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Home My WebLink AboutPRR24162 Souther Shabang CommunicationsUpdated 05/2023 City of San Luis Obispo Request for Public Records The California Public Records Act (Government Code . et set.) was enacted to ensure public records are available for inspection by members of the public. Completion of this form will assist staff in identifying related records to accurately complete your request. Requested records will be distributed to the email address that is listed on this form, unless directed otherwise by City staff. Requests for printed records will require payment su Comprehensive Fee Schedule. Payment must be rendered prior to production of printed materials. Souther, Lindsey 06.03.2024Name: _______________________________________________ Date: ______________________ Last First Address: ________________________________________________________________________ Street & Unit # City State Zip Email: _____________________________________________ Phone: _______________________ Release Forms Requests for certain public records legally require release forms to be submitted for records to be distributed to the requestor. To help expedite your request, please read below and ensure additional information is submitted along with this public records request form. Personal health information Records containing personal health information require a HIPAA Release Form. Examples HIPAA Release Form Printed residential and/or commercial building plans The Public Records Act does not allow the release of printed copies of this material without the permission of the architect/engineer copyright owner. The public records requestor is responsible for obtaining said authorization by completing all three release forms listed below. You may call the Community Development Department at (805) 781- 7170 to find out the name of the copyright owner. In-person viewing of plans do not require release forms. Copies of Plans Affidavit Plan Request Architect/Engineer Authorization Plan Request Owner Authorization Continued Record Information: List the records you are requesting. Specify relevant information such as: subject, title, incident number, location/address, person(s) involved, project name, etc. PLEASE SEE THE ATTACHED CORRESPONDENCE. Date and Time: Specify the incident date or date and time range of the requested records PLEASE SEE THE ATTACHED CORRESPONDENCE. QuestionsmaybedirectedtotheCity -7100. Submit Completed Forms To: cityclerk@slocity.org OR 990 Palm Street San Luis Obispo, CA 93401 YOUR REQUEST WILL BEPROCESSED INCOMPLIANCE WITH THEPUBLIC RECORDS ACT (PRA). California Government Code Section 7921. AnAgency shall notify therequestor within 10 daysfrom receipt ofrequest with a Determination which states ifthe Agency isinpossession, inwhole orinpart, ofthe requested documents, and possible legal exemptions which prohibit the release ofnon-disclosable documents, asoutlined perthe PRA. Insome instances, an Agency may require anextension ofup to14days toprovide aDetermination, as authorized bythePRA. A notice will beprovided tothe requestor setting forth the reasons forthe extension and the date onwhich aDetermination isexpected to besupplied. Sent via Email –cityclerk@slocity.org June 3, 2024 City Clerk’s Office 990 Palm Street San Luis Obispo, CA 93401 Re:PRA REQUEST Dear Sir or Madam: This is a request under the California Public Records Act. Our office represents Samantha Gibbsregarding a golf car accidentthat occurredat SHABANG held at Dairy Creek Golf Course, 2990 Diary Creek Road, San Luis Obispo, California 93405, onMay 4, 2024. I am requesting production of the following documents (or documents containing the following information): 1)All documents related any City response to the golf cart accidentthat occurred at SHABANG held at Dairy Creek Golf Course, 2990 Diary Creek Road, San Luis Obispo, California 93405, onMay 4, 2024; 2) All documents related to anyCity of San Luis department’s investigation into thegolf car accident at SHABANG held at Dairy Creek Golf Course, 2990 Diary Creek Road, San Luis Obispo, California 93405, on May 4, 2024; 3) All documentscontaining complaints from citizens of San Luis Obispo related to safety atthe SHABANG Music Festival which occurred at the Dairy Creek Golf Course, 2990 Dairy Creek Road, San Luis Obispo, California 93405, from May 4, 2014, to present; 4) All documents, including email correspondence, communications, draft versions, and/or any other documents related to anycommunications between the City and the organizers of the SHABANG Music Festival from May 4, 2014, to present. 5) All documents related to any accidentsthat occurred on Dairy Creek Golf Course, 2990 Dairy Creek Road, San Luis Obispo, California 93405, from May 4, 2014, to present; 6) All documents that reflectany permits, plans, insurance, emergency plan, or safety analysis provided to the City and/or obtained from the City concerning the SHABANG Music Festival from May 4, 2014, to present; Public records" that are subject to inspection and copying under the California Public Records Act (CPRA) include any writing containing information relating to the conduct of the Page | 2 public'sbusiness prepared, owned, used, or retained by any state or local agency regardless of physical form orcharacteristics. (Gov. Code §6254, subd. (e).) Public records within the coverage ofthe California Public Records Act are open to inspection at all times during the office hours of the state or local agency, and every person has a right to inspect any public record except as statutorily provided. Any reasonably segregable portion of a record must be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. (Gov. Code §6254, subd. (e).) The fact that a public record may contain some confidential information does not justify withholding the entire document; if only part of a record is exempt, the agency is required to produce the remainder if segregable. (County of Santa Clara v. Superior Ct. (2009) 170 Cal.App.4th 1301.) Further, these requests are being made on behalf ofSamantha Gibbs who was injured in the golf cart accident that occurred at SHABANG at Dairy Creek Golf Course, 2990 Diary Creek Road, San Luis Obispo, California 93405. As the authorized representative ofthe victim in this case, the victim is entitled to receive the above-described documentation and information. (Gov. Code §6254, subd. (f)(l).) I ask that this request receives expedited processing. Please produce all responsive documents inelectronic form to Iam willing to pay fees for this request as appropriate under your processing charges. Thank you for your careful attention to this matter. Ifyou have any questions or concerns, please do not hesitate to contact me at (619) 550-1355. Sincerely, Lindsey Souther, CCLS Paralegal to Jessica Wetzel, Esq. Encl: Authorization to Release Records Attorney Designation with Driver’s License 1 From:Bethard, Cassandra Sent:Thursday, April 7, 2022 6:16 PM To:Hyfield, Devin Subject:RE: Special Event Authorization - Shabang Music and Arts Festival - May 13-14, 2022 Packet looks good. This event can create multiple issues. We do monitor that area for any violations that may occur in the parking lot as well as the street leading into the park. Let me know if you have any questions. -Cassandra Bethard From: Hyfield, Devin <DHyfield@slocity.org> Sent: Tuesday, March 29, 2022 8:59 AM To: Booth, Jeff <jbooth@slocity.org>; Havens, Candace <chavens@slocity.org>; Basden, Adam <abasden@slocity.org>; Beres, Jason <jberes@slocity.org>; Bethard, Cassandra <CBethard@slocity.org>; Stanley, Jesse <jstanley@slocity.org>; Weeks, Megan <mweeks@slocity.org>; Cano, Molly <mcano@slocity.org>; Crisp, Matthew <mcrisp@slocity.org> Cc: Fukushima, Adam <AFukushi@slocity.org>; Read, Chris <cread@slocity.org> Subject: Special Event Authorization - Shabang Music and Arts Festival - May 13-14, 2022 Hello Special Event Team, Please review the special event application for the Shabang Music and Arts Festival at Laguna Lake Park. Please NOTE the new special events agreement layout and insurance requirements. Let me know if you have any questions. Devin Hyfield pronouns he/him/his Recreation Manager Parks & Recreation Aquatics, Facilities and Golf 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E DHyfield@slocity.org T 805.781.7295 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Stanwyck, Shelly Sent:Wednesday, December 7, 2022 4:55 PM To:Johnson, Derek Subject:RE: Shabang I do not know and was triaging first what status was; letting you know what we need to do; and then discussing how his email should include falling on his sword and then figuring out why he didn’t hit the stop button yesterday. My golden rule was not followed – City Managers do not like surprises and even when it is not the information they want to hear it must be shared as soon as you know . . . .I will be circling back with him in the AM he was in a PRC panic (just due to not managing as many meetings as you or I). From: Johnson, Derek <djohnson@slocity.org> Sent: Wednesday, December 7, 2022 4:48 PM To: Stanwyck, Shelly <sstanwyc@slocity.org> Subject: RE: Shabang The email body was largely from Greg and it was sent to him and if it was incorrect, why did he not say anything? From: Johnson, Derek Sent: Wednesday, December 7, 2022 4:44 PM To: Stanwyck, Shelly <sstanwyc@slocity.org> Subject: FW: Shabang I am totally confused and please explain why I got this message below from Greg? From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, December 6, 2022 1:03 PM To: Johnson, Derek <djohnson@slocity.org> Subject: RE: Shabang Yes, will do. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 2 From: Johnson, Derek <djohnson@slocity.org> Sent: Tuesday, December 6, 2022 12:57 PM To: Avakian, Greg <gavakian@slocity.org> Subject: FW: Shabang Hi Greg, Can you or your staff call back Brett and share any relevant info on the application? Thanks Derek From: Johnson, Derek Sent: Tuesday, December 6, 2022 12:56 PM To: Department Heads <DepartmentHeads@slocity.org> Subject: Shabang Mayor and Council, The purpose of this email is to alert you that the organizers of Shabang announced plans for a 2023 event. They have not indicated a location based on a cursory review of their social media and the Shabang organizers have submitted applications for permits for these days. No decision has been made whether to authorize the permits. Shabang was provided with updated requirements that include but not limited to ending earlier in the evenings (9pm), musical breaks during the day, more proactive parking plan, larger scope of noticing to the neighborhoods, additional on-site security, as well as an upcoming noise/vibration study (Staff, Shabang, Bill Gaines Audio, etc.) to identify both vibration testing limits and set criteria, as well as stage & amp configurations. More information to share as our review proceeds and please be in touch with any questions. Derek Johnson pronouns he/him/his City Manager City Administration 990 Palm Street, San Luis Obispo, CA 93401-3218 E djohnson@slocity.org T 805.781.7114 slocity.org Stay connected with the City by signing up for e-notifications BCC: CC 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Thursday, March 7, 2019 6:07 PM To:Setterlund, David Subject:Re: 2019 Shabang- Special Event Conditional Approval Thanks Dave! This all looks good. Ill reach out if I have any questions On Thu, Mar 7, 2019 at 11:39 AM Setterlund, David <dsetterl@slocity.org> wrote: Hi Alec – See attached for the following information regarding your event:  The approval letter with conditions  The notification letter  The notification mailing list – EXCEL format  The Vendor Special Event Fire Permit (to be handed out per vendor)  The ABC License Application The permit will be sent to you after your park visit with park maintenance 3 weeks prior to your event date. Please let me know if you have any questions. Please email me to acknowledge receipt of this email. Have a great event! David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org 2 T 805.781.7067 slocity.org -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Setterlund, David Sent:Friday, August 5, 2016 10:30 AM To:Zocher, Greg Subject:FW: Insurance Attachments:EH-771314-L1863490 Certificate of Insurance.pdf Hi Greg, Attached is a copy of the updated insurance for the live at Laguna Concert. I appreciate you reviewing the special event application and with your blessing I will send out the approval packet. Best, Dave From: Alec Schwend [mailto:aschwend94@hotmail.com] Sent: Friday, August 05, 2016 9:08 AM To: Setterlund, David Subject: Re: Insurance Dave, Sorry, I thought I attached that in the previous email. Here is the updated insurance info that you requested. Thanks, Alec From: Setterlund, David <dsetterlund@slocity.org> Sent: Friday, August 5, 2016 8:43 AM To: aschwend94@hotmail.com Subject: Insurance Hi Alec, In reviewing your insurance certificate and additional endorsement I noticed a couple of areas that need to be updated. Please see the attached document and look for the two highlighted areas. In the highlighted area’s the city of SLO should be listed. Best, Dave ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 07/08/2016 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Shabang Productions Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Lloyds Syndicate 2623 AA-1128623 82% Lloyds Syndicate 623 AA-1126623 18% A Y Host Liquor Liability Retail Liquor Liability EH-771314-L1863490 1,000,000 The City of San Luis Obispo Its Officers, Agents, Employees, and Volunteers 504 Madonna Rd, San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 500, Event Type: Concert - Classical Music - Outdoor. DEDUCTIBLE 5,000 1,000,000 2,000,000 INCLUDED 1,000 EH-771314-L1863490 10/01/2016 10/01/2016 10/02/2016 10/02/2016 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The City of San Luis Obispo Its Officers, Agents, Employees, and Volunteers 504 Madonna Rd, San Luis Obispo, CA 93405 Policy Number: EH-771314-L1863490 1 From:Hernandez, Marjorie Sent:Monday, May 9, 2022 1:08 PM To:Corbin, Cassondra Cc:Nau, Joey Subject:RE: Shebang Music Festival Tent Permit Payment Attachments:Receipt.pdf Casey, Attached is a copy of the receipt for the Shebang Music Festival Tent Permit. Marjorie From: Corbin, Cassondra <ccorbin@slocity.org> Sent: Thursday, May 5, 2022 10:25 AM To: Hernandez, Marjorie <mhernand@slocity.org> Cc: Nau, Joey <jnau@slocity.org> Subject: Shebang Music Festival Tent Permit Payment Hi Marjorie, Mr. Alexander Schwend will be contacting you in the near future to pay for his tent permit. He also is being granted an event permit, but since the tent permit is for the same event we will only be charging $313.39. Please email me a receipt once he has paid and we will grant him the permits. Thank you, Cassondra Corbin Administrative Assistant II Fire Department E ccorbin@slocity.org slocity.org Stay connected with the City by signing up for e-notifications City of San Luis Obispo Finance 990 Palm Street San Luis Obispo, CA 93401 (805) 781-7124 www.slocity.org Thank you for your payment. Have a nice day! Monday May 09 2022 12:30:00 PM Fire Permit (FP) SHABANG MUSIC & ARTS FESTIVAL 313.39 __________________________________________ Total 313.39 Credit *5089 313.39 Received From: ALEX SCHWEND Receipt #: finance-05092022-13 Cashier: Marjorie Hernandez . . . . . . . . . . . . . . . . . . . . . VISA *************5089 Entry Method: MANUAL Date: 05/09/2022 Time: 12:29:58 Invoice: finance-05092022-13_1 Reference: 00000003 Auth Code: 172993 Approved - Thank You Merchant Id: 720000555257 Terminal Id: 004 . . . . . . . . . . . . . . . . . . . . . TOTAL USD $ 313.39 I AGREE TO PAY THE ABOVE AMOUNT ACCORDING TO THE CARD ISSUER AGREEMENT (MERCHANT AGREEMENT IF CREDIT VOUCHER) x_________________________________________ Cardholder Signature City Copy City of San Luis Obispo Finance 990 Palm Street San Luis Obispo, CA 93401 (805) 781-7124 www.slocity.org Thank you for your payment. Have a nice day! Monday May 09 2022 12:30:00 PM Fire Permit (FP) SHABANG MUSIC & ARTS FESTIVAL 313.39 __________________________________________ Total 313.39 Credit *5089 313.39 Received From: ALEX SCHWEND Receipt #: finance-05092022-13 Cashier: Marjorie Hernandez . . . . . . . . . . . . . . . . . . . . . VISA *************5089 Entry Method: MANUAL Date: 05/09/2022 Time: 12:29:58 Invoice: finance-05092022-13_1 Reference: 00000003 Auth Code: 172993 Approved - Thank You Merchant Id: 720000555257 Terminal Id: 004 Customer Copy 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Friday, April 10, 2020 10:28 AM To:Billeter, Sarah Subject:Re: Shabang Update Flag Status:Completed Thank you! I’ll try to get the team ready to submit the packet in June. -Alex On Apr 9, 2020, at 10:14 AM, Billeter, Sarah <sbillete@slocity.org> wrote: Hi Alex, I would need the special event application(attached) submitted by June if that works for you. The other documents can be submitted by September. I would just need the application submitted first. Thank you. Sarah From: Alexander Schwend <alexander@shabangslo.com> Sent: Friday, April 3, 2020 2:14 PM To: Billeter, Sarah <sbillete@slocity.org> Subject: Re: Shabang Update I appreciate that, when would you like the application turned in by? We’ll be re-evaluating some event logistics over the next few months, I don’t imagine it changing much but we’d rather have that figured out before committing to a format with the city. Thank you On Apr 3, 2020, at 1:58 PM, Billeter, Sarah <sbillete@slocity.org> wrote: With the current situation I went ahead and reserved that date for you in our system. Sarah From: Alexander Schwend <alexander@shabangslo.com> Sent: Friday, April 3, 2020 1:45 PM To: Billeter, Sarah <sbillete@slocity.org> Subject: Re: Shabang Update 2 Sounds good, have we secured that date or is it pending an application? And still open for whoever turns in the app ahead of us? On Apr 3, 2020, at 1:02 PM, Billeter, Sarah <sbillete@slocity.org> wrote: Hi Alex, Please resubmit your special event application reflecting the new dates. Thanks! Sarah From: Alexander Schwend <alexander@shabangslo.com> Sent: Friday, April 3, 2020 12:18 PM To: Billeter, Sarah <sbillete@slocity.org> Cc: Setterlund, David <dsetterl@slocity.org> Subject: Re: Shabang Update Thank you for doing that. What will I need to submit to reopen the permit process? I’m in no rush, just trying to gain a better understanding how it’ll work. On Mar 18, 2020, at 9:37 AM, Billeter, Sarah <sbillete@slocity.org> wrote: Hi Alex, Thank you for the updated information. I have reserved 4/26/2021 – 5/5/2021 for you. Best, Sarah Billeter Community Services Specialist <image001.png> Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E sbillete@slocity.org slocity.org 3 From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, March 17, 2020 3:54 PM To: Billeter, Sarah <sbillete@slocity.org> Cc: Setterlund, David <dsetterl@slocity.org> Subject: Re: Shabang Update Hey Sarah, Thank you for getting back to me, I understand it’s been a hectic time. We have chosen to postpone our May 2nd event for the safety of the community and all of the attendees. Can we reserve May 1st of 2021 for the event. We need the park 4/26 - 5/5 2021. We can go through the permitting process again once this settles down. But we like to ensure our postponed date is confirmed. Alex On Mar 17, 2020, at 3:28 PM, Billeter, Sarah <sbillete@slocity.org> wrote: Hi Alex, Thank you for your patience as we work through the current situation. The City’s Parks and Recreation Department is following all County Public Health, State, and Federal guidelines in response to COVID19. As of today, events for the month of March AND April have been cancelled. At this time it is unknown if this will continue through the month of May. The City will provide updated information as it becomes available to us. To stay updated on Coronavirus (COVID19) please click here. I will keep you updated. Stay well! Sarah Billeter Community Services Specialist <image001.png> Parks & Recreation 4 1341 Nipomo, San Luis Obispo, CA 93401- 3934 E sbillete@slocity.org slocity.org <Special Event Application (1).pdf> 1 From:Avakian, Greg Sent:Tuesday, December 6, 2022 12:14 PM To:Johnson, Derek Cc:Stanwyck, Shelly; Hyfield, Devin Subject:RE: Mitel voice message from +18052350430 for mailbox 7266 Derek: Yes, just confirmed that the Shabang organizers have submiƩed all the appropriate permits and have begun to adverƟse their event scheduled for May 5-6 (Fri/Sat) for Laguna Lake Park. Devin has met with Shabang to provide them the updated requirements that were discussed at our Leadership Team mee Ɵng on November 8. This includes ending earlier in the evenings (9pm), musical breaks during the day, more proac Ɵve parking plan, larger scope of promoƟon to the neighborhoods, addiƟonal on-site security, as well as an upcoming noise/vibraƟon study (Staff, Shabang, Bill Gaines Audio, etc.) to idenƟfy both vibraƟon tesƟng limits and set criteria, as well as stage & amp configuraƟons. Let me know if you need further details at this Ɵme. Staff will be working on finalizing the requirements and updated event protocols a Ōer the holidays and will work with Comms to have some FAQs prepared outlining the updated event expectaƟons and requirements set in place for the large scale events as the planning conƟnues over the next couple of months. Greg Avakian pronouns he/him/his Director of Parks and RecreaƟon Parks & RecreaƟon 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org -----Original Message----- From: Johnson, Derek <djohnson@slocity.org> Sent: Tuesday, December 6, 2022 11:17 AM To: Avakian, Greg <gavakian@slocity.org> Cc: Stanwyck, Shelly <sstanwyc@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: FW: Mitel voice message from +18052350430 for mailbox 7266 Hey Greg, Can you please advise and provide any informaƟon and suspect that this will start to generate some interest if Shabang did indeed post that they are moving forward with Laguna Lake? Thanks Derek -----Original Message----- From: Mitel Voice Mail <voicemail@slocity.org> Sent: Tuesday, December 6, 2022 10:51 AM To: Johnson, Derek <djohnson@slocity.org> Subject: Mitel voice message from +18052350430 for mailbox 7266 You have received a voice mail message from +18052350430 for mailbox 7266. 2 Message length is 00:00:33. Message size is 264 KB. 1 From:Sandra Rowley < Sent:Thursday, December 8, 2022 1:48 PM To:Johnson, Derek Cc:Brett Cross Subject:Shabang 2023 - Update This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Derek, Brett told me of your conversation with him and that the venue for this event was already approved for Laguna Lake Park - with sound stipulations which, if not adhered to would result in the event's termination. Three things: First, I was in error (big time!) by recommending Cuesta Park (I was thinking "the park across from Cuesta College" - oops). I meant to recommend El Chorro Regional Park where the event was held previously before being changed to a park in a residential area. Second, I'm concerned about enforcement of the "keep the sound within the venue" provision. Enforcement is the key. Seems like one call about the noise would be sufficient, since if the music is to be kept within the venue no one outside the venue would hear or feel the noise. Lastly, who would residents contact if they heard/felt that low bass sound? SLOPD or someone else? If it's SLOPD, will responding officers know that they are to shut the event down immediately, or will they want to investigate for themselves (like they did last year without ever noticing a violation)? If someone else, who? Thanks for the follow-up with Brett and for your understanding, Sandy 1 From:Business, Tax Sent:Wednesday, January 4, 2023 12:53 PM To:Greg Golf Subject:RE: Reminder: Business License Renewal Due - City of San Luis Obispo Attachments:License Certificate Carson.pdf Hi Greg, Here is a copy of the Business License. Please let me know if he addresses is right. Thank you, Jami Rall Accounting Assistant Finance 990 Palm St., San Luis Obispo, CA 93401-3668 E jrall@slocity.org T 805.781.7521 slocity.org Stay connected with the City by signing up for e-notifications From: Greg Golf <Greg@shabangslo.com> Sent: Thursday, December 29, 2022 9:41 AM To: Carson Stone <carson@shabangslo.com> Cc: Business, Tax <bt@slocity.org>; Alexander Schwend <alexander@shabangslo.com> Subject: Re: Reminder: Business License Renewal Due - City of San Luis Obispo Hi all, I need this no later than January 10th. Thanks, Greg On Wed, Dec 7, 2022 at 5:29 PM Carson Stone <carson@shabangslo.com> wrote: Hello, I paid to have our renewed business license and received the confirmation. I don't believe we received ours in the mail though. Is there any way to get a digital copy of our license? License Account No. 117855 Also, is it possible to change the address on the business license? If so, how would we go about doing that? 2 Thank you for your help! On Fri, May 6, 2022 at 10:25 AM Carson Stone <carson@shabangslo.com> wrote: Thank you. I have gone ahead and paid for a new one. On Fri, May 6, 2022 at 9:43 AM Business, Tax <bt@slocity.org> wrote: Hello Carson, If you will be continuing to perform in the City of SLO in 2022, you will need to renew the license. The City licenses are on a fiscal year, and there is no proration for the fees. Because you applied in January of this year, when you complete the renewal, please indicate -0- for the 2021 receipts (since there were none) and the new license will be effective until June 30, 2023. Thank you. Janice Harris Accounting Assistant II- Business License and Tax Finance Finance Operations 990 Palm Street, San Luis Obispo, CA 93401-3249 E jharris@slocity.org T 805.781.7134 slocity.org Stay connected with the City by signing up for e-notifications From: Carson Stone <carson@shabangslo.com> Sent: Tuesday, May 3, 2022 2:18 PM To: Business, Tax <bt@slocity.org> Subject: Re: Reminder: Business License Renewal Due - City of San Luis Obispo This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 3 Hello, Thank you for the email. We just acquired a business license about 2-3 months ago. Do we still need to renew our license? On Tue, May 3, 2022 at 1:29 PM <bt@slocity.org> wrote: ***VERIFICATION REQUIRED - SEE ATTACHED*** Shabang Music Productions LLC, License 117855 37874 COUNTY ROAD 28 WOODLAND, CA 95695-9310, WOODLAND, CA, 95695-9310 Dear Business Owner, It is time to renew your Business License for the City of San Luis Obispo, as it expires on 6/30/2022. Payment is due by July 31, 2022. Please go to our City website: https://businessrenewal.slocity.org/PrimeWeb/Renew/Renew1/BusinessLicense to renew your business license online. Account No.: 117855 WEB Pin: 165268 Because your business is categorized as General Service or Massage Therapist you will need to verify the 2021 gross receipts for your business. The verification documents can be submitted online, by email, by mail, or by fax to 805-781-7401. If your business is no longer active in the City of San Luis Obispo, please close the license by going to the following website: https://businessrenewal.slocity.org/PrimeWeb/Close/Close1/BusinessLicense New License Period: 07/01/2022- 06/30/2023 Thank you for being a valued business partner in the City of San Luis Obispo. Sincerely, Finance Department City of San Luis Obispo 4 -- Carson Stone Co-Founder / Director of Business Development Shabang Music Productions, LLC C: (530) 848-4088 Website Instagram Facebook -- Carson Stone Co-Founder / Director of Business Development Shabang Music Productions, LLC C: (530) 848-4088 Website Instagram Facebook -- Carson Stone Co-Founder // Director of Business Dev. Shabang Music Productions Carson@shabangslo.com (530) 848-4088 shabangslo.com 5 City of San Luis Obispo PLEASE POST IN A CONSPICUOUS PLACE Business Location: 1st Owner Name: BUSINESS LICENSE AND TAX CERTIFICATE 2nd Owner Name: NOT TRANSFERABLE 990 Palm St., San Luis Obispo, CA 93403-8112 (805) 781-7134 117855 Music festivals and/or concerts in SLO 037 CERTIFICATE NO. Business Type: Description: Effective Date: Expiration Date: THIS BOX IS FOR THE BUSINESS TYPE MESSAGE Restricted to license holder onlySHABANG MUSIC PRODUCTIONS LLC ALEXANDER SCHWEND 455 ORCAS ST MORRO BAY, CA 93442-2927 Shabang Music Productions LLC 37874 COUNTY ROAD 28 WOODLAND, CA 95695-9310 Shabang Music Productions LLC This license does not constitute proof of compliance with other city, county, state, and federal regulations. Possession of this business license and tax certificate does not authorize, permit, or allow the bearer to do any act which bearer would not otherwise be lawfully entitled to do. This license is issued without verification that the business is subject to or exempt from licensing by the State of California. Business Name: Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ July 01, 2022 June 30, 2023 1 From:Avakian, Greg Sent:Tuesday, December 13, 2022 10:18 AM To:Hill, Robert; Otte, Freddy