HomeMy WebLinkAboutRACE MATTERS 2024-2025 HSG ApplicationHuman Services Grant Application
2024-25 Application Questions
Part 1 Basic Information
1. Organization Name *
R.A.C.E. Matters SLO
2. Fiscal Agent (if different than above)*
n/a
3. Project/Program Name *
Shop Talk
4. Requested Amount *
$10,000
5. Name of Person Completing Application *
Greg Ellis
6. Name of Person for Grant Communication and Contract for Grant Cycle (if different from above)*
Courtney Haile
7. Organization Mailing Address *
P.O. Box 5215 San Luis Obispo, CA 93403
8. Phone *
415-264-8641
9. Email *
courtney@racemattersslo.org
Part 2 Organizational Information
1. Purpose/Mission Statement *
Create artistic, cultural, educational, and social experiences that amplify Black voices and matters of racial justice.
2. Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
R.A.C.E. Matters produces arts programming, events and media content, responds to social and racial injustice, and supports others in the
community working towards diversity, equity, inclusion, and justice. Our objective is to engage the community in matters of racial justice
primarily through arts and culture, and we currently operate the following programming:
Texture: In the Summer of 2023 R.A.C.E. Matters opened Texture, a cultural hub that serves as a workspace, event and meeting space, and
salon for textured hair. Texture has the potential to retain diversity in SLO County, while inspiring creativity and collaboration. We are
working towards Texture sustaining itself through salon station rental, retail sales, and other methods of monetization.
Shop Talk: advances health equity and well being through clinician-led discussion groups, hosted at Textures Salon.
RaiseUp SLO: is the family-focused arm of R.A.C.E. Matters and is intended to center youth of color on the Central Coast. Raise Up’s focus
until August 2024 is grounded in West African drumming experiences in collaboration with musician Tracy Morgan.
NoireSLO: Social events intended for the Black community, to be incorporated into Texture programming.
https://www.racemattersslo.org/noire-slo
Black Business Belongs: including Black Business Directory, and support of BIPOC business community in collaboration with the San Luis
Obispo Chamber of Commerce.
Electrification for Everyone: including community engagement around clean energy options and incentives (through June ‘24).
Stories Matter: Live Storytelling showcase in collaboration with The Reboot Storytelling Reimagined.
SLO Film Festival Short Film Program featuring BIPOC filmmakers.
We evaluate program success and impact using surveys to measure qualitative feedback, while also assessing event attendance including
recurring event attendees.
Now an organization with 3 part-time employees and an active board of 5, as well as two advisors in marketing and humanities, R.A.C.E.
Matters is a Black-founded and led organization.
Beyond programming, R.A.C.E. Matters' current organizational objectives include (1) building volunteer infrastructure and capacity to have
events and programs run smoothly without excessive heavy lifting by staff (measured by onboarding more high value volunteers) and (2)
building a sophisticated fundraising plan that allows R.A.C.E. Matters to sustain and thrive, without solely depending on grants.
3. Name of Executive Director *
Courtney Haile
4. Name of Board President or Chair *
Preston Allen
5. Number of paid staff (full or part-time)*
3
6. Number of volunteers *
12
7. Describe the community(ies) your organization supports *
R.A.C.E. Matters addresses the need to advance diversity, equity, and the inclusion through it's arts-based programming that largely centers
Black voices and other
historically excluded communities. According to the 2020 census, the city of San Luis Obispo is 1.5% Black, compared to 6% statewide, and
84% White, compared to 36% statewide. This demographic profile creates challenges to the building of discussions about race and
inequality, which in turn, reinforces patterns of marginalization and exclusion for local communities of color, especially Black communities.
Within this context, the need to uplift and amplify the voices of people of color in general and Black people in particular, and to build and
maintain spaces of affirmation and empowerment within our local community, is critical.
