HomeMy WebLinkAboutItem 6d. Advisory Body Appointments for Unscheduled Vacancies (HRC and PRC) Item 6d
Department: Administration
Cost Center: 1021
For Agenda of: 6/18/2024
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Kevin Christian, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENTS FOR UNSCHEDULED VACANCIES:
PARKS AND RECREATION COMMISSION AND HUMAN RELATIONS
COMMISSION
RECOMMENDATION
Confirm the appointment of Yukie Murphy to the Parks and Recreation Commission
(PRC) and Mason Ambrosio to the Human Relations Commission (HRC), both to fill
unscheduled vacancies with a term ending date of March 31, 2026.
POLICY CONTEXT
The Advisory Body Handbook, last adopted by City Council in September 2021, with
amendments being made in December 2023, outlines the recruitment procedures,
membership requirements, and term limits for all City advisory bodies. Additionally, the
City Council Policies and Procedures Manual, last updated May 2023, describes the
“Appointment Procedure” and “Process” for Advisory Body appointments. Recruitment
and appointment recommendations were performed in conformance with all recruitment
procedures, processes, and bylaws found in these resources.
California Government Code Section 54972, Local Appointments List (Maddy Act),
requires that on or before December 31st of each year, each legislative body shall prepare
an appointments list for their boards, commissions, and committees whose members
serve at the pleasure of the legislative body. This obligation was met and is ongoing.
Additionally, the Maddy Act limits the posting for upcoming vacancies to be no more than
twenty days in advance of vacancies and that posting must be publicly available for at
least ten days. Posting for these vacancies were made in compliance with the Maddy Act.
DISCUSSION
Per the City Council Policies and Procedures, each City Advisory Body has a respective
City Council sub-committee (“sub-committee”), generally consisting of two Council
members, with several having only one Council member assigned. Membership on the
sub-committees is assigned annually. One of the duties of the sub-committee is to
interview advisory body candidates and make recommendations to the full City Council
for appointment of citizens to the respective Advisory Body.
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Item 6d
Parks and Recreation Commission: The City Clerk’s office was made aware of an
impending resignation on the PRC in April 2024, when a member notified the office that
they plan to move out of the area, noting that their last meeting would be June 5, 2024.
The Annual Advisory Body Recruitment ran from November 2023, through January 2024,
with appointments being made in March of 2024. Per the Advisory Body Handbook,
Section C, Membership Qualifications and Appointment Process, the candidate being
recommended for appointment interviewed previously during the 202 3-24 Annual
Recruitment process.
Human Relations Commission: The City Clerk’s office received a resignation from a
member of the HRC immediately following their May 1, 2024, meeting. Per the Advisory
Body Handbook, Section C, Membership Qualifications and Appointment Pro cess,
qualified but not selected candidates, vetted during the past two annual Advisory Body
Recruitments, were invited to interview for this unscheduled vacancy. Three of four
candidates expressed continued interest in the position, one withdrew due to ti me-
commitment restraints, with the final two being re-interviewed in late May.
Public Engagement
Notices that the City was accepting applications for City Advisory Bodies Annual
Recruitment were placed on the City’s website and “e-notification” service, listed in the
annual Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and
City Information kiosk, and distributed via City social media outlets, in late November
2023. A notice that the City was specifically recruiting for the current unscheduled HRC
vacancy was posted on May 1, 2024 and for the current unscheduled PRC vacancy on
May 20, 2024, in the City Information kiosk outside City Hall and on the Advisory Body
Vacancies page of the City website, following Maddy Act guidelines.
CONCURRENCE
The Council liaisons for the HRC and PRC concur with the respective recommendations.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
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Item 6d
FISCAL IMPACT
Budgeted: Yes Budget Year: 2023-24
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Fees
Other:
Total $ $ $ $ N/A*
*Advisory body members serve as volunteers and donate their time. The costs related to
recruitment are accounted for in the annual budget appropriation in the City Clerk
program.
ALTERNATIVES
Council could recommend changes to the two subcommittee’s recommended
appointments or direct staff to re-open recruitment for additional candidates. This
action is not recommended as the Advisory Body annual recruitment yielded multiple
qualified candidates and the Council sub -committee members have been thorough in
their assessment of these candidates.
ATTACHMENTS
The candidate applications are available for review in the City Clerk’s office.
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