HomeMy WebLinkAboutItem 6h. Authorize an Emergency Services Contract with Cal Poly for Fire Service for 2024-2029 Item 6h
Department: Fire
Cost Center: 8501
For Agenda of: 6/18/2024
Placement: Consent
Estimated Time: N/A
FROM: Todd Tuggle, Fire Chief
Prepared By: Nicole Vert, Business Analyst
SUBJECT: AUTHORIZATION OF AN EMERGENCY SERVICES CONTRACT WITH
CAL POLY FOR THE PERIOD 2024-2029
RECOMMENDATION
Authorize the Mayor to execute a succession Emergency Services Contract for the period
2024-2029 with California Polytechnic State University (Cal Poly) in substantially the
same form as the attachment.
POLICY CONTEXT
The recommended actions are consistent with the City of San Luis Obispo’s Financial
Management Policy section 203-A City Council approval is required for contracts in
excess of $200,000.
DISCUSSION
The City of San Luis Obispo (City) has a long history of providing fire, rescue, and
emergency medical services to California Polytechnic State University (Cal Poly). Since
1993, the contracts between Cal Poly and the City have been in effect and mutually
beneficial. Through the contract, Cal Poly receives a high level of fire and emergency
medical response, and the City receives compensation for services. Staff recommends
the adoption of a new contract (Attachment A) with contract terms of three years with two
one-year options to extend.
Short term successive contracts have been entered into since 1993. The most recent
contract made in 2018 expired on June 30, 2023. This contract began the method of Cal
Poly paying by student as opposed to a flat annual rate. This allowed the department to
recoup a higher rate for students living on campus while also realizing the impact of
students living off campus. A one-year amendment to extend the contract to June 30,
2024, was approved by Council in June 2023.
As with other areas outside the City and absent a contract to provide services, the City
Fire Department would only respond to major emergency incidents at Cal Poly if activated
under the provisions of the mutual aid agreement with the California Departmen t of
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Item 6h
Forestry and Fire Protection (Cal Fire). Under the agreement between the City and Cal
Poly, the City responds to daily medical emergency incidents or other calls for service on
the Cal Poly campus. Absent the agreement, Cal Poly would need to arrange for fire,
rescue, and medical emergency services, likely through Cal Fire as Cal Poly campus lies
outside the City limits in County jurisdiction. San Luis Obispo County contracts with Cal
Fire to provide fire and emergency services, as a result the contra ct includes their
approval to acknowledge San Luis Obispo City Fire Department as primary respondent.
While this could potentially be fiscally advantageous for Cal Poly, Cal Fire cannot provide
the level of service equal to the City Fire Department. Cal Fire does not possess an
apparatus that can reach the height of many of the buildings on the Cal Poly campus nor
does it have the staffing levels of the City for adequate readiness for all risks nor daily
calls. As a result, Cal Poly prefers to contract with the City for their fire services.
Contract Modifications
The previous fee model based on the population of the campus will remain the same with
the addition of Staff Housing Rates in anticipation of increased on campus staff housing.
This will be reimbursed at a “Per Door” rate rather than per individual due to varied
family/household sizes and at a higher base rate due to year-round occupancy. Rates, as
shown in the chart located in the “FISCAL IMPACT” section, will continue to be dependent
on students residing on campus charged at a higher rate than students that reside off-
campus. Fall semester census information will continue to be used, which is reported by
the University approximately three to four weeks after the start of the fall semester. To
allow the University to prepare for changes in the annual service fee resulting from
increased students living on campus in newly constructed dormitories or overall increase
in student population, this census population will be based on the prior year’s data.
Additionally, the new agreement will include a stipulation to include an annual $50,000
contribution from Cal Poly toward the replacement of Truck 1. Cal Poly has co nstructed
multiple buildings with a height necessitating a 100 -foot ladder truck for proper response,
including many of the dormitory buildings. Truck 1 was purchased in 2010 and the
department is preparing for a full drivetrain refurbishment to extend its life until 2030 to
ensure no reduction in response to Cal Poly nor other areas of the City.
At the time of preparing this report, Cal Poly had not yet provided their final round of
contract revisions to the City. Should the terms substantially or meanin gfully differ from
those in Attachment A, staff will return to Council with a revised draft for Council’s review
and approval.
Previous Council or Advisory Body Action
On June 6, 2023, City Council approved and one-year amendment to the existing five-
year service agreement with Cal Poly.
On September 18, 2018, Council approved the existing five-year service agreement with
Cal Poly.
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Item 6h
Public Engagement
This item is a Consent item for the June 18, 2024 City Council meeting and will follow all
the required postings and notifications. The public will have an opportunity to comment
on this item at or before the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2024-25
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Estimated
Revenue
FY2024-25
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $0 $ $0
Cal Poly $456,131.20
Federal
Fees
Other:
Total $456,131.20 $0 $ $0
The City incurs costs associated with providing fire and medical response to Cal Poly, a
portion of which will ultimately be reimbursed through the agreement. The costs of a fully
staffed station out pace the revenue from Cal Poly, however, the revenue ass ists in
offsetting costs of an existing station serving the City. Based on the Fall 2023 total student
population, measured through the Fall Census, in Fiscal Year 2024-25, the City will
receive a total of $456,131.20 for services provided, an increase of $25,596.20 from
FY2023-24, where the revenue received from Cal Poly was $430,535.00. These
payments will be made to the City quarterly.
The new “Per Door” staff rate for staff residing on campus, charged per door of
occupancy, will begin at $37.40, calculated using the on-campus rate plus 20% due to
year-round residency. Capital contributions for Truck 1 will be $50,000 for FY2024-25,
the same agreed upon rate in the previous year’s contract amendment.
All rates will continue to be adjusted to address i nflation. The original fees agreed upon
in 2018 of $25.00 per-student residing on campus and $7.95 per-student residing not on
campus have been adjusted annually since 2019 using average CPIs of Los Angeles and
San Francisco. This calculation method will continue in FY2024-25 where the applied CPI
is 3.83% as released from the U.S. Bureau of Labor Statistics on May 15, 2024.
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Item 6h
For FY2024-25 the per-student residing on campus rate will increase to $31.17 and the
per-student not residing on campus rate will increase to $9.91. The Per Door and Truck
1 fees are new this year and will not have CPI applied until FY2025-26.
If Cal Poly’s population levels remain static throughout the term of the agreement, the
City would receive revenue in excess of $2.3 Million over the full five years of the
agreement.
ALTERNATIVES
1. Council could choose to discontinue contracting services to Cal Poly. This is not
recommended because of the mutual benefits of the contract for both Cal Poly and
the City.
2. Council could choose to direct changes to the contract. This is not recommended
as Cal Poly may not agree to any changes delaying the start of a successor agreement
and the current contract expires June 30, 2024, making it necessary to authorize a
contract extension.
3. Council could direct staff to return to negotiations with Cal Poly. This is not
recommended as the Cal Poly may not agree to different terms and delaying entering
an agreed upon contract will result in the current contract expiring and would require
an authorization for an extension.
ATTACHMENTS
A - Emergency Services Agreement with Cal Poly
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AGREEMENT FOR ENHANCED EMERGENCY
SERVICES BETWEEN THE BOARD OF TRUSTEES OF
THE CALIFORNIA STATE UNIVERSITY,
THE CITY OF SAN LUIS OBISPO,
THE COUNTY OF SAN LUIS OBISPO,
AND THE STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY AND
FIRE PROTECTION
THIS AGREEMENT is effective July 1, 2024 between the Board of Trustees of the California State
University on behalf of California Polytechnic State University, San Luis Obispo (Cal Poly), one of
23 campuses in the California State University system (collectively CSU or the University), the
City of San Luis Obispo (City), t he County of San Luis Obispo, a political subdivision of the
State of California (County), and the State of California Department of Forestry and Fire Protection
(Cal Fire).