Cc:Hyfield, Devin Subject:RE: Question about impact on wildlife Thanks, Bob: Sounds like the Lazar’s are reaching out to multiple divisions/programs for other avenues of communications since the outreach occurred after both a phone discussion and receiving written communication from me (The City). If you feel comfortable, may be good to just do a simple reply of receipt and possibly the following (feel free to adjust in your own words or not include): …thank you for your email concern… “City departments and divisions work together to ensure the best practices and standards are in place for a variety of City functions, including events. Any concerns have been and will continue to be discussed with the City’s event committee regarding upcoming events and programs that cross over between natural environment, parks, etc.” blah, blah, blah… “ Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Hill, Robert <rhill@slocity.org> Sent: Tuesday, December 13, 2022 9:46 AM To: Avakian, Greg <gavakian@slocity.org>; Otte, Freddy <fotte@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Question about impact on wildlife Hi Greg, Freddy reports receiving an email from Darcy Lazar this past Saturday, but he has not responded to it (and won’t unless you advise us to). Thanks for the informative copy on your Council communications. Thanks, 2 Bob From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, December 13, 2022 8:33 AM To: Otte, Freddy <fotte@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org>; Hill, Robert <rhill@slocity.org> Subject: RE: Question about impact on wildlife Freddy and Bob: Devin informed me that Darcy and Bruce Lazar contacted you directly regarding the pending event (Shabang) occurring on Friday and Saturday, May 5&6, 2023. I spoke directly with the Lazar’s midweek about their concerns, but to no resolution. See below for the communications we’ve sent out to Council, DHs, as well as approximately a dozen concerned community members last week. FYI, the event is scheduled for the following: 5/5: Fri 3:30-9p 5/6: Sat 12:30-9p (sent out on Thursday, December 8, 2022) BCC: City Council and City Department Heads Good evening, concerned community members: Staff have received your outreach regarding the concerns of the pending Shabang Art & Music Festival event being advertised for May 5 and 6, 2023 at Laguna Lake Park. Below is correspondence that was sent out this morning to City Council and City Department Heads containing an update on the current status and outlining the updated mitigation requirements for large scale events within the City. With the successful result of two other large-scale events held at Laguna Lake Park in May and July, the additional requirements that will be set in place have been communicated to the Shabang organizers with the expectation of full adherence. Failure to adhere would result in cancelation of the event and future events by the organizers. December 8, 2022 BCC: Council Council Members via the BCC and Department Heads – My apologies to our City Manager, at the time he sent an email regarding the Shabang Art and Music Event’s status earlier this week, it had contained some outdated information. Unfortunately, I missed this and didn’t have time to correct this information until now. My sincerest apologies to all and please see below for updated information. I want to reiterate what City Manager Johnson stated, that the City HAS NOT issued a permit for this event. The event application has been received and reviewed by the City’s Special Event Committee and additional discussions have occurred with the organizers of Shabang on best ways to ensure a safe and productive event. Unfortunately, this week Shabang began, at its risk (as advised by staff), advertising the event – creating confusion. Over summer and fall, multiple internal meetings by Parks & Recreation staff, the City’s Special Event Committee, as well as a discussion with the Department Heads, which included evaluation of the feedback received from residents, study of other agencies’ special event permits (City of Napa) and careful study of our City policies and procedures for Special Event Permits, updated criteria was agreed upon and incorporated in order to mitigate the concerns for large events from last spring. A recent discussion with the Shabang organizers occurred last week and the Special Event 3 Application was reviewed again and the updated criteria was shared. The organizers agreed verbally during that meeting to adhere to the updated requirements. Within the Special Event application, it clearly states the following: All City Departments, as is our practice, have been involved in identifying the conditions by which staff believe this event can be produced on May 5 and 6, 2023. To avoid some of the issues that arose last year, particularly around noise, a series of changes and added requirements were updated to the permit approval process. The additions and modifications for the event, mirror how two other large sized events proved to be successful last spring and summer at Laguna Lake Park (Pride Festival and Renaissance Fair). The Pride event proved to be successful as a 3-day event that incorporated multiple stages and variety of musical genres at the same location. Staff have conducted two conversations with Shabang representatives in late Summer and early Fall to discuss the concerns from the May 2022 event, which included suggestions of alternative locations such as: El Chorro County Park, Cal Poly, Paso Robles Event Center (County Fair Grounds), Avila Beach Golf Resort. The Shabang organizers continued to express the desire to hold the event at Laguna Lake Park. Updated Criteria Includes: In late fall, the organizers were provided with updated requirements and over a phone conference, confirmed that they would adhere to items that include but not limited to hosting the event with modified hours (Fri: 3:30-9pm and Sat: 12:30- 9pm), incorporate musical breaks during the event time, expanded and enforce a proactive parking plan, larger scope of communication noticing to the neighborhoods, additional on-site security, as well as assisting with a noise/vibration study (Staff, Shabang, Bill Gaines Audio, etc.) in January to identify both vibration testing limits and set criteria to be upheld throughout the event, as well as stage & amp configurations to assist with directional and reverberation of noise. Shabang organizers are expected to send in the updated program plan and event layout to staff. Parks and Recreation staff as the coordinators of the Special Event process are available to address questions you may have and are happy to reach out to the Shabang organizers and suggest the potential for a public, neighborhood meeting, possibly in January, to have a conversation with the neighbors well in advance of this special event. 4 Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Hyfield, Devin <DHyfield@slocity.org> Sent: Tuesday, December 13, 2022 8:26 AM To: Avakian, Greg <gavakian@slocity.org> Subject: FW: Question about impact on wildlife Reaching out on all fronts Devin Hyfield Recreation Manager T 805.781.7295 From: Otte, Freddy <fotte@slocity.org> Sent: Tuesday, December 13, 2022 8:12 AM To: Hyfield, Devin <DHyfield@slocity.org> Subject: FW: Question about impact on wildlife Good morning Devin. They are reaching out early so let’s continue to keep in touch about this event to see what we can do for potential impact mitigation. Thanks and happy Tuesday! Freddy From: Lazar < Sent: Saturday, December 10, 2022 5:57 AM To: Otte, Freddy <fotte@slocity.org> Subject: Question about impact on wildlife This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Freddy, Once again the Shabang music festival will be set up at Laguna Lake Park in Spring. We live across the lake and love observing the birds and wildlife that collect in this area. The festival is incredibly noisy and it doesn't just bother us, I'm certain it has an impact on local wildlife. 5 Do you have any recommendations or know anyone we should contact with our concerns? This park just isn't appropriate for loud festivals. Thank you for anything you can suggest, Darcy Lazar Sent from Yahoo Mail on Android 1 From:Wong, Justin Sent:Thursday, April 28, 2022 1:33 PM To:Schwartz, Luke; Hyfield, Devin; Booth, Jeff Subject:RE: Traffic concerns at large events in May Attachments:2022_0520-22 - GALA PRIDE - Team Review.pdf; 2022_0513-14 - Shabang Music Festival - Team Review.pdf Good Afternoon All, I updated the meeting time to Tuesday so that everyone can join. I also forgot to attach the special event permit applications to the email, so I’m doing it now. Below is transportation directions to Shabang from their website. Let me know if you have any questions before the meeting. Justin Wong Transportation Planner/Engineer I Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E jwong@slocity.org T 805.781.7042 slocity.org From: Wong, Justin Sent: Wednesday, April 27, 2022 5:34 PM To: Schwartz, Luke <LSchwart@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>; Booth, Jeff <jbooth@slocity.org> Subject: Traffic concerns at large events in May Good Afternoon All, There are two upcoming large events at Laguna Lake: 1. Shabang Music & Arts Festival (3000-4000 Attendees) – May 13-14 2. GALA Pride (5000 Attendees) – May 20-22 2 The transportation team has some concerns about traffic from these events, and would like to discuss some potential traffic control options. I just threw an Teams meeting invite on your calendars for Tuesday at 2pm. Let me know if there is a time that works better for you. Justin Wong Transportation Planner/Engineer I Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E jwong@slocity.org T 805.781.7042 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Villanti, John Sent:Tuesday, October 23, 2018 9:07 AM To:Stahnke, Adam Subject:RE: Shabang suggestions Thank you for the information. I have a debrief tomorrow with the organizer. From: Stahnke, Adam Sent: Tuesday, October 23, 2018 7:52 AM To: Villanti, John <jvillant@slocity.org> Subject: Shabang suggestions Overall the event was good. Here are a few suggestions; -People were showing up thinking it was a BYOB event. We saw multiple people turned away from the entrance who were carrying alcohol. The website needs something stating it is not BYOB. They ended up in the park and it generated calls for service of minors drinking alcohol (they were all 21+, just in violation of open container ordinance). -Signs pointing to the exit for drivers in the field and at exit gate near dog park stating “exit only.” Ride share drivers ended up going head on with vehicles trying to exit. -A light source near the exit/ride share pick up point. Adam Stahnke Police Officer Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E astahnke@slocity.org T 805.781.7335 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Business, Tax Sent:Thursday, January 5, 2023 1:52 PM To:Carson Stone Subject:RE: City of San Luis Obispo - Business License Attachments:License Certificate Shabang.pdf Hi Carson, Here is a copy of the business License. Thank you for doing business with the City of San Luis Obispo. Thank you, Jami Rall Accounting Assistant Finance 990 Palm St., San Luis Obispo, CA 93401-3668 E jrall@slocity.org T 805.781.7521 slocity.org Stay connected with the City by signing up for e-notifications From: Carson Stone <carson@shabangslo.com> Sent: Wednesday, January 4, 2023 5:23 PM To: Business, Tax <bt@slocity.org>; Greg Golf <Greg@shabangslo.com>; Alexander Schwend <alexander@shabangslo.com> Subject: Re: City of San Luis Obispo - Business License This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello, Can we get a response on this please? We really need the business license to come through so that we can operate in various activities in San Luis Obispo. Are we able to get a digital copy of our license? On Mon, Dec 12, 2022 at 5:47 PM Carson Stone <carson@shabangslo.com> wrote: I am slightly confused, I received the email below confirming it was accepted and would be mailed: 2 Our receipts are in fact zero for 2021 as we are an events company and were not able to host any events during covid. We host one large event a year and that was cancelled for 2020 and 2021. I have gone ahead and noted this at the bottom of the form and signed it. Please let me know if there is anything else you need at this time. Thank you! On Thu, Dec 8, 2022 at 10:50 AM <bt@slocity.org> wrote: Shabang Music Productions LLC 117855 We received your business license renewal but it was missing information we need to process it completely. Line 1 on the renewal form asks for gross receipts from 2021. We have attached a form to this email to fill out and return with your businesses gross receipts. IF YOUR 2021 RECEIPTS WERE -0-, PLEASE WRITE A BRIEF EXPLANATION AT THE BOTTOM of the form before signing and returning it to us. You may scan and email the completed form back to us, fax it to 805-781-7401 or mail to Finance/Business License 990 Palm St. San Luis Obispo, CA 93401 If you have questions, please call our office at 805-781-7134. Thank you, Finance Department City of San Luis Obispo -- Carson Stone Co-Founder // Director of Business Dev. 3 Shabang Music Productions Carson@shabangslo.com (530) 848-4088 shabangslo.com -- Carson Stone Co-Founder // Director of Business Dev. Shabang Music Productions Carson@shabangslo.com (530) 848-4088 shabangslo.com City of San Luis Obispo PLEASE POST IN A CONSPICUOUS PLACE Business Location: 1st Owner Name: BUSINESS LICENSE AND TAX CERTIFICATE 2nd Owner Name: NOT TRANSFERABLE 990 Palm St., San Luis Obispo, CA 93403-8112 (805) 781-7134 117855 Music festivals and/or concerts in SLO 037 CERTIFICATE NO. Business Type: Description: Effective Date: Expiration Date: THIS BOX IS FOR THE BUSINESS TYPE MESSAGE Restricted to license holder onlySHABANG MUSIC PRODUCTIONS LLC ALEXANDER SCHWEND 455 ORCAS ST MORRO BAY, CA 93442-2927 Shabang Music Productions LLC 37874 COUNTY ROAD 28 WOODLAND, CA 95695-9310 Shabang Music Productions LLC This license does not constitute proof of compliance with other city, county, state, and federal regulations. Possession of this business license and tax certificate does not authorize, permit, or allow the bearer to do any act which bearer would not otherwise be lawfully entitled to do. This license is issued without verification that the business is subject to or exempt from licensing by the State of California. Business Name: Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ July 01, 2022 June 30, 2023 1 From:Villanti, John Sent:Tuesday, May 8, 2018 3:50 PM To:Greg Golf Subject:RE: Shabang Follow Up Hello Greg, My officers did not report any concerns and thought it was a well run event. From: Greg Golf [mailto:Greg@shabangslo.com] Sent: Sunday, May 6, 2018 6:10 PM To: Villanti, John <jvillanti@slocity.org> Subject: Shabang Follow Up Hi Sargeant Villanti, First off, I’d like to thank your team of officers for coming out on Saturday; their presence was much appreciated. Secondly, I am reaching out to you to follow up about Shabang. We are grateful for a successful event for us and the city of San Luis Obispo. Due to a larger turnout than we anticipated, some of our resources were strained. As an organization, we are committed to providing a fun & safe experience for all who are involved. We want to continue to work with SLO PD to ensure that. If you or your officers have any feedback, positive or negative, we would love to hear it. Again, thanks for your organization’s presence at the event. All the best, Greg -- Greg Golf Marketing Director, Shabang Music Productions www.shabangslo.com P: 512-626-1545 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 From:Billeter, Sarah Sent:Thursday, February 20, 2020 3:08 PM To:Ryan Meffert Subject:RE: Outdoor Assembly Event Walkthrough Request Attachments:Special Event Checklist (SLOFD).docx Hi Ryan, Please review the following and submit with your special event application. ☐ Completed Special Event Permit Application -- Signed & Dated ☐ Hold Harmless Agreement – Signed and Dated ☐ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☐ Vendor Policy (if appropriate) ☐ Traffic Control Plan (Mandatory for all street closures or partial street closures) ☐ Traffic Signage Map (Must include an accurate depiction of street, a depiction of temporary delineation and temporary signing. Plan should be drawn on a google map or other map format.) ☐ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☐ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) ☐ Pollution Prevention Plan (Must include a list of all potential materials and how they will be properly handled, stored, and disposed. Spill clean- up materials must be available on site. Proposed clean-up methods involving pressure washing must be approved by the city) Please click here for more information regarding the special event application and review the traffic control application. https://www.slocity.org/living/permits/special-event-permits I have also attached the event checklist requirements from SLOFD. Please review carefully to ensure the event space can meet all requirements. Best, Sarah Billeter Community Services Specialist 2 Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E sbillete@slocity.org slocity.org From: Billeter, Sarah Sent: Wednesday, February 19, 2020 10:38 AM To: Ryan Meffert <ryan.meffert@shabangslo.com> Cc: Corey, Tyler <tcorey@slocity.org>; Setterlund, David <dsetterl@slocity.org>; Maggio, Rodger <rmaggio@slocity.org> Subject: RE: Outdoor Assembly Event Walkthrough Request Hi Ryan, The first step in this process would be to submit a detailed special event application. See attached. Please send my way when completed. Sarah Billeter Community Services Specialist Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E sbillete@slocity.org slocity.org From: Maggio, Rodger <rmaggio@slocity.org> Sent: Wednesday, February 19, 2020 10:31 AM To: Ryan Meffert <ryan.meffert@shabangslo.com> Cc: Billeter, Sarah <sbillete@slocity.org>; Corey, Tyler <tcorey@slocity.org> Subject: RE: Outdoor Assembly Event Walkthrough Request Ryan, That alley is a public right-of-way and would need to go through the special events committee, in addition any outdoor entertainment on private property would need to go through the City Planning Department. Rodger From: Ryan Meffert <ryan.meffert@shabangslo.com> Sent: Wednesday, February 19, 2020 10:24 AM 3 To: Maggio, Rodger <rmaggio@slocity.org> Subject: Re: Outdoor Assembly Event Walkthrough Request Yes, we've been in close contact with Billy Hales (Ash Management) about doing a silent disco type of event in the alleyway behind Mothers Tavern, Blast, etc, where bubblegum alley ends. On Wed, Feb 19, 2020 at 10:12 AM Maggio, Rodger <rmaggio@slocity.org> wrote: Hi Ryan, Do you have a location for your downtown event? From: Ryan Meffert <ryan.meffert@shabangslo.com> Sent: Wednesday, February 19, 2020 10:06 AM To: Maggio, Rodger <rmaggio@slocity.org> Subject: Re: Outdoor Assembly Event Walkthrough Request Just wanted to check in and see if you received my previous email. Kind regards, Ryan Meffert On Tue, Feb 18, 2020 at 1:42 PM Ryan Meffert <ryan.meffert@shabangslo.com> wrote: Good morning Rodger, Hope you had a great President's Day weekend. I'm reaching out to you on behalf of Shabang SLO, San Luis Obispo's cornerstone music festival located at Laguna Lake. This year we are looking to establish a weekend full of events during the May 1st-3rd weekend. As Shabang's Logistics Director I wanted to reach out and schedule a time for us to check out an area in downtown Slo for an event that weekend. We've already allocated a lot of time discussing the safety factors associated with this event however your approval and recommendations are crucial for making this event happen. 4 Please don't hesitate to contact me by email or phone number (805) 540-1499. Kind Regards, Ryan Meffert San Luis Obispo City Fire Department Community Event Self-Inspection Checklist All items must be completed prior to event participation. Please initial and sign below when completed: Name of Participant (print):_________________________________ Date:____________________ Name of Business:_________________________________________ Phone:___________________ ______________________________________ Rodger Maggio, Fire Marshal (805) 781-7386 1. Emergency Access:  A minimum 20 ft. fire lane must be maintained at all times (CFC §503.2). Check with the special event sponsor to ensure that your booth does not extend into the fire lane. Booths extending into the fire lane will be removed immediately.  Tents, booths, and vehicles shall maintain a minimum 3ft clearance around all fire hydrants (CFC §507.5.4). Vehicles left unattended and found obstructing access to fire hydrants will be subject to citation, and or towing (CVC §22514). 2. Tents & Canopies:  Tents & canopies used for cooking booths shall be flame retardant, regardless of size (CFC §3104.7).  Tents over 400 square feet and canopies over 700 square feet will require a separate permit. Contact the City Fire Department to obtain separate permit prior to event (CFC §3103.2).  Flammable liquid fueled equipment shall not be used in tents. The refueling of any flammable or combustible liquids shall be performed in an approved location, and at least 20 ft. from tents (CFC §3104.17) 3. General Cooking Requirements:  Solid fuel burning appliances shall be located at least 10 ft. from combustible materials (CFC §3104.15.3).  All cooking booths utilizing either LPG / Propane and or open-flame devices of any kind shall have at least one operable 2A:10BC rated fire extinguisher, placed in a visible location near the exit of the booth (CFC §3104.12).  When deep fat fryers are used for cooking operations, they shall be commercially listed appliances, and located outside of tents and canopies. Fryers shall be kept a minimum of 18” from all tents and canopies. An additional 1-1/2-gallon Type “K” extinguisher is required (CFC §904.12.5.2).  The use of gasoline as a fire-starting material is prohibited.  Hot ashes, smoldering coals, oily materials, or other sources of ignition shall not be deposited into combustible waste containers (City trash containers) at the end of an event. Materials may be discarded in an approved metal container post event (CFC §305.2).  All open-flame devices shall have adequate clearance from combustible materials, such as decorations to prevent the spread of fire (CFC §305.1).  Cooking and heating equipment shall be guarded to prevent accidental contact by persons or materials. Cooking areas shall not be accessible by the public (CFC §603.4.2.2.4). 4. Portable Liquified Petroleum Gas (LPG) & Propane Cylinders:  Portable cylinders must be U.L. listed and used in accordance with manufacturer’s instructions (CFC §603.4.2.2).  No “homemade” manifolds or similar type heating devices are allowed. All connections and fittings should be tested utilizing a soap/water solution by the business owner prior to conducting cooking operations. 5. General Electrical Safety:  Extension cords shall be properly grounded and listed for outdoor use (CFC §605.5).  Extension cords and other sources of temporary wiring shall be maintained in good working condition, without splices, deterioration or damage (CFC §605.3).  Extension cords shall only be used with portable appliances (CFC §605.5). Check with the special event sponsor to ensure that your electrical wiring has been inspected prior to event.  Electrical motors shall be maintained in a condition free from accumulation of excessive oil, dirt, waste, or debris (CFC §605.8).  Portable power strips shall be plugged directly into an approved power supply. Power strips shall be of the polarized, grounded type and equipped with proper overcurrent protection (CFC §605.4). San Luis Obispo City Fire Department Community Event Self-Inspection Checklist All items must be completed prior to event participation. Please initial and sign below when completed: 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Monday, January 30, 2023 3:33 PM To:Hyfield, Devin Subject:Re: Shabang 2023 // Layout & Site Times Hey Devin, We were holding out for a resolution with the city and keeping the event at Laguna but we didn’t hear back and had to look elsewhere. I’m unaware of the inquiry, but I’ll ask our staff. It most likely came from our marketing team looking for a promotional eve nt, I’ll follow up with more information when I hear of it. Thanks for all of the help in the process, hopefully we can work something out in the future! On Jan 30, 2023, at 3:05 PM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alexander – My apologies for the delay in response and hope all is well. I have been in contact with our counterparts within the County of San Luis Obispo, and it sounds like another event location has been finalized for your event this year. Please confirm that you would like to move forward with the cancellation of Laguna Lake Park for the weekend of May 5 & 6. Additionally, I received a call late last Friday from Regan Smith who was representing Shabang inquiring about holding a special event with the downtown parks. Do you have any information on this? Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Monday, December 5, 2022 8:18 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Shabang 2023 // Layout & Site Times This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey Devin, Thanks for talking with us a couple weeks ago and sorry for the delay in getting this to you, holidays snuck up on me and time flew by. 2 I've attached our site map with changing the direction of the "House" music stage to be directed down los osos valley instead of towards south higuera. We call that stage "Funk Safari" for reference. We've also been in talks with Bill Gaines to produce a certified sound decimal map that we can provide and work with. Also attached is our preliminary set-times with the initially proposed breaks, the two stages to focus on would be the Main Stage & Funk Safari, everything else has relatively small sound systems for local artists that wouldn't be of concern. Let me know when you think you'd be able to provide a capacity limit for the event. That'll be the first domino to fall to see if it's worth pursuing. If you need help with parking lot layouts and any other planning regulations for the park, I recommend reaching out to MW Architects in Arroyo Grande. I've worked there for 2 years now and throughout the public safety process of attendance and structures, they've been a big help. Let me know if there's any immediate questions, but after you've had some time to review the proposed map and times, would we be able to set-up another call? Thanks again for the help, -- <image001.png> Alex Schwend Site Director Shabang Music Productions 206.963.0290 shabangslo.com <image002.png> <image003.png> <image004.png> <image005.png> 1 From:Greg Golf <Greg@shabangslo.com> Sent:Wednesday, April 10, 2024 1:57 PM To:Clark-Charlesworth, Jacqui Cc:Molly Burchett Subject:Re: Shabang x Visit SLO Thanks Jacqui! I'm communicating with Molly in another thread now. I hope to meet you in person soon! On Thu, Mar 28, 2024 at 4:10 PM Clark-Charlesworth, Jacqui <Jclark@slocity.org> wrote: Hi Greg, It was nice chatting with you next week and great press kit! I’m looping in our social media manager, Molly Burchett, to connect with you on the giveaway we’d like to partner on. Additionally, if you can provide two press passes, she can attend to capture content. Shabang is already on our event calendar, but we will update with the info you shared. Best, Jacqui Jacqui Clark-Charlesworth pronouns she/her/hers Tourism & Community Promotions Manager City Administration Economic Development & Tourism 990 Palm St, San Luis Obispo, CA 93401-3249 E JClark@slocity.org T 805.781.7216 C 805.858.0728 slocity.org Stay connected with the City by signing up for e-notifications 2 From: Greg Golf <Greg@shabangslo.com> Sent: Wednesday, March 27, 2024 1:21 PM To: Clark-Charlesworth, Jacqui <Jclark@slocity.org> Subject: Re: Shabang x Visit SLO Hey Jacqui, Hope you had a great weekend and start to your week! Here's some information following up on our conversation from Friday:  V1 of our EIC from 2023 is here. I'm still working through it with Rachelle, but here's the initial.  Here is Shabang 2024 Press Kit with poster, photos, videos, etc for sharing. We'd appreciate anything y'all would be willing to share.  We'd love to add our event to your events calendar if it isn't already!  Let me know if you'd like a couple of press passes for the event so y'all would be able to cover the event on socials.  