HomeMy WebLinkAbout6/4/2024 Item 5f, Tway - Staff Agenda CorrespondenceCity of San Luis Obispo, Council Memorandum
City of San Luis Obispo
Council Agenda Correspondence
DATE: June 4, 2024
TO: Mayor and Council
FROM: Timmi Tway, Director of Community Development
VIA: Whitney McDonald, Interim City Manager
SUBJECT: ITEM 5f – ENCAMPMENT RESOLUTION FUND SUBRECIPIENT
AGREEMENT SLO COUNTY
Staff received the following questions, regarding the City’s budget allocations outlined in
the Subrecipient Agreement for the Encampment Resolution Fund grant. The questions
are included below with staff’s response shown in italics:
1) I note that the budget in the agreement includes portions of the costs of
several City positions. These are mostly general funded positions. Are we
planning to offset the costs of these positions with grant funds for FY 2024-
25 and FY 2025-26?
Yes, the Encampment Resolution Funding (ERF) will offset the costs of the existing
City staff positions outlined in the project budget for FY 2024-25 and FY 2025-26.
All of the personnel allocations are for existing City staff and no new staff positions
will be added. The City’s grant funding allocation will be received on a
reimbursement basis once project implementation commences.
Staff anticipate the implementation timeline for the project and the grant-
reimbursable work will start in August or September 2024. It is estimated that half
of the funding allocation will be expended in the first year with the remaining
allocation being expended in the second year of the grant.
2) Has this offset been built into the Supplemental Budget for FY 2024-25?
Due to the uncertainty of the Board of Supervisors’ approval for the Encampment
Resolution Fund and the Welcome Home Village project, the City’s ERF funding
allocation was not included in the Supplemental Budget.
The offset costs are expected to generate salary savings in the FY 2024-25
budget. The FY 2025-26 budget can be adjusted to account for expected grant
revenue during development of the 2025-27 Financial Plan, assuming reliability of
the funding through FY 2025-26.
Item 5f. Encampment Resolution Fund Subrecipient Agreement Page 2
3) What are the technology devices that we have budgeted in this grant?
The City included technology costs for the Community Action Team (CAT) and
Mobile Crisis Unit (MCU) to support encampment outreach efforts. The device
costs include iPads for each team and monthly service fees. The total non-
personal budget allocation for technology is $2,920 for the two-year grant period.
The initial technology purchase will take place during FY24-25, with an estimated
cost of $1,000 for two devices. The remaining budget will be allocated over the
two-year grant period for monthly services for the devices.