8. Approximate Annual Budget *
$295,330.00
9. Major Sources of Funding *
TECH Heat Pump Home Electrification 2023 - $17,692.00
Liberty Hill (Environmental Leadership Fellowship) - $30,000
City of SLO - DEI High Impact Grant 2024 - $16,800
SB County - Central Coast Creative Corps - $72,500.00
Cal Humanities - $2,500.00
CA Arts Council - Impact Project Grant - $21,250.00
Part 3 Project/Program Information
14. In the table below include a minimum of four (4) metrics or performance outcomes that
relate to the implementation/success of the project. Examples include: # of SLO City
residents served, # of referrals provided to individuals seeking social services.
Methods of Evaluation Indicators of Success / Measurable Outcomes
Counted number of groups hosted 12 monthly clinician-led discussion groups, at least 4 six-week
clinician-led small group sessions, based on funding
Sign-in/attendance count 100 attendees to clinician-led discussion groups
Qualitative survey 100% of participants satisfied with/benefited from programming
Referrals from satisfied community members at least 15 new participants reflecting they were referred by
others in survey data
1. Please provide an executive summary of proposed project/program *
R.A.C.E. Matters seeks funds to support programs centered on Black wellness and healing – as well as wellness and healing for other
communities of color – through our program, “Shop Talk,” which advances health equity and well being through clinician-led discussion
groups. The program includes monthly, donation-based discussion groups and small breakout groups priced on a sliding scale. Shop Talk is
based at Texture, our workspace that also functions as an event space, cultural hub, and salon in the City of San Luis Obispo.
2. Total Project Cost?*
$20,000.00
3. Requested Project Amount *
$16,800.00
4. Please provide a detailed description of proposed project/program *
Shop Talk provides the following programs: (1) Monthly donation-based discussion groups centered on Black wellness and healing,
facilitated by licensed Black mental health professionals, for those 18+. The facilitators include Alexis Smith, PSY, Allison L. Parker LMFT; (2)
One 6 week session between 60- 90 minutes facilitated by a licensed therapist, Claudia Vandermolen LMFT, with max group size of 6,
centered on support for Black wellness and healing. Pricing is sliding scale, for those 18+; (3) One 6 week session at 90 minutes, centered on
wellness and healing for all People of Color, facilitated by a licensed therapist of color, Alisa Heraldo, LMFT. This session is also sliding scale,
for those 18+.
Potential topics from these programs include: colorism, dating (including but not limited to interracial dating in a predominantly white
community), racial identity in a predominantly white community, the impact of gender on racial identity in a predominantly white
community, black children maturing in a predominantly white community, religion and spirituality, the N word, trauma & DNA, breathwork
& meditation, and financial stress.
The goals of Shop Talk are to (1) Create healing community building spaces specifically for Black communities but also People of Color; (2)
Build awareness around tools for mental health and healing in Black and other communities of color, including referrals for Black and other
therapists of color; (3) Build community and deep discussion and connection among Black and other BIPOC communities.
R.A.C.E. Matters received funding by City of San Luis Obispo’s Human Relations Commission from High Impact DEI funding. The grant period
is January-December 2024 and we are looking to secure funding to sustain this program after this initial pilot funding.
5. Describe the community/population the project/program will support.*
R.A.C.E. Matters aims to center Black communities in particular and BIPOC communities more broadly - regularly supporting and
contracting artists, culture bearers, and scholars of color for our events and original content. Shop Talk provides community healing spaces
which support mental health and wellness amongst BIPOC communities, while also fostering community belonging and connection.
6. The HRC has identified homeless prevention including affordable and alternative housing, supportive services, and
*
transitional housing as the main funding priority. Does your grant request meet this funding priority?*
Yes
No
7. Which other priority of the non-ranked HRC funding priorities does your request support? Please check the appropriate
boxes:*
Hunger and malnutrition prevention
Supportive physical and mental health services for those in need
Services for seniors and/or people with disabilities in need
Supportive and developmental services for children and youth in need
Services encouraging diversity, equity, and inclusivity in marginalized communities
8. Provide timeline for project *
July 2024: Planning for monthly Shop Talk meetups have started; Contracts signed with four licensed therapists, two to lead monthly meet
ups centered on Black healing, and two to lead “therapist-led support groups” of 6-8 people, centered on Black healing and healing for all
communities of color respectively,
July/August 2024: Promotion of Shop Talk monthly meet-up and small support groups; Shop Talk will also be promoted on social media,
shared with community partners, and at community events
August 2024: Preparing for 6 week-long, therapist-led support groups to launch by September.