70% of our audience is 18 - 24, so we definitely skew younger. I'll send updated information through after this next event as well! Best, Greg On Tue, Mar 19, 2024 at 8:29 AM Greg Golf <Greg@shabangslo.com> wrote: Looking forward to it! On Tue, Mar 19, 2024 at 8:29 AM Clark-Charlesworth, Jacqui <Jclark@slocity.org> wrote: Hi Greg, This Thursday from 3-3:30 p.m. still works. I’ll send something over. 3 Talk then, Jacqui Jacqui Clark-Charlesworth pronouns she/her/hers Tourism & Community Promotions Manager City Administration Economic Development & Tourism 990 Palm St, San Luis Obispo, CA 93401-3249 E JClark@slocity.org T 805.781.7216 C 805.858.0728 slocity.org Stay connected with the City by signing up for e-notifications From: Greg Golf <Greg@shabangslo.com> Sent: Tuesday, March 19, 2024 8:01 AM To: Clark-Charlesworth, Jacqui <Jclark@slocity.org> Subject: Re: Shabang x Visit SLO Let's do 3pm Thursday if you're still available! I will have to jump off around 3:30. On Fri, Mar 15, 2024 at 4:01 PM Clark-Charlesworth, Jacqui <Jclark@slocity.org> wrote: Hi Greg, Great to connect with you and I look forward to chatting. I can do 9 a.m. Tuesday or 3 p.m. Thursday. Have a great weekend, Jacqui 4 Jacqui Clark-Charlesworth pronouns she/her/hers Tourism & Community Promotions Manager City Administration Economic Development & Tourism 990 Palm St, San Luis Obispo, CA 93401-3249 E JClark@slocity.org T 805.781.7216 C 805.858.0728 slocity.org Stay connected with the City by signing up for e-notifications From: Greg Golf <Greg@shabangslo.com> Sent: Friday, March 15, 2024 9:19 AM To: Clark-Charlesworth, Jacqui <Jclark@slocity.org> Subject: Re: Shabang x Visit SLO This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Thanks for the connection, Alyssa! (moving you to bcc to spare your inbox) Good to get in contact, Jacqui. I'd love to hop on a call next week to see if there's a potential partnership! I am flexible from Tuesday forward. Let me know if you have the time. Best, Greg On Mon, Mar 11, 2024 at 2:24 PM Alyssa Manno <alyssa@slocal.com> wrote: Hi Jacqui, 5 About a month ago I got connected with Shabang and have been working on an In-Kind Partnership with them to promote this year’s event. They have been great partners and were looking to connect with Visit SLO. CC’d is Greg, the Marketing Director and Co-Founder of Shabang. He would love to connect with Visit SLO to see if there is any partnership that could happen at the city level as well. Best, Alyssa Manno | Partner Engagement Manager Visit SLO CAL Alyssa@slocal.com O: 805.541.8000 | C: 661.373.1608 SLOCAL.com 1 From:Alforque, Michael Sent:Friday, May 13, 2022 6:12 PM To:Blattler, James Subject:Fwd: Music Festival at Laguna Lake 05/13 and 05/14 Attachments:image001.png; image002.png; image005.png; image004.png; Shabang Music Festival-Contact List.pdf; Shabang Music Festival-SLOFD Outdoor Assembly and Tent Permit.pdf; Public Safety Plan_V2 (1).pdf Sent from my iPhone Begin forwarded message: From: "Fox, Sammy" <sfox@slocity.org> Date: May 13, 2022 at 4:55:53 PM PDT To: "MacDonald, John" <jmacdona@slocity.org>, "Gatton, Chris" <cgatton@slocity.org>, "Polkow, Matthew" <mpolkow@slocity.org>, "McAninch, Scott" <smcaninc@slocity.org>, "Mason, Ryan" <rmason@slocity.org>, "Weis, Trevor" <tweis@slocity.org>, "Freeman, Anthony" <afreeman@slocity.org>, "Flatos, Alec" <aflatos@slocity.org>, "Reiss, Devin" <dreiss@slocity.org>, "Hicks, Judson" <jhicks@slocity.org>, "Pratt, Jason" <jpratt@slocity.org>, "Child, Robert" <rchild@slocity.org>, "Hutslar, Dane" <dhutslar@slocity.org> Cc: FD_AllChiefs <FD_AllChiefs@slocity.org> Subject: Music Festival at Laguna Lake 05/13 and 05/14 B-Shift personnel, Be advised that there is a music festival occurring at Laguna Lake on 05/13 and 05/14 from 1200-2200 hours each day. There should be as many as 5,000 – 6,000 people in attendance. SLAS will have a dedicated special event ambulance on site and the event staff includes EMTs. Please see the attached documents, as this event may generate an increase in calls in FZ4. In addition to routine medical emergencies that may occur, we need to be prepared for larger incidents that could overwhelm our resources or prove difficult to access due to limited means of access and egress at the location. We will be upstaffing tomorrow due to the impacts of multiple events occurring throughout the city, so we will have an additional ALS engine company available to assist as needed. Please review the attached documents with your crews and document as training in Target Solutions. Sammy Fox Fire Battalion Chief Fire Department Emergency Response 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E sfox@slocity.org T 805.781.7397 C 805.431.4438 slocity.org 2 Stay connected with the City by signing up for e-notifications PARK MAP MAD ON NA R D PARK ENTRANCE & EXIT MAIN PARKING LOT ENTRY OVER FLOW PARKING LOT ENTRY / EXIT MAIN PARKING EXIT VENDOR STAFF ENTRY/EXIT EMERGENCY EXIT EVENT ENTRANCE EXIT DOG PARK LAGUNA LAKE LOT A LOT B TRAFFIC FLOW PARKING STAFF & SECURITY PLACEMENT EMERGENCY VEHICLE PATH OF TRAVEL (UNOBSTRUCTED 25’-0” WIDE LANE MAINTAINED AT ALL TIMES DURING THE EVENT) EVENT BOUNDARIES. VARIES BETWEEN 3’-0” BURLAP FENCING AND 6’-0” CHAIN LINK FENCING. REFER TO SITE PLAN. TREE STAFF PARKING LEGEND PARKING NUMBERS LOT A: 500 PARKING SPACES AVG. 1 PERSON PER CAR : 500 PEOPLE AVG. 2 PEOPLE PER CAR : 1000 PEOPLE AVG. 3 PEOPLE PER CAR : 1500 PEOPLE LOT B (PENDING APPROVAL FROM P&R): 600 PARKING SPACES AVG. 1 PERSON PER CAR : 600 PEOPLE AVG. 2 PEOPLE PER CAR : 1200 PEOPLE AVG. 3 PEOPLE PER CAR : 1800 PEOPLE SHUTTLES: 840 SPOTS AVAILABLE RIDE SHARE (UBER/LYFT/ETC.): 25-35% OF ATTENDEES USE RIDE SHARE. STAFF PARKING: 80 PARKING SPOTS AVAILABLE THROUGHOUT THE PARK. SHUTTLE & RIDE SHARE DROP OFF/PICK-UP SP SP SP SP SP SP N EMERGENCY EXIT STAFF & SECURITY PLACEMENT EMERGENCY VEHICLE PATH OF TRAVEL (UNOBSTRUCTED 25’-0” WIDE LANE MAINTAINED AT ALL TIMES DURING THE EVENT) 6’-0” CHAIN LINK FENCING. 3’-0” TO 6’-0” BURLAP FENCING. TREE FIRE EXTINGUISHER VENDOR LOCATIONS EVENT MAP OPERATING HOURS FRIDAY: DOORS OPEN AT MUSIC STARTS AT EVENT ENDS AT SATURDAY: DOORS OPEN AT MUSIC STARTS AT EVENT ENDS AT SECURITY: MEDICAL: PARKING: LEGEND PARKING BOX OFFICE EXIT VENDOR ENTRY / EXIT VENDOR CHECK-IN ENTRANCE RESTROOMS CUESTA RIDGE MAIN STAGE VIP GARDEN SOUND BOOTH FOX PIT STAFF ONLY FOOD VENDORS INFO KIOSK UNIVERSITY MAIN BAR VENDOR ALLEY SILENT DISCO FUNK SAFARI BAR SOUND BOOTH BAR GREEN ROOM SHUTTLE & RIDE SHARE DROP OFF / PICK-UP EMERGENCY MEDICAL SERVICES N 4:00 PM 5:00 PM 10:00 PM 12:00 PM 12:45 PM 10:00 PM THE GUARDIAN TEAM INFO@THEGUARDIANTEAM.COM 805.946.0612 SLO AMBULANCE GINA@SLA.MD 805.543.2626 MILLER EVENTS MANAGEMENT ADMIN@MILLEREVENTMANAGEMENT.COM 805.547.9526 CONTACT LIST & EVENT DETAILS Event: Shabang Music & Arts Festival 2022 Location: Laguna Lake Park, 504 Madonna Rd. Dates & Time: Friday May 13th, 2022. 4pm-10pm Saturday May 14th, 2022. 12pm-10pm Event Directors: Alexander Schwend Carson Stone Gregory Golf 206.963.0290 530.848.4088 512.626.1545 Alexander@Shabangslo.com Carson@Shabangslo.com Greg@Shabangslo.com EMS Team Leads: Bruce Baker Firefighter/AEMT/EMS Instructor-1 Wilhelm Wallace MED Tent: Scott Hunter EMT / Owner Safety Consulting Services, LLC. SLO Ambulance Gina@sla.md 805.543.2626 805.538.0798 scott@safetyconsultingservicesllc.net www.Safetyconsultingservicesllc.net Security Alan Avila Director of Operations Benjamin Johnson The Guardian Team LIC. G6403438 benjamin@theguardianteam.com 805.450.6535 CONTACT LIST & EVENT DETAILS Event: Shabang Music & Arts Festival 2022 Location: Laguna Lake Park, 504 Madonna Rd. Dates & Time: Friday May 13th, 2022. 4pm-10pm Saturday May 14th, 2022. 12pm-10pm Food Vendors: Woodstocks Pizza No open flame, pizza will be delivered during the event. Nick Damico 805.944.2863 ndamico@woodstocksslo.com Lidos (Food Truck) Informed us that they’re already permitted in San Luis Obispo. Daniel 805.478.7334 Zen Dog Nick Regalia 707.227.8060 zendogca@gmail.com Shakemoo Grill Sina Shakerian 949.939.8724 shekamoogrill@gmail.com Using the Laguna Lake park grills (Approved by Parks & Rec) Sassafras (Food Truck) Sarah Price 805.268.6054 Sassafrasslompoc@gmail.com Needs Permit, see attached application. 1 From:Dickel, Jason Sent:Wednesday, October 17, 2018 8:50 AM To:PD_Officers Subject:Easy OT avail Hello Easy OT Shift avail this Saturday 1300-2300 at the Shabang Concert in Laguna Park. No reports, calls for service, etc. Just hanging out at a fun event! Let me or Sgt Villanti know as soon as possible, thanks. Jason Jason Dickel Detective Police Department Special Enforcement Team 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E jdickel@slocity.org T 805.781.7317 C 805.431.7167 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Setterlund, David Sent:Tuesday, May 4, 2021 11:29 AM To:Alexander Schwend; Billeter, Sarah Subject:RE: Event Application - Laguna Lake Park - May 2022 Thanks Alex, I’ll review and get back to you with questions. Best, Dave From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, April 29, 2021 2:54 PM To: Setterlund, David <dsetterl@slocity.org>; Billeter, Sarah <sbilleter@slocity.org> Subject: Event Application - Laguna Lake Park - May 2022 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey David and Sarah Attached is an event application for next year on May 13th & 14th, 2022. We're hopeful that by then a lot of the restrictions will have eased up, but if there's any new event protocol moving forward at SLO parks, let us know and we'll accommodate whatever guidelines we need to follow. Let me know if those dates are available and you've got the application. Thanks, Alex -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Lopez, Catalina Sent:Thursday, April 21, 2022 11:24 AM To:Greg Golf Subject:RE: Shabang Volunteer Meet & Greet Details Good Afternoon, Your permit has been canceled due to your request. Please let me know if you have any questions or if you believe this cancelation has been a mistake, at 781.7222 or at FRec@slocity.org. From: Greg Golf <Greg@shabangslo.com> Sent: Tuesday, April 19, 2022 2:37 PM To: Lopez, Catalina <clopez@slocity.org> Subject: Re: Shabang Volunteer Meet & Greet Details This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Catalina, I've been in contact with Devin and I will no longer need this reservation. If you could cancel, I'd be very appreciative. Thank you! Best, Greg On Mon, Apr 18, 2022 at 12:59 PM Lopez, Catalina <clopez@slocity.org> wrote: Hi Greg, Our records show that you have requested use of the SLO Senior Center Main Room and the Jack House Gardens for May 1st. Before I can attach any fees to any of your permits, I will need to know a little more. Please answer the following:  What event will be taking place?  Will there be food?  Will there be alcohol?  How many people are expected to attend?  What time are you needing to reserve? (including set-up and breakdown)  Have you made reservations with us before? *if this is your first reservation with us please answer below* 1. First and Last name 2 2. Phone Number 3. Email that’s best to reach you at 4. Address 5. Date of birth Catalina Lopez Recreation Specialist Parks & Recreation E clopez@slocity.org slocity.org Stay connected with the City by signing up for e-notifications -- Greg Golf Co-Founder & Marketing Director Shabang Music & Arts Festival P: 512-626-1545 Website | Facebook | Instagram 1 From:Hyfield, Devin Sent:Monday, April 1, 2024 10:42 AM To:Avakian, Greg Subject:Shabang - Shuttle location Flag Status:Completed Hi Greg – Had a VM from the Shabang organizers checking to see if Santa Rosa could be used as a shuttle location for their event (May 3 & 4). Friday May 3 is pretty open, but we do have a Roller Derby bout and hockey use on May 4. Assuming this is a no, but wanted to check with you prior to denying as this would be an impact to the parking lot. Devin Hyfield pronouns he/him/his Recreation Manager Parks & Recreation Aquatics, Facilities and Golf 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E DHyfield@slocity.org T 805.781.7295 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Eagan, Taylor Sent:Thursday, January 18, 2018 2:14 PM To: Subject:Incomplete Application Shabang 1341 Nipomo St San Luis Obispo, CA 93401 January 18, 2018 Alexander Schwend Nomadic Productions 440 Jamaica St Morro Bay, CA 93442 Dear Alexander, This letter is in reference to your Special Event Permit Application for: Shabang at Laguna Lake Park. The application submitted was incomplete, in order to continue the review process and subsequent approval please submit the following highlighted information: ☐ Completed Special Event Permit Application -- Signed & Dated ☐ Hold Harmless Agreement – Signed and Dated ☐ Notice Verification Signatures (for Mission Plaza events) ☒ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☒ Parking Plan (if appropriate) ☒ Vendor Policy (if appropriate) ☐ Traffic Control Plan (Mandatory for all street closures or partial street closures) ☐ Traffic Signage Map (Must include an accurate depiction of street, a depiction of temporary delineation and temporary signing. Plan should be drawn on a google map or other map format.) ☒ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☒ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) ☐ Route Map ☐ Pollution Prevention Plan (Must include a list of all potential materials and how they will be properly handled, stored, and disposed. Spill clean- up materials must be available on site. Proposed clean-up methods involving pressure washing must be approved by the city) 2 PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Taylor Eagan Student Intern - Community Services Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3934 E teagan@slocity.org T 805.781.7293 slocity.org 1 From:Johnson, Derek Sent:Thursday, December 8, 2022 4:08 PM To:Avakian, Greg Subject:Shabang Emails Attachments:RE: Shabang Art & Music Event -UPDATE; DRAFT Shabang email; Re: Shabang dates for 2023 at Laguna Lake Park; Re: Shabang Art & Music Event -UPDATE; Shabang 2023 - Update; RE: Shabang Art & Music Event -UPDATE; FW: May 5 + 6 🥰Register for EARLY BIRD tix!; RE: Shabang Art & Music Event -UPDATE; Shabang Art & Music Event -UPDATE; RE: DRAFT Shabang email; Fwd: :Shabang dates for 2023 at Laguna Lake Park; :Shabang dates for 2023 at Laguna Lake Park; FW: Shabang Festival at Laguna Lake?!?!; FW: Shabang Ad; RE: Shabang Festival at Laguna Lake?!?!; Re: Shabang dates for 2023 at Laguna Lake Park; Fw: Shabang dates for 2023 at Laguna Lake Park; RE: Shabang Flag Status:Flagged 1 From:Johnson, Derek Sent:Thursday, December 8, 2022 3:22 PM To:Shoresman, Michelle; Avakian, Greg Subject:RE: Shabang Art & Music Event -UPDATE Greg and I are meeting and he will be communicating to folks that are email us and the council asap. From: Shoresman, Michelle <mshoresm@slocity.org> Sent: Thursday, December 8, 2022 3:09 PM To: Avakian, Greg <gavakian@slocity.org>; Johnson, Derek <djohnson@slocity.org> Subject: Re: Shabang Art & Music Event -UPDATE Did someone respond to Brett with some of this info? Not a high priority AT ALL, but I didn’t see Derek’s earlier email, and only saw Brett’s…no response to him. I did meet with Derek this morning, in which he said that you would be sending out this clarifying email. Thank you! From: Avakian, Greg <gavakian@slocity.org> Sent: Thursday, December 8, 2022 10:21:51 AM To: Department Heads <DepartmentHeads@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: Shabang Art & Music Event -UPDATE BCC: Council Council Members via the BCC and Department Heads – My apologies to our City Manager, at the time he sent an email regarding the Shabang Art and Music Event’s status earlier this week, it had outdated information. Unfortunately, I missed this and didn’t have time to correct this information until now. My sincerest apologies to all and please see below for updated information. I want to reiterate what City Manager Johnson stated, that the City HAS NOT issued a permit for this event. The event application has been received and reviewed by the City’s Special Event Committee and additional discussions have occurred with the organizers of Shabang on best ways to ensure a safe and productive event. Unfortunately, this week Shabang began, at its risk (as advised by staff), advertising the event – creating confusion. Over summer and fall, multiple internal meetings by Parks & Recreation staff, the City’s Special Event Committee, as well as a discussion with the Department Heads, which included evaluation of the feedback received from residents, study of other agencies’ special event permits (City of Napa) and careful study of our City policies and procedures for Special Event Permits, updated criteria was agreed upon and incorporated in order to mitigate the concerns for large events from last spring. A recent discussion with the Shabang organizers occurred last week and the Special Event Application was reviewed again and the updated criteria was shared. The organizers agreed verbally during that meeting to adhere to the updated requirements. Within the Special Event application, it clearly states the following: 2 All City Departments, as is our practice, have been involved in identifying the conditions by which staff believe this event can be produced on May 5 and 6, 2023. To avoid some of the issues that arose last year, particularly around noise, a series of changes and added requirements were updated to the permit approval process. The additions and modifications for the event, mirror how two other large sized events proved to be successful last spring and summer at Laguna Lake Park (Pride Festival and Renaissance Fair). The Pride event proved to be successful as a 3-day event that incorporated multiple stages and variety of musical genres at the same location. Staff have conducted two conversations with Shabang representatives in late Summer and early Fall to discuss the concerns from the May 2022 event, which included suggestions of alternative locations such as: El Chorro County Park, Cal Poly, Paso Robles Event Center (County Fair Grounds), Avila Beach Golf Resort. The Shabang organizers continued to express the desire to hold the event at Laguna Lake Park. Updated Criteria Includes: In late fall, the organizers were provided with updated requirements and over a phone conference, confirmed that they would adhere to items that include but not limited to hosting the event with modified hours (Fri: 3:30-9pm and Sat: 12:30- 9pm), incorporate musical breaks during the event time, expanded and proactive parking plan, larger scope of communication noticing to the neighborhoods, additional on-site security, as well as assisting with a noise/vibration study (Staff, Shabang, Bill Gaines Audio, etc.) in January to identify both vibration testing limits and set criteria to be upheld throughout the event, as well as stage & amp configurations to assist with directional and reverberation of noise. Parks and Recreation staff as the coordinators of the Special Event process are available to address questions you may have and are happy to reach out to the Shabang organizers and suggest the potential for a public, neighborhood meeting, in January, to have a conversation with the neighbors well in advance of this special event. Greg Avakian pronouns he/him/his Director of Parks and Recreation 3 Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Marx, Jan Sent:Thursday, December 8, 2022 11:27 AM To:Johnson, Derek Cc:Avakian, Greg Subject:FW: May 5 + 6 🥰Register for EARLY BIRD tix! More proof of their attitude. From: Lazar <blazar@rocketmail.com> Sent: Thursday, December 8, 2022 11:02 AM To: Marx, Jan <jmarx@slocity.org>; brettcross@yahoo.com; Gary Nichols <captain.gnichols@gmail.com> Subject: Fw: May 5 + 6 ⣊⣋⣌⣍ Register for EARLY BIRD tix! This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. ----- Forwarded Message ----- From: Shabang Music Productions <info@shabangslo.com> To: Sent: Thursday, December 8, 2022 at 07:39:32 AM PST Subject: Re: May 5 + 6 ⣊⣋⣌⣍ Register for EARLY BIRD tix! Laguna Lake Park! On Mon, Dec 5, 2022 at 10:43 AM Lazar < wrote: Hey! Where will the concert be held in SLO? On Monday, December 5, 2022 at 10:30:21 AM PST, Shabang 2023 <info@shabangslo.com> wrote: If you want access to our cheapest tickets + an insane give-away, pre-register now! 2 MAY 5 + 6 REGISTER FOR EARLY BIRD TIX SHABANGERS, Shabang 2023 is set to be an OUT OF THIS WORLD experience... From ramping up our line- up to revamping our production, we are HYPED to be the SLO event of the year. Not only are we bringing back the art and performances you know and love, but we’re bringing in NEW classes, INSANE installations, and a whole bunch of other interactive spaces to create a weekend worth bragging about. And as always, we're still uniting & amplifying the Central Coast of California ቓቔቕ HOW TO GET ACCESS TO EARLY BIRD TICKETS To get access to the cheapest tickets that will be offered, you will need to Pre-register. If you do, you'll be sent the link to purchase on Thursday, Dec. 8th at 10:30am. There is a limited 3 quantity so these tickets will sell out! We also have some bangin' hotel packages that include lodging + TWO 2-Day Passes. Get 'em while they're hot! LIFETIME PASS GIVE-AWAY + MORE By Pre-registering, you'll also enter into a Give-away with prizes including a Lifetime Pass, 2 All-Access Passes, and 2 VIP Passes + $100 Merch Voucher to Shabang 2023. You can choose to take more 'actions' to give yourself a better chance at winning! PRE-REGISTER FOR EARLY BIRD info@shabangslo.com Contact Us / Privacy Policy Shabang 2023 37874 County Rd 28, Woodland CA 95695 Click here to unsubscribe -- Shabang Music Productions, LLC. 207 Higuera Street, SLO CA 93401 1 From:Marx, Jan Sent:Thursday, December 8, 2022 11:24 AM To:Avakian, Greg Cc:Johnson, Derek Subject:RE: Shabang Art & Music Event -UPDATE Thanks for the update. It was my understanding, and that of the neighborhoods, that the Shebang event would not be allowed to take place at Laguna Lake Park because it is not an appropriate site. In my opinion, the City should stick by its word in this regard. If you do not have agreements in writing, it is not wise to go forward with this application. A “gentleman’s agreement” is really no agreement at all. Judging from their behavior at the last event, they may well say “Oh sure,” then do whatever they wish. Why should the City enable their conduct by granting them a permit to disrupt the neighborhoods and the nocturnal animals in the Laguna Lake Natural area? That the Shebang guys went ahead and advertised without having the permit is proof of their “the rules do not apply to us” attitude. Jan From: Avakian, Greg <gavakian@slocity.org> Sent: Thursday, December 8, 2022 10:22 AM To: Department Heads <DepartmentHeads@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: Shabang Art & Music Event -UPDATE BCC: Council Council Members via the BCC and Department Heads – My apologies to our City Manager, at the time he sent an email regarding the Shabang Art and Music Event’s status earlier this week, it had outdated information. Unfortunately, I missed this and didn’t have time to correct this information until now. My sincerest apologies to all and please see below for updated information. I want to reiterate what City Manager Johnson stated, that the City HAS NOT issued a permit for this event. The event application has been received and reviewed by the City’s Special Event Committee and additional discussions have occurred with the organizers of Shabang on best ways to ensure a safe and productive event. Unfortunately, this week Shabang began, at its risk (as advised by staff), advertising the event – creating confusion. Over summer and fall, multiple internal meetings by Parks & Recreation staff, the City’s Special Event Committee, as well as a discussion with the Department Heads, which included evaluation of the feedback received from residents, study of other agencies’ special event permits (City of Napa) and careful study of our City policies and procedures for Special Event Permits, updated criteria was agreed upon and incorporated in order to mitigate the concerns for large events from last spring. A recent discussion with the Shabang organizers occurred last week and the Special Event Application was reviewed again and the updated criteria was shared. The organizers agreed verbally during that meeting to adhere to the updated requirements. Within the Special Event application, it clearly states the following: 2 All City Departments, as is our practice, have been involved in identifying the conditions by which staff believe this event can be produced on May 5 and 6, 2023. To avoid some of the issues that arose last year, particularly around noise, a series of changes and added requirements were updated to the permit approval process. The additions and modifications for the event, mirror how two other large sized events proved to be successful last spring and summer at Laguna Lake Park (Pride Festival and Renaissance Fair). The Pride event proved to be successful as a 3-day event that incorporated multiple stages and variety of musical genres at the same location. Staff have conducted two conversations with Shabang representatives in late Summer and early Fall to discuss the concerns from the May 2022 event, which included suggestions of alternative locations such as: El Chorro County Park, Cal Poly, Paso Robles Event Center (County Fair Grounds), Avila Beach Golf Resort. The Shabang organizers continued to express the desire to hold the event at Laguna Lake Park. Updated Criteria Includes: In late fall, the organizers were provided with updated requirements and over a phone conference, confirmed that they would adhere to items that include but not limited to hosting the event with modified hours (Fri: 3:30-9pm and Sat: 12:30- 9pm), incorporate musical breaks during the event time, expanded and proactive parking plan, larger scope of communication noticing to the neighborhoods, additional on-site security, as well as assisting with a noise/vibration study (Staff, Shabang, Bill Gaines Audio, etc.) in January to identify both vibration testing limits and set criteria to be upheld throughout the event, as well as stage & amp configurations to assist with directional and reverberation of noise. Parks and Recreation staff as the coordinators of the Special Event process are available to address questions you may have and are happy to reach out to the Shabang organizers and suggest the potential for a public, neighborhood meeting, in January, to have a conversation with the neighbors well in advance of this special event. Greg Avakian pronouns he/him/his Director of Parks and Recreation 3 Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Sandra Rowley < Sent:Tuesday, December 6, 2022 4:35 PM To:Johnson, Derek Cc:Brett Cross Subject:Re: Shabang dates for 2023 at Laguna Lake Park Derek, thank you for the clarification! Brett may have some thoughts/ideas and I would defer to him since his area was affected. Here are mine: - Deny Laguna Lake Park - Recommend Cuesta Park, but still add noise, security and parking requirements since there is housing in the area - Mandate the allowed volume at which bands can play - Curtail low bass if possible or at least require that the low bass be minimized - Even though the Muni Code cites 150 feet for checking low bass sound, recommend the distance to be monitored for the thumping noise be at least twice that; the low bass sound wave travels a lot further and can be heard or felt when no music is audible Thanks for asking for input, Sandy On Tuesday, December 6, 2022 at 03:29:49 PM PST, Johnson, Derek <djohnson@slocity.org> wrote: Hi Sandra They have applied and no decision has been made about the permits. We did let them know that if Laguna is the location that the event would have to be significantly curtailed with some requirements about parking, noise, security, etc. More to follow and at this point, we have an application that is under review. If there are any thoughts to share, please send them our way so that we can help inform the decision making on the application. Thanks Derek From: Sandra Rowley < Sent: Tuesday, December 6, 2022 3:27 PM To: Johnson, Derek <djohnson@slocity.org> Cc: Brett Cross < Subject: Fw: Shabang dates for 2023 at Laguna Lake Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 2 Hi Derek, Why is Parks & Rec scheduling this for Laguna Lake Park after all the disruption to Laguna Lake neighbors last year? I thought they were going to move this event back to Cuesta Park. If per chance Cuesta Park is unavailable, they should still look for an alternate location away from residences - or mandate (not monitor) the volume level that the bands can play... and/or totally ban amplification of the low bass tones. Isn't there enough disruption in residential neighborhoods without adding to it? Thanks, Sandy https://kcpr.org/2022/12/05/shabang-releases-dates-for-2023-festival-early-registration-begins/ 1 From:Avakian, Greg Sent:Tuesday, December 6, 2022 1:03 PM To:Johnson, Derek Subject:RE: Shabang Yes, will do. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Johnson, Derek <djohnson@slocity.org> Sent: Tuesday, December 6, 2022 12:57 PM To: Avakian, Greg <gavakian@slocity.org> Subject: FW: Shabang Hi Greg, Can you or your staff call back Brett and share any relevant info on the application? Thanks Derek From: Johnson, Derek Sent: Tuesday, December 6, 2022 12:56 PM To: Department Heads <DepartmentHeads@slocity.org> Subject: Shabang Mayor and Council, The purpose of this email is to alert you that the organizers of Shabang announced plans for a 2023 event. They have not indicated a location based on a cursory review of their social media and the Shabang organizers have submitted applications for permits for these days. No decision has been made whether to authorize the permits. Shabang was provided with updated requirements that include but not limited to ending earlier in the evenings (9pm), musical breaks during the day, more proactive parking plan, larger scope of noticing to the neighborhoods, additional 2 on-site security, as well as an upcoming noise/vibration study (Staff, Shabang, Bill Gaines Audio, etc.) to identify both vibration testing limits and set criteria, as well as stage & amp configurations. More information to share as our review proceeds and please be in touch with any questions. Derek Johnson pronouns he/him/his City Manager City Administration 990 Palm Street, San Luis Obispo, CA 93401-3218 E djohnson@slocity.org T 805.781.7114 slocity.org Stay connected with the City by signing up for e-notifications BCC: CC 1 From:Setterlund, David Sent:Monday, August 27, 2018 9:16 AM To:Alexander Schwend Subject:RE: Fall Festival Hi Alex, Paperwork will be out this week. Best, Dave From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Friday, August 24, 2018 10:17 AM To: Setterlund, David <dsetterlund@slocity.org> Subject: Fall Festival Hey Dave, Just checking in regarding the Fall festival in October. I'm touching base to see if the city has everything they need from us and we're still on track for the permit. Thanks, Alex -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Villanti, John Sent:Wednesday, April 25, 2018 9:09 AM To:PD_Officers; PD_Communications Subject:Shabang May 4-6 A special event permit has been authorized for Shabang to be held at Laguna Lake Park on Friday, May 4 - Sunday, May 6th. This is a concert with alcohol service allowed. Set up is Friday and the event is Saturday from 1400-2100 hours. Tear down is Sunday. They have been granted permission to camp out Friday night after setting up equipment in order to keep an eye on their equipment. During the event, we will have two officers (Dickel and Behrens) assigned specifically to monitor the crowd. The organizer is also required to provide their own security team with a minimum of six personnel. Their security does not have to be a hired company but has to be in an easily identifiable shirt and remain sober during the event. The permit requirements are on file with dispatch if you need to reference them. Last year we only had one call for service related to the event. John Villanti Police Sergeant Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E jvillanti@slocity.org T 805.781.7317 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Setterlund, David Sent:Tuesday, May 8, 2018 11:01 AM To:Hendricks, Jeff Subject:RE: Jazz Fest, Sha Bang, Marathon Sounds good, I’ll follow up with Shabang. From: Hendricks, Jeff Sent: Tuesday, May 08, 2018 10:52 AM To: Setterlund, David <dsetterlund@slocity.org> Subject: RE: Jazz Fest, Sha Bang, Marathon I think the Marathon will take up a lot of time. Probably go for June. Jeff. From: Setterlund, David Sent: Tuesday, May 08, 2018 10:50 AM To: Hendricks, Jeff <jhendricks@slocity.org> Subject: RE: Jazz Fest, Sha Bang, Marathon Hi Jeff, I totally agree. Do you think we can fit him in this month with the Marathon? Or should we do it in June? From: Hendricks, Jeff Sent: Tuesday, May 08, 2018 10:48 AM To: Setterlund, David <dsetterlund@slocity.org>; Bethard, Cassandra <CBethard@slocity.org>; Cano, Molly <mcano@slocity.org>; Crisp, Matthew <mcrisp@slocity.org>; Fuchs, Alexander <afuchs@slocity.org>; Fukushima, Adam <AFukushima@slocity.org>; Lawson, Dee <dlawson@slocity.org>; Maggio, Rodger <rmaggio@slocity.org>; Villanti, John <jvillanti@slocity.org>; Weeks, Megan <mweeks@slocity.org>; Zocher, Greg <gzocher@slocity.org> Subject: RE: Jazz Fest, Sha Bang, Marathon Dave, I think a post-event meeting with Shabang would be a good idea. When I met with Alex and went over his event for this year, It was becoming clearer that they were pushing the limits of the site with their event. I can have more specific details when we meet. Thanks Dave. Jeff Hendricks Park Maintenance Supervisor Ext. 7021 2 From: Setterlund, David Sent: Monday, May 07, 2018 11:55 AM To: Bethard, Cassandra <CBethard@slocity.org>; Cano, Molly <mcano@slocity.org>; Crisp, Matthew <mcrisp@slocity.org>; Fuchs, Alexander <afuchs@slocity.org>; Fukushima, Adam <AFukushima@slocity.org>; Hendricks, Jeff <jhendricks@slocity.org>; Lawson, Dee <dlawson@slocity.org>; Maggio, Rodger <rmaggio@slocity.org>; Villanti, John <jvillanti@slocity.org>; Weeks, Megan <mweeks@slocity.org>; Zocher, Greg <gzocher@slocity.org> Subject: Jazz Fest, Sha Bang, Marathon Hello Special Event Team, I hope this note Finds you well. I spoke with Scott Andrews the producer of the SLO Jazz Fest, Scott has informed me that the May 2018 Jazz Festival in mission plaza has been cancel. Scott had issues with major sponsorship and was incredibly disappointed that the event won’t take place in the Mission Plaza. He sends his deepest apology and hopes the event can continue in the future. On another note, I had the opportunity to speak with Alec who produces the Sha Bang Festival. His event was a massive success with attendance but there were a few issues that he was very apologetic about and wanted to work with us to correct the issues. Issues: 1. Tree branch fell due to the weight of a hammock. Alec called Park Maintenance and will work with Jeff for proper clean-up and requirements 2. EMT was called twice. Alec would like to work with/hire FD to create a better medical plan Seems the Sha Bang event may have out grown our venue and are prime candidates to come in and talk. What do we think? June?? Also, I’ll extend an invite to the Marathon group to discuss their event at our next meeting . Please start compiling any issues that you saw arise from the Marathon. Best, Dave David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org 1 From:Auto-Receipt <noreply@mail.authorize.net> Sent:Friday, May 6, 2022 10:25 AM To:Harris, Janice Subject:Merchant Email Receipt This message is from an External Source. Use cau Ɵon when deciding to open aƩachments, click links, or respond. ________________________________ ========= SECURITY STATEMENT ========== It is not recommended that you ship product(s) or otherwise grant services relying solely upon this e-mail receipt. ========= GENERAL INFORMATION ========= Merchant : City of San Luis Obispo (1502095) Date/Time : 6-May-2022 10:24:51 PDT ========= ORDER INFORMATION ========= Invoice : 202205061024_117855 DescripƟon : Goods or Services Amount : 89.52 (USD) Payment Method: Visa xxxx1940 TransacƟon Type: AuthorizaƟon and Capture ============== Line Items ============== ============== RESULTS ============== Response : This transacƟon has been approved. Auth Code : 03555G TransacƟon ID : 43378057337 Address VerificaƟon : Street Address: Match -- First 5 Digits of Zip: Match ==== CUSTOMER BILLING INFORMATION === Customer ID : 35763 First Name : Carson Last Name : Stone Company : Shabang Music ProducƟons LLC Address : 37874 county road 28 City : Woodland State/Province : CA Zip/Postal Code : 95695 Country : US Phone : (530) 848-4088 Fax : E-Mail : ==== CUSTOMER SHIPPING INFORMATION === First Name : 2 Last Name : Company : Address : City : State/Province : Zip/Postal Code : Country : ======= ADDITIONAL INFORMATION ====== Tax : Duty : Freight : Tax Exempt : PO Number : 1 From:Alec Schwend < Sent:Thursday, January 4, 2018 2:36 PM To:Hyfield, Devin Cc:Setterlund, David Subject:Re: 2018 Shabang Special Event - Incomplete Application Devin, Appreciate the help. I'll plan on turning in the map, parking plan, vendor policy, and insurance towards the end of next week. - Alec From: Hyfield, Devin <DHyfield@slocity.org> Sent: Thursday, January 4, 2018 1:49 PM To: Alec Schwend Cc: Setterlund, David Subject: RE: 2018 Shabang Special Event - Incomplete Application Hi Alec – No you do not, I will update the date on your application. The below information is still applicable. Devin Hyfield Recreation Supervisor Parks & Recreation Facilities/Aquatics & Golf Maintenance From: Alec Schwend [mailto: Sent: Thursday, January 04, 2018 1:24 PM To: Hyfield, Devin <DHyfield@slocity.org> Cc: Setterlund, David <dsetterlund@slocity.org> Subject: Re: 2018 Shabang Special Event - Incomplete Application Unfortunately Laguna is the only park that is big enough, we've hosted the last four concerts there and it wouldn't work for us to change. Lets go ahead and book the weekend of Saturday May 19th. Do I need to resubmit the application?? -Alec 2 From: Hyfield, Devin <DHyfield@slocity.org> Sent: Thursday, January 4, 2018 10:25 AM To: Alec Schwend Cc: Setterlund, David Subject: RE: 2018 Shabang Special Event - Incomplete Application Hi Alec – Unfortunately Laguna is not available but we have other parks available if that is an option. The dates in May you mentioned are all available. Devin Hyfield Recreation Supervisor Parks & Recreation Facilities/Aquatics & Golf Maintenance From: Alec Schwend [mailto: Sent: Thursday, January 04, 2018 10:21 AM To: Hyfield, Devin <DHyfield@slocity.org> Cc: Setterlund, David <dsetterlund@slocity.org> Subject: Re: 2018 Shabang Special Event - Incomplete Application Devin, Is there any flexibility with the original date? April 28th. I get we should've submitted earlier but I was wondering if there is anything else we can do. If not, the next date we would like to shoot for would be the weekend of May 19th, or the 5th, or even the 12th of May if all of those are taken. Let me know, -Alec Schwend From: Hyfield, Devin <DHyfield@slocity.org> Sent: Thursday, December 21, 2017 3:58 PM To: Alec Schwend Cc: Setterlund, David Subject: RE: 2018 Shabang Special Event - Incomplete Application Hi Alec – Sorry about this, but that date is not available. April 14 and May 5 would be the closest option to that date. Devin Hyfield Recreation Supervisor Parks & Recreation Facilities/Aquatics & Golf Maintenance 3 From: Hyfield, Devin Sent: Thursday, December 21, 2017 3:01 PM To: 'Alec Schwend' < Cc: Setterlund, David <dsetterlund@slocity.org> Subject: 2018 Shabang Special Event - Incomplete Application 1341 Nipomo St San Luis Obispo, CA 93401 December 21, 2017 Alexander Schwend Nomadic Productions 440 Jamaica St Morro Bay, CA 93442 Dear Alexander, This letter is in reference to your Special Event Permit Application for: Shabang at Laguna Lake Park. The application submitted was incomplete, in order to continue the review process and subsequent approval please submit the following highlighted information: ☒ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☒ Parking Plan ☒ Vendor Policy ☒ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☒ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not 4 guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Devin Hyfield Recreation Supervisor Parks & Recreation Facilities/Aquatics & Golf Maintenance 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E DHyfield@slocity.org T 805.781.7295 slocity.org 1 From:Amoroso, Brian Sent:Thursday, August 24, 2017 5:05 PM To:Koznek, Tim; McCornack, Caleb; Molina, Claudia; Treanor, Bryan Subject:Shabang Information Attachments:Shabang_1007.pdf Attached is a flyer for the Shabang festival for reference. Thanks for picking up the OT. We were initially planning on tewo bicycle units, but since Molina isn’t bike trained, you guys can just be on foot. McCornack will be on a motor. Thanks. Brian Brian Amoroso Police Lieutenant Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E bamoroso@slocity.org T 805.781.7317 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Smith, Jeff Sent: Thursday, August 24, 2017 1:22 PM To: Amoroso, Brian <bamoroso@slocity.org> Subject: FW: Permitted events I am going to speak with you regarding Shabang. From: Villanti, John Sent: Thursday, August 24, 2017 12:21 PM To: Smith, Jeff <jsmith@slocity.org> Subject: Permitted events Captain, 2 The below events have been approved before our new security/officer requirements were adopted. I have highlighted the important info so you can quickly scan and assess. Let me know if you need anything else. 9/16/17- Hunger Walk- Food Bank 5K fundraiser. Alcohol with unknown number of participants. Held at Laguna Lake. Security and volunteers working the alcohol booth. 10/07/17 - Shabang- Charity Concert. 3000 spectators listed on permit with alcohol. Held at Laguna Lake Park from 1400-2030 hours. Security and volunteers working the alcohol booth. 10/14/17 - Wiggle Waggle - Fundraiser of Woods Human Society. 300 participants with alcohol. Held at Mitchell Park from 0800-1300 hours. Security and volunteers working the alcohol booth. 10/21/17 - Central Coast Hop Festival- Laguna Lake Park- Beer festival from 0800-1700 hours with an alcohol permit and estimated 500 attendees. Security and volunteers working the alcohol booth. John Villanti Police Sergeant Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E jvillanti@slocity.org T 805.781.7317 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Corbin, Cassondra Sent:Thursday, May 5, 2022 10:36 AM To:Alexander@Shabangslo.com Cc:Beres, Jason; Nau, Joey Subject:Shabang Music Festival Permit Payment Good morning Mr. Schwend, Your tent and event permits are now ready for payment. As they are both for the same event, you will only be charged one payment of $313.39. You may make a payment in person at 990 Palm St. at the finance counter, or you may make a payment over a secure line by phone at the number 805-781-7436. The business hours for the finance department is M-F 8am-4pm. Please let us know if you have any questions. Thank you, Cassondra Corbin Administrative Assistant II Fire Department E ccorbin@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 1 From:Greg Golf <Greg@shabangslo.com> Sent:Wednesday, April 27, 2022 10:50 AM To:Read, Chris Cc:Fukushima, Adam; Hyfield, Devin; Alexander Schwend Subject:Re: Shabang Music Festival Sounds good. Thanks everyone! On Tue, Apr 26, 2022 at 5:03 PM Read, Chris <cread@slocity.org> wrote: Looks good! From: Fukushima, Adam <AFukushi@slocity.org> Sent: Tuesday, April 26, 2022 4:13 PM To: Hyfield, Devin <DHyfield@slocity.org>; Greg Golf <Greg@shabangslo.com>; Alexander Schwend <alexander@shabangslo.com> Cc: Read, Chris <cread@slocity.org> Subject: RE: Shabang Music Festival The bike valet info looks good. And I hope you have a successful event! Adam Fukushima, PTP Active Transportation Manager Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E AFukushima@slocity.org T 805.781.7590 slocity.org Stay connected with the City by signing up for e-notifications For updates on COVID-19 and how to access City services during COVID, visit slocity.org/covid19 2 From: Hyfield, Devin <DHyfield@slocity.org> Sent: Tuesday, April 26, 2022 4:07 PM To: Greg Golf <Greg@shabangslo.com>; Alexander Schwend <alexander@shabangslo.com> Cc: Fukushima, Adam <AFukushi@slocity.org>; Read, Chris <cread@slocity.org> Subject: RE: Shabang Music Festival Hi Greg – Thanks for getting these updated. Looks good to me, but wanted Adam and Chris to provide any feedback if needed. Devin Hyfield Recreation Manager T 805.781.7295 From: Greg Golf <Greg@shabangslo.com> Sent: Tuesday, April 26, 2022 2:55 PM To: Alexander Schwend <alexander@shabangslo.com> Cc: Hyfield, Devin <DHyfield@slocity.org>; Fukushima, Adam <AFukushi@slocity.org>; Read, Chris <cread@slocity.org> Subject: Re: Shabang Music Festival Hey Devin, Thanks for the catch! I've updated our website with the correct information. Here are some screenshots: BIKE VALET: 3 SINGLE USE PLASTIC WATER BOTTLES/CUPS: Best, Greg On Mon, Apr 25, 2022 at 3:40 PM Alexander Schwend <alexander@shabangslo.com> wrote: Hey Devin, No problem, we’ll go ahead and update the website. We’ve already put aside space for bikes and will be using the potable water on-site for free access to event goers to refill containers (already talked to Eric about this). Just haven’t got around to updating the marketing to reflect it. Eric mentioned that I would need to coordinate with you to get the key for the bbq pits on-site, how should we move forward with that? Thanks for all the help, let us know if you catch anything else we need to update. 4 Alex On Apr 25, 2022, at 3:27 PM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alex – I wanted to ensure that Shabang will be completing the following requirement with regards to sustainability: Bike-Valet: Per Section 5 of the Special Events Agreement: 5. BIKE VALET REQUIREMENTS. In accordance with Design Guidelines Policy 7.14 of the Active Transportation Plan, Permittee must provide bike valet services in compliance with 5 the requirements below for the Scheduled Event as the Scheduled Event expects a minimum of 300 attendees: A. Space: Provide a space that is enclosed and secured on three sides (“Corral”). The fourth side of the Corral shall consist of a table for checking in bicycles. The Corral shall be placed at an easily accessible and visible location, preferably at the entrance gate to the event, or another location approved by City staff. B. Hours: Hours of operation of the bike valet must be at least the same hours as the Scheduled Event. C. Advance Promotion: The availability of the bike valet service shall be noticed on all Scheduled Event promotion including print, website, radio, and social media. Notice shall consist of the phrase “Free Bike Valet.” Bike valet info must be provided whenever any kind of transportation or directional info is advertised for the Scheduled Event. D. Handling/Care of Bicycles: The bike valet area must be monitored at all times. Valet staff must handle the receiving and returning of bicycles. Valet staff must also have a system in place for keeping track of the owners of bicycles and their contact info (in case the owner does not pick up the bike). Tracking is usually accomplished with a sign-in sheet and numbering system with claim check tickets. A sufficient number of staff must be provided, and that number will vary depending on whether attendees arrive all at one time or are staggered over a period of time. Valet staff must record the number of bicycles parked at the event and be able to provide the number to City staff. E. Theft/Loss: Permittee shall be responsible for any loss or theft to checked bikes. For more information on compliance, please see the following information: Bike Policy and Implementation - Click here Single Use Bottles: 6 Per Section 6 of the Special Events Agreement: 6. SUSTAINABILITY REQUIREMENTS A. In accordance with Municipal Code Section 8.07 of the Health and Safety plan, the Permittee shall not sell/distribute single-use plastic bottles or cups at the Scheduled Event. Plastic straws may only be served upon request. B. In accordance with Integrated Waste Management Authority Ordinance 2008-3, the Scheduled Event must provide sufficient garbage and recycling services. C. As provided in Section 2(B), at least three weeks prior to the event, Permittee must complete the Special Event Checklist with Parks Maintenance Division Supervisor, which will establish garbage and recycling service requirements. Permittee and the Parks Maintenance Division Supervisor shall discuss the following: i. Sufficient Service: The number and size of cans needed for the Scheduled Event will be determined by the Parks Maintenance Division. Smaller events may be compliant with existing infrastructure. ii. Additional Service: If additional cans and service are required per the Parks Maintenance Supervisor, Permittee is responsible for arranging for food waste service via San Luis Garbage (805-543-0875). D. It is the Permittee’s responsibility to monitor solid waste practices at the Scheduled Event to prevent contamination of bins. For more information on compliance, please see the following information: Offering Water At Your Event  Tips - Click here  Bring You Own Beverage Container  Pfand System  Cleaning Station  Giving Out Beverage Containers  Reusable Beverage Containers  Recycling Collection 7  Public Water Access  Providing Your Own Water Let me know if you have any questions. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Sunday, April 24, 2022 9:13 PM To: Beres, Jason <jberes@slocity.org> Cc: Maggio, Rodger <rmaggio@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Shabang Music Festival Jason, Attached is an updated Vendor Contact list, we had a few food vendors back out and now have a final list. The only two food trucks are Lidos & Sassafras. Lidos has informed us that they're already permitted in SLO, would you be able to confirm that for us? Sassafras has submitted a Mobile Food Inspection earlier this month, attached is a typed up version of that application. Let me know if you need additional information and how to proceed with this Vendor. Regarding the tent application, I spoke with Jackknife productions and they provided some more information which I added to their application. Thanks for all of the help, let me know if you need any additional information for the Public Safety Plan. 8 Thanks, Alec On Fri, Apr 15, 2022 at 11:45 AM Beres, Jason <jberes@slocity.org> wrote: Mr. Schwend, Good morning. First of all, my apologies in the delayed response to your email this week. Yes I did receive both tent (canopy) permit applications, thank you. As a point of clarification, does the installing business have any documentation for these two temporary structures which further address installation and temporary bracing requirements? See CFC 3106 Construction Documents. If so, please direct them to include this information in the permit application. Once I have some additional information available to review, then I should be able to complete the permit application both tent permits. Thank you, Jason Beres Fire Inspector III Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org Stay connected with the City by signing up for e-notifications 9 From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, April 12, 2022 7:00 PM To: Beres, Jason <jberes@slocity.org> Subject: Re: Shabang Music Festival Hey Jason, Thanks for sending over the tent permit, our vendors who're bringing out canopies over 700 sq ft have filled out the application. Those are attached to this email, let me know if you need more information. Additionally, I've attached a pdf that shows a few canopies that fall under the 700 sq ft mark but I wanted to confirm that they would be classified as a canopy and would not need a tent permit, I'd rather clear this up now than at the event. You have any questions, you can give me a call at 206.963.0290. Thanks in advance. -Alec On Wed, Mar 30, 2022 at 6:23 PM Beres, Jason <jberes@slocity.org> wrote: Mr. Schwend, Good morning. First of all, my apologies for the delayed response. Second, I have received your corrections as noted below for further review, thank you. Listed on the Contact List for this event are three mobile food preparation vehicles (i.e. food trucks). According to City records, each food vendor listed on the Contact List does has not been issued an operational permit from SLOFD. This permit is issued on an annual basis and is required for conducting business operations within City limits (CFC 105.6.30). 10 As time permits, please advise each vendor (food truck) that an operational permit will be required from SLOFD prior to participation in the Festival. Both application and inspection should be scheduled a minimum of two weeks prior to the Festival. This will allow adequate time for both permit processing and conducting field inspections. The permit application and the SLOFD Mobile Food Preparation Vehicle Inspection Checklist have been provided for each vendor for further reference. See attachments provided. Additionally, I have attached the SLOFD Tent Permit application for any prospective vendors. The tent permit application can be utilized for canopy installations over 700 square feet as noted in your comments below. As time permits, I will work on reviewing the Public Safety Plan corrections prior to issuance of the SLOFD Outdoor Assembly Permit. Okay to check in with me next week to follow-up on the items noted above. Let me know if you have any further questions. Thank you, Jason Beres Fire Inspector III Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org Stay connected with the City by signing up for e-notifications 11 From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, March 24, 2022 7:46 PM To: Beres, Jason <jberes@slocity.org> Cc: Maggio, Rodger <rmaggio@slocity.org> Subject: Re: Updated insurance This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Jason, Thank you for the patience with this, time flew by. Below are answers to your previous questions, please let me know if you need further information. There should be two attached documents for reference. Public Safety Plan and Contact list 1) On the Public Safety Plan, please clarify the location(s) of onsite security staff. Additionally, please be advised that all required emergency exits and access points (as noted per the Site Plan) will be required to be staffed by onsite security at all times during the duration of the festival. Response: All required emergency exits and access points are staffed during all times of the event. See attached updated Security Plan for reference. 2) Designated parking areas: please confirm with City Parks & Recreation staff that these areas will be mowed prior to allowing public access for parking. Given that this event is scheduled for the weekend of 05/13-05/14, it is highly likely that the vegetation around the park perimeter (where public parking is proposed) will be dry and thus need to be mowed in order to prevent accidental ignition of vegetation. Again, please coordinate this item with City Parks & Recreation staff. Response: We'll confirm with the City Parks & Recreation Ranger during our site walkthrough that the grass will be mowed prior to public access for parking, which occurs 30days prior to the event. 12 3) Food vendors. Per the Public Safety Plan, four mobile food vendors (food trucks) are planned for this event. Once the list of food vendors has been established, please direct them to submit the SLOFD Mobile Food Vendor permit for review and approval. See attachments provided. Prior to permit issuance for each mobile food vendor an inspection is required for the business. This inspection is required to be completed a minimum of one week prior to participation in the festival. Response: We're currently gathering the list of food vendors and we'll collect and submit the applications within the week. Attached is our current list of Food Vendors. We do have one vendor, Shakemoo Grill who wants to use the bbq pits that are onsite at Laguna Lake park near the pavilions, would they be able to use those? 4) Please confirm that an emergency access point will be provided along the perimeter road closest to the Laguna Lake. Based upon my observation of the Site Plan, it appears that this is the case, however I just wanted to confirm that this location has been addressed. An emergency access point into the Festival will be required along this access road. Response: Emergency access is provided along the perimeter road closest to Laguna Lake. See attached updated Security Plan for reference. 5) Please provide a contact list (i.e. name & phone number) for EMS staff managers, the Event Director, and the Security team leader. This information will be provided to our Emergency Communications (Dispatch) Center staff in order to facilitate emergency response if required during the duration of the festival. Response: Please see attached contact list. ---- On a different note, would you be able to share the application for canopies that exceed 700sf. We have partnered with JackKnife productions, who helps out with WhaleRock Music Festival, they'll be bringing out two tents that'll need permits. Thanks in advance, Alec 13 On Thu, Feb 10, 2022 at 4:08 PM Beres, Jason <jberes@slocity.org> wrote: Mr. Schwend, Good afternoon. After an initial review of the SLOFD Outdoor Assembly Permit application and the Public Safety Plan provided, I have a few follow-up questions that will need to be addressed prior to permit issuance. These items are listed below: 1) On the Public Safety Plan, please clarify the location(s) of onsite security staff. Additionally, please be advised that all required emergency exits and access points (as noted per the Site Plan) will be required to be staffed by onsite security at all times during the duration of the festival. 