RECITALS
WHEREAS, in 1996, Cal Poly discontinued its on-campus fire department and entered into a written
agreement with the City for emergency and fire services on a fee-for-service basis whereby the City
provided service to the central part of campus, including the campus core, and all on -campus
housing structures. The most recent fire and emergency services agreement with the Ci ty covers
the term July 1, 2023, to June 30, 2024. Because of these agreements, the City has tailored its
services to best meet Cal Poly’s needs through purchase of specialized equipment, on-campus
training, and inclusion of the Cal Poly campus in its overall strategic emergency service
planning. The value of this Agreement has and will continue to increase in proportion to growth
of Cal Poly’s academic and extra-curricular programs, activities, facilities, and future student
enrollment.
WHEREAS, Cal Poly is situated in an unincorporated area of the County, immediately adjacent
to the City, with approximately one-third of its students currently living on campus. Cal Poly is
within the jurisdiction and service area of the County Fire Department (County Fire) and Cal Fire
for fire services. Cal Fire’s response obligations extends to wildland and watershed fire protection,
and does not cover structure protection, rescue or emergency services. County Fire is responsible
for the protection of buildings and improvements in unincorporated County areas.
WHEREAS, under the laws of the State of California, only the State and incorporated cities are
obligated to provid e fire protection services. The State provides wildland and watershed fire
protection within State Responsibility Areas; it does not provide structure protection, rescue and
emergency service and hazardous materials response. Counties provide fire servic es at their
discretion, and service levels vary from county to county.
WHEREAS, in 1930, the County chose to protect residents and property within its jurisdiction by
creating the San Luis Obispo County Fire Department in partnership with Cal Fire. The partnering
and consolidation is documented through contractual agreements that direct Cal Fire/County Fire
to provide fire protection and emergency response services and shared funding for the provision of
such services. As a result, Cal Fire/County Fire share multiple resources, including a fire chief,
stations and equipment, command center and firefighters. Cal Fire/County Fire emergency services
are predominantly focused on semi -rural and rural fire and emergency service needs. Because Cal
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Poly is located in an unincorporated County area and a State Responsibility Area, Cal Fire and
County Fire have jurisdictional fire protection obligations over the campus. The close st Cal
Fire/County Fire station is Station 12, which is located on Cal Poly property at 635 N. Santa Rosa
Street and across Highway 1 from the campus. This station also serves as Cal Fire’s command
center for the County and region.
WHEREAS, the City has a robust fire department which is designed to address fire , rescue, and
emergency services needed for the predominantly urban/sub -urban land use patterns within the City
limits, and to Cal Poly (pursuant to previous written agreements with the City). The City has four
fire stations staffed with 47 firefighters. The fire station closest to Cal Poly’s campus is Fire Station
2, located at 132 North Chorro Street. This station currently serves Cal Poly and the north section
of the City.
WHEREAS, the City and Cal Fire/County Fire have adopted an “a utomatic mutual aid” doctrine
which provides for the closest fire engine to respond to a new emergency regardless of jurisdictional
lines. This allows for enhanced service without increasing the number of fire stations or firefighters
by utilizing existing resources regionally, rather than just within jurisdictional boundaries. The City
and Cal Fire/County Fire have documented their automatic mutual aid agreement through an
Operational Plan and Agreement for Automatic Aid dated May 17, 2024 (“Automatic Aid
Agreement”) (attached as EXHIBIT E). Through the Automatic Aid Agreement, the City serves as
the primary first responder to the Cal Poly campus core (see attached EXIBIT E), with support from
Cal Fire/County Fire as needed. The Automatic Aid Agreement exists independent of any
agreement between Cal Pol y and the City, and obligates the City Fire Department to provide fire
and emergency response services to Cal Poly. In exchange, the City receives support from Cal
Fire/County Fire for its more rural locations and/or where Cal Fire/County Fire is the closest
responder.
WHEREAS, the provision of emergency services on the Cal Poly campus is led and coordinated by
the University Police Department (UPD) at Cal Poly and is the subject of multiple mutual aid a nd
shared service agreements between Cal Poly, the City, Cal Fire and/or County Fire. With this
Agreement, the University desires enhanced fire protection and emergency services for
the Cal Poly campus which includes multi -story academic buildings, residence/housing
facilities, and dining facilities.
WHEREAS , the parties want to continue their Agreement for enhanced emergency services and
have the City continue to provide personnel, equipment, materials, and supervision required to
respond to structure and other hostile fires (a hostile fire differs from a friendly fire, which burns
in a place where it was intended to burn, such as one confined to a fireplace or furnace), medical
emergencies, disaster response, and other agreed upon incidents on the main campus of the
University; and
WHEREAS, the best interests of the City and the University would be served by entering into this
Agreement.
WHEREAS , the County and Cal Fire consent to the City's continued provision of increased a n d
e n h a n c e d fire protection, emergency medical services and specialty rescue services to the
University, which is situated within the County's and Cal Fire’s local responsibility area, upon
the terms and conditions agreed to by the City and the University as set forth herein.
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NOW, THEREFORE, IT IS AGREED:
1. Services Components
The City agrees to provide personnel, equipment, materials, and supervision required to respond
to structure and other hostile fires, medical emergencies, disaster response, and other agreed
upon incidents in the Service Area, which is the campus core of the University. The specific
services shall be more thoroughly outlined as follows:
Attachment A Services Performed
Attachment B Scope of Service
Attachment C Service area
Attachment D San Luis Obispo City and Cal-Fire Response to Incidents within
University Contract Service Area
Attachment E Operational Plan and Agreement for Automatic Aid
All services shall be provided in compliance with applicable federal and state laws and
regulations, or in the absence of such laws or regulations, in compliance with recognized
performance standards for similar services. The City shall respond, within its capacity, to provide
services upon being notified by the University. Nothing in this Agreement shall be construed to
waive, limit, or impair any defenses, rights, duties, obligations or immunities available to the parties
by statute, at law or in equity, or otherwise, in the performance or provision of fire protection
and emergency services activities, including under the California Environmental Quality Act
(CEQA).
2. Difference in Conditions
The University and City recognize differences in design , building and fire code application in
the City and on the Cal Poly campus. The California State Fire Marshal has jurisdiction over
State property and is responsible for the compliance of facilities and operations with applicable
fire and safety codes as well as fire safety design of facilities and supporting infrastructure. The
City of San Luis Obispo fire and emergency response resources have been designed to operate
within the City. Operations on the campus may be at a disadvantage when conditions such as, but
not limited to, accessibility, fire flows, hydrant locations, fixed fire protection systems, and alarms
systems are different than conditions within the City of San Luis Obispo. The City and University
seek opportunities to collaborate to minimize operational disadvantages when possible; however,
neither the University nor the California State Fire Marshal relinquishes their rights and privileges
to the City regarding fire and safety codes that apply to the University.
3. Administration
a. University The term "University" shall include the State of California, the Board of
Trustees of the California State University, California Polytechnic State University, San
Luis Obispo, all Auxiliary Organizations, each of their officers, officials, employees,
authorized representatives, agents, directors, and volunteers.
b. Unified Command In general, emergency operations on the University campus shall be
conducted through unified command between the City and the University.