September - December 2024: 6 week-long support groups are launched, centered on Black Healing.
January 2025: 6-week support group centered on Black Healing continues, 6-week session centered on healing all communities of color
(longer session with higher fee paid to facilitator) continues contingent upon funding earned through sliding scale pricing.
January - August 2025: Monthly Shop Talk meet-ups continue on a regular schedule.
July - August 2025: Begin measuring program success and impact using surveys to measure quantitative feedback, while also assessing
event attendance including recurring event attendees.
9. Identify any partnerships/collaborations that are supporting this project/program and their roles *
For our small support groups centered on healing for all communities of color, R.A.C.E. Matters is partnered with Mindful Heart Counseling
Center. Under this agreement, R.A.C.E. Matters is responsible for administrative matters such as collecting payment from participants, while
therapists employed by Mindful Heart Counseling Center are responsible for issuing informed consent forms and facilitating 6 week-long,
therapist-led support groups. Confidentiality of participants is ensured throughout the process through Mindful Heart Counseling Center’s
professional standards. In addition, we will partner with Cal Poly Black Faculty and Staff Association, Cal Poly Black Student Union, and the
Women of Color Network to increase outreach and participation in Shop Talk and our other programming.
10. Describe your plan for sustainability beyond the City’s one-year award funding *
Our plan for sustainability beyond the City’s one-year award funding is to bring in revenue through Shop Talk, based on a sliding scale fee
(ranging from $10-40 per session). The long term goal for Texture is for it to sustain itself through salon station rental, retail sales, and other
methods of monetization. In addition, we will continue to seek donations and grant funding to help supplement these programs.
11. Describe the plan for promoting this project, program, or service within the City of San Luis Obispo *
Shop Talk programs will be promoted to R.A.C.E. Matters mailing list, including specific populations known to be in the centered
demographics for each Shop Talk program. Shop Talk will also be promoted on social media, shared with community partners, and at
community events. The City logo will appear on all promotional materials.
12. Est. Number of people served through this project/program *
100
13. Est. Number of SLO City Residents served through this project/program *
70
Attachments
Copy of Organization’s most recent complete fiscal year financial statement (for the previous year because it is the
middle of the current fiscal year) including a statement of financial position/balance sheet, statement of revenue &
expenses/income statement, profit & loss.
Financial Statement *
RM 2023 Financials.pdf 114.52KB
1-page Organization Chart *
FY24 Organizational Chart RM.pdf 43.17KB
Document Certifying Federal Tax-Exempt Status *
Letter of Determination RM.pdf 922.64KB
1-page detailed budget for the program including how the total requested amount of grant would be spent.
Budget *
FY24 Shop Talk Budget RM.xlsx - Health Equity & Well Being.pdf 29.54KB
1-page DEI statement that includes:
Applicants’ understanding and application of DEI
Affirming language that creates access and a sense of belonging in our community apart from grant
Explain how this project will advance DEI in the City of SLO
DEI Statement *
DEI Statement RM.pdf 74.96KB
R.A.C.E.Matters Organizational Chart 2024
Board of Directors
Preston Allen,President
Julie Lynem,Vice President
Renoda Campbell -Monza,Secretary
Laura Albers,Treasurer
Dr.Alexis Smith,Member at Large
Executive Director
Courtney Haile
Program Coordinator:Nalah Loman
Logistics and Design Support:Sonia Sokolova
Specialized Volunteer Support:Stephanie Allen,Dr.Elizabeth Sine
R.A.C.E. Matters SLO
"Shop Talk" - Clinician-Led Support
2024 Program Estimated Budget
Program Expenses
Description
Requested
from SLO City Matching Total
"Shop Talk": Clinician-Led Discussion Groups:
Honoraria for therapists/clinicians ($2,400 for monthy meet up, $4,800 for
6 week sessions)$7,200 $7,200
Facility Rental (12 monthly sessions, up to 30 weekly sessions, up to 6
special events athalf day rental of $50)
$2,400 $2,000 $4,400
Admin costs directly related to project: Internet, QBO, Zoom, Insurance
(5% of ttl. RM costs)$200 $200
Staff labor directly related to program ($50/hr X 70 hours of overall
program prep, individual session prep, session debriefs, design of
evaluation activities)
$3,500 $3,500
Facility cleaning fee, ($25 x 48 sessions)$1,200 $1,200
Honoria for additional facilitators (ie: breathwork, artists) ($100 each for
half of total sessions)$0 $0
Refreshments ($100 x 12 monthly meet ups)$1,200 $1,200
Marketing (Graphic Design, paid social media posts, printing)$500 $500
Supplies for craft-based sessions $600 $600
Overhead $0 $1,200 $1,200
Totals Expenses:$16,800 $3,200 $20,000
Program Incomes
SLO City HS Grant $16,800 $16,800
Donations $1,200 $1,200
Program Fees (Sliding Scale)$2,000 $2,000
Total Incomes:$16,800 $3,200 $20,000
R.A.C.E. Matters SLO County
Statement of Financial Position
As of December 31, 2023
A !"#$ %#&'& ()*+#,- ./0!"#!, 12- 3435 46745 8( 9(:;4<744 1=1
TOTAL
ASSETS
Current Assets
Bank Accounts
1005 RM Checking (6364) - 1 49,667.94
1040 Petty Cash 100.00
1073 RM Savings (6361) - 1 8,271.01
Total Bank Accounts $58,038.95
Other Current Assets
1074 2023 - 12 mo CD 25,351.50
Payments to deposit 189.67
Total Other Current Assets $25,541.17
Total Current Assets $83,580.12
TOTAL ASSETS $83,580.12
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable (A/P)879.00
Total Accounts Payable $879.00
Other Current Liabilities
Gift Card Outstanding -25.00
Square Sales Tax Payable 533.22
Total Other Current Liabilities $508.22
Total Current Liabilities $1,387.22
Total Liabilities $1,387.22
Equity
3050 Retained Earnings 89,788.21
Net Revenue -7,595.31
Total Equity $82,192.90
TOTAL LIABILITIES AND EQUITY $83,580.12
R.A.C.E. Matters SLO County
Statement of Activity
January - December 2023
A !"#$ %#&'& ()*+#,- ./0!"#!, 12- 3435 46741 8( 9(:;4<744 1=5
TOTAL
Revenue
4000 Direct Contributions
4010 Individual Donations 14,504.31
4020 Corporate Donations/Sponsorships 6,306.00
4030 Targeted (restricted) Donations
4038 TEXTURE (targeted)21,751.31
Total 4030 Targeted (restricted) Donations 21,751.31
Total 4000 Direct Contributions 42,561.62
4100 Donated Goods & Services
4140 Gifts in kind - goods 3,090.00
Total 4100 Donated Goods & Services 3,090.00
4200 Grants
4210 Non-Governmental Grants
4211 Corporate/Business Grants
4211-3 BlocPower - GHHR 3,000.00
4211-4 Bloc Power-TECH Heat Pump/Home Electrification 34,615.00
Total 4211 Corporate/Business Grants 37,615.00
4212 Foundation/Trust Grants
4212-2 Liberty Hill/EL Fellowship 2023-25 30,000.00
Total 4212 Foundation/Trust Grants 30,000.00
Total 4210 Non-Governmental Grants 67,615.00
4230 Governmental Grants
4234 City of SLO - DEI High Impact Grant 2022 40,000.00
4236 Cal Humanities - Braiding Water 2022 10,000.00
4237 HRC DEI Business Grant 12,000.00
4238 Central Coast Creative Corps 2023 67,500.00
Total 4230 Governmental Grants 129,500.00
Total 4200 Grants 197,115.00
5100 Project/Program Income
5108 Texture income (non taxable)1,400.00
Total 5100 Project/Program Income 1,400.00
5200 Grant Project Revenue
5202 Braiding Water project revenue 16,368.46
Total 5200 Grant Project Revenue 16,368.46
5440 Merchandise Sales
5441 Taxable Merchandise Sales - General RM 121.24
5442 Taxable Merchadise Sales - Belonging 36.87
R.A.C.E. Matters SLO County
Statement of Activity
January - December 2023
A !"#$ %#&'& ()*+#,- ./0!"#!, 12- 3435 46741 8( 9(:;4<744 3=5
TOTAL
5443 Taxable Merchandise Sales - Texture 7,345.23
Total 5440 Merchandise Sales 7,503.34
5800 Fundraising Events 3,216.85
5900 Investment income
5901 Earned Interest 373.82
Total 5900 Investment income 373.82
Discount Income -300.90
Total Revenue $271,328.19
Cost of Goods Sold
8680 Cost of Goods Sold (COGS)
8683 Texture COGS 10,333.06
Total 8680 Cost of Goods Sold (COGS)10,333.06
Total Cost of Goods Sold $10,333.06
GROSS PROFIT $260,995.13
Expenditures
7040 Community Giving
7041 Amplification of Black Voices 269.58
Total 7040 Community Giving 269.58
7200 Salaries & Related Expenses
7300 Payroll Service Expenses
7301 Accounting fees
7301-1099 1099 Contractors 1,263.50
Total 7301 Accounting fees 1,263.50
7302 ADP 904.74
7305 Payroll Taxes 26,722.65
Total 7300 Payroll Service Expenses 28,890.89
7400 Professional Fees - Salaries
7401 Executive Director 23,305.58
7401-1099 1099 Contractors 26,400.00
Total 7401 Executive Director 49,705.58
7402 Administrative Employees 3,425.21
7410 Limited Term Employees
7410-1 Tracy Morgan - Creative Corps Grant 2023-24 19,335.09
Total 7410 Limited Term Employees 19,335.09
Total 7400 Professional Fees - Salaries 72,465.88
R.A.C.E. Matters SLO County
Statement of Activity
January - December 2023
A !"#$ %#&'& ()*+#,- ./0!"#!, 12- 3435 46741 8( 9(:;4<744 >=5
TOTAL
7500 Professional Fees - Contractors
7502-1099 Fundraising Contractors 1,000.00
7503-1099 1099 - Creative Contractors 500.00
Total 7500 Professional Fees - Contractors 1,500.00
Total 7200 Salaries & Related Expenses 102,856.77
8100 Non-Personnel Administrative Costs
8110 Office Supplies 615.55
8130 Software/Tech Subscription Fees 49.98
8131 Squarespace 378.00
8135 Quickbooks Online 75.00
8136 Docusign 300.00
8137 Zoom 576.30
8138 Flipcause 1,500.00
8139 Mailchimp 163.50
Total 8130 Software/Tech Subscription Fees 3,042.78
8140 Postage/Shipping 65.80
8150 P.O. Box (annual fee)194.00
8170 Printing & Copying 38.00
8175 Storage Unit Rental 1,226.16
Total 8100 Non-Personnel Administrative Costs 5,182.29
8300 Fundraising Expenses 4,356.41
8300-1099 1099 Contractors - Fundraising Expense 750.00
Total 8300 Fundraising Expenses 5,106.41
8400 Program Expenses
8401 Belonging 500.00
8402 Noire SLO 11,940.05
8402-1099 1099 Contractors - Noire SLO 1,860.00
Total 8402 Noire SLO 13,800.05
8406 General Programs/Events 55.43
8406-1099 1099 Contractors - General Programs/Events 700.00
Total 8406 General Programs/Events 755.43
8408 Texture 65,967.19
8408-1099 1099 Contractors - Texture 450.00
Total 8408 Texture 66,417.19
Total 8400 Program Expenses 81,472.67
R.A.C.E. Matters SLO County
Statement of Activity
January - December 2023
A !"#$ %#&'& ()*+#,- ./0!"#!, 12- 3435 46741 8( 9(:;4<744 5=5
TOTAL
8500 Grant Project Expenses
8502 RMI - post-CEHEP honorarium - racial & climate justice 2022 7,474.08
8502-1099 1099 Contractors - RMI post-CEHEP 3,385.00
Total 8502 RMI - post-CEHEP honorarium - racial & climate justice 2022 10,859.08
8504 BlocPower/TECH - Heat Pumps/Home Electrification 2023
8504-W2 Employee Expenses - BlocPower/TECH 2,810.58
Total 8504 BlocPower/TECH - Heat Pumps/Home Electrification 2023 2,810.58
8505 Cal Humanities - Braiding Water 2023 24,374.66
8505-1099 1099 Contractors - Braiding Water 22,632.64
8505-W2 W2 Employee - Braiding Water 297.21
Total 8505 Cal Humanities - Braiding Water 2023 47,304.51
8506 Central Coast Creative Corps 2023 500.00
Total 8500 Grant Project Expenses 61,474.17
8600 Other Administrative Expenses
8610 Interest Paid 99.94
8620 Insurance -333.00
8621 Directors & Officers 2,152.00
8622 Gen. Liab., Auto Liab., Improper sexual contact 3,594.00
8623 Umbrella 1,342.50
8624 Property, Employee dishonesty 597.00
Total 8620 Insurance 7,352.50
8670 Marketing 4,035.00
Total 8600 Other Administrative Expenses 11,487.44
8700 Business Expenses
8760 Fees
8761 Filing Fees (IRS, SOS, etc.)127.94
8762 Bank Charges 369.28
8770 Sales & Use Tax 62.00
Total 8760 Fees 559.22
Total 8700 Business Expenses 559.22
Square Fees 181.89
Total Expenditures $268,590.44
NET OPERATING REVENUE $ -7,595.31
NET REVENUE $ -7,595.31
DEI Statement
R.A.C.E.Matters
R.A.C.E.Matters was founded in 2016 and has been a non-profit organization since
2021 –with the mission to create artistic,cultural,educational,and social experiences
that amplify Black voices and matters of racial justice.By engaging the public through
the creation of public dialogues,Black-centered social spaces,cultural and arts events
that center Black creative expressions,and racial justice educational programming,the
group has emerged as a publicly recognized local leader in matters of race relations.The
organization has led and advanced the racial justice conversation locally since its first
event –A Conversation About Race In America in 2016,as well as through its Belonging
arts and culture series and numerous other initiatives.R.A.C.E.Matters’educational
resources –including the original documentary film Restrictions Apply –invite the
community at large to unpack local systemic racism.Led by a predominantly Black
Board of Directors,R.A.C.E.Matters currently advances Diversity,Equity,and Inclusion
with notable programs including:Beat Party –an African drumming initiative that
connects youth of color as well as the larger community,Electrification for Everyone –a
collaborative initiative that advances a just transition to clean energy,and Texture salon
and multi use space –a culturally affirming place that serves Black hair needs,sells
Black-owned products,and houses Shop Talk and other upcoming R.A.C.E.Matters
programs.The organization strives for equity and accessibility by creating free,
donation-based,and low cost programs whenever possible.
R.A.C.E.Matters is determined to advance Black wellness and healing,as well as
wellness and healing for all communities of color,with our Shop Talk program based at
Texture salon,a multi use space in San Luis Obispo.We developed monthly,
donation-based,therapist-led support groups centered on Black wellness and community
making.In addition,we have a smaller 6 week group centered on Black healing and
healing for all communities of color respectively.To sustain Shop Talk,small group
sessions will be fee-based on a sliding scale with the highest fee at the lowest range for
standard group therapy costs,and the lowest fee at 75%less than that.
The Shop Talk program will advance Diversity,Equity,and Inclusion in San Luis
Obispo by promoting health and well-being for Black community members,as well as for
all communities of color,in a safe,professionally led and culturally affirming space.While
our cities,institutions,and organizations strive towards greater representation and
inclusion of Black and BIPOC community members,we must also care and hold space
for the health and well-being of those who are representing.