2) Designated parking areas: please confirm with City Parks & Recreation staff that these areas will be mowed prior to allowing public access for parking. Given that this event is scheduled for the weekend of 05/13-05/14, it is highly likely that the vegetation around the park perimeter (where public parking is proposed) will be dry and thus need to be mowed in order to prevent accidental ignition of vegetation. Again, please coordinate this item with City Parks & Recreation staff. 3) Food vendors. Per the Public Safety Plan, four mobile food vendors (food trucks) are planned for this event. Once the list of food vendors has been established, please direct them to submit the SLOFD Mobile Food Vendor permit for review and approval. See attachments provided. Prior to permit issuance for each mobile food vendor an inspection is required for the business. This inspection is required to be completed a minimum of one week prior to participation in the festival. 4) Please confirm that an emergency access point will be provided along the perimeter road closest to the Laguna Lake. Based upon my observation of the Site Plan, it appears that this is the case, however I just wanted to confirm that this location has been addressed. An emergency access point into the Festival will be required along this access road. 14 5) Please provide a contact list (i.e. name & phone number) for EMS staff managers, the Event Director, and the Security team leader. This information will be provided to our Emergency Communications (Dispatch) Center staff in order to facilitate emergency response if required during the duration of the festival. Going forward, please have all Public Safety Plan revisions and the SLOFD Mobile Food Vendor permit applications submitted for review a minimum of 30 days prior the festival. This will allow SLOFD Fire Prevention staff adequate time and resources to review each permit application and schedule inspections with all participating vendors. Let me know if you have any additional questions. Thank you, Jason Beres Fire Inspector III Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org Stay connected with the City by signing up for e-notifications From: Alexander Schwend <alexander@shabangslo.com> Sent: Monday, February 7, 2022 5:46 PM To: Beres, Jason <jberes@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org>; Maggio, Rodger <rmaggio@slocity.org> Subject: Re: Updated insurance 15 Hey Jason, Attached is the application along with the Public Safety Plan & updated Site Plans. Let me know if you need additional information or any revisions. Thanks, Alec On Mon, Feb 7, 2022 at 10:04 AM Beres, Jason <jberes@slocity.org> wrote: Mr. Schwend, Good morning. The Public Safety Plan and the SLOFD Outdoor Assembly permit can be emailed over to my office or hand delivered to SLOFD Fire Station One. And just in case the paperwork is needed again, I have included both the permit application and the Public Safety Plan requirements. Let me know if you have any questions. Thank you, Jason Beres Fire Inspector III Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org 16 T 805.594.8021 C 805.431.3062 slocity.org Stay connected with the City by signing up for e-notifications -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- 17 Alexander Schwend Shabang Music Productions 206.963.0290 -- Greg Golf Co-Founder & Marketing Director Shabang Music & Arts Festival P: 512-626-1545 Website | Facebook | Instagram -- Greg Golf Co-Founder & Marketing Director Shabang Music & Arts Festival P: 512-626-1545 Website | Facebook | Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 Sent:Monday, March 20, 2017 11:06 AM To:Blattler, James Subject:FW: Updated Insurance Attachments:3DS5455-M1509477 Certificate of Insurance.pdf; 3DS5455-M1509477 Certificate of Insurance (1).pdf ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 03/17/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Nomadic Productions Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5455-M1509477 1,000,000 The Shabang Its Staff, Volunteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 1500, Event Type: Festival & Cultural Event - Outdoor. 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INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 03/17/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Nomadic Productions Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5455-M1509477 1,000,000 The City of San Luis Obispo Its Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 1500, Event Type: Festival & Cultural Event - Outdoor. DEDUCTIBLE 5,000 1,000,000 2,000,000 1,000,000 1,000 05/06/2017 05/07/2017 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The City of San Luis Obispo Its Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: 3DS5455-M1509477 1 From:Alec Schwend < Sent:Wednesday, February 8, 2017 11:56 AM To:Setterlund, David Subject:Insurance for Event at Laguna May 6th Attachments:EH-771315-L1617853 Certificate of Insurance.pdf; EH-771315-L1617853 Certificate of Insurance (1).pdf David, Sorry it took a little bit, but here is the event insurance for the concert on May 6 th at Laguna. I think that may be everything we needed to turn in, let me know if there is anything else. -Alec Schwend ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 02/07/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Nomadic Productions Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Lloyds Syndicate 2623 AA-1128623 82% Lloyds Syndicate 623 AA-1126623 18% A Y Host Liquor Liability Retail Liquor Liability EH-771315-L1617853 1,000,000 The Shabang Its Staff, Volunteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 1500, Event Type: Concert - Classical Music - Outdoor. DEDUCTIBLE 5,000 1,000,000 2,000,000 INCLUDED 1,000 05/06/2017 05/07/2017 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The Shabang Its Staff, Volunteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: EH-771315-L1617853 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 02/07/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Nomadic Productions Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Lloyds Syndicate 2623 AA-1128623 82% Lloyds Syndicate 623 AA-1126623 18% A Y Host Liquor Liability Retail Liquor Liability EH-771315-L1617853 1,000,000 The City of San Luis Obispo Its Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 1500, Event Type: Concert - Classical Music - Outdoor. DEDUCTIBLE 5,000 1,000,000 2,000,000 INCLUDED 1,000 05/06/2017 05/07/2017 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The City of San Luis Obispo Its Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: EH-771315-L1617853 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Monday, April 15, 2019 7:59 PM To:Maggio, Rodger Subject:Event at Laguna Lake Park May 5th Hey Roger, We spoke briefly over the phone last Friday about the event I'm hosting at Laguna Lake Park on May 5th. You mentioned I should email you as a reminder for the event. It'll be 12-10pm on Saturday May 5th, 2019 Last year we brought out 2300 people, the year before 3600, we're staffed for 5,000 but are expecting anywhere between 3000-4000 in attendance. We've hired Miller Event company as our security along with having a SLO ambulance on-site in case of emergency. If there's any other information or event details you need, please let me know. Thanks -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Setterlund, David Sent:Thursday, May 2, 2019 10:03 AM To:Alexander Schwend Subject:RE: Shabang - Complaint Thanks Alex, I understand that there are two sides to every story. Best, Dave From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, May 1, 2019 11:36 PM To: Setterlund, David <dsetterl@slocity.org> Subject: Re: Shabang - Complaint Hey Dave! Thanks for the heads up, I’ll talk to the volunteer again about the dog being off leash but I do remember the encounter, it w asn’t as described by the women. Regardless, I’ll remind the staff. Sorry you had to get involved. -Alex On May 1, 2019, at 2:06 PM, Setterlund, David <dsetterl@slocity.org> wrote: Hi Alex, I received a message today form a member of the public that had an issue with a crewmember or volunteer form your production team. The women approached a young man about having his dog off leash which is not allowed in the park and was greeted with foul language. Please remind your staff/volunteers/friends that it reflects poorly on the Shabang festival to not act with professionalism. This is a small community that can organize and cause your event issues if your team does not approach the communityl with respect and professionalism. Best, Dave David Setterlund Recreation Supervisor <image001.png> Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org 1 From:Stewart, Erica A Sent:Thursday, December 8, 2022 9:48 PM To:Avakian, Greg Subject:Re: Shabang Art & Music Event - Concerns Thank you, Greg. Erica A. Stewart She/Her(s) Mayor, SLO City Council 990 Palm St San Luis Obispo, CA 93401 www.slocity.org From: Avakian, Greg <gavakian@slocity.org> Sent: Thursday, December 8, 2022 5:16:20 PM To: Stewart, Erica A <estewart@slocity.org> Subject: RE: Shabang Art & Music Event - Concerns Mayor Stewart, Please feel free send me any communications you would like Staff to address. I apologize for the Special Event Committee not updating you and Council sooner. Staff were not anticipating the organizers to promote their event based on a verbal confirmation of agreement based on the updated event requirements based around noise regulations and large-scale events. As the process continues to unfold and possibly move forward, Staff will keep Council updated. Best, Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, December 8, 2022 5:05 PM 2 To: Avakian, Greg <gavakian@slocity.org> Subject: Re: Shabang Art & Music Event - Concerns Thank you for sending this to community members. You’ve saved me many emails this evening. Erica A. Stewart She/Her(s) Mayor, SLO City Council 990 Palm St San Luis Obispo, CA 93401 www.slocity.org From: Avakian, Greg <gavakian@slocity.org> Sent: Thursday, December 8, 2022 4:54:03 PM Cc: Avakian, Greg <gavakian@slocity.org> Subject: Shabang Art & Music Event - Concerns BCC: City Council and City Department Heads Good evening, concerned community members: Staff have received your outreach regarding the concerns of the pending Shabang Art & Music Festival event being advertised for May 5 and 6, 2023 at Laguna Lake Park. Below is correspondence that was sent out this morning to City Council and City Department Heads containing an update on the current status and outlining the updated mitigation requirements for large scale events within the City. With the successful result of two other large-scale events held at Laguna Lake Park in May and July, the additional requirements that will be set in place have been communicated to the Shabang organizers with the expectation of full adherence. Failure to adhere would result in cancelation of the event and future events by the organizers. December 8, 2022 BCC: Council Council Members via the BCC and Department Heads – My apologies to our City Manager, at the time he sent an email regarding the Shabang Art and Music Event’s status earlier this week, it had contained some outdated information. Unfortunately, I missed this and didn’t have time to correct this information until now. My sincerest apologies to all and please see below for updated information. I want to reiterate what City Manager Johnson stated, that the City HAS NOT issued a permit for this event. The event application has been received and reviewed by the City’s Special Event Committee and additional discussions have occurred with the organizers of Shabang on best ways to ensure a safe and productive event. Unfortunately, this week Shabang began, at its risk (as advised by staff), advertising the event – creating confusion. Over summer and fall, multiple internal meetings by Parks & Recreation staff, the City’s Special Event Committee, as well as a discussion with the Department Heads, which included evaluation of the feedback received from residents, study of other agencies’ special event permits (City of Napa) and careful study of our City policies and procedures for Special Event Permits, updated criteria was agreed upon and incorporated in order to mitigate the concerns for large events from last spring. A recent discussion with the Shabang organizers occurred last week and the Special Event Application was reviewed again and the updated criteria was shared. The organizers agreed verbally during that meeting to adhere to the updated requirements. Within the Special Event application, it clearly states the following: 3 All City Departments, as is our practice, have been involved in identifying the conditions by which staff believe this event can be produced on May 5 and 6, 2023. To avoid some of the issues that arose last year, particularly around noise, a series of changes and added requirements were updated to the permit approval process. The additions and modifications for the event, mirror how two other large sized events proved to be successful last spring and summer at Laguna Lake Park (Pride Festival and Renaissance Fair). The Pride event proved to be successful as a 3-day event that incorporated multiple stages and variety of musical genres at the same location. Staff have conducted two conversations with Shabang representatives in late Summer and early Fall to discuss the concerns from the May 2022 event, which included suggestions of alternative locations such as: El Chorro County Park, Cal Poly, Paso Robles Event Center (County Fair Grounds), Avila Beach Golf Resort. The Shabang organizers continued to express the desire to hold the event at Laguna Lake Park. Updated Criteria Includes: In late fall, the organizers were provided with updated requirements and over a phone conference, confirmed that they would adhere to items that include but not limited to hosting the event with modified hours (Fri: 3:30-9pm and Sat: 12:30- 9pm), incorporate musical breaks during the event time, expanded and enforce a proactive parking plan, larger scope of communication noticing to the neighborhoods, additional on-site security, as well as assisting with a noise/vibration study (Staff, Shabang, Bill Gaines Audio, etc.) in January to identify both vibration testing limits and set criteria to be upheld throughout the event, as well as stage & amp configurations to assist with directional and reverberation of noise. Shabang organizers are expected to send in the updated program plan and event layout to staff. Parks and Recreation staff as the coordinators of the Special Event process are available to address questions you may have and are happy to reach out to the Shabang organizers and suggest the potential for a public, neighborhood meeting, possibly in January, to have a conversation with the neighbors well in advance of this special event. Greg Avakian pronouns he/him/his Director of Parks and Recreation 4 Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Hyfield, Devin Sent:Friday, January 27, 2023 1:59 PM To:Avakian, Greg; Jheptig@co.slo.ca.us; nfranco@co.slo.ca.us Subject:RE: SHABANG -Dairy Creek Attachments:20221204 Shabang Map2023.pdf; 2023SetTimes.pdf Hi Josh – Great speaking with you today and please let me know if you have any additional questions. I have attached the line- up and proposed map submitted by Shabang earlier this month. If any clarifications are needed, please let me know. Devin Hyfield Recreation Manager T 805.781.7295 From: Avakian, Greg <gavakian@slocity.org> Sent: Friday, January 27, 2023 9:48 AM To: Jheptig@co.slo.ca.us; nfranco@co.slo.ca.us Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: SHABANG -Dairy Creek Happy Friday, Nick and Josh: I wanted reach out and thank you both for providing a more suitable venue for the Shabang Art and Music Festival this year. Devin and I have been in contact with the organizers for several months, and they are well-meaning and good people. The annual event had just outgrown the Laguna Lake property based on their success! Let us know if you need any information and if we can be of support in any manner leading up to the event. Hope everything else is going well and there wasn’t too much impact to County parks and the golf courses from the recent storms and flooding. Have a wonderful weekend! -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications INDIE ROCK HOUSE MUSIC LOCAL BANDS (SMALLER) LOCAL DJS (SILENT) PUBLIC SPEAKING & WORKSHOPS STAGE #1 STAGE #2 STAGE #3 STAGE #4 STAGE #5 MAIN STAGE FUNK SAFARI CUESTA RIDGE SILENT DISCO UNIVERSITY 5 MIN B R E A K 5 MIN B R E A K INDIE ROCK HOUSE MUSIC LOCAL BANDS (SMALLER STAGE) LOCAL DJS (SILENT) PUBLIC SPEAKING & WORKSHOPS STAGE #1 STAGE #2 STAGE #3 STAGE #4 STAGE #5 MAIN STAGE FUNK SAFARI CUESTA RIDGE SILENT DISCO UNIVERSITY 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K 5 MIN B R E A K ARTIST #1 3:30 PM - 4:30PM DJ #1 3:25 PM - 4:15 PM ARTIST #5 3:15 PM - 4:00 PM DJ #7 & 8 4:00 PM - 5:30 PM 30 MIN B R E A K 15 MIN B R E A K Session #1 3:30 PM - 4:15 PM D O O R S 9:45 PM 10:00 PM 15 MIN B R E A K7:30 PM DJ #22 7:20 PM - 8:15 PM 30 MIN B R E A K Session #13 7:30 PM - 8:45 PM 7:45 PM 8:00 PM ARTIST #14 8:00 PM - 9:30 PM 8:15 PM 8:30 PM DJ #23 8:20 PM - 9:30 PM DJ #33 & 34 8:30 PM - 9:30 PM 8:45 PM 9:00 PM 9:15 PM 9:30 PM 30 MIN B R E A K7:00 PM DJ #31 & 32 7:00 PM - 8:30 PM 7:15 PM ARTIST #20 7:15 PM - 8:45 PM 15 MIN B R E A K5:30 PM DJ #20 5:20 PM - 6:15 PM ARTIST #19 5:30 PM - 6:45 PM DJ #29 & 30 5:30 PM - 7:00 PM Session #11 5:30 PM - 6:15 PM 5:45 PM 6:00 PM 30 MIN B R E A K6:15 PM 15 MIN B R E A K6:30 PM DJ #21 6:20 PM - 7:15 PM ARTIST #13 6:30 PM - 7:30PM Session #12 6:30 PM - 7:15 PM 6:45 PM Session #9 3:30 PM - 4:15 PM 3:45 PM 4:00 PM ARTIST #18 4:00 PM - 5:00 PM DJ #28 & 29 4:00 PM - 5:30 PM 4:15 PM 15 MIN B R E A K4:30 PM DJ #19 4:20 PM - 5:15 PM 30 MIN B R E A K Session #10 4:30 PM - 5:15 PM 4:45 PM 5:00 PM ARTIST #12 5:00 PM - 6:00PM 30 MIN B R E A K5:15 PM 30 MIN B R E A K 15 MIN B R E A K2:30 PM DJ #17 2:20 PM - 3:15 PM Session #8 2:30 PM - 3:15 PM 2:45 PM ARTIST #17 2:45 PM - 3:30 PM 3:00 PM 30 MIN B R E A K DJ #26 & 27 3:00 PM - 4:00 PM 3:15 PM 15 MIN B R E A K3:30 PM DJ #18 3:20 PM - 4:15 PM ARTIST #11 3:30 PM - 4:30PM 30 MIN B R E A K Session #6 12:30 PM-1:15 PM 12:45 PM 1:00 PM 30 MIN B R E A K1:15 PM 15 MIN B R E A K1:30 PM DJ #16 1:20 PM - 2:15 PM 30 MIN B R E A K ARTIST #16 1:30 PM - 2:15 PM Session #7 1:30 PM - 2:15 PM 1:45 PM 2:00 PM ARTIST #10 2:00 PM - 3:00 PM DJ #24 & 25 3:00 PM - 4:00 PM 2:15 PM 12:15 PM ARTIST #15 12:15 PM-1:00 PM 12:30 PM DJ #15 12:20 PM-1:15 PM ARTIST #9 12:30 PM-1:30 PM S A T U R D A Y 12:00 PM D O O R S Session #5 7:30 PM - 8:45 PM 9:45 PM 10:00 PM 3:00 PM 3:15 PM 3:30 PM 3:45 PM 4:00 PM 4:15 PM 4:30 PM 30 MIN B R E A K ARTIST #8 7:30 PM - 8:45 PM 7:45 PM 8:00 PM ARTIST #4 8:00 PM - 9:30 PM 8:15 PM 8:30 PM DJ #6 8:20 PM - 9:30 PM DJ #13 & 14 8:30 PM - 9:30 PM 8:45 PM 9:00 PM 9:15 PM 9:30 PM 6:00 PM 30 MIN B R E A K6:15 PM 15 MIN B R E A K6:30 PM DJ #4 6:20 PM - 7:15 PM ARTIST #3 6:30 PM - 7:30PM Session #4 6:30 PM - 7:15 PM 6:45 PM 7:00 PM 30 MIN B R E A K DJ #11 & 12 7:00 PM - 8:30 PM 7:15 PM 15 MIN B R E A K7:30 PM DJ #5 7:20 PM - 8:15 PM DJ #2 4:20 PM - 5:15 PM 30 MIN B R E A K ARTIST #6 4:30 PM - 5:15 PM Session #2 4:30 PM - 5:15 PM 4:45 PM 5:00 PM ARTIST #2 5:00 PM - 6:00PM 5:15 PM 30 MIN B R E A K 15 MIN B R E A K5:30 PM DJ #3 5:20 PM - 6:15 PM DJ #9 & 10 5:30 PM - 7:00 PM Session #3 5:30 PM - 6:15 PM 5:45 PM ARTIST #7 5:45 PM - 7:00 PM F R I D A Y PARK MAP MAD ON NA R D PARK ENTRANCE & EXIT MAIN PARKING LOT ENTRY OVER FLOW PARKING LOT ENTRY / EXIT MAIN PARKING EXIT VENDOR STAFF ENTRY/EXIT EMERGENCY EXIT EVENT ENTRANCE EXIT DOG PARK LAGUNA LAKE LOT A LOT B TRAFFIC FLOW PARKING STAFF & SECURITY PLACEMENT EMERGENCY VEHICLE PATH OF TRAVEL (UNOBSTRUCTED 25’-0” WIDE LANE MAINTAINED AT ALL TIMES DURING THE EVENT) EVENT BOUNDARIES. VARIES BETWEEN 3’-0” BURLAP FENCING AND 6’-0” CHAIN LINK FENCING. REFER TO SITE PLAN. TREE STAFF PARKING LEGEND PARKING NUMBERS LOT A: 500 PARKING SPACES AVG. 1 PERSON PER CAR : 500 PEOPLE AVG. 2 PEOPLE PER CAR : 1000 PEOPLE AVG. 3 PEOPLE PER CAR : 1500 PEOPLE LOT B (PENDING APPROVAL FROM P&R): 600 PARKING SPACES AVG. 1 PERSON PER CAR : 600 PEOPLE AVG. 2 PEOPLE PER CAR : 1200 PEOPLE AVG. 3 PEOPLE PER CAR : 1800 PEOPLE 18’x9’ PARKING STALL W/ 25’ LANES SHUTTLES: 840 SPOTS AVAILABLE RIDE SHARE (UBER/LYFT/ETC.): 25-35% OF ATTENDEES USE RIDE SHARE. STAFF PARKING: 80 PARKING SPOTS AVAILABLE THROUGHOUT THE PARK. SHUTTLE & RIDE SHARE DROP OFF/PICK-UP SP SP SP SP SP SP N EMERGENCY EXIT STAFF & SECURITY PLACEMENT EMERGENCY VEHICLE PATH OF TRAVEL (UNOBSTRUCTED 25’-0” WIDE LANE MAINTAINED AT ALL TIMES DURING THE EVENT) 6’-0” CHAIN LINK FENCING. 3’-0” TO 6’-0” BURLAP FENCING. TREE FIRE EXTINGUISHER VENDOR LOCATIONS EVENT MAP OPERATING HOURS FRIDAY: DOORS OPEN AT MUSIC STARTS AT EVENT ENDS AT SATURDAY: DOORS OPEN AT MUSIC STARTS AT EVENT ENDS AT SECURITY: MEDICAL: PARKING: LEGEND PARKING BOX OFFICE EXIT VENDOR ENTRY / EXIT VENDOR CHECK-IN ENTRANCE RESTROOMS CUESTA RIDGE MAIN STAGE VIP GARDEN SOUND BOOTH FOX PIT STAFF ONLY FOOD VENDORS INFO KIOSK UNIVERSITY MAIN BAR VENDOR ALLEY SILENT DISCO FUNK SAFARI BAR SOUND BOOTH BAR GREEN ROOM SHUTTLE & RIDE SHARE DROP OFF / PICK-UP EMERGENCY MEDICAL SERVICES N 2:30 PM 3:00 PM 9:30 PM 11:30 PM 12:15 PM 9:30 PM THE GUARDIAN TEAM INFO@THEGUARDIANTEAM.COM 805.946.0612 SLO AMBULANCE GINA@SLA.MD 805.543.2626 TBD 1 From:Setterlund, David Sent:Monday, April 30, 2018 8:45 AM To:Alexander Schwend Subject:RE: Sha Bang - Overnight Camping Perfect, good luck. From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Friday, April 27, 2018 5:44 PM To: Setterlund, David <dsetterlund@slocity.org> Subject: Re: Sha Bang - Overnight Camping Dave, Thanks! If there are any further questions, they can reach me at 206.963.0290 -Alec Schwend On Wed, Apr 25, 2018 at 8:22 AM, Setterlund, David <dsetterlund@slocity.org> wrote: Hi Alec, I had the opportunity to speak with the Director of Parks and Recreation and she granted permission for you to spend the night at Laguna Lake to secure, and monitor your equipment. I have copied officer John Villanti to this email as a heads-up that you are permitted in the park after 10pm. Best, Dave David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org 2 -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Villanti, John Sent:Wednesday, May 2, 2018 7:07 AM To:Behrens, Jeremy; Dickel, Jason Subject:Fwd: FW: Shabang Festival Sent via the Samsung Galaxy Note5, an AT&T 4G LTE smartphone -------- Original message -------- From: Greg Golf <greg@shabangslo.com> Date: 5/2/18 00:16 (GMT-08:00) To: "Villanti, John" <jvillanti@slocity.org> Subject: Re: FW: Shabang Festival Hi Sergeant Villanti, Thank you for responding to my email. Please let your officers know that we can provide them with pizza, water, & snacks if they would like. Best, Greg On Tue, May 1, 2018 at 8:42 AM, Villanti, John <jvillanti@slocity.org> wrote: Good morning Greg, Thank you for taking the time to introduce yourself and reach out to me. I am not anticipating any concerns with Shabang as this event has been going on for several years with no problems. I will have two patrol officers assigned to your event from 1330 to 2130 hours. If you have any problems on the day of the event please contact the Communication Center at 805.781.7312 (non-emergency) or 911 for urgent issues. I will forward this email to the two officers working patrol around your event so they have your contact information. John Villanti Police Sergeant 2 Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E jvillanti@slocity.org T 805.781.7317 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Greg Golf [mailto:greg@shabangslo.com] Sent: Monday, April 30, 2018, 9:53 PM To: Villanti, John <jvillanti@slocity.org> Subject: Shabang Festival Hello Sargeant Villanti, My name is Greg Golf and I'm one of the founders of Shabang, a local concert in San Luis Obispo. I am originally from Austin, TX and have recently graduated from Cal Poly with a degree in business administration. I am reaching out to introduce myself as I will be your primary contact on Saturday. We are committed to having a safe event and I am grateful for the opportunity of SLO PD's presence. Please let me know if you would like to meet with me before the event or day of. If you have any questions, you can reach me here or on my cell phone at 512-626-1545. I look forward to meeting you. All the best, Greg 3 -- Greg Golf Marketing Director, Shabang Music Productions www.shabangslo.com P: 512-626-1545 -- Greg Golf Marketing Director, Shabang Music Productions www.shabangslo.com P: 512-626-1545 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 From:Carson Stone <carson@shabangslo.com> Sent:Monday, December 12, 2022 5:48 PM To:Business, Tax Subject:Re: City of San Luis Obispo - Business License Attachments:Verification Program.pdf Flag Status:Flagged This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. I am slightly confused, I received the email below confirming it was accepted and would be mailed: Our receipts are in fact zero for 2021 as we are an events company and were not able to host any events during covid. We host one large event a year and that was cancelled for 2020 and 2021. I have gone ahead and noted this at the bottom of the form and signed it. Please let me know if there is anything else you need at this time. Thank you! On Thu, Dec 8, 2022 at 10:50 AM <bt@slocity.org> wrote: Shabang Music Productions LLC 117855 We received your business license renewal but it was missing information we need to process it completely. Line 1 on the renewal form asks for gross receipts from 2021. We have attached a form to this email to fill out and return with your businesses gross receipts. IF YOUR 2021 RECEIPTS WERE -0-, PLEASE WRITE A BRIEF EXPLANATION AT THE BOTTOM of the form before signing and returning it to us. You may scan and email the completed form back to us, fax it to 805-781-7401 or mail to Finance/Business License 990 Palm St. San Luis Obispo, CA 93401 2 If you have questions, please call our office at 805-781-7134. Thank you, Finance Department City of San Luis Obispo -- To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. Carson Stone Co-Founder // Director of Business Dev. Shabang Music Productions Carson@shabangslo.com (530) 848-4088 shabangslo.com YOUR BUSINESS HAS BEEN SELECTED FOR VERIFICATION THIS YEAR Business Tax Verification Program In 1991 the City of San Luis Obispo adopted a verification program that requires certificate holders to verify the gross receipts they generate once every five years. Since the City’s business tax is based on the gross receipts generated, this program was implemented to reasonably ensure that everybody is equally paying the amount of tax due to the City and that they are in compliance with the City’s Municipal Code. Under this program, we will verify the gross receipts of each business at least once every five years. How do I verify? One of the following documents is required for verification of your gross receipts in order to obtain the current tax certificate:  Copy of your IRS form for the last completed year indicating gross business receipts. The following forms are applicable: o 1040 Schedule C for privately owned businesses o 1040 Schedule E for privately owned rental property o 1065 for Partnerships o 1120 for Corporations  For businesses whose entire business income is subject to sales or use tax, copies of monthly or quarterly business sales tax submissions to the State Board of Equalization during the prior fiscal year.  A letter prepared by an independent Certified Public Accountant (CPA) or tax preparer verifying the amount of gross receipts for your business.  Other methods may be proposed in writing by the business that will verify gross receipts for the company. Acceptance of the proposal is subject to approval by the Director of Finance & Information Technology. Businesses and contractors located outside of the City’s limits should consider the two latter options since only gross receipts generated within the city limits are subject to taxation. All verification can be brought to our office for review. All documents submitted to the Finance Department will be destroyed by shredding immediately after the review and assessment of the tax amount due. Please note that your verification documents must be returned with your business tax renewal and your tax payment to the City’s Business Tax Department no later than July 31 of this year, to avoid late charges and penalties. If you have any questions or require additional information, please contact our Business Tax Department at 805-781-7134. Frequently Asked Questions 1. Why is the City performing a verification program for gross receipts? Since the City’s business tax is a percentage of gross receipts earned, we adopted this program to assure that taxes are paid fairly and equitably by all certificate holders. 