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c. Cooperation To facilitate the performance of the services components (above), it is
agreed that the City and University shall fully cooperate with each other, including but not
limited to the following:
(1) The University will cooperate with the City in assisting with the training of City
personnel for familiarization of, and access to, all facilities of the University.
(2) University employees, equipment, and supplies (such as trade persons, police,
hazardous materials technicians, heavy equipment, emergency management
personnel etc.) shall be available for assistance to the City in mitigating emergencies.
(3) City personnel shall, upon identification of a life safety and/or fire hazard within the
service area not already known to the University, notify the designated University contact
and/or University Police Watch Commander. The City's Battalion Chief shall maintain
close contact with the University when the City is operating (emergency or non-emergency)
on campus.
(4) The University will make every effort to notify the agency providing Dispatch
services for the City Fire Department of changes in the following areas: access points, road
conditions and closures (major thoroughfares only), new buildings or changes in building
use, major events and significant changes in hazardous materials storage or use as soon
as possible and will confirm in writing.
(5) The City will continue to conduct training, provide advice and assistance to the
University with issues, such as fire prevention, water system, and hydrant maintenance.
The City, when requested by the University, will act as a Technical Specialist on
hazardous materials and fire prevention concerns.
d. Personnel Status While involved in the execution of this Agreement, regularly employed
personnel of the City and the University shall remain employees of their respective
agencies, and shall remain subject to the rules and regulations of their own agency in
all matters of employment, including but not limited to benefits, medical and life
insurance, and worker's compensation insurance. Neither party shall at any time or in any
manner represent that it or any of its officers, employees, or agents are in any manner officers,
employees, or agents of the other party. Neither party shall incur nor have the power to incur
any debt, obligation, or liability whatsoever against the other party, or bind the other party in
any manner.
4. Compensation
Compensation for services is calculated based on the primary factor that influences fire, medical and
rescue service delivery: campus population. The University will compensate the City for students that
reside on-campus in University housing at one rate, staff residing year round on-campus in University
housing at a second rate, and a third rate for students that do not reside on campus according to the
schedule below. In addition to these compensation terms, the University will pay $50,000 to City
annually toward replacement of Truck 1.
For purposes of this Agreement, the final fall quarter adjusted census information will be used. This
census information is reported by the University approximately three to four weeks after the start of
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the fall quarter. The Fall 2023 adjusted census population as reported by the University was 8,739
University campus residents and 22,279 total full-time equivalent students (FTEs). To smooth
reimbursement rates, this census population will lag one year.
Additionally, the fees will be adjusted annually, starting July 1, 2024, based upon the regional
Consumer Price Index (CPI) by averaging the CPIs of Los Angeles and San Francisco. For 2024 the
average 2023-24 CPI between the Los Angeles and San Francisco areas is 3.83% as shown in
Attachment F.
The University will pay City in accordance with the above schedule. These annual sums will be
paid in four equal installments in advance each quarter beginning July 1 for the duration of the
Agreement. In addition, the University will pay the City at the end of each contract year for
additional services as defined in Attachment A section 7, for services requested and received by
the University.
5. Term
The term for this Agreement shall be three years, commencing July 1, 2024 and expiring June
30, 2027, and will include an option for up to two one-year contract extension periods. Prior to
the expiration of this Agreement, the parties agree to meet and discuss renewal of this
Agreement, if not sooner terminated as provided herein.
6. Reports
The City will provide a monthly written report to the University identifying emergency
response activities to the Cal Poly campus in accordance with all applicable local, state, and federal
privacy laws.
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7. Termination
Either party, upon six (6) months advance written notice, may terminate this agreement, except
that City may, in case of unexpected depletion of resources, terminate this agreement upon shorter
notice. In this situation, City shall provide as much notice of termination as reasonably possible.
8. Indemnification
The City shall defend, indemnify, hold harmless and protect the State of California, the Trustees
of the California State University, California Polytechnic State University, San Luis Obispo, all
Auxiliary Organizations, and each of their officers, officials, employees, authorized
representatives , agents, and volunteers from and against any and all costs, damages, expenses,
liability, losses of every nature arising out of or in connection with City's (including any
subcontractor, anyone directly or indirectly employed by anyone for whose acts any of them
may be liable) performance hereunder or failure to comply with any of its obligations contained
in the agreement, except such loss or damage which was caused by the sole negligence or
willful misconduct of the University. Nothing in this Agreement is intended to create duties or
obligations to or rights in third parties not parties to this contract or affect the legal liability of
either party by imposing any standard of care respecting emergency services different from the
standard of care imposed by law. It is understood and agreed that neither City, nor any officer
or employee thereof is responsible for any damage or liability occurring by reason of anything
done or omitted to be done by the University under or in connection with any work, authority or
jurisdiction delegated to the University under this Agreement.
It is also understood and agreed that University shall indemnify, defend, and hold harmless the
City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from
and against any and all causes of action, claims, liabilities, obligations, judgments, or damages,
including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the
University’s performance or University’s failure to perform its obligations under this Agreement or
out of the operations conducted by University, including the City’s passive negligence, except for
such loss or damage arising from the sole negligence or willful misconduct of the City. In the event
the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising
from University’s performance of this Agreement, the University shall provide a defense to the City
Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including
reasonable legal fees, incurred in defense of such claims.
9. Insurance Requirements
The City shall not commence Work until it has obtained all the insurance required in this
Contract, and such insurance has been approved by the CSU.
(a) Policies and Coverage
(1) The City shall obtain and maintain the following policies and coverage:
(i) Comprehensive or Commercial Form General Liability Insurance, on an occurrence
basis, covering Work done or to be done by or on behalf of the C ity and providing
insurance for bodily injury, personal injury, and property damage
(ii) Worker's Compensation including Employers Liability Insurance as required by law.
(2) The City also may be required to obtain and maintain the following policies and coverage:
(i) Other Insurance by agreement between the Trustees and the City.
(b) Verification of Coverage.
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The City shall submit original certificates of insurance and endorsements to the policies of
insurance required by the Contract to the Trustees as evidence of the insurance coverage. The
Trustees reserve the right to require the City to furnish the Trustees complete, certified copies
of all required insurance policies.
(c) Insurance Provisions.
Nothing in these insurance provisions shall be deemed to alter the indemnification provisions in
this Agreement. The insurance policies shall contain, or be endorsed to contain, the following
provisions.
(1)For the general and automobile liability policies, the State of California, the Trustees of the
California State University, the University, their officers, employees, representatives,
volunteers, and agents are to be covered as additional insureds.
(2) For any claims related to the Work, the City’s insurance coverage shall be primary insurance
as respects the State of California, the Trustees of the California State University, the
University, their officers, employees, representatives, volunteers, and agents. Any
insurance or self-insurance maintained by the State of California, the Trustees of the
California State University, the University, their officers, employees, representatives,
volunteers, and agents shall be in excess of the City’s insurance and shall not contribute
with it.
(3)Each insurance policy required by this section shall state that coverage shall not be canceled
by either the City or the insurance carrier, except after thirty (30) Days prior written notice
by certified mail, return receipt requested, has been given to the Trustees.
(4)The State of California, the Trustees of the California State University, the University, their
officers, employees, representatives, volunteers, and agents shall not by reason of their
inclusion as additional insureds incur liability to the insurance carriers for payment of
premiums for such insurance.
(d) Amount of Insurance.
(1) The City of San Luis Obispo has elected to be self-insured for its general liability, vehicle
liability, workers’ compensation and property exposures through the California Joint Powers
Insurance Authority. As a member of the California Joint Powers Insurance Authority, the City
of San Luis Obispo is included in this self-insured program. And shall provide coverage in
amounts not less than the following:
(i) Comprehensive or Commercial Form General Liability Insurance--Limits of Liability
$2,000,000 General Aggregate
$1,000,000 Each Occurrence--combined single limit for bodily injury and property
damage.
(ii) Workers’ Compensation limits as required by law with Employers Liability limits
of $1,000,000.
(e) Miscellaneous
(1)Any deductible under any policy of insurance required in this Contract shall be City’s
liability.
(2)Acceptance of certificates of insurance by the Trustees shall not limit the City’s liability
under the Contract.
(3)In the event the City does not comply with these insurance requirements, the Trustees
may, at its option, provide insurance coverage to protect the Trustees. The cost of the
insurance shall be paid by the City and, if prompt payment is not received, may be
deducted from Contract sums otherwise due the City.
(4)If the Trustees are damaged by the failure of City to provide or maintain the required
insurance, the City shall pay the Trustees for all such damages.
(5)The City’s obligations to obtain and maintain all required insurance are non-delegable
duties under this Contract.
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10. Priorities
The University recognizes there will be priorities that will dictate the City's capabilities.
Subsequent to prioritizing emergencies based on life safety, the City will deliver available
resources to assist the University in its mitigation efforts. If additional emergency response
resources are needed, they will be accessed through the Mutual Aid system already in place.
11. Notices
Any notice required to be given pursuant to the terms and provisions of this Agreement
shall be in writing and shall be sent by certified or registered mail to the:
University:
Police Chief
California Polytechnic State University
San Luis Obispo, CA 93407
City:
Fire Chief
San Luis Obispo City Fire Department 2160 Santa Barbara Ave.
San Luis Obispo, CA 93401-5240
County:
County Administrative Officer
1055 Monterey Street
San Luis Obispo, CA 93408
Cal Fire:
Fire Chief
635 N. Santa Rosa Street
San Luis Obispo, 93405
12. Entire Agreement
This Agreement represents the entire Agreement between the City and the University, and supersedes
all prior negotiations, representations, or agreements, either written or oral. This Agreement may be
amended only by written instrument, signed by both City and University. All provisions of this
Agreement are expressly made conditions. This Agreement shall be governed by the laws of the
State of California. Any action arising out of this Agreement shall be brought in the Superior Court of
San Luis Obispo County, California, regardless of where else venue may lie.
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IN WITNES S THEREOF, City, County, Cal Fire, and University have executed this
Agreement as follows:
BOARD OF TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY
By:
Dru Zachmeyer
Administration & Finance
CITY OF SAN LUIS OBISPO
By:
Erica A. Stewart, Mayor
CAL FIRE
By:___________________________
John Owens, Chief
SAN LUIS OBISPO COUNTY
By:__________________________
County Board of Supervisors
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ATTACHMENT A
SERVICES PERFORMED
1. Fire Suppression
City shall provide personnel, equipment, materials and supervision for suppression of
structure and other hostile fires on the campus core (Service Area) of the University, as available.
Fire suppression shall include those universally accepted activities, which bring a hostile
fire under control and render the property safe from further damage.
Fires to be suppressed shall include (but are not limited to): structure, rubbish, trash
container, automobile, vegetation adjacent to structure and other such fires which are evaluated
from the initial report to be of significance or beyond the capabilities of the University's response.
2. Extrication/Rescue Emergencies
City shall provide personnel, materials, equipment and supervision for emergency
extrication of students, faculty, staff, guests, and visitors on the campus core (Service Area) of
the University, as available.
Rescue includes: extrication of trapped persons from vehicles, machinery, cave-ins,
structure collapses, confined spaces, fire, and other significant situations, which may require
assistance. The City will provide emergency medical treatment for rescue situations, as it is
available.
The City's response to elevator problems will be limited to situations where the University
has determined that an emergency exists.
3. Fire Alarms
The University shall maintain all campus alarm systems. University personnel will
evaluate a reporting alarm prior to notifying City dispatch. The City shall respond one engine
"Code 3" and one engine "Code 2" to water flow alarms in buildings with sprinkler systems. The
University will screen all other alarms and will notify the City when confirmation is made that
a fire or other emergency is in progress or likely.
4. Pre-Hospital Emergency Care
University has established an Emergency Medical Dispatch (EMD) program that will
determine the priority' of a medical emergency and provide pre-arrival instructions to the caller.
The City agrees to provide emergency medical support to the University for Priority One (ALS)
type calls as outlined in the EMD Program.
5. Hazardous Materials
City shall provide trained personnel as indicated by the Code of Federal Regulations 29
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"First Responder Capabilities" to the University, as available. It is the intent that the City will share
in a unified command of any hazardous materials incidents based on the availability of responding
University personnel.
Response to the threat of or release of hazardous materials shall include: evacuation of
affected area, identification of substances, containment of substances, protective actions for
people, environment and property.
The University will provide technical support of qualified staff (within the University's
capacity and to the extent available) to assist the City with hazardous materials response. The
City will provide supplies and materials normally associated with first response. The University
will arrange for hazardous materials response beyond the capability of the City including the
removal and disposal of the hazardous material(s).
The City shall act, when required, as the University's representative on the San Luis
Obispo County Regional Hazardous Materials Response Team. The University will continue to
participate on the team during the term of the agreement. The City and the University will operate
a unified command on any hazardous materials emergency that should occur on the campus.
The University will maintain its status as a participating agency/region in the San Luis
Obispo Regional Hazardous Materials Response Team.
6. Disaster Preparedness
The University has developed and maintains at a high state of readiness, a multi-hazard
disaster response plan. Included in this plan is the establishment and operation of a University
Emergency Operations Center as well as annexes addressing the roles of operational units of the
University. The Fire Department agrees to work cooperatively with the University in following,
the University's disaster plans as resources allow. The University shall provide to the City one
copy of the University's disaster response plan and annual updates.
7. Additional Services
Special non-emergency situations, not specifically covered in this Agreement, may arise that
are determined by the University to require resources beyond their capabilities. When requested
by the University, the City may provide, at its sole discretion, resources if available. The
University will compensate the City in accordance with the City Council adopted cost of services
study, which is annually adjusted by the Consumer Price Index as referenced in section 4,
“Compensation”, of the agreement.
The following are examples of Fire Department additional services that may be available:
• flooding/storm response
• smoke removal
• electrical hazard
• bomb threats (not including Bomb Task Force)
• pipeline ruptures/water control
• animal rescues
• special events/crowd control/civil disturbances
• non-emergency stand-by
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ATTACHMENT B
SCOPE OF SERVICE
The San Luis Obispo City Fire Department will respond to the University as outlined below.
The San Luis Obispo Fire Department agrees that 90% of the time it will initiate response within
60 seconds of the request during day-time hours (0800-2000) and 90 seconds at night-time (2000-
0800).
The Fire Chief and the Fire Department leadership staff are dedicated to continuing to partner with
University and student leadership to positively impact safety and safe decision making by students,
including but not limited to engagement opportunities during new student orientation, Week of
Welcome, and graduation.
1. First Alarm Assignment for the University
A standard "First Alarm" assignment for the University shall consist of 2 engines, 1 ladder
truck and 1 Battalion Chief code 3 from the City and 1 engine code 3 from Cal-Fire. The use of a
move-up company to cover Fire Station One is required.
2. Reduced Assignment for the University
The incident being reported may not require a first alarm assignment and may, therefore,
require the dispatcher to send a reduced assignment to the emergency. Anything less than a first
alarm assignment is considered to be a reduced assignment.
3. Greater Alarm Assignments for the University
When an Incident Commander determines that the resources at hand may not be sufficient
to both alleviate the threat presented at the University and provide adequate coverage to the City,
s/he has an obligation to call for additional resources in a timely manner. This is especially
critical with "working" incidents on the campus and will typically require moving quickly to
greater alarm assignments immediately upon confirmation of a "working" incident. To facilitate
efficiency in assigning additional resources , this department has established pre- planned greater
alarm assignments and procedure s.
4. Second Alarm Assignment for the University
A standard "Second Alarm" shall consist of:
• Notification of the Fire Chief.
• Call back of all off duty suppression personnel.
• Dispatch a University public works representative to the Command Post.
• Review the next alarm level in anticipation of a request by the Incident Commander.
• Notification of Cal-Fire to alert the area coordinator; in anticipation of a request
for additional resources (Do not have them respond unless/until their assistance is
actually requested by the Incident Commander).
• Notification of San Luis Ambulance Company and request a stand-by ambulance .
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5. Third Alarm Assignment for the University
If the emergency on the campus exceeds the capabilities of a second alarm assignment as
most large working structures fires will do, the Incident Commander shall request a third alarm
assignment.
The third alarm assignment draws upon the resources of various fire departments
throughout the County. Pre-arranged Mutual Aid agreements exist to provide assistance to the
requesting agency. The Incident Commander should consider how quickly s/he needs the additional
resources. If the first strike team is needed immediately, because of their close proximity to the
University (e.g. E21, El2, C.M.C ., etc.), they should be requested to respond to the incident's
staging area and form up as a strike team upon their arrival. Due to longer travel distances of the
second and third strike teams, it is best to request the mutual aid companies as a group and have
them respond as a task force or strike team. A task force or strike team will automatically have
a task force or strike team leader. Truck companies are always a special request, as are any
specialized equipment.
A standard ''Third Alarm" assignment consists of:
• All items inclusive of a "Second Alarm Assignment ".
• Call back of all Fire Department staff personnel.
• One or more in-county strike team(s).
• All requested mutual aid companies will respond with minimal delay and operate
on the specified radio frequency (normally County Net until on scene).
6. Special-Call Assignment for the University
Once a First Alarm Assignment has been committed to an emergency at the University,
the Incident Commander may request additional companies in the following manner:
• Request a Second or Third Alarm Assignment.
• Request a "Special-Call Assignment "
Some incidents require specialized apparatus or personnel, either in place of, or in addition
to, a First, Second or Third Alarm assignment. Examples might be the need for additional ladder
trucks, a Hazardous Materials Response unit or a Mass Casualty Response unit. An Incident
Commander requiring such specialized resources will access them through City Dispatch .
Resources outside of the City will be drawn from the County Emergency Command
Center (E.C .C). Once the City Fire Dispatcher receives a request for a special call assignment
from the Incident Commander for a non-city resource the following procedure shall be followed:
a. San Luis Obispo City Fire Dispatcher will call Cal-Fire via phone and have them notify the
Area Coordinator of a mutual aid request for an incident on University's campus.
b. Give nature of incident and location of incident.
c. List type of assistance required and quantity of units (do not request OES or local
government resources specifically - Area Coordinator will decide).
d. Give the name of the requesting Incident Commander.
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e. State the urgency of the request; is it immediate need or planned need?
f. Request an ETA (Estimated Time of Arrival) of responding mutual aid units.
g. Give staging area location for the mutual aid units.
h. Request radio frequency for mutual aid resources and City resources to operate on the
incident (usually White 2 unless Incident Commander specifies otherwise).
7. Principles of Operation for the University
The on-duty Battalion Chief or a University Police Officer should be the only person(s)
responsible for reducing an initial assignment prior to Fire Department arrival. The first arriving
Engine Company Officer may reduce an assignment after their arrival and they have determined
it safe to do so.
The Fire Chief, Battalion Chief, Company Officer or Dispatcher may increase an initial
response assignment if there might be a need for additional companies immediately.
If the description of the call does not meet the criteria in the response guide and it is not
clear as to what should be sent initially, a first alarm assignment should be dispatched
immediately.
Departure from the standard response assignment is not recommended.
When dispatching engine companies the general rule should be: Send the engine company
assigned to the University (Engine-2). If another engine company is closer or the first- due company
is delayed, the closest engine should be sent.
8. Response Levels Specific to the University
University 1st Alarm Assignment = 2 Engines, 1 Ladder Truck, 1 Battalion Chief
from City all code 3 1 Engine from Cal-Fire all code 3
CODE TYPE OF INCIDENT RESPONSE PLAN
8
8A
8AF
8F
8H
81
80
8P
8R
8S
8W
8X
8Z
12
Fire, unknown type
Fire Alarm (heat, smoke, pull) Fire
Alarm, Water Flow
Fire, false alarm (not to be used with fire alarms)
Fire, electrical hazard
Fire, illegal burn
Fire, Refuse/T rash threatening
Fire, vehicle
Fire, Refuse/Trash non-threatening Fire,
structure
Fire, wildland (inside or outside core)
Fire, train/railcar
Fire, aircraft
Emergency, not elsewhere classified
1st Alarm Assignment 1
eng. code 3
1 eng. code 3, 1 eng. code 2
After incident #
1st Alarm
1 eng. code 2 1st
Alarm
1 eng. code 3
1 eng. code 3 1st
Alarm
1 eng., 1 B/C code 3
Cal-Fire Response
1st Alarm
1st Alarm
1st Alarm or Special call out
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14 Medical emergency
14B Medical assistance, non-emergency
14T Traffic accident, injuries (in Core area)
14T Traffic accident injuries (outside Core area)
48 Natural Gas leak outside
48S Natural Gas leak inside
53S Smoke check inside
57 Fire reported out
1 eng. code 3
1 eng. code 2
1 eng. code 3
1 eng. code 3
1 eng. Cal-Fire code 3
1 eng. code 3
1 eng. code 3, 1eng. code 2
1 eng. code 3, 1eng.code 2
1 eng. code 2, Notify Cal-Fire
83 Expl osion 1st Alarm
84M Hazar dous materials threatening (State reportable) 1st Alarm
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ATTACHMENT C
SERVICE AREA
The area of service of this Agreement is described as the area bounded on the south
by the City of San Luis Obispo (Slack Street, Longview Avenue, Via Carta, Foothill Blvd.);
bounded on the west by the City of San Luis Obispo; out Highway 1 to the Cheda Ranch
Complex (included); to the north from the Cheda Ranch Complex to the Union Pacific
Railroad right-of-way to the Tartaglia Ranch southern boundary, along the base of the
foothills to Poly Canyon Road; and bounded on the east so as to include the facilities at the
base of the foothills (Poly Canyon Road, Klamath Road, Deer Road and Grand Avenue -
including all structures and parking areas) and also including those areas known as Cerro
Vista Housing, Poly Canyon Village and the faculty/staff housing known as Bella Montana
which is bordered on the east by Highway 1, on the south by Westmont Street and on the north
and west by City jurisdiction.
University properties not included in this agreement are outlying structures of the
University and wildlands non-contiguous to the campus core of the University. For example:
Chorro Creek Ranch, Serrano Ranch, Peterson Ranch and the structures up Poly Canyon.
• Refer to Attachment C map of the Service Area including the "core area" to have a
visual understanding of how the Service Area is divided.
• Refer to Attachment D for definition of the University "core area".
• Refer to Attachment D for those areas that are identified to be outside the "core area".
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ATTACHMENT D
SAN LUIS OBISPO CITY AND CAL FIRE RESPONSE TO
INCIDENTS WITHIN UNIVERSITY CONTRACT SERVICE AREA
1. Definitions
University " Core Area" Please see map in Attachment C
• Includes student and faculty housing
• East of city limits including Bella Montana
• North of city limits from Highland Drive cross of Hwy. 1 to Grand Avenue cross of
Slack Street
• West of Poly Canyon gate including Cerro Vista Housing
• South of Highland Drive and Via Carta, including Poly Canyon Village
Outside "Core Area" - Please see map in Attachment C
• North of Highland, and University "Core Area"
• East of city limits
• South of San Luis Obispo Treatment Plant, and Tartaglia property including the San
Luis Obispo Treatment Plant and Cheda Ranch
• West of Via Carta
SLO City - San Luis Obispo City Fire Department
Cal-Fire- California Department of Forestry and Fire Protection and San Luis Obispo County
Fire Department
ECC - Cal-Fire/San Luis Obispo County Fire Department Emergency Command Center
2. Response Inside and Outside of "Core Area"
Structure Response Inside Core Area SLO City
Cal-Fire
1 Truck, 2 Engines & Battalion Chief
1 Engine
Structure Response Outside of Core Area SLO City
Cal-Fire
1 Truck, 2 Engines & Battalion Chief
1 Engine & Battalion Chief
Wildland Response Inside of Core Area SLO City
Cal-Fire
1 Engine & Battalion Chief
1 Engine
Wildland Response Outside of Core Area SLO City
Cal-Fire
1 Engine & Battalion Chief
Appropriate Response per ECC
Note: Cal-Fire has jurisdiction by statute on
all State Responsibility Areas as defined in
PRC 4126 & 4127. Cal-Fire does not give
up any jurisdictional responsibilities for
fires in SRA
Medical Aid & Traffic Collision
Response Inside Core Area
SLO City
Cal-Fire
1 Engine
No Response
Medical Aid & Traffic Collision Response SLO City 1 Engine
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Outside of Core Area Cal-Fire 1 Engine
Vehicle Traffic Collision on Highway l in
Cal-Fire Response Area A36 (Highway
l from Highland to Stenner Creek Road)
SLO City
Cal-Fire
1 Engine
Response per Cal-Fire Response Plan
Haz. Mat. Response Inside and Outside
of Core Area
SLO City
Cal-Fire
1 Engine or as appropriate per
SLO City Response Card
l Engine or as Requested
3. Fires on State Property
Cal-Fire Investigator or engine must respond to all fires on state property per Health and Safety Code
Section 13107.
4. Frequencies
Command
Inside Core Area: City Net
Outside Core Area: Wildland -As Determined by the ECC
All Other Incidents -City Net
Tactical
Inside Core Area: City Tactical
Outside Core Area: White 2 or 3 as Determined by ECC
5. Incident Command Responsibility
Inside Core Area: SLO City
Outside Core Area: Unified Command on All Incidents
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ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
AUTOMATIC AID AGREEMENT BETWEEN
City of San Luis Obispo Fire Department
And
County of San Luis Obispo
for
The San Luis Obispo County Fire Department I CAL FIRE San Luis Obispo Unit
THIS AGREEMENT, ("Agreement") is made and entered into for a term of five (5) years,
commencing on the date of the final signature to the Agreement, between the City of San Luis
Obispo City Fire Department, hereinafter referred to as "SLO", and the County of San Luis Obispo
for San Luis Obispo County Fire Department, hereinafter referred to as "SLC". SLO and SLC may
be referred to herein individually as a "Party" and collectively as "Parties."
WITNESSETH:
WHEREAS, the Parties provide fire protection services to contiguous areas located in the County
of San Luis Obispo, State of California; and
WHEREAS, the Parties have determined that it is of mutual benefit that they render reciprocal
emergency assistance for fires and other emergencies, under circumstances not covered by or within
the scope of the California Fire Service and Rescue Emergency Mutual Aid Plan but constituting
so- called "day-to-day automatic aid" arising out of expediency rather than necessity.
NOW, THEREFORE, in consideration of their mutual covenants set forth herein, the Parties agree
as follows:
I. AUTOMATIC AID RESPONSE
A. GENERAL PROVISIONS
1. Each Party will provide emergency response in the service area of the other Party as
described in Exhibit 1, attached hereto, and incorporated herein. For the purposes of
this Agreement, "emergency" shall mean a situation requiring a response with the use
of red lights and sirens, and "non-emergency" shall mean a situation not requiring a
response with the use of red lights and sirens.
2. Non-emergency responses for public service, post- fire investigation, fire prevention,
and other routine calls, shall not be a part of the Agreement. Responses to these calls
shall remain with the jurisdiction having authority.
B. GUIDELINES GOVERNING RESPONSE TO AN EMERGENCY
1. When responding to an emergency under this Agreement, the Parties agree to send the
resources described in Exhibit 1, provided, however, that no Party shall be required to
unreasonably deplete its own resources, facilities, and services in furnishing such mutual
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2. If a resource included in the Resource Response Matrix in Exhibit A is requested to
respond but is either not available or out of position, the sending Party shall
immediately notify the receiving Party so that it can dispatch its own resources.
3. The Party sending aid under this Agreement shall dispatch only the equipment and
personnel requested or communicate with the AHJ dispatch center alternate and
equivalent resources being sent at the discretion of a chief officer.
C. COMMITMENT TO JOINT TRAINING
Each Party to this Agreement shall use its best efforts to schedule and participate in joint training
exercises at mutually agreed upon times and locations in order to ensure that optimal performance
levels are maintained; provided, however, that this Section shall not commit either Party to paying
the costs of such training.
D. COMMITMENT TO INFORMATION SHARING
Both Parties to this Agreement shall freely share information such as pre-plans, mapping, and GIS
data in digital and hard-copy formats as requested in order to ensure optimal performance levels
are maintained.
II. COMMAND AUTHORITY
A. Responsible Party to Have Command Authority
1. The Incident Command System (ICS) shall be the command system used at incidents.
2. Equipment shall be operated only by personnel from the Party providing the
equipment.
3. The first fire officer at scene will assume the role of Incident Commander (IC) and
determine the need for continued response by other dispatched units and/or call for
additional resources. Once arriving at the scene, the first chief officer may assume IC.
4. If the IC determines that the full response is not warranted and an apparatus or
resource from the AHJ is not yet on scene, the sending party may reduce the AHJ
response to a single “Code 2” resource, but not cancel their response entirely.
5. When both Parties are responding to the same emergency, and jurisdictional
responsibility has been determined, the Party sending automatic aid under this
Agreement shall work under the direction of the Party having jurisdictional authority,
which shall be the receiving Party.
6. Parties shall remain on the scene of the emergency until released at the discretion of
the IC. Such release shall be as expeditious as possible.
B. Judicious Use of Personnel and Equipment
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1. It shall be the responsibility of the Incident Commander to utilize the personnel and
equipment of the sending Party only to the extent that is required to bring the
emergency under control.
2. The sending Party shall not be required to provide assistance for overhaul and/or
clean-up operations after the fire or other emergency has been controlled/stabilized.
C. Order of Release
While the personnel and equipment from the sending Party should generally be the first released
from the scene of an emergency, the needs of the incident and any special equipment provided
may drive the need to retain personnel from the sending party.
III. REPORTS
A. Structure or Multi-Jurisdiction Response
If the party having jurisdictional authority (the AHJ) has arrived on scene during the emergency,
that party shall be responsible for preparing, filing, recording, and storing all required reports. If
the AHJ does not arrive on scene during the emergency, the sending party shall be responsible for
providing the information needed by the AHJ for required reports.
B. Report of Jurisdiction Providing Automatic-Aid
The sending Party, upon request, shall provide the AHJ with a report, pursuant to the National Fire
Incident Reporting System, describing the details of the emergency and the services provided.
IV. COMPENSATION
All services provided by either Party under this Agreement shall be performed without monetary
compensation or reimbursement, except to the extent expressly provided in this Agreement. The
mutual advantage, protection, and service afforded by this Agreement are mutually agreed to be
adequate compensation to both jurisdictions. The Parties acknowledge their mutual intention that the
value of the services provided and received by each Party is intended to be equal. The Parties agree,
however, that to the extent that compensation, including but not limited to statutory cost recovery,
is or may be available from one or more third parties as a result of an incident in which response was
rendered under this Agreement, it is the intention of the Parties to cooperatively pursue such
compensation and to allocate any recovery pro rata in accordance with the costs incurred by each
entity providing response to the incident.
V. LIABILITY/HOLD HARMLESS
Nothing in the provisions of this Agreement is intended to affect the legal liability of either Party
to this Agreement by imposing any standard of care different from the standard of care imposed by
l a w.
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Each Party shall bear the costs of Workers' Compensation for its own personnel, including when
such personnel are furnished by the sending Party under this Agreement.
Each Party shall bear the costs and shall not file claims against the other party(s) for losses resulting
from the performance of this agreement, including:
Repair or replacement of its supplies, durable goods, equipment, apparatus, vehicles, or
other assets
Injuries, including death, of its employees, agent’s volunteers, orcontractors.
The parties agree that any and all claims for damage to private property resulting from the
performance of this agreement shall be processed by the Party having jurisdictional authority (the
AHJ).
In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed
between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or
liabilities incurred by a Party shall not be shared pro rata. Instead, pursuant to Government Code
Section 895.4, each Party hereto shall fully indemnify and hold the other Party, its officers, board
members, employees and agents, harmless from any claim, expense or cost, damage or liability
imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the
negligent acts or omissions or willful misconduct of the indemnifying Party, its officers, board
members, employees or agents, under or in connection with or arising out of any work, authority or
jurisdiction delegated to such Party under the Agreement. No Party, nor any officer, board member,
employee, or agent thereof shall be responsible for any damage or liability occurring by reason of
the negligent acts or omissions or willful misconduct of other Party hereto, its officers, board
members, employees, or agents, under or in connection with or arising out of any work, authority or
jurisdiction delegated to such other Party under this Agreement.
VI. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES
This Agreement shall not be construed as, or deemed to be, an agreement for the benefit of any third
party or parties, and no third party or parties shall have any right of action hereunder for any cause
whatsoever.
VII. INDEPENDENT PARTIES
None of the provisions of this Agreement is intended to create, nor shall be deemed or construed to
create any relationship between the Parties other than that of independent parties contracting with
each other for the purpose of effecting the provisions of this Agreement. The Parties are not and
will not be construed to be in a relationship of joint venture, partnership, or employer-employee.
Neither Party has the authority to make any statements, representations, or commitments of any kind
on behalf of the other Party, or to use the name of the other Party in any publication or
advertisements, except with the written consent of the other Party or as explicitly provided herein.
Each Party will be solely responsible for the acts and omissions of its officers, agents, employee s,
contractors, and subcontractors, if any.
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VIII. NONDISCRIMINATION
Each Party shall comply with all applicable Federal, State, and local laws and regulations. Such laws
include but are not limited to the following: Title VII of the Civil Rights Act of 1964 as amended;
Americans with Disabilities Act of 1990; the Rehabilitation Act of 1973 (Sections 503 and 504);
California Fair Employment and Housing Act (Government Code Sections 12900 et seq.); California
Code of Regulations, Title II, Division 4, Chapter 5; and California Labor Code Sections 1101 and
1102. Neither Party shall discriminate against any subcontractor, employee, applicant, or any person
f o r employment or in the provision of services because of age, race, color, national origin, ancestry,
religion, sex/gender, sexual orientation, mental disability, physical disability, medical condition,
political beliefs, organizational affiliations, or marital status.
IX. TERMINATION
This Agreement may be terminated by either Party upon written notice of termination given to the
other Party at least thirty (30) days in advance of the effective date of termination.
X. NOTICES
All notices of the Parties shall be in writing and shall be addressed to the primary contact for each
Party as set forth below:
SLO
Fire Chief
2160 Santa Barbara St.
San Luis Obispo, CA 93401
SLC
Fire Chief
San Luis Obispo County Fire Department 635 N.
Santa Rosa
San Luis Obispo, CA 93405
Notices shall be personally served or mailed, postage prepaid to the address designated above, or to
such other address as may be designated by written notice. Notice shall be deemed given when
personally served or three business days after deposit in the mail.
XI. AMENDMENTS TO CONTRACT
A. This Agreement shall not be amended or altered without the written consent of the Parties.
B. The Fire Chiefs of the Parties shall have the authority to make additions, deletions, or other
amendments to the Exhibits, including the areas in which Automatic Aid is to be provided
and the resources included in the Resource Response Matrix in Exhibit
C. Such changes shall be made in writing upon the Fire Chiefs' mutual agreement and shall
not require written amendment of this Agreement by the Parties.
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XII. ENTIRE AGREEMENT
This document embodies the entire agreement between the Parties with respect to the subject matter
hereof. All prior negotiations and written and/or oral agreements between the Parties with respect to
the subject matter of this Agreement are replaced by this Agreement.
XIII. ASSIGNMENT
Neither Party may assign any of its rights, delegate any of its duties, or subcontract any portion of
its work or business under this Agreement without the prior written consent of the other Party, which
consent may be withheld by the other Party in its sole and absolute discretion. No assignment,
delegation or subcontracting will release either Party from any of its obligations or alter any of its
obligations under this Agreement.
XIV. SEVERABILITY
If any term, covenant, condition, or provision of this Agreement, or the application thereof to any
person or circumstance, shall to any extent be held by a court of competent jurisdiction to be invalid,
void, or unenforceable, the remainder of the terms, covenants, conditions, and provisions of this
Agreement, or the application thereof to any person or circumstance, shall remain in full force and
effect and shall in no way be affected, impaired or invalidated thereby.
XV. CONTROLLING LAW AND VENUE
This Agreement shall be construed, and its performance enforced under California law. Inthe event
that suit shall be brought by either Party to this Agreement, the Parties agree that venue shall be
exclusively vested in the state courts of the County of San Luis Obispo or, if federal jurisdiction is
appropriate, exclusively in the United States District Court for the Southern District of California,
in Los Angeles, California.
XVI. EXECUTION BY COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed to be
an original, but all of which together shall constitute one and the same instrument.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of
the date of the final signature to the Agreement.
APPROVED AS TO FORM SAN LUIS OBISPO CITY FIRE DEPARTMENT
By:
Todd Tuggle
Name:
Title: City of San Luis Obispo Fire Chief
5/16/2024 | 7:42 PM PDT
Date:
APPROVED AS TO FORM SAN LUIS COUNTY FIRE DEPARTMENT
By:
Name:John Owens
Title: Cal Fire San Luis Obispo County Fire Chief
Date: 5/17/2024 | 8:22 AM PDT
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AUTOMATIC AID AGREEMENT BETWEEN
San Luis Obispo City Fire Department
And
The San Luis Obispo County Fire Department / CAL FIRE San Luis Obispo Unit
OPERATIONAL PROCEDURES - Exhibit 1
A. DISPATCH PROCEDURES
San Luis Obispo City Fire Department dispatches alarms for emergency assistance for SLO.
The CAL FIRE/SLO County Fire Emergency Command Center (ECC) in San Luis Obispo
dispatches alarms for emergency assistance for SLC.
When an alarm is received by the AHJ regarding an emergency in an area covered by the
Agreement, the AHJ shall request dispatch of the automatic aid resources of the sending
jurisdiction as required by this Agreement. The operational philosophy is that the first due
engine shall be first dispatched.
B. NOTIFICATION
For alarms originating in the jurisdiction of the AHJ, the agency will send the incident
information electronically via CAD to CAD to the sending Party's dispatch center. The sending
Party will then reply electronically in CAD to CAD with a message in the incident notes "Copy"
within 30 seconds. If no "Copy" is sent a follow up by a phone call will be made by the AHJ
directly to the sending Party's dispatch center.
C. RADIO FREQUENCIES FOR USE IN RESPONSE
Fire apparatus from both Parties responding to the same incident shall work on common
radio frequencies.
Alarms in San Luis Obispo City will be handled on City Fire Dispatch or on an
assigned command channel.
Alarms in San Luis Obispo County will be handled on a command channel assigned by the
San Luis Emergency Command Center; XSL CMD 4, XSL CMD 5, SLU Local.
For structure fire alarms in San Luis Obispo, the primary tactical will be SLO City TAC 1
and a common secondary tactical channel will be assigned by the ECC as needed.
Vegetation Fire Alarms in SLO MTZ, will be handled on County CMD 5, or alternate
command channel assigned by the San Luis Emergency Command Center
For all Vegetation Fire Alarms, the ECC will assign an Air to Ground Frequency and a
common tactical channel, typically VFIRE 23 or alternate.
For all open space rescues in San Luis Obispo City, and remote area rescues in San Luis
Obispo County covered by this agreement will use SLO Common as the primary tactical
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DocuSign Envelope ID: EA62F387-E9CB-449A-956D-7EF1C6CCA63E
Automatic Aid Resource Response Matrix
FOR RESPONSES IN RESPONSE AREAS: (Fill in from CAD)
SLO will send these
resources to SLC/SLU SLC/SLUwill sendthese resources to SLO
Incident Type
A2, A4, A5, A5A A5B,
A8, A9, A10, A10A,
A10B, A12, A14, A17,
A20 A21, A22, A23, A24,
A28, A33, A34, A35,
A36, A37, A38
BC Engine Other BC Engine Rescue Other
Structure FireRes.(FSR) 1 1 1 1
Structure Fire (FSC) 1 0 1 Truck 1 1
Multi Occ. Fire (FSM) 1 1 1 1
Structure Fire Other(FSO) 1 1 1 1
Aircraft Fire(FAA) 1 1 1 1
Structure Fire Veg (FSRW) 1 1 1 2
Veg Fire Median / Vacant
Lot (FWLCD)
1 1 1
Vegetation Fire Winter 1 1 1 1 1 Any
Vegetation Fire Low 0 1 0 1 Any
Vegetation Fire Medium/High 1 1 1 1 Any
1 Type 3
1 AA2
1 DOZ
Vehicle Fire Passenger(FVP) 1 1 0 0
Vehicle Fire Comm.(FVC) 1 1 0 1
Train Derail, Fire (FVCT) 1 1 1 1
Fire Alarms (FSRA, FSCA, FSMA) 0 0 0 0
Smoke Check (FCS) 0 0 0 0
Fire Other (FOD, FOO, FOI) 0 0 0 0
1 When SLU is in Winter Preparedness.
2 If CAL FIRE aircraft is not available or closest, ECC will inquire if SLO would like Federal
aircraft.
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DocuSign Envelope ID: EA62F387-E9CB-449A-956D-7EF1C6CCA63E
Medical Aid (MED,
MEDU, MVI, MVIS)
0 *1 0 0
Traffic Collision(MTC) 1 1 0 0
Traffic Coll Extrication
(MTX) .
1 1 0 0
Traffic Coll Highway (MTCH) 1 1 0 0
Traffic Coll Multi-Veh
(MTCMV)
1 1 0 0
Aircraft Emergency (MEDCT4,
MEDCTS)
1 1 0 0
Mass Casualty (MEDM, MTCM) 1 1 0 1
Cliff Rescue (MRECLF) 0 1 0 0
Swift Water Rescue
(MRESWF)
0 1 0 0
Surf Rescue (MRESRF) 0 0 0 0
Confined Space Res
(MRECS)
1 1 1 1
Trench Rescue (MRETCH) 1 1 1 1
USAR (MREUSR) 0 1 0 0
Open Space Recue 1 1 *UTV 1 1
Haz-Mat (HZM) 0 0 0 0
Fire Menace Standby (HFS) 0 0 0 0
Earthquake (HFSEQ) 0 0 0 0
Bomb Threat (HSB) 0 0 0 0
Tree into House(HOAT) 0 0 0 0
Electrical Hazard (HSE) 0 0 0 0
Terrorist Threat (HTI) 0 0 0 0
Nat. Gas / Propane Leak
(HSGC, HSGR)
0 0 0 0
Carbon Monoxide
Detector (HSGCO)
0 0 0 0
Liquid Fuel Leak(HZMF) 0 0 0 0
PSA (PAO) (PAF) 0 0 0 0
*SLO Fire Department will provide EMS to A14, A20, A20j, A35 Auto -Aid. All
other areas would bemutual aid request if SLUunits areoutofposition.
*A-20, A-20J Johnson Ranch, A-4 Poly Canyon/Miossi, A-35 Cerro San
Luis, A-8 Bishops, and A-17 Reservoir canyon
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DocuSign Envelope ID: EA62F387-E9CB-449A-956D-7EF1C6CCA63E
MTZ Wildland
Addendum
SLO – San Luis Obispo City
Fire will send these resources
tothe MTZ
SLC/SLU- Will send these resources to SLO
Incident Type MTZ
BC Engine Other BC Engine Aircraft Other
Vegetation Fire Winter 3 1 1 1 1 Any
Vegetation Fire Low 1 1 1 1 Type 1 1AA
Vegetation Fire Medium 1 1 1 1 Type 1
1 Type 3
1AA
1AT
1 DOZ
1 CRW
Vegetation Fire High 1 2 1 6
2 Type 1
4 Type3
1AA,
2 AT
1 HELI
2 DOZ, 2
CRW
Structure Fire Veg(FSRW) 1 2 1 4
1Type 1
3 Type 3
l AA, 2
AT,
1 HE L
1 DOZ, 2
CRW
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DocuSign Envelope ID: EA62F387-E9CB-449A-956D-7EF1C6CCA63E
The Response Area map is SLOFD’s auto aid area with E21.
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The Mutual Threat Zone map represents where SLOFD will use CalFire radio
channels and leverage their resources.
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ATTACHMENT F
Consumer Price Index
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