that 10 of the 13 surface spaces shall b e available for commercial uses during typical business hours ." Regarding Condition 23, commercial loading space, Senior Planner Ricci felt that th e current language provided specific requirements . Council Member Ashbaugh mentioned a cleanup item in Condition 1, date of th e Council meeting was 8-7-12, not 7-9 . He requested staff add something to the effect,a s modified by applicant's submittal of July 26, 2012 . ACTION :Motion by Council Members Carter/Ashbaugh to :adopt Resolution 1039 1 (2012 Series)as amended, denying the appeal, and upholding the Architectural Revie w Commission's action to approve the mixed-use project at 1340 Taft Street, based o n findings, and subject to conditions, including a condition approving the alternativ e project design with modifications . Roll Call Vote: 5-0 . Motion Carried . ----------------------------------------------------------------------------------------------------------------- BUSINESS ITE M B2 .DRAFT ECONOMIC DEVELOPMENT STRATEGIC PLAN . Assistant City Manager Codron and Economic Development Manager Clark presented the report and responded to Council questions . Public Comments Business Item B 2 Dixie Cliff, San Luis Obispo, read a statement regarding Land Use Element 1 .13 . David Brodie, San Luis Obispo, asked if Council had received the document produced b y Save Our Downtown in response to the draft plan . Courtney Kienow, San Luis Obispo, representing the Chamber, spoke in support of th e draft plan and the importance of moving forward . C1-10 ITEM C I City Council Meeting Minutes Page 1 1 August 7, 201 2 Steve Barasch, San Luis Obispo, spoke about his experiences with incentives provide d for economic development and the impacts . He said the City needed to send a clear an d direct message as to what it wanted . Fred Vernacchic, San Luis Obispo, said private sector drove a city, and that they neede d permit streamlining, a project advocate rather than a planner and a change in culture i n the planning department . He suggested that some permit costs may be put on hold fo r period of time. Don Hedrick, San Luis Obispo, spoke about the need for increased internet speed . Stacey White, San Luis Obispo, offered a suggestion that Cuesta College be mor e identified as a community partner in this effort, more acknowlement of energy and wate r efficiency, postive branding, proactively recruit new business and retain local businesses . Bill Almas, SLO Commerce, spoke about breaking down barriers to job creation . He said if a project met City requirements, the burden of proof should be on those opposing th e project . He finalized that he felt infrastucture costs need to be more equally distrubted . Erik Justesen, spoke on the 4 topics that Council would be providing direction to staff , number one, he felt the staff had gotten it right . Number two, he felt the City neede d interdepartmental coordination during the project review process . Project managemen t training for for staff would be helpful . Number three, correct the fee imbalance, the fee s were out of balance and the infrastructure costs has been deferred . Number four, more specifics for implementation, updated regularly as part of budget cycle . Bizz Steinberg CEO, Community Action Partnership, expressed her interest in th e jobs/housing balance and the need to provide access to housing for all levels of jobs . Also to continue to work to keep businesses and provide workforce development an d training . Matt Quaglino San Luis Obispo, he said he thought the fees were exorbant, making i t difficult to put a project together or come up with a finance plan or deferrment plan . Charlene Rosales, San Luis Obispo, United Way, said she felt the City should hel p residents undersatnd impacts on business, business retention and recruitment should be high on a priorty list . Other topics important to address were housing, workforc e development and training, she added . Kyle Wiens, Atascadero, CEO IFIXIT, said the internet structure was not sufficient in th e City and he urged the City to keep new companies in the City. Aaryn Abbott,San Luis Obispo, suggested the City move quickly with discussion an d improvements . He felt infrastructure investment and permit processing needed to b e clear and simple to be a value to the system . ITEM C I City Council Meeting Minutes Page 1 2 August 7, 201 2 Mike Multari, stressed the City should be careful moving forward and asked about th e timing of the final draft . ---end of public comments--- Assistant City Manager Codron said staff was moving forward with a new draft wit h comments and changes and identifying the feedback received . Council Member Ashbaugh asked about the permit costs for a trash screening wall an d Community Director Johnson said staff would be reviewing all impact fees for municipa l services . Council Member Smith said she felt the City should take entrepreneurial approac h rather than a cookie cutter approach . Regarding the four areas staff was requesting Council direction : One : Head of Household Job Definition . Council Member Smith preferred putting on number on the item, suggesting $67,000 . Vice Mayor Carpenter said he felt staff was on the right direction, listening to the leader s of the community . He said entry level needed housing also, that City neede d job/housing balance . He felt the definition presented was adequate . Council Member Ashbaugh felt the number in the staff report, $64,342 was appropriate . He indicated he agreed with the concept . Assistant City Manager Codron said staff would create a table that would identify a ful l range of incomes that fell in the head of household designation . Council Member Carter said he agreed with Council Member Smith, there should be one number, such as what the medium household income family of four was , affordable housing number was $75,400 or some percentage of that . Mayor Marx said she felt the concept needed to be refined and she was not ready t o commit to a particular number . It was stated that staff would return with more concise figures . Regarding direction on the second area : Two : Permit Streamlining : Council Member Smith said when the development review team was approachin g certain types of projects ; she saw the value of integrating outside sources such a s Chamber representatives, CalPoly which had insight from the community that might b e C1-12 ITEM C I City Council Meeting Minutes Page 1 3 August 7, 201 2 helpful . Regarding projects that require EIR's, she suggested staff not wait until it wa s complete to share information . Vice Mayor Carpenter supported moving forward in evaluating the process an d streamlining it considerably . Council Member Ashbaugh said he favored a review but did not want to sacrifice wha t the community was used to . He felt the City could compress the application an d completion process . He added that the staff could look at allowing developers t o employ their own EIR consultants . Council Member Carter wished staff to make sure the process was clear, fast a s possible, that there was good interdepartmental communications and that the citizen s were part of the public review process . Mayor Marx wanted to see more interdepartmental communication and coordinatio n and that conflicting directions were confusing, the City needed one voice . She adde d that the City could not sacrifice public participation or remove discretion of the Plannin g Commission, Architectural Review Commission or Council . Regarding direction on the third area : Three : Infrastructure and Incentive s Council Member Smith said she felt the Council needed to commit to more capita l improvement funds and invest in infrastructure development . She added that staff should look at flexible strategy and a sliding scale that recognizes the overall benefit t o the community . Vice Mayor Carpenter felt this was one area to attract or keep business that the Cit y wanted to stay . He said the incentives were also an investment . Sharing fees with th e community should not be a burden on the community, he explained . Council Member Ashbaugh concurred with the staff recommendation to take ou t reference to direct incentives and staff should look at ways to reduce infrastructure costs and consider using the City's borrowing power . Council Member Carter also concurred with the staff report . He stated that he was no t sure Council or future Councils would be comfortable approving fee waivers . H e stressed focusing on right sizing of expectations, focus on fair share instead of fe e waivers and look at when fees are collected and consider financing . Mayor Marx expressed that she did want the City to adopt a flexible model and tha t taking out the incentives was good . She said she was concerned that there be no hig h tax burden on existing residents and that the City not jeopardize the general fund but that she was not against borrowing when appropriate . Regarding Page 17 C1-13 ITEM C I City Council Meeting Minutes Page 1 4 August 7, 201 2 recommendation, sales tax rebate, she stated she disagreed with it . She had n o problem with collecting fees later in the process and she wished to take out the direc t incentives . Council Member Carter said he was expecting more in the report on fees and said i t would be helpful to understand what each entity was charging for particular items . Regarding direction on the fourth area : Four : Summary Matrix : Council Member Smith said she would prefer ongoing rather than specifi c measurements . She noted she was more comfortable with an entrepreneuria l approach . Regarding the development review team, she hoped staff could react to th e moment and when there was an opportunity, that the City was able to take action . Vice Mayor Carpenter felt it was important to be very specific in tracking results as often as possible because the success of the matrix would be in how much flexibility the Cit y had to adapt to changes in economic conditions . He felt the City had to invest i n development . Council Member Ashbaugh agreed, if staff could make things more specific and tighte n the matrix and look to add working with county partnerships . Council Member Carter explained that every finding should . have a strategy related to it and needed to be specific . Mayor Marx said that regarding upcoming financial plans, she hesitated to pre-commi t financial resources . Assistant City Manager Codron explained that the purpose for short and long terms , these were strategies that required resources to be allocated as part of the budge t process . Mayor Marx felt the sense of place was more than a brand and that open space wa s also preserving the eco system and air quality . She said that time frames needed to b e flexible . Council Member Carter expressed concern with what was left out and he voiced that h e would have explained what and why something was left out . He felt the airport shoul d have been referenced, Amtrak service and Cuesta College . Vice Mayor Carpenter mentioned that this was top priority and needed to have a hig h level of flexibility . C1-14 ITEM C l City Council Meeting Minutes Page 1 5 August 7, 201 2 Mayor Marx stated that she felt green businesses were left out and that the plan neede d to show in a more concrete way how developing infrastructure was going to come u p with head of household jobs and that she agreed with the observations about th e airport . ACTION :the Council received a presentation of the Draft Economic Developmen t Strategic Plan (EDSP), provide a forum for public input and gave direction to staff regarding changes to incorporate into the final document . ----------------------------------------------------------------------------------------------------------------- STUDY SESSION ITEM S SS2 .REVIEW OF DRAFT CRITERIA FOR APPLICATION OF, HYDROMODIFICATION MANAGEMENT STANDARDS FOR DEVELOPMENT . Interim Director of Public Works Mattingly and Deputy Director of Public Works Lync h presented the report and responded to Council questions. Public Comments on Study Session 2 : Don Hedrick, San Luis Obispo, spoke about lack of maintenance and restoration o f creeks . ---end of public comments--- Council Member Carter said he thought it was an unrealistic approach that there woul d be no impact from development . RECOMMENDATION : Participate in a study session to provide comments on propose d hydromodification management draft criteria, including thresholds for applying th e criteria to new development, performance requirements, and impacts associated wit h implementing current Central Coast Regional Water Quality Control Boar d recommendations . ----------------------------------------------------------------------------------------------------------------- COUNCIL LIAISON REPORTS AND COMMUNICATION S No reports presented at this time . ----------------------------------------------------------------------------------------------------------------- There being no further business to come before the City Council, Mayor Marx adjourne d the meeting at 12 : 10 am . Sheryl) Schroeder, MM C Interim City Cler k APPROVED BY COUNCIL : C1-15 ITEM C I MINUTE S SPECIAL MEETING OF THE CITY COUNCI L CITY OF SAN LUIS OBISP O THURSDAY, AUGUST 9, 201 2 3 :30 P .M . COUNCIL HEARING ROOM, 990 PALM STREE T SAN LUIS OBISPO, CALIFORNI A ROLL CALL : Council Member s Present :Council Members John Ashbaugh, Andrew Carter and Kathy Smith, Vic e Mayor Dan Carpenter, and Mayor Jan Mar x City Staff Present :Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michae l Codron, Assistant City Manager, and Sheryll Schroeder, Interim Cit y Clerk, were present at Roll Call . ---------------------------------------------------------------------------- ---------------------------------- CLOSED SESSIO N City Attorney Dietrick announced the following Closed Session Topic : CONFERENCE WITH LEGAL COUNSEL — Existing Litigatio n Pursuant to Government Code § 54956 .9 SLO Homeless Alliance v City of San Luis Obisp o San Luis Obispo County Superior Court Case No . CV12020 4 PUBLIC COMMENT ON CLOSED SESSION ITEM : Attorney Saro Rizzo stated they were happy with the proposed agreement, that i t addressed many issues and provided needed relief to many persons . He said they di d not see a need for further legal action and he urged Council to approve the agreement . CLOSED SESSION REPORT At 5 :34 PM, City Attorney Dietrick announced that the Council approved the settlemen t agreement by a vote of 4 ayes, 1 nay, Vice Mayor Carpenter opposed . Motion carried . The City Attorney reported out the provisions of the settlement agreement and made a copy available upon request . ---------------------------------------------------------------------------- ------------------------------------ ADJOURNMEN T There being no further business to come before the City Council, Mayor Marx adjourne d the meeting at 5 :35 PM . C1-16 ITEM C l City Council Meeting Minutes Page 2 August 9, 2012 Sheryl) Schroeder, MM C Interim City Clerk APPROVED BY COUNCIL : C1-17 Page intentionally lef t blank .