2. What authorizes the City to verify gross receipts of my business? The business tax ordinance adopted by the City Council in 1991 authorizes the City to conduct this type of verification program. 3. How often will my business be subject to the verification program? We will verify each industry category once every five years. 4. What if portions of my gross receipts come from other cities either within SLO County or outside SLO? If your actual business location is outside the City limits, your tax payment will be based on gross receipts generated within the City of San Luis Obispo. I.E. a grocery store chain is only responsible for paying the business tax on gross receipts of its stores located in San Luis Obispo. The same holds true for contractors coming to the City for a specific job. However, a business owner located in the City of San Luis Obispo performing jobs throughout the County will have to provide business licenses from other cities i n order to base the tax payment on City of San Luis Obispo gross receipts only. Otherwise, the entire gross amount will apply for tax assessment. 5. What happens if I don’t comply? If verification documentation is not provided upon request, the business tax certificate will not be issued and penalties will be assessed. Since non-compliance is a violation of the City’s Municipal Code, administrative citations will also be issued by the Business Tax Department. 6. Who has access to the gross receipts information that I provide? All information provided is highly confidential and will be used solely for adequate business tax assessment. The tax information provided for verification will be shredded immediately after use. 7. What happens to the documents I provide to verify my gross receipts? All documents provided will be destroyed by shredding immediately after they are used for the calculation and verification of the tax payment. For answers to other questions please contact the City of San Luis Obispo Business Tax Division by phone at 805-781-7134; in person at 990 Palm Street (City Hall) Finance & Information Technology Department; or by e-mail at bt@slocity.org 1 From:Business, Tax Sent:Friday, May 6, 2022 9:44 AM To:Carson Stone Subject:RE: Reminder: Business License Renewal Due - City of San Luis Obispo Hello Carson, If you will be continuing to perform in the City of SLO in 2022, you will need to renew the license. The City licenses are on a fiscal year, and there is no proration for the fees. Because you applied in January of this year, when you complete the renewal, please indicate -0- for the 2021 receipts (since there were none) and the new license will be effective until June 30, 2023. Thank you. Janice Harris Accounting Assistant II- Business License and Tax Finance Finance Operations 990 Palm Street, San Luis Obispo, CA 93401-3249 E jharris@slocity.org T 805.781.7134 slocity.org Stay connected with the City by signing up for e-notifications From: Carson Stone <carson@shabangslo.com> Sent: Tuesday, May 3, 2022 2:18 PM To: Business, Tax <bt@slocity.org> Subject: Re: Reminder: Business License Renewal Due - City of San Luis Obispo This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello, Thank you for the email. We just acquired a business license about 2-3 months ago. Do we still need to renew our license? On Tue, May 3, 2022 at 1:29 PM <bt@slocity.org> wrote: 2 ***VERIFICATION REQUIRED - SEE ATTACHED*** Shabang Music Productions LLC, License 117855 37874 COUNTY ROAD 28 WOODLAND, CA 95695-9310, WOODLAND, CA, 95695-9310 Dear Business Owner, It is time to renew your Business License for the City of San Luis Obispo, as it expires on 6/30/2022. Payment is due by July 31, 2022. Please go to our City website: https://businessrenewal.slocity.org/PrimeWeb/Renew/Renew1/BusinessLicense to renew your business license online. Account No.: 117855 WEB Pin: 165268 Because your business is categorized as General Service or Massage Therapist you will need to verify the 2021 gross receipts for your business. The verification documents can be submitted online, by email, by mail, or by fax to 805-781-7401. If your business is no longer active in the City of San Luis Obispo, please close the license by going to the following website: https://businessrenewal.slocity.org/PrimeWeb/Close/Close1/BusinessLicense New License Period: 07/01/2022- 06/30/2023 Thank you for being a valued business partner in the City of San Luis Obispo. Sincerely, Finance Department City of San Luis Obispo -- Carson Stone Co-Founder / Director of Business Development Shabang Music Productions, LLC C: (530) 848-4088 Website Instagram Facebook 1 From:Villanti, John Sent:Wednesday, August 29, 2018 3:08 PM To:Dickel, Jason Subject:RE: Shabang, October 20 I will put you down. Thanks. From: Dickel, Jason Sent: Monday, August 27, 2018 3:39 PM To: Villanti, John <jvillanti@slocity.org> Subject: Re: Shabang, October 20 Yes please. Detective Jason Dickel San Luis Obispo Police Special Enforcement Team 805-431-7167 On Aug 27, 2018 3:13 PM, "Villanti, John" <jvillanti@slocity.org> wrote: I need two officers for this event too. Shabang Laguna Lake Park 2500-3000 attendees Event time: 1300-2300 Live music and arts festival Alcohol served John Villanti Police Sergeant Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E jvillanti@slocity.org T 805.781.7317 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Hitchen, Kelsey Sent:Tuesday, November 6, 2018 11:37 AM To:Setterlund, David Subject:RE: Fall Event Awesome. From: Setterlund, David <dsetterl@slocity.org> Sent: Tuesday, November 6, 2018 11:24 AM To: Hitchen, Kelsey <khitchen@slocity.org> Subject: RE: Fall Event Yes, they’ve addressed all issues and have been very successful at curbing unwanted behaviors From: Hitchen, Kelsey Sent: Tuesday, November 06, 2018 11:19 AM To: Setterlund, David <dsetterl@slocity.org> Subject: RE: Fall Event So, are we going to let them stay at Laguna Lake Park? Kelsey From: Setterlund, David <dsetterl@slocity.org> Sent: Tuesday, November 6, 2018 10:42 AM To: Hitchen, Kelsey <khitchen@slocity.org> Subject: FW: Fall Event Incomplete application From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Tuesday, November 06, 2018 10:24 AM To: Setterlund, David <dsetterl@slocity.org> Subject: Re: Fall Event Hey Dave, I've attached our permit application for Laguna Lake Park on May 4th, 2019. I understand it's incomplete since I am missing the site map, vendor policy, and insurance information. But I wanted to get the date secured with you early. I'll have the rest of that information at the end of the month. If you need me to physically drop of the application, let me know. Thanks, -Alex On Mon, Nov 5, 2018 at 11:31 AM Setterlund, David <dsetterl@slocity.org> wrote: 2 The Date is available. Best, Dave From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Monday, November 05, 2018 11:01 AM To: Setterlund, David <dsetterl@slocity.org> Subject: Re: Fall Event Great to hear! Is May 4th, 2019 at Laguna Lake Park available? If so I'll go ahead and submit the application tomorrow. On Mon, Nov 5, 2018 at 10:49 AM Setterlund, David <dsetterl@slocity.org> wrote: Hi Alex, I hope all is well. I didn’t receive any feedback regarding your event. Which is a very good thing. Best, Dave From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Monday, November 05, 2018 10:36 AM To: Setterlund, David <dsetterl@slocity.org> Subject: Fall Event Hey David, 3 Checking in to follow up on the event back on October 20th at Laguna Lake. Everything went great on our end, seeing if there was any issues or concerns on the cities side before we close the books and move forward to the next event. We've already picked a date for the spring and if the date is available, we would like to reserve Saturday May 4th, 2019 at Laguna Lake Park. -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 1 Subject:RE: Special Event Approval - Shabang Music Fest 5.2.20 Recurrence:(none) Organizer:Aggson, Keith ------------ From: Aggson, Keith Sent: Tuesday, February 4, 2020 9:02 AM To: Beres, Jason; Maggio, Rodger Cc: Alforque, Michael; Nau, Joey Subject: RE: Special Event Approval - Shabang Music Fest 5.2.20 Jason and Roger, Lets have Joey set up a Ɵme to discuss further to develop some wri Ʃen guidelines to follow/consider. Joey, Can you please cut out 30 minutes later this month for Jason, Roger, Mike, you and I to me and discuss Special Event Staffing? Let me know if you need access to my calendar. Thank you, Keith Aggson Fire Chief Fire Department AdministraƟon E kaggson@slocity.org T 805.781.7377 slocity.org 2 From: Beres, Jason <jberes@slocity.org> Sent: Monday, February 3, 2020 6:03 PM To: Maggio, Rodger <rmaggio@slocity.org> Cc: Aggson, Keith <kaggson@slocity.org>; Alforque, Michael <malforqu@slocity.org> Subject: FW: Special Event Approval - Shabang Music Fest 5.2.20 Rodger, Good morning. This event applicaƟon was forwarded along to my office for review this past week. Based upon the permit paperwork provided, the Shabang Music FesƟval is tentaƟvely scheduled to be held at Laguna Lake Park on 05/02/2020 from 12:00 hrs. unƟl 22:00 hrs. The expected aƩendance is between 3500-5000 parƟcipants. See link provided below. For the Ɵme being, the event coordinator has been directed to complete the SLOFD Outdoor Assembly Event applicaƟon prior to permit issuance from the City Parks & RecreaƟon Department. See aƩachments provided. Going forward, can you advise whether the event coordinator will be required to contract EMS staffing from SLOFD for this event? I would like to clarify this informaƟon at the next Special Event MeeƟng to be held on 02/26/2020. I will be back in the office on Wednesday so please feel free to stop by my office to coordinate further as Ɵme permits. Thanks for the follow-up. Jason Beres Fire Inspector II Fire Department Fire PrevenƟon 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org 3 From: Beres, Jason Sent: Friday, January 31, 2020 11:02 AM To: Billeter, Sarah <sbillete@slocity.org> Cc: Maggio, Rodger <rmaggio@slocity.org> Subject: RE: Special Event Approval - Shabang Music Fest 5.2.20 Sarah, Good morning. I am in the process of reviewing this permit applicaƟon and will likely need to coordinate some items further with the City Fire Marshal, who is currently out of the office un Ɵl 02/05/2020. With that being said, based upon the event classificaƟon and the planned aƩendance, this event would require an operaƟonal permit from SLOFD for an outdoor assembly event, as set forth by CFC 105.6.36 Outdoor Assembly Events. A permit applicaƟon has been provided for reference. Please include this paperwork in the overall permit applica Ɵon for the event coordinator. I will have further informaƟon and event specific requirements by SLOFD prior to the next mee Ɵng Special Event MeeƟng in February. Please feel free to contact my office if you have any further quesƟons. Thank you, Jason Beres Fire Inspector II Fire Department Fire PrevenƟon 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org 4 T 805.594.8021 C 805.431.3062 slocity.org From: Billeter, Sarah <sbillete@slocity.org> Sent: Thursday, January 30, 2020 4:21 PM To: Setterlund, David <dsetterl@slocity.org> Cc: Cudworth, Robert <rcudwort@slocity.org>; Havens, Candace <chavens@slocity.org>; Basden, Adam <abasden@slocity.org>; Maggio, Rodger <rmaggio@slocity.org>; Fuchs, Alexander <afuchs@slocity.org>; Fukushima, Adam <AFukushi@slocity.org>; Bethard, Cassandra <CBethard@slocity.org>; Crisp, Matthew <mcrisp@slocity.org>; Van Leeuwen, Kyle <KVanLeeu@slocity.org>; Purify, Lauren Ashley <lapurify@slocity.org>; Beres, Jason <jberes@slocity.org> Subject: Special Event Approval - Shabang Music Fest 5.2.20 Hi All, Please review event packet and approve or reject. Shabang Music FesƟval @Laguna Lake Park ReservaƟon: April 27 – May 6, 2020 Event Date: Saturday, May 2, 2020 3500 people Thank you. Sarah Billeter Community Services Specialist 5 Parks & RecreaƟon 1341 Nipomo, San Luis Obispo, CA 93401-3934 E sbillete@slocity.org slocity.org 1 From:Alec Schwend < Sent:Friday, July 29, 2016 9:26 AM To:Setterlund, David Subject:Re: Event at Laguna Lake Attachments:EH-771314-L1863490 Certificate of Insurance (1).pdf; EH-771314-L1863490 Certificate of Insurance.pdf Dave, Attached is the updated insurance information. Let me know what else you need. -Alec From: Setterlund, David <dsetterlund@slocity.org> Sent: Wednesday, July 27, 2016 12:32 PM To: Alec Schwend Subject: RE: Event at Laguna Lake Alec, October 1, is a go. Please update your insurance information as soon as possible. Best, Dave From: Alec Schwend [mailto: Sent: Friday, July 22, 2016 12:17 PM To: Setterlund, David Subject: Re: Event at Laguna Lake Dave, Would October 1st work? if not the October 22nd would be my second choice. -Alec From: Setterlund, David <dsetterlund@slocity.org> Sent: Friday, July 22, 2016 10:02 AM To: 'Alec Schwend' Subject: FW: Event at Laguna Lake Alec, 2 Unfortunately, Laguna Lake Park is booked for October 8. Are there any other dates you are interested in? Best, Dave From: Setterlund, David Sent: Friday, July 08, 2016 2:21 PM To: 'Alec Schwend' Subject: RE: Event at Laguna Lake Hi Alec, Thanks for the heads-up, I look forward to reviewing the app. Best, Dave From: Alec Schwend [mailto: Sent: Friday, July 08, 2016 12:22 PM To: Setterlund, David Subject: Event at Laguna Lake Dave, I stopped by and dropped off a application for another concert at Laguna Lake today. It'll be on Saturday October 8th, 2016. I included the copy of insurance, site map, and the vendor form. I know you'll need the fire marshall form signed, ill will have that completed once the event gets a little closer but let me know if there is anything else you will need. I have a good weekend -Alec ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 07/08/2016 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Shabang Productions Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Lloyds Syndicate 2623 AA-1128623 82% Lloyds Syndicate 623 AA-1126623 18% A Y Host Liquor Liability Retail Liquor Liability EH-771314-L1863490 1,000,000 Shabang Presents: Live at Laguna 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 500, Event Type: Concert - Classical Music - Outdoor. DEDUCTIBLE 5,000 1,000,000 2,000,000 INCLUDED 1,000 EH-771314-L1863490 10/01/2016 10/01/2016 10/02/2016 10/02/2016 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú Shabang Presents: Live at Laguna 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: EH-771314-L1863490 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 07/08/2016 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Shabang Productions Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Lloyds Syndicate 2623 AA-1128623 82% Lloyds Syndicate 623 AA-1126623 18% A Y Host Liquor Liability Retail Liquor Liability EH-771314-L1863490 1,000,000 The City of San Luis Obispo Its Officers, Agents, Employees, and Volunteers 504 Madonna Rd, San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 500, Event Type: Concert - Classical Music - Outdoor. DEDUCTIBLE 5,000 1,000,000 2,000,000 INCLUDED 1,000 EH-771314-L1863490 10/01/2016 10/01/2016 10/02/2016 10/02/2016 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The City of San Luis Obispo Its Officers, Agents, Employees, and Volunteers 504 Madonna Rd, San Luis Obispo, CA 93405 Policy Number: EH-771314-L1863490 1 From:Amoroso, Brian Sent:Wednesday, September 27, 2017 1:34 PM To:Treanor, Bryan; McCornack, Caleb; Molina, Claudia; Koznek, Tim Subject:Shabang Festival I just spoke with the organizer of the Shabang Festival that you are working on Oct. 7 th. He said they are expecting approximately 2000 people, there will be a roped-off beer garden with security. All alcohol consumption has to take place inside the roped area. I let him know that we have some Officers assigned to the event. In case you need it, his name is Greg Golf and will be the point of contact that day. His number is 512-626-1545 Thanks. Brian Amoroso Police Lieutenant Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E bamoroso@slocity.org T 805.781.7317 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Clark-Charlesworth, Jacqui Sent:Friday, August 25, 2023 2:18 PM To:Sawyer Whalen Cc:Cano, Molly; Alexander Schwend Subject:RE: City of SLO (TBID) & Shabang Music Festival Partnership Hi Sawyer, I tried you back this morning. Feel free to give me a call in the next couple hours if you get a chance otherwise, I’m available at 8:30, 9:30 a.m. or between 2-4 p.m. Monday. Thanks, Jacqui Jacqui Clark-Charlesworth pronouns she/her/hers Tourism Analyst City Administration 990 Palm St, San Luis Obispo, CA 93401-3249 E JClark@slocity.org T 805.781.7216 C 805.858.0728 slocity.org Stay connected with the City by signing up for e-notifications From: Sawyer Whalen <sawyer@shabangslo.com> Sent: Thursday, August 24, 2023 11:55 AM To: Clark-Charlesworth, Jacqui <Jclark@slocity.org> Cc: Cano, Molly <mcano@slocity.org>; Alexander Schwend <alexander@shabangslo.com> Subject: Re: City of SLO (TBID) & Shabang Music Festival Partnership Hey Jacqui, Great to hear from you! We'd be more than happy to pull some data together for you here. I just left you a voicemail, but give me a ring back when you get a chance. I had a couple of questions for you to make sure we pull in everything you're looking for. Looking forward to hearing from you and starting a discussion here. Phone number is: 425.286.3061 Thanks and chat soon! 2 Sawyer Whalen Music Director (Talent Buying & AV Production) Shabang Music Productions sawyer@shabangslo.com (425)-286-3061 shabangslo.com On Thu, Aug 24, 2023 at 10:52 AM Clark-Charlesworth, Jacqui <Jclark@slocity.org> wrote: Hi Sawyer, Thank you for reaching out and your interest in working together. We’d be happy to see if a potential partnership could be a fit. What would be helpful is if you’re able to send over any data on how many overnight stays Shabang generates and any additional demographic data of your attendees. Thanks, Jacqui Jacqui Clark-Charlesworth pronouns she/her/hers Tourism Analyst City Administration 990 Palm St, San Luis Obispo, CA 93401-3249 E JClark@slocity.org T 805.781.7216 C 805.858.0728 slocity.org Stay connected with the City by signing up for e-notifications From: Sawyer Whalen <sawyer@shabangslo.com> Sent: Tuesday, August 22, 2023 8:00 AM To: Cano, Molly <mcano@slocity.org> 3 Cc: Alexander Schwend <alexander@shabangslo.com> Subject: City of SLO (TBID) & Shabang Music Festival Partnership This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey Molly, I hope you are doing well! I was looking through the 2022-2024 SLO Marketing Plan and saw that was some initiatives in there that pretty closely align with some of the things we at Shabang are trying to do for the SLO Community. I didn't know who to reach out to but I found your name on the tourism page so I figured I would shoot you an email. To give you a bit of background, we are a music and arts festival that was started by Cal Poly students back in 2016. Our goal was to create an event and a brand that encapsulated everything we love about SLO and the central coast. We are currently working on planning for our 2024 festival and some of our other events that we do in SLO throughout the year. I think there are a couple of key initiatives in the marketing plan that Shabang as a Partner could definitely help achieve. The top one being: "Identify and develop BOLD partnerships that generate overnight stays". Anyways, would love to set up a call if you're the right person, or would appreciate any direction on who the right person fo r us to reach out to would be to talk about a future partnership. Thank you! - Shabang Team Sawyer Whalen Music Director (Talent Buying & AV Production) Shabang Music Productions sawyer@shabangslo.com (425)-286-3061 4 shabangslo.com 1 From:Villanti, John Sent:Friday, May 5, 2017 2:45 PM To:Dickel, Jason; Phillips, Kevin; Schafer, Aaron Cc:Smith, Jeff Subject:Special event Laguna Lake Park - Shabang Gentleman, Shabang Productions was granted a special event permit to host a concert on Saturday May 6 from 0800-2200 hours in Laguna Lake Park. They are permitted to have live amplified music and are not to exceed 60 decibels per muni code 9.12.040-9.12.070. They have full park use and will have food trucks and vendors. They did not get an alcohol permit from ABC and listed no alcohol will be sold on the permit. They think there might be approximately 1600 attendees all though we have heard up to 3000. Please have your officers check on the event throughout out the above listed time frame. We don't anticipate any issues as this is there third year in a row. Thanks for the help. The permit is on file with dispatch if you need to contact the organizer. John Villanti Police Sergeant Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E jvillanti@slocity.org T 805.781.7317 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Thursday, October 10, 2019 3:15 PM To:Setterlund, David Subject:Re: Spring Festival Will do, thanks! On Thu, Oct 10, 2019 at 3:09 PM Setterlund, David <dsetterl@slocity.org> wrote: Hi Alex, Please submit an application. I’ll get the groups feedback and keep you posted. Best, Dave From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, October 10, 2019 11:31 AM To: Setterlund, David <dsetterl@slocity.org> Subject: Re: Spring Festival Hey Dave, Just following up on conversation. No rush. -Alex On Thu, Oct 3, 2019 at 2:17 PM Alexander Schwend <alexander@shabangslo.com> wrote: Hey Dave, 2 We met up with Freddy last Thursday to hear out his concerns, sounds like he had our event mixed up with another and didn't have much to elaborate on. Were there any other concerns from the city? Alex On Tue, Sep 24, 2019 at 11:28 AM Otte, Freddy <fotte@slocity.org> wrote: Perfect. From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, September 24, 2019 11:25 AM To: Otte, Freddy <fotte@slocity.org> Subject: Re: Spring Festival The event is usually near the boat ramp at the end of the park, let’s meet there. See you at 10:30 on Thursday. On Sep 24, 2019, at 10:45 AM, Otte, Freddy <fotte@slocity.org> wrote: You pick. Thanks. From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, September 24, 2019 9:53 AM To: Otte, Freddy <fotte@slocity.org> Cc: Setterlund, David <dsetterl@slocity.org> Subject: Re: Spring Festival 3 That works! Just to clarify, do you want to meet at the boat ramp at the very end of the park or near the playground where the road meets the lake for the first time? -Alex On Sep 24, 2019, at 7:28 AM, Otte, Freddy <fotte@slocity.org> wrote: Cool. Let’s meet at 10:30 on Thursday morning. Let’s meet at the parking lot at the end of the road where it meets the lake. Thanks, Freddy From: Alexander Schwend <alexander@shabangslo.com> Sent: Monday, September 23, 2019 2:41 PM To: Otte, Freddy <fotte@slocity.org> Cc: Setterlund, David <dsetterl@slocity.org> Subject: Re: Spring Festival Freddy, That works! Anytime between 9-5 on Thursday or Friday this week would work for me. On Mon, Sep 23, 2019 at 11:05 AM Otte, Freddy <fotte@slocity.org> wrote: Hi Alex. Yes, let’s meet out at the park and discuss what you ware thinking of. Please bring a map of layout of the event and we’ll go from there. Thanks! 4 Please send a few dates and times that work best for you and I’ll see what work on my end. Thanks, Freddy From: Alexander Schwend <alexander@shabangslo.com> Sent: Sunday, September 22, 2019 1:51 PM To: Setterlund, David <dsetterl@slocity.org> Cc: Otte, Freddy <fotte@slocity.org> Subject: Re: Spring Festival Hey Freddy! Pleasure to meet you! We’re more than willing to work around any concerns about the wildlife at Laguna Lake Park. If it would be easier to discuss this over the phone or at the park, let me know and we can arrange a time. Looking forward to hearing from you. -Alex On Thu, Sep 19, 2019 at 1:35 PM Setterlund, David <dsetterl@slocity.org> wrote: Hi Alex, I heard from City Biologist Freddy Otte about the Shabang Festival. Freddy was concerned with bird nesting and habitat. I’ve copped Freddy to this email as he will be able to convey his concerns about the Shabang festival and Laguna Lake Park more clearly. Freddy, I would like to introduce you to Alex. Alex, host a the well organized Shabang Festival. Can you explain your concerns with the event as it relates to the Laguna Lake wildlife. 5 Best, Dave From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, September 19, 2019 12:29 PM To: Setterlund, David <dsetterl@slocity.org> Subject: Spring Festival Hey David! Hope you've had a great summer! We're currently looking at hosting another event in the spring at Laguna Lake again. Probably the first weekend of May, either the 2nd or the 9th. I was wondering if the city had any feedback from the last event and if we could go ahead and inquire about reserving one of those weekends. -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend 6 Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- 7 Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Friday, January 18, 2019 3:39 PM To:Hitchen, Kelsey Subject:Re: Incomplete Special Event Application Okay, I’ll have it to you no later than the 15th. Thank you for your patience! -Alex On Jan 16, 2019, at 1:38 PM, Hitchen, Kelsey <khitchen@slocity.org> wrote: Hey Alex, I would love to have it by February 15. Thanks, Kelsey From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, January 16, 2019 1:19 PM To: Hitchen, Kelsey <khitchen@slocity.org> Subject: Re: Incomplete Special Event Application Hey Kelsey, Thanks for the reminder, we're in the middle of changing insurance policies with better coverage. When do you need it by? If it's soon, I can go ahead and use the same provider from past events. -Alex On Wed, Jan 16, 2019 at 8:52 AM Hitchen, Kelsey <khitchen@slocity.org> wrote: Hey Alex, Just a reminder we are still waiting on your insurances papers. Best, Kelsey From: Alexander Schwend <alexander@shabangslo.com> Sent: Friday, January 4, 2019 2:58 PM 2 To: Hitchen, Kelsey <khitchen@slocity.org> Subject: Re: Incomplete Special Event Application Hey Kelsey! Hope you enjoyed the holidays! I've attached the vendor policy, site map, & parking plan. I'm still waiting on our insurance policy for 2019, hopefully ill have that for you soon. The pollution plan request is new, is that something you need for this event? On Thu, Dec 13, 2018 at 1:22 PM Hitchen, Kelsey <khitchen@slocity.org> wrote: Hey Alex, Sounds great! Kelsey From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, December 13, 2018 1:15 PM To: Hitchen, Kelsey <khitchen@slocity.org> Subject: Re: Incomplete Special Event Application Hey Kelsey! Thanks for the reminder. I will try for this week before the holidays. The only thing that'll take a little bit of time will be the insurance, which I should have ready by January. Happy Holidays -Alex 3 On Mon, Dec 10, 2018 at 7:50 AM Hitchen, Kelsey <khitchen@slocity.org> wrote: Dear Alexander, Happy Holidays! I know you will get this all in, in time, it is just a friendly reminder. সহ঺঻ This letter is in reference to your Special Event Permit Application for: Shabang at the Laguna Lake Park. The application submitted was incomplete, in order to continue the review process and subsequent approval please submit the following highlighted information: ☐ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☐ Parking Plan (if appropriate) ☐ Vendor Policy (see attached) ☐ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☐ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) ☐ Pollution Prevention Plan (Must include a list of all potential materials and how they will be properly handled, stored, and disposed. Spill clean-up materials must be available on site. Proposed clean-up methods involving pressure washing must be approved by the city) 4 PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Kelsey Hitchen Community Services Specialist <image001.png> Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E khitchen@slocity.org T 805.783.7877 slocity.org -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 5 206.963.0290 1 From:Intern, PR Sent:Monday, July 24, 2017 2:08 PM To:Alec Schwend Subject:Complete Application Monday, July 24, 2017 Alexander Schwend Shabang Productions 440 Jamaica Street Morro Bay, CA 93442 Dear Alexander, This letter is to confirm that the City of San Luis Obispo has received a complete Special Event Permit Application for: Shabang for Saturday, October 7th, 2017 at Laguna Lake Park. We are pleased to inform you that your application has met the criteria of the review process and your request for Saturday, October 7 th, 2017 at Laguna Lake Park has been conditionally approved. A final approval packet will be sent 60-45 days prior to your event. Best, Alyssa Lucero PR Intern Community Services Intern Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E PIntern2@slocity.org slocity.org 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Friday, February 28, 2020 5:30 PM To:Billeter, Sarah Cc:Setterlund, David Subject:Re: Shabang - Event Requirements Sarah! Thank you for the help in this process! We'll be by to pay the fee sometime in March. Once again, thanks! -Alex On Fri, Feb 28, 2020 at 9:27 AM Billeter, Sarah <sbillete@slocity.org> wrote: Hi Alex, Your event has been approved. Please see attached for the following information regarding your event:  Special Event Requirements – please review carefully  Notification Letter  Notification Mailing List – EXCEL format  Special Event Checklist- SLOFD  ABC License Application  Vendor Policy  Invoice Please be sure to set up your park visit with park maintenance at least 3 weeks prior to your event date. They can be reached at 805-781-7025. Please remit the balance of $2630.00 at least 30 days prior to your event. Checks can be made out to the City of San Luis Obispo. Please drop payment off or mail a check to 1341 Nipomo, San Luis Obispo, CA 93401. The office is open from 9AM to 3PM and there is a drop box if you prefer to deliver after hours. Your permit will be sent to you after you meet with park maintenance and once we receive payment. Reach out with any questions! 2 Sarah Billeter Community Services Specialist Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E sbillete@slocity.org slocity.org -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Olson, Garret Sent:Monday, May 7, 2018 5:02 PM To:Aggson, Keith Subject:RE: Shabang Follow Up Chief Golson is unaware of what he is talking about too… maybe the BC knows… From: Aggson, Keith Sent: Monday, May 7, 2018 4:32 PM To: Olson, Garret <golson@slocity.org> Subject: FW: Shabang Follow Up I am unaware of the event he speaks of? Keith Aggson Deputy Fire Chief Fire Department Administration E kaggson@slocity.org T 805.781.7377 slocity.org From: Greg Golf <Greg@shabangslo.com> Sent: Sunday, May 6, 2018 10:33 PM To: Olson, Garret <golson@slocity.org>; Aggson, Keith <kaggson@slocity.org> Subject: Shabang Follow Up Hello Chiefs Aggson & Golson, My name is Greg Golf and I’m one of the founders of Shabang, a local concert here in San Luis Obispo that took place yesterday. First off, I’d like to thank both of you for the SLO Fire Department coming out on Saturday; their presence was much appreciated. Secondly, I am reaching out to you to follow up about Shabang. We are grateful for a successful event for us and the city of San Luis Obispo. Due to a larger turnout than we anticipated, some of our resources were strained. As an organization, we are committed to providing a fun & safe experience for all who are involved. We want to continue to work with the San Luis Obispo Fire Department to ensure that. 2 If either of you or your staff members have any feedback for us, positive or negative, we would love to hear it. Again, thanks for your organization’s presence at the event. All the best, Greg Golf -- Greg Golf Marketing Director, Shabang Music Productions www.shabangslo.com P: 512-626-1545 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 From:slolaserfiche@slocity.org Sent:Monday, December 12, 2022 12:28 PM To:Christian, Kevin; Purrington, Teresa Subject:cc - Cross (Shabang Music Festival) 12/12/2022 Attachments:cc - Cross (Shabang Music Festival) 12122022.pdf Dear Mayor and Council, Attached is Council correspondence from Sincerely, Kevin Christian Administrative Assistant City Administration City Clerk's Office 990 Palm Street, San Luis Obispo, CA 93401-3218 E kchristian@slocity.org T 805.781.7104 slocity.org Bcc: Council All, Attorney, Clerk, Hermann, Johnson, Sims 1 From:Alec Schwend < Sent:Sunday, July 23, 2017 7:09 PM To:Intern, PR Subject:Re: Incomplete Application - Shabang Attachments:3DS5455-M1105226 Certificate of Insurance (1).pdf; 3DS5455-M1105226 Certificate of Insurance.pdf; Shabang Layout Oct7th.pdf Flag Status:Completed Alyssa, I sent this to Dave as well, just giving you a heads up to avoid any confusion. I've attached insurance for the event on October 7th at Laguna Lake along with our updated site map. We are working with SloBrew to host our beer garden this time, they need to see the cities approved 'ABC Licences Request' and/or the approved 'Permit' before they can continue on their end. So let me know if you need anything else to get the process going. -Alec Schwend From: Intern, PR <PIntern2@slocity.org> Sent: Wednesday, June 28, 2017 1:00 PM To: Alec Schwend Subject: RE: Incomplete Application - Shabang Alec, Thanks for dropping off the paperwork! We do need the following two forms before we can begin processing your application: ☒ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☒ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) You can send them over email or you can stop by the office again. Let me know if you have questions. 2 -Alyssa From: Alec Schwend [mailto: Sent: Friday, June 23, 2017 3:12 PM To: Intern, PR <PIntern2@slocity.org> Subject: RE: Incomplete Application - Shabang Alyssa, Thanks for reaching out, ill be by next week on Tuesday afternoon to drop off the remaining list of items. Let me know if I need anything else, thanks. -Alec Sent from my Windows Phone From: Intern, PR Sent: 6/23/2017 2:58 PM To: Subject: RE: Incomplete Application - Shabang Hi Alexander, In addition to the items below, I need to know what time you plan on setting up on Friday and if you need break-down time on Sunday. Thank you, Alyssa Lucero From: Intern, PR Sent: Friday, June 23, 2017 2:21 PM To: ' < Subject: Incomplete Application - Shabang 1341 Nipomo St San Luis Obispo, CA 93401 Friday, June 23, 2017 Alexander Schwend Shabang Productions 440 Jamaica Street Morro Bay, CA Dear Alexander, This letter is in reference to your Special Event Permit Application for: Shabang at Laguna Lake Park. The application submitted was incomplete, in order to continue the review process and subsequent approval please submit the following highlighted information: 3 ☒ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☒ Vendor Policy (if appropriate) ☒ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☒ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Best, Alyssa Lucero PR Intern Community Services Intern Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E PIntern2@slocity.org slocity.org SHABANG Event Layout October 7th, 2017 - Laguna Lake Park - Security/Volunteer/Staff - Trash/Recycling - Vendor w/ Easy Up - Trees ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 07/23/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Alexander Schwend 440 Jamaica St Morro Bay, CA 93405 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5455-M1105226 1,000,000 The Shabang Its Staff, Volunteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 2000, Event Type: Concert - Rock. DEDUCTIBLE 5,000 1,000,000 2,000,000 1,000,000 1,000 3DS5455-M1105226 10/07/2017 10/07/2017 10/08/2017 10/08/2017 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The Shabang Its Staff, Volunteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: 3DS5455-M1105226 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 07/23/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Alexander Schwend 440 Jamaica St Morro Bay, CA 93405 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5455-M1105226 1,000,000 The City Of San Luis Obispo It's Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 2000, Event Type: Concert - Rock. DEDUCTIBLE 5,000 1,000,000 2,000,000 1,000,000 1,000 3DS5455-M1105226 10/07/2017 10/07/2017 10/08/2017 10/08/2017 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The City Of San Luis Obispo It's Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: 3DS5455-M1105226 1 From:Hyfield, Devin Sent:Thursday, January 27, 2022 5:14 PM To:Nunez, Jacob Subject:RE: SLO Business License Attachments:Vendor Policy.pdf; Special Event Permit Application_Updated2021.pdf Flag Status:Flagged Hi Jacob – Just so I have a good handle on what I should be asking prospective event organizers, what in relation to a special event, would trigger an organization to have a SLO Business License? - Ticket Sales? - Charging Vendors for booth space? - Selling merch? - Etc. We do have a vendor policy form that is filled out but it relates to vendors of said event and not to the organizers themselves. I’ve attached both the event application and vendor policy for your review. Thanks again. Devin Hyfield Recreation Manager T 805.781.7295 From: Nunez, Jacob <jnunez@slocity.org> Sent: Thursday, January 27, 2022 4:20 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: SLO Business License Just a quick follow up- he now understands the requirement and is going to pay the business license fee. From: Hyfield, Devin <DHyfield@slocity.org> Sent: Wednesday, January 26, 2022 9:44 AM To: Nunez, Jacob <jnunez@slocity.org> Subject: RE: SLO Business License Hi Jacob – I appreciate you speaking with him but a follow would be all I need. Devin Hyfield Recreation Manager T 805.781.7295 From: Nunez, Jacob <jnunez@slocity.org> Sent: Wednesday, January 26, 2022 9:41 AM 2 To: Hyfield, Devin <DHyfield@slocity.org> Subject: FW: SLO Business License Hi Devin, Just curious if you would like to be a part of this? I can loop your line in. Thanks, Jacob From: Nunez, Jacob Sent: Wednesday, January 26, 2022 9:40 AM To: 'Alexander Schwend' <alexander@shabangslo.com> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: SLO Business License Hi, That time works for me. Feel free to give me a call at 805-781-7148. Best, Jacob From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, January 26, 2022 8:57 AM To: Nunez, Jacob <jnunez@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: SLO Business License Hey Jacob, Thanks for a quick turnaround and getting back to me, we’re working on the application today. Would 10am on Thursday (tomorrow) work? Thanks, Alex On Jan 25, 2022, at 4:58 PM, Nunez, Jacob <jnunez@slocity.org> wrote: Hello, Yes- I would be happy to discuss over a phone call. I have availability anytime between 8:30 and noon on Thursday. Please let me know if you have a 20 minute window during then. The turnaround for a business license of this sort can be same day. Once approved and paid, we can email a license out. Thank you, 3 Jacob From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, January 25, 2022 4:35 PM To: Nunez, Jacob <jnunez@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: SLO Business License Hi Jacob, Thank you for providing this information. I still need clarification on this and unclear why this is now coming up. We’ve been operating and promoting events throughout California since 2018 and haven’t needed or been informed that we need a license in the city we host the event in. Would you be free to schedule a call this week? Also how long is the turn around for a business license? Thanks Alex On Jan 25, 2022, at 4:14 PM, Nunez, Jacob <jnunez@slocity.org> wrote: Hello Alexander, I am the Revenue Analyst for the City of San Luis Obispo and I oversee the City’s business license and tax collection. It appears there is a bit of confusion on whether your business needs to register for a City of SLO business license and tax certificate and I am happy to provide an explanation. Unless your business is a registered 501C nonprofit, it is not exempt from obtaining a business license to operate within the City Limits. Chapter 3.01.102 of the San Luis Obispo Municipal Code states, “Business Taxes are hereby imposed upon all businesses, professions, trades, vocations, enterprises, establishments, occupations, or callings conducting business in the city.” The City interprets this language to mean that any business operating within City limits shall obtain a license and pay taxes. Per the State’s local business taxing authority laws, neither the State or City of Woodland has the superiority to receive tax income from operations in the City of SLO. The income that is taxed by the City of SLO cannot also be taxed by the City of Woodland, unless they have nexus stipulations within their municipal code. Per the San Luis Obispo Municipal Code, your business needed to obtain a license to operate in the past. It was an oversight to finalize the permit process without a business license and tax certificate. We will not require that you pay fees for previous years that the business operated within the City limits without a permit, but will require an active license for this year’s event. Hopefully this clears things up, but please feel free to reach out should you have any questions. Thank you, Jacob Nunez 4 Jacob Nunez Financial Analyst <image001.png> Finance 990 Palm, San Luis Obispo, CA 93401-3249 E jnunez@slocity.org T 805.781.7148 slocity.org <image002.png> <image003.png> <image004.png> Stay connected with the City by signing up for e-notifications From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, January 25, 2022 8:23 AM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: SLO Business License This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Devin, This is correct, we’re not licensed in San Luis Obispo. Our business address is in Woodland California and we’re licensed in the state of California, however due to the nature of our business we’re not required to have a city license. We’ve never needed to have a SLO business license in the past, is that a new requirement? Or do you need our EIN number? On Jan 25, 2022, at 8:07 AM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alexander – As we are finalizing the paperwork for the upcoming Shabang Festival, the City’s Finance department has reached out to inform me that the Shabang Music Productions LLC currently does not have a SLO Business License. If this is incorrect, you can contact our finance department and provide. If you do not have one you can apply online here: https://businessrenewal.slocity.org/PrimeWeb/Apply/GettingStarted/Busin essLicense or fill out the attached BL application page and send it to BT@slocity.org. Let me know if you have any questions. 5 Devin Hyfield pronouns he/him/his Recreation Manager <image001.png> Parks & Recreation Aquatics, Facilities and Golf 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E DHyfield@slocity.org T 805.781.7295 slocity.org <image002.png> <image003.png> <image004.png> Stay connected with the City by signing up for e-notifications Special Event Definition A special event is any organized activity that involves an impact upon public property, sidewalks, parks or streets in a manner that varies from its current land use or requires a permit. These events may include weddings, festivals, athletic events, fundraisers, concerts, public assemblies or any organized formation, parade, procession or assembly consisting of persons, animals, vehicles or any combination thereof, traveling in unison with a common purpose on a public street, highway, alley, sidewalk or public way which does not comply with normal and usual traffic regulations or controls. Other organized activities or set of activities that are conducted by an individual, group, or entity for a common or collective use or benefit and which involves the use of public facilities and the possible or necessary provision of city services. Submittal Anyone desiring to conduct a non-exempt local special event must submit a completed Special Event Application Form (with any required attachments) with the City no less than ninety (90) calendar days* prior to the scheduled date of the event. All information requested on the form must be provided before the application can be considered for approval. You will be charged $50 to have the process rushed if past 90 days of your date. Exceptions for Regular Events A noncommercial event, typically less than 150 people, held exclusively at a City facility or park which does not impact significantly City resources outside of established requirements or procedures do not need a special event permit. However, Regular Events are required to reserve online or in person at the Facilities Desk (805-781-7222) for groups larger than 30 people. Accessibility As an event organizer, you are required to comply with all Federal, State, County and City ADA laws applicable to your event per the Americans with Disabilities Act. All event venues, structures and activities shall be accessible to persons with disabilities. If a portion of your event cannot be made accessible, an alternative area must be provided with the same activities that are in the accessible area. The area must include signage indicating that it is an ADA accessible area. You need to consider the following access as you plan your event: first aid, information center, parking, clear paths of travel (to and from, and inside the event), restrooms, seating, signage, drinking fountains, phones, transportation and access to vendors. If all areas are not accessible, directional signage, a map, or program must be provided to attendees indicating the location of accessible restrooms, parking, drinking fountains, phones, etc. Compliance with the Americans with Disabilities Act and any and all amendments to the act shall be the sole responsibility of the applicant. The applicant agrees to defend and hold the city harmless from any expense or liability arising from the applicant’s non- compliance. For more information about the Americans with Disabilities Act and compliance at events, please visit www.ada.gov. STEP 1: -Complete this application 90 days before your event. -Attach insurance and map. -Email the completed application and documents to: dsetterl@slocity.org STEP 2: (60 days out) -Staff reviews your application and documents STEP 3: (60-45 days out) -City Staff send you the Special Event Requirements for your event, if approved. -You must schedule a meeting with Parks Maintence. -Pay remaining balance. STEP 4: (1 week out) Upon completion of all requirements listed in your Special Events Requirments paper, you are then issued a Special Event Permit. Special Event Permit Application | City of San Luis Obispo Applicant:____________________________________________________________________________________________ Company/Organization: _________________________________________________________________________________ Address:______________________________________________________________________________________________ City, State: ____________________________________________________________________________________________ Zip:____________ Phone:_______________ Email: ______________________________________ On-Site Person Responsible for the Event Operations: (First and Last Name): _______________________________________ On-Site Person’s Mobile Phone: _______________ On-Site Person’s Email:______________________________________ Non-Profit IRS # (If Applicable):_____________________ APPLICANT INFORMATION GENERAL EVENT INFORMATION Event Name: ______________________________________________________________________________________________ Event Date(s):______________________________ Set-Up Time:_____________ Event Hours:_____________ Break Down Time:___________ Anticipated Number of Participants (per day):___________ Anticipated Number of Spectators (per day):___________ Anticipated Number of Total People at any one time:___________ Event Description: _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ EVENT TYPE (Check all that apply) Amplified Event Concert (Amplified Sound) Dinner / BBQ Fair Festival Free Speech Fundraiser Non-Amplified Event Memorial Outdoor Movie Parade Sporting Event Street Closure Use of Side Walk (non-closure) Wedding Other EVENT LOCATION WILL THE EVENT UTILIZE THE “DOG-LEG” – SECTION OF BROAD AND MONTEREY ADJACENT TO MISSION PLAZA? YES NO WILL THE EVENT UTILIZE THE PUBLIC PARKING LOT 9 ADJACENT TO THE HISTORY CENTER? YES NO Mission Plaza: Allowed Events: Concerts, Festivals, Fairs, Outdoor Movies, Weddings, Fundraisers, Amplified Events, Dinners. Located in the center of downtown, between Broad and Chorro streets, the jewel of downtown is Mission Plaza. No cooking is allowed in the plaza. The City of San Luis Obispo requires signatures from the Downtown Association, Chamber of Commerce and the Mission Church for inquiries of events utilizing the Mission Plaza. Special Event applications will not be accepted without obtaining signatures. Laguna Lake Park: Allowed Events: Sporting Events, Festivals, Fairs, Fundraisers, Non Amplified/Amplified Events Located entrance at the corner of Madonna Road and Dalidio, surrounds Laguna Lake and a home to many waterfowl, the park features several unique recreation areas and opportunities for special events. Special permission from Madonna properties may be required. Use of Open Space is prohibited. Meadow Park: Allowed Events: Sporting Events, Festivals, Fairs, Fundraisers, Non Amplified/Amplified Events Located on the corner of Meadow and South Street, this park features a variety of recreation areas ranging from sand volleyball courts to walking paths. Mitchell Park: No amplified sound on Saturdays, amplified sound from 9 am -5 pm Sunday through Friday. Allowed Events: Sporting Events, Fairs, Fundraisers, Non Amplified/Amplified Events, Dinners Located between Santa Rosa and Osos street, Mitchell Park is crossed with diagonal paths which lead to several amenities and the SLO Senior Center. Santa Rosa Park: Allowed Events: Fairs, Fundraisers, Festivals, Amplified Events Located on Santa Rosa and Oak Streets off Highway 1, Santa Rosa Park has a wide variety of offerings, including picnic areas, multiuse courts, fields and more. Bounce houses are allowed. Sinsheimer Park: Allowed Events: Sporting Events, Fairs, Fundraisers, Festivals, Non Amplified/Amplified Events Located at the end of Southwood Drive and Laurel Lane, Sinsheimer Park features many facilities for the local athlete. Bounce houses are allowed. Right-of-Way: Allowed Events: Sporting Events, Fundraisers, Memorials, Parades Special events held in the City of San Luis Obispo, but not utilizing any city facility are required to submit an application. A traffic control plan will be required if any street closures or diversions are planned. Jack House Gardens: Allowed Events: Weddings, Fundraisers, Small Festivals, Dinners The Historic Jack House and its Victorian gardens offer a tranquil setting for community gatherings. This popular site, nestled in the heart of downtown, is ideal for weddings and special events. OTHER: Please Specify ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ BIKE VALET In accordance with Design Guidelines Policy 7.14 of the Active Transportation Plan, all events expecting 300 or more attendees shall provide bike valet services per the following requirements: Space: Provide a space that is enclosed and secured on three sides (“corral”). The fourth side of the corral shall consist of a table for checking in bicycles. The corral shall be placed at an easily accessible and visible location, preferably at the entrance gate to the event, or another location approved by city staff. Hours: Hours of operation of the bike valet must be at least the same hours as the event. Advance Promotion: The availability of the bike valet service shall be noticed on all event promotion including print, website, radio, and social media. Notice shall consist of the phrase “Free Bike Valet.” Bike valet info must be provided whenever any kind of transportation or directional info is advertised for the event. Handling/Care of Bicycles: The bike valet area must be monitored at all times. Valet staff must handle the receiving and returning of bicycles. Valet staff must also have a system in place for keeping track of the owners of bicycles and their contact info (in case the owner does not pick up the bike). Tracking is usually accomplished with a sign-in sheet, numbering system with tickets. A sufficient number of staff must be provided and that number will vary depending on whether attendees arrive all at one time or are staggered over a period of time. Valet staff must record the number of bicycles parked at the event and be able to provide the number to city staff. Theft/Loss: The event sponsor is responsible for any loss or theft to checked bikes. SUSTAINABILITY In accordance with Municipal Code Section 8.07 of the Health and Safety plan, events cannot sell/distribute single-use plastic bottles or cups. Plastic straws may only be served upon request. In accordance with Integrated Waste Management Authority Ordinance 2008-3, events must provide sufficient garbage and recycling services. Garbage/Recycling: At least three weeks prior to the event, complete Special Event Checklist with Parks Maintenance Division Supervisor. You will cover: Sufficient Service: The number and size of cans needed for your event will be determined by the Parks Maintenance Division. Smaller events may be compliant with existing infrastructure. Additional Service: If additional cans and service are required per the Parks Maintenance Supervisor, contact San Luis Garbage at 805-543-0875. Organic Waste: If food will be served and additional service is required (per Parks Maintenance Supervisor), food waste service must also be arranged for. Waste should not be hauled off-site. Bins should be serviced on-site by San Luis Garbage or the City of San Luis Obispo. It is the event holder’s responsibility to monitor solid waste practices at this event to prevent contamination of bins. For questions regarding sustainability at your event: Contact the Utilities Department at RecycleRight@slocity.org or 805-781-7213. EVENT SPECIFIC INFORMATION Will a portion of the event take place on private property? PRIVATE PROPERTY OWNER’S AUTHORIZATION: I authorize the applicant ______________________ to conduct the special event described above and below on my property at the following location:_____________________ Property Owner’s Name:___________________________________________ Address: ________________________________________________________ City, State: _______________________________ Zip:____________ Phone:_______________ Email: ______________________________________ Property Owner’s Signature __________________________________________________________ YES NO Will this event require electricity? YES NO What will the electricity be used for? Does the event permitee have its own liability insurance? YES NO Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy Separate Additionally Insured Endorsement - CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured A Certificate of Insurance showing Property Damage and General Liability in the amount of $1,000,000 must be purchase through the City of San Luis Obispo’s Parks and Recreation Department. If alcohol is sold during the permitted activity, coverage will include full liquor liability. Will this event require the opening of park gates? YES NO Please indicate the gates that must be opened on the submitted site/route map. Will the permitee be charging admission to the event? If so, please provide details: YES NO Will the event be promoted? If so, please provide details: YES NO Will volunteers and/or security be present at the event? VOLUNTEERS SECURITY NONE Describe your procedures for security and crowd control and identify (if any) the name of the security company to intend to use: Will event set up commence the day prior? Will tear down continue the day after? An overnight security guard is required throughout the night between set-up and the event date. Event duration, including set-up/tear-down, must be requested in the permit application to prevent conflicts with another event. YES NO Will the event set-up include tent and/or EZ-ups? What size: All vendors and booths shall be subject to an inspection by the Fire Department prior to the event. Vendors must have a completed Fire Department Special Event Permit in their possession during the inspection. YES NO Will the event bring in a tent in excess of 200 square feet or a canopy or other temporary structures that is in excess of 400 square feet? •Protective measures must be taken to mitigate potential damages to City parks and facilities. Anchor penetration into City parks, cement and streets is prohibited. The use of above ground anchors (i.e. water barrels) is recommended. •The event sponsor will be responsible for any repairs or damages to any park infrastructure and/or park features. •The park must be returned to its original condition 2 days post event. YES NO Is there an opportunity for event materials to enter a storm drain or to be washed off site during a future rain event? •A detailed pollution prevention plan must be submitted for approval by the city. The plan should include a list of all potential materials and how they will be properly handled, stored, and disposed. •Spill clean-up materials must be available on site. •Proposed clean-up methods involving pressure washing must be approved by the city or conducted by a city approved contractor who has received training and is in good standing. •Please contact the City’s Environmental Compliance Section (Utilities Department) for questions related to this section. YES NO Will the event permitee have amplified sound? •Amplified sound will need to be approved by the City’s Parks and Rec department •Per City Ordinance 9.12.040, sound levels must remain within the permitted decibel level (70 decibels) during the event. If noise levels are excessive, and complaints are received from nearby merchants and/or residents, the event permitee may be requested to reduce or eliminate the amplified sound for the remainder of the event. •Amplified sound may be segmented to designated areas depending on the rented facility or park •Based on an agreement with Mitchell Park residents, no amplified sound is permitted on Saturdays, and only during the hours of 9 AM to 5 PM, Sunday through Friday. YES NO Will animals be a part of this event? Please provide a list of how many and breed types: YES NO Will inflatables (i.e. bounce houses) be used at the event? •Generators are required as the City does not provide electricity. An up-to-date copy of the bounce house company’s insurance must be on file with the Parks and Recreation Department Facilities Program Specialist. •Anchor penetration into City parks, cement and streets is prohibited. The use of above ground anchors (i.e. water barrels) is recommended. •The following city parks allow bounce houses: o Santa Rosa Park o Sinsheimer Park o Meadow Park o Johnson Park o Mission Plaza YES NO For parades, will there be vehicles in the parade? •Please provide a list of type and number of vehicles participating in the event. •It is the requirement of the San Luis Obispo City Fire Department and the California Fire Code, Section 1101.3 and 1104, that all parade floats must obtain a fire permit and inspection before entering the parade route. All parade entries and entrants shall comply with the following regulations: •A, 2A10B:C fire extinguisher, shall be readily available on a float or within the vehicle. Absence of a fire extinguisher will mean disqualification. •No open flames or smoking shall be permitted as part of any floats. •Costumes made of any flammable-type materials shall be flame proofed for the protection of the wearer. •Decorative material on parade floats shall be non-combustible or flame retardant. Baled or loose hay or straw; paper and wood frame walls or partitions; Styrofoam; excelsior; and parachutes shall all be treated with flame retardant material. There shall be no black or clear plastic sheeting. YES NO Are the on-site restroom facilities adequate for this event? Required: One urinal and one water closet for every 200 males and one water closet for every 100 females. At least one restroom for each gender must be ADA-accessible YES NO If portable toilets are required, please provide supplier information: Will the event permitee be serving alcohol? •Alcohol use at the proposed location will need to be approved by the City’s Parks and Rec department •Event permitee must obtain an Alcohol Beverage License via ABC application provided by the Parks & Recreation department. •ABC permit copy must be forwarded to the Parks & Recreation department no later than one week prior to the event. •Permitee must obtain Liquor Liability Insurance in addition to Property Damage and General Liability Insurance •Site map must include outlined designated area where alcohol is served/consumed •Designated alcohol area must be fenced, have posted signs that identify the area and provide a minimum of six (6) security personnel to ensure that all alcoholic beverages remain inside designated area. YES NO Will the event have any open flame cooking? Check all that apply: YES NO BBQ Burners Wok Deep Fat Fryer Other Please Specify: VENDOR INFORMATION Will the event have vendors or concessionaires? •Event permitee must sign a vendor policy which establishes the collection of fees for the vendors participating in the city-wide special events. You can choose either 10% of the gross sales of each vendor or a $20 per booth option. •Vendors who have purchased a current City of San Luis Obispo Business License are exempt from the vendor fees if a copy of the license is provided. •One week prior to the event, the sponsor is required to submit a list of all participating vendors. •All vendor fees must be submitted no later than one month after the event date. •Event payment must be one single check made payable to the City of San Luis Obispo. •All vendors and booths shall be subject to an inspection by the Fire Department prior to the event. Vendors must have a completed Fire Department Special Event Permit in their possession during the inspection. •The State of California Health and Safety Code has specific regulations for food service and food vendors. Event permitee must contact SLO County Public Health to obtain requirements for temporary food facilities and any necessary permits. YES NO Lot 9 parking passes are not permitted for vendor use. PARKING INFORMATION Will the event require the use of City owned streets or sidewalks or right-of-way? A route map and street by street directions outlining the selected route with estimated start and finish times and estimated participant numbers is required. YES NO Will the event require any City owned street closures or sidewalks? •A traffic control application must be submitted with the initial special event application. •Any changes to this plan must be vetted and approved by the City Traffic Engineer. •A route map with street closures must be submitted for event approval. •A 20-foot fire lane must be maintained at all times to allow for emergency vehicle use. •Sponsor must provide a minimum of one monitor for each barricaded intersection during the duration of the event. Sponsor must provide a map of volunteer stations to Traffic Safety officer prior to the event. •SLO PD may provide traffic control assistance if arranged. Any traffic control cost will be billed separately. •Event permitee must coordinate with City Transit regarding impacts to bus routes and stops along the event route. •Approved No Parking signs must be posted at least 48 hours in advance. Upon completion of posting, sponsor is required to contact the SLO PD to report the location of all posted signs. Police must verify that the signs are posted as required if towing vehicles is requested. After the event, these signs must be removed within 24 hours. Signs must be posted with rubber bands only. •All posted signs should be checked 2-3 hours prior to the event in case they have been removed and need to be replaced. •Any directional signs/markings posted along the route must be removed immediately after the event YES NO Will the event require exclusive use of a public parking lot? •Parking Lots may be used for the event by permission of the Parking Services Supervisor. •An adult monitor is required to be stationed at the entrance to the parking lot to ensure the safety of pedestrians and event attendees while vehicles are driving in and out. •The cost for the use of a lot varies by location and billed separately through the Parking Division. YES NO Will the event be closing on-street metered parking spaces? •Parking stalls marked with No Parking signs are not to be used as event parking or reserved parking for event staff/volunteers – they are for event staging only. •City approved No-Parking signs are required and must be posted with rubber bands on ALL parking meters at least 25 hours in advance. •DO NOT cover the top of the meters and DO NOT use tape. Upon completion of postings, sponsor is required to contact the SLO PD to report the location of all posted signs. Police must verify that the signs are posted as required if towing vehicles is requested. After the event, these signs must be removed within 24 hours. •All posted signs should be checked 2-3 hours prior to the event in case they have been removed and need to be replaced. YES NO PRICING INFORMATION Application: • Park Only Admin Fee: $110 (non-refundable) • Encroachment Admin Fee: $175 (non-refundable) Full Park: • Daily: $514 Mission Plaza • Nonprofit: $522.50 • For profit: $624 STREET BANNER RESERVATION Reservations for Higuera or Marsh street banners can be made online on our website, click here. NEXT STEPS… 1.A completed special event application does not mean the permit for the event has been issued. 2.Once the Special Event Application has been submitted and the non-refundable application fee ($100-$160) has been received, the application will be reviewed within ten (10) business days of receipt of the application. 3.Throughout the Permit Application you will be notified if your event requires any additional information, clarifications, permits, etc. Delays in providing the requested items could delay the ability to complete the Permit Application Process and approve a permit in a timely manner and could result in denial of the application. 4.Completed Special Event Permit Applications must be received no later than 60 days prior to the event start date and may be submitted as early as twelve (12) months prior to the event start date. 5.After a completed application is received, a final approval packet will be sent via email (mail available upon request) 60-45 days prior to your event. 6.Event permitee must attend a site meeting with Park Maintenance at least three (3) weeks prior to the event. The permit will not be issued until the site meeting has commenced. 7.Advertising an event prior to receiving a permit is at the sponsor’s own risk. 8.Events held without required permits are subject to closure. 9.Cancellation Policy: Should you, for any reason, need to cancel your event, you must first notify the Special Events Supervisor. Written notice of cancellation must be received no later than ten (10) calendar days prior to the start of the event. Verbal cancellations will not be accepted. The Special Event Permit Application fee and permit processing fee are non-refundable. It is also possible that fees related to other City services (i.e. Streets, Police, Fire, etc.) will still be incurred. HOLD HARMLESS AGREEMENT The applicant shall indemnify, protect, defend and hold harmless and indemnify the City of San Luis Obispo, its elected or appointed officials, officers, employees, agents and volunteers from and against any and all claims, demands, damages, costs, (including but not limited to all administrative or other costs incurred by City in reviewing or resolving claims or appeals), expenses, attorneys’ fees, loss or liability of any kind or nature whatsoever arising out of, relating to or resulting from, the alleged acts or omissions of applicant, its officers, agents, or employees, representatives, contractors or volunteers, or in connection with the permitted event or activity or use of public property. The applicant shall, at applicant's own cost, risk and expense, defend, with counsel acceptable to City, any and all claims and all legal actions or proceedings that may be threatened, commenced or filed against the City, its elected officials, officers, agents, employees, or volunteers, and the applicant shall pay any settlement entered into and shall satisfy any judgment that may be rendered against the City, its elected officials, officers, agents, employees, or volunteers as a result of the alleged acts or omissions or applicant or applicant's officers, agents, or employees in connection with the uses, events, or activities under the permit. Signature Required ________________________________________________ Date_________________________ Downtown SLO: Contact # (805) 541-0286 E-mail: reachus@downtownslo.com 1135 Chorro Street Notes: Date: SLO Chamber of Commerce: Contact # (805) 781-2777 E-mail: slochamber@slochamber.org Notes: Date: Mission Church: Contact # (805) 781-8220 E-mail: office@oldmissionslo.org Notes: Date: MISSION PLAZA EVENTS ONLY: REQUIRED NOTICE VERIFICATION The City of San Luis Obispo requires signatures from the Downtown Association, Chamber of Commerce and the Mission Church for inquiries of events utilizing the Mission Plaza. SPECIAL EVENT APPLICATIONS FOR MISSION PLAZA EVENTS WILL NOT BE ACCEPTED WITHOUT VERIFICATION SIGNATURES. Verification signatures must be received IN PERSON! No Amplified Sound During: Saturday: __________________________________ Sunday: Mass Schedule (Check all that apply) __ 7:00 am – 8:00 am __ 9:00 am – 10:00 am __ 11:00 am – 12:00 pm __ 12:30 pm – 1:30 pm __ 6:00 pm – 7:00 pm March 2014 EVENT NAME: EVENT DATE: SPECIAL EVENT VENDOR POLICY The City of San Luis Obispo Vendor Policy establishes the collection of fees for vendors participating in city‐ wide special events. The vendor fees provide authorization for each vendor to participate at a special event in the City of San Luis Obispo without purchasing a business license. NOTE: Vendors who have purchased a current City of San Luis Obispo Business License are exempt from the vendor fees if a copy of the license is provided. Vendor fees are applicable to each vendor participating in an event without a current business license for the City of San Luis Obispo. The City of San Luis Obispo offers two types of vendor payment options to event sponsors. Please complete this form by (1) selecting a Vendor Payment Option, (2) sign and date where indicated, and (3) return to the Parks & Recreation Department with the Special Event Permit Application. VENDOR PAYMENT OPTIONS (SELECT ONE): 10% OPTION: This option offers a vendor fee of 10% of the gross sales of each vendor participating in the event. Sponsor is responsible for collecting the amount due from all participating vendors and submitting one payment for the total collected. All vendor fees and/or copies of City of San Luis Obispo Business Licenses (for vendors exempt from required fees) must be submitted to Parks & Recreation Department no later than 30 days after the event. A Vendor’s Report of Income form is available upon request to assist you with notifying each participant of the required fee. A list of all participating vendors must be submitted to the Parks and Recreation Department no later than one week prior to the event. $20.00/BOOTH OPTION: This option offers a vendor fee of a flat rate of $20.00 per day for each vendor participating in the event. A list of all participating vendors and payment in full of the total vendor fees due must be submitted to the Parks & Recreation Department no later than 30 days after the event. I have read and understand the Vendor Policy and payment options available to me. In selecting the 10% Option or the $20.00/Booth Option I agree to accept the responsibility of collecting and forwarding all vendor fees to the Parks & Recreation Department by the required due dates. In selecting either of the Options listed above, I understand that all vendors named on the list of participating vendors are authorized to sell at the approved special event. I further understand that should I fail to return this form to the Parks & Recreation Department, the event sponsor will be required to pay one week prior to the event a fee of $20.00 per day for each vendor participating in the event. SIGNATURE: DATE: ORGANIZATION/SPONSOR: 1 From:Hitchen, Kelsey Sent:Wednesday, August 15, 2018 10:35 AM To:Alexander Schwend; Setterlund, David Subject:RE: Incomplete Special Event Application Dear Alex, This letter is to confirm that the City of San Luis Obispo has received a complete Special Event Permit Application for: Shabang. We are pleased to inform you that your application has met the criteria of the review process and your request for October 20th (October 18th-October 22nd) at Laguna Lake Park has been conditionally approved. A final approval packet will be sent 60-45 days prior to your event. Best, Kelsey From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, August 15, 2018 10:24 AM To: Hitchen, Kelsey <khitchen@slocity.org>; Setterlund, David <dsetterlund@slocity.org> Subject: Re: Incomplete Special Event Application Kelsey and Dave, I've attached the requested forms, Site Plan, Parking Plan, Insurance, and Vendor Policy. If you need anything else or if the current paperwork is incomplete, let me know. -Alex On Wed, Aug 15, 2018 at 10:07 AM, Hitchen, Kelsey <khitchen@slocity.org> wrote: Sounds good. Please see attached for Vendor Policy. From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, August 15, 2018 10:05 AM To: Hitchen, Kelsey <khitchen@slocity.org> Subject: Re: Incomplete Special Event Application Alright thank you, I'll send over all of the documents shortly. Also could I get the Vendor policy form? On Wed, Aug 15, 2018 at 9:53 AM, Hitchen, Kelsey <khitchen@slocity.org> wrote: Hey Alex, 2 You requested Thursday October 18th – Monday October 22nd. Kelsey From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, August 15, 2018 9:49 AM To: Hitchen, Kelsey <khitchen@slocity.org> Subject: Re: Incomplete Special Event Application Sending them within the hour. I was actually just about to call the office. I'm finalizing my insurance, what days did I request the park for? Thursday 10/18 - Monday 10/22 or did I include Wednesday as well? On Wed, Aug 15, 2018 at 9:46 AM, Hitchen, Kelsey <khitchen@slocity.org> wrote: Hello Alex, I am checking in to see how it is going. We still need quite a few documents from you for Shabang. Please get them to me as soon as possible. ☐ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☐ Parking Plan (if appropriate) ☐ Vendor Policy (if appropriate) ☐ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) 3 ☐ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) ☐ Pollution Prevention Plan (Must include a list of all potential materials and how they will be properly handled, stored, and disposed. Spill clean-up materials must be available on site. Proposed clean-up methods involving pressure washing must be approved by the city) PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Thanks, Kelsey From: Alexander Schwend <alexander@shabangslo.com> Sent: Friday, August 3, 2018 2:51 PM To: Hitchen, Kelsey <khitchen@slocity.org> Subject: Re: Incomplete Special Event Application Hey Kelsey! Thanks for the update. I'll have majority of the documents later next week. -Alex On Fri, Jul 27, 2018 at 11:32 AM, Hitchen, Kelsey <khitchen@slocity.org> wrote: 1341 Nipomo St 4 San Luis Obispo, CA 93401 October 16, 2018 Alexander Schwend Shabang Music Productions LLC 37874 Country Rd 28 Woodland, CA 95695 Dear Alexander, This letter is in reference to your Special Event Permit Application for: Shabang at Laguna Lake Park. The application submitted was incomplete, in order to continue the review process and subsequent approval please submit the following highlighted information: ☐ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☐ Parking Plan (if appropriate) ☐ Vendor Policy (if appropriate) ☐ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☐ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) 5 ☐ Pollution Prevention Plan (Must include a list of all potential materials and how they will be properly handled, stored, and disposed. Spill clean-up materials must be available on site. Proposed clean-up methods involving pressure washing must be approved by the city) PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Kelsey Hitchen Community Services Specialist Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E khitchen@slocity.org T 805.783.7877 slocity.org -- Alexander Schwend Shabang Music Productions 206.963.0290 6 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Eagan, Taylor Sent:Monday, February 5, 2018 12:38 PM To:Alexander Schwend Subject:RE: Incomplete Application - Shabang Hi Alec, Great, there is nothing else that I need at the moment. Thank you, Taylor Eagan Student Intern - Community Services Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3934 E teagan@slocity.org T 805.781.7293 slocity.org From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Monday, February 05, 2018 12:24 PM To: Eagan, Taylor <teagan@slocity.org> Subject: RE: Incomplete Application - Shabang Taylor, Thank you for clarifying that. I’ll have the insurance within the next couple of weeks. Beside that, is there anything else y ou need in the meantime? -Alec From: Eagan, Taylor Sent: Monday, February 5, 2018 12:14 PM To: Alexander Schwend Subject: RE: Incomplete Application - Shabang Hi Alec, I understand that the event is only for one day, but because you will be on site for 3 days we will need insurance for all 3 of those days. Let me know if you have any other questions, Taylor Eagan Student Intern - Community Services 2 Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3934 E teagan@slocity.org T 805.781.7293 slocity.org From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Wednesday, January 31, 2018 3:07 PM To: Eagan, Taylor <teagan@slocity.org> Cc: Setterlund, David <dsetterlund@slocity.org> Subject: RE: Incomplete Application - Shabang Taylor, Sorry to bug you but I am still not clear on the insurance. The event is operational and active on one day, not 3. Unless you consider set-up and tear/down as part of the event taking place. Friday – Set-up will be in process, closed to the public. (5 Staff members on Site) Saturday – The event will be active and open to the public. (3000+ Attendees & Staff on Site) Sunday – Tear down will be in process, closed to the public. (5 Staff members on Site) The reason I am trying to be thorough is because of the price and liability rates of my insurance. If I get insurance for three consecutive days, I cant alter the attendance each day, so in theory we’ll be insured for 9000 people. I would need 3 separate insurance policy’s, 1 for each day. Just want to clarify before I proceed with purchasing the policies. -Alec From: Eagan, Taylor Sent: Wednesday, January 31, 2018 2:44 PM To: Alexander Schwend Cc: Setterlund, David Subject: RE: Incomplete Application - Shabang Hi Alec, I will attach the Vendor Policy to this email, if you could please fill it out and send it back to me that would be great. As for the insurance, you will need to have it for all 3 days that the event takes place. Let me know if you have any other questions, Taylor Eagan Student Intern - Community Services Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3934 3 E teagan@slocity.org T 805.781.7293 slocity.org From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Wednesday, January 31, 2018 1:46 PM To: Eagan, Taylor <teagan@slocity.org> Cc: Setterlund, David <dsetterlund@slocity.org> Subject: Incomplete Application - Shabang Taylor, I’ve attached the event Site Map and Parking Plan. Can you send me a copy of the Vendor Policy, I cant seem to find my previous copy. In regards to the Insurance. The event takes place on Saturday but I have the park reserved for 3 days. Do I need insurance f or all 3 days, or just for the event on Saturday? -Alec ______________ 1341 Nipomo St San Luis Obispo, CA 93401 January 25, 2018 Alexander Schwend Nomadic Productions 440 Jamaica St Morro Bay, CA 93442 Dear Alexander, This letter is in reference to your Special Event Permit Application for: Shabang at Laguna Lake Park. The application submitted was incomplete, in order to continue the review process and subsequent approval please submit the following highlighted information: ☒ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☒ Parking Plan (if appropriate) ☒ Vendor Policy (if appropriate) ☒ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is 4 sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☒ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Taylor Eagan Student Intern - Community Services Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3934 E teagan@slocity.org T 805.781.7293 slocity.org 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Tuesday, September 8, 2020 9:45 AM To:Billeter, Sarah Cc:Setterlund, David Subject:Re: Laguna Lake Park - Event Application 05/15/21 Thanks Sarah, I'll continue to work on those documents. We're going to proceed as if things will be closer to normal with some health safety implementations. We will keep monitoring the situation with event regulations, however come December / January if there aren't signs of things trending in the right direction, we will most likely pull the plug and try again in the future. Keep us posted on any potential event regulations by the city (social distancing requirements, staffing, etc) so we can try to plan accordingly. Have a great week! -Alex On Thu, Sep 3, 2020 at 3:21 PM Billeter, Sarah <sbillete@slocity.org> wrote: Hi Alex, My apologies for the delayed response. I have reserved Laguna Lake Park for May 9 th through May 19th of 2021. Because everything is still unknown we are not requiring the Special Event Application Fee ($100.00). We will reserve the date without any payments at this time. In order to continue with the review process please send over the remaining documents: ☐ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☐ Parking Plan (if appropriate) ☐ Vendor Policy (if appropriate) ☐ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, 2 $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☐ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) ☐ Route Map A route map and street by street directions outlining the selected route with estimated start and finish times and estimated participant numbers is required. ☐ Pollution Prevention Plan (Must include a list of all potential materials and how they will be properly handled, stored, and disposed. Spill clean-up materials must be available on site. Proposed clean-up methods involving pressure washing must be approved by the city) PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Best, Sarah Billeter Community Services Specialist Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E sbillete@slocity.org slocity.org 3 From: Alexander Schwend <alexander@shabangslo.com> Sent: Friday, August 7, 2020 12:31 PM To: Billeter, Sarah <sbillete@slocity.org>; Setterlund, David <dsetterl@slocity.org> Subject: Laguna Lake Park - Event Application 05/15/21 Hi Sarah & David, I've attached an event application for May 15th, 2021 at Laguna Lake Park. Let me know if the dates are still available. We're closely watching the Covid restrictions and will cancel the event process in January if things won't be changing. But until then we would like to move forward with the permit process with hopes that everything will work out. -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Auto-Receipt <noreply@mail.authorize.net> Sent:Friday, January 28, 2022 12:07 PM To:Harris, Janice Subject:Merchant Email Receipt This message is from an External Source. Use cau Ɵon when deciding to open aƩachments, click links, or respond. ________________________________ ========= SECURITY STATEMENT ========== It is not recommended that you ship product(s) or otherwise grant services relying solely upon this e-mail receipt. ========= GENERAL INFORMATION ========= Merchant : City of San Luis Obispo (1502095) Date/Time : 28-Jan-2022 12:07:14 PST ========= ORDER INFORMATION ========= Invoice : 202201281207_117855 DescripƟon : Goods or Services Amount : 89.52 (USD) Payment Method: Visa TransacƟon Type: AuthorizaƟon and Capture ============== Line Items ============== ============== RESULTS ============== Response : This transacƟon has been approved. Auth Code : 01465G TransacƟon ID : 43189583254 Address VerificaƟon : Street Address: Match -- First 5 Digits of Zip: Match ==== CUSTOMER BILLING INFORMATION === Customer ID : 35763 First Name : Carson Last Name : A. Stone Company : Shabang Music ProducƟons LLC Address : 37874 county road 28 City : Woodland State/Province : CA Zip/Postal Code : 95695 Country : US Phone : (530) 848-4088 Fax : E-Mail : ==== CUSTOMER SHIPPING INFORMATION === First Name : 2 Last Name : Company : Address : City : State/Province : Zip/Postal Code : Country : ======= ADDITIONAL INFORMATION ====== Tax : Duty : Freight : Tax Exempt : PO Number : 1 From:Carson Stone <carson@shabangslo.com> Sent:Thursday, February 27, 2020 7:02 PM To:Billeter, Sarah Cc:Setterlund, David Subject:Re: Alcohol Questions Flag Status:Completed Awesome thank you! Carson Stone Director of Business Development Shabang Music Productions, LLC C: (530) 848-4088 Website Instagram Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. On Thu, Feb 27, 2020 at 4:04 PM Billeter, Sarah <sbillete@slocity.org> wrote: Hi Carson, No worries! Your event is approved for a Beer and Wine license, which needs to be obtained from Alcohol Beverage Control District office in SLO. I believe the license will cover beer, wine, ciders and other malt beverages but no distilled spirits may be on site. I recommend reaching out directly to the ABC office, they will be able to inform you in regards to what specific drinks are approved under a Beer and Wine license. I have attached your ABC License Request. 2 Lastly, please see link for municipal code 12.20.050 B2 regarding alcohol consumption. https://sanluisobispo.municipal.codes/Code/12.20.050 Sarah Billeter Community Services Specialist Parks & Recreation 1341 Nipomo, San Luis Obispo, CA 93401-3934 E sbillete@slocity.org P: 805-783-7877 slocity.org From: Carson Stone <carson@shabangslo.com> Sent: Thursday, February 27, 2020 1:53 PM To: Billeter, Sarah <sbillete@slocity.org> Subject: Alcohol Questions Hi Sarah, I just had a few questions regarding alcohol. 1. Does Hard Kombucha fall under wