The URL can be used to link to this page

Home My WebLink About05-04-2023 Whale Rock Commission Meeting MinutesWhale Rock Commission Minutes Whale Rock Commission Meeting – May 2, 2024 Agenda Item 1 – Draft 2023 Whale Rock Commission Meeting Minutes FROM: Aaron Floyd, Utilities Director PREPARED BY Noah Evans, Whale Rock Reservoir Supervisor SUBJECT: Draft 2023 Whale Rock Commission Meeting Minutes RECOMMENDATION Approve the Draft May 4, 2023, Whale Rock Commission Meeting Minutes. May 4, 2023 Regular Meeting CALL TO ORDER A Regular Meeting of the Whale Rock Commission was called to order on Thursday, May 4, 2023, at 1:37 p.m. in the Council Hearing Room located at City Hall, 990 Palm Street, San Luis Obispo, by City Staff. ROLL CALL Present: Chair Emily Jackson, Vice Chair Dennis Elliot, Commissioner Derek Johnson, Commissioner Nathan Gaughan Absent: Commissioner Erica A. Stewart and Commissioner Dane Mathis Staff Present: Noah Evans, Whale Rock Supervisor; Mychal Boerman, Deputy Director-Water; Aaron Floyd, Utilities Director; Teresa Purrington, City Clerk PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA None End of Public Comment-- CONSIDERATION OF MINUTES 1. WHALE ROCK COMMISSION MINUTES OF APRIL 21, 2022 Minutes Whale Rock Commission Meeting – May 4, 2023 ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY COMMISSIONER ELLIOT, 4-0-2 (Commissioner Stewart and Commissioner Mathis absent) to approve the minutes of the Regular Meeting of the Whale Rock Commission of April 21, 2022. 2. ELECTION OF OFFICERS – ANNUAL ELECTION OF THE WHALE ROCK COMMISSION CHAIR, VICE CHAIR, AND SECRETARY Recommendation: Appoint Dennis Elliot as Commission Chair, Erica A. Stewart as Commission Vice-Chair, and Derek Johnson as Commission Secretary. Johnson ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY COMMISSIONER GAUGHAN CARRIED 4-0-2, (Commissioner Stewart and Commissioner Mathis absent) that Commissioner Elliot is appointed as Chair, Commissioner Stewart is appointed as Vice-Chair and Commissioner Johnson as Secretary. The meeting was turned over to the new Chair Elliot. PRESENTATION 3. 2022-23 ACCOMPLISHMENTS Noah Evans, Whale Rock Supervisor Provided a presentation of the 2022-23 accomplishments. Public Comments: None End of Public Comment-- ACTION: No action taken. 4. POTENTIAL WHALE ROCK STANDBY POLICY MODIFICATION Mychal Boerman, Deputy Director of Utilities – Water presented potential modifications to the Whale Rock Standby policy. Public Comments: None End of Public Comment-- ACTION: No action taken. BUSINESS ITEMS 5. FY 2021-22 FINANCIAL STATEMENTS Minutes Whale Rock Commission Meeting – May 4, 2023 Tavy Garcia, Senior Accountant provided a presentation on the Fiscal Year 202 1-22 Financial Statements. Public Comments: None End of Public Comment-- ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY CHAIR ELLIOT, 4-0-2, (Commissioner Stewart and Commissioner Mathis absent) to accept the fiscal year 2021-22 Financial Statements as presented. 6. 2023-24 WHALE ROCK RESERVOIR BUDGET Mychal Boerman, Deputy Director-Water provided a presentation on proposed budget amendments. Public Comments: None End of Public Comment-- ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY COMMISSIONER GAUGHAN, 4-0-2, (Commissioner Stewart and Commissioner Mathis absent) to adopt the 2023-24 Whale Rock Reservoir Budget as presented. 7. AUTHORIZE USE OF CAPITAL RESERVE BALANCES TO SUPPLEMENT SPECIFIC PROJECT BUDGETS. Mychal Boerman, Deputy Director of Utilities -Water presented the request for budgetary flexibility that will increase project delivery success and stabilize year-to- year member agency financial contributions. Public Comments: None End of Public Comment-- ACTION: MOTION BY COMMISSIONER JACKSON, SECOND BY COMMISSION JOHNSON, 4-0-2, (Commissioner Stewart and Commissioner Mathis absent) to authorize the use of Capital Outlay Reserve balances to supplement project budgets for the Spillway Underdrain Repair project, the Dairy Creek Pipeline Repair project, and the Roadway Pavement project, if bids exceed available project funding. 8. ADVERTISEMENT OF STILLING BASIN DRAIN, CLEAN, AND INSPECT PROJECT Noah Evans, Whale Rock Supervisory provided a presentation on the Stilling Basin Drain, Clean, and Inspect Project. Minutes Whale Rock Commission Meeting – May 4, 2023 Public Comments: None End of Public Comment-- ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY COMMISSIONER GAUGHAN, 4-0-2, (Commissioner Stewart and Commissioner Mathis absent) to: 1. Authorize staff to advertise for bids for the Stilling Basin project. This would include bids for environmental monitoring, stilling basin cleaning, and an inspection and condition report upon completion of design plans and environmental permitting; and 2. Authorize the City of San Luis Obispo City Manager to award contracts to lowest responsible bids that are within the remaining project budget of $218,500, or can be supplemented through the use of Capital Reserve Balances; and 3. Adopt a Draft Resolution entitled, “A Resolution adopting the Mitigated Negative Declaration for the Stilling Basin Drain, Clean, and Inspect Project” adopting the Initial Study/Mitigated Negative Declaration and associated Mitigation, Monitoring, and Reporting Program. 9. DELAY ADVERTISEMENT OF TRANSMISSION PIPELINE REPAIR PROJECT Noah Evans, Whale Rock Supervisor provided a presentation detailing current pipeline repair strategies and opportunities to pursue alternative pipeline repair and rehabilitation strategies. Public Comments: Chad Worth End of Public Comment-- ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY CHAIR ELLIOT, 4-0-2, (Commissioner Stewart and Commissioner Mathis absent) to: 1. Authorize staff to delay advertisement of the Dairy Creek Pipeline Repair Project, Specification No. 91617, awaiting results of the Alternative Pipeline Replacement Study and the completion of repairs of the Nacimiento pipeline; and 2. Authorize staff to enter into a contract with HDR Engineering to complete an Alternative Pipeline Replacement Study in an amount not to exceed $51,000; and 3. Following completion of the Alternative Pipeline Replacement Study, authorize staff to proceed with advertisement for repairs of the Whale Rock pipeline, as designed, or to advertise for repairs utilizing a more effective repair/replacement methodology if identified within the Alternative Pipeline Replacement Study; and Minutes Whale Rock Commission Meeting -May 4, 2023 4.Authorize the City of San Luis Obispo City Manager to utilize up to $557,456 from Capital Reserve Balances to supplement the Dairy Creek Pipeline Repair project budget, if bid amounts exceed available project budget of $513,544 but remain under the engineer's estimate of $1,071,000; and 5.Find the above actions statutorily and categorically exempt from the California Environmental Quality Act (CEQA). COMMISSION REPORTS & COMMUNICATION Chair Elliot announced that he will be retiring in July. ADJOURNMENT Chair Elliott adjourned the meeting at 4:45 p.m. APPROVED BY THE WHALE ROCK COMMISSION 06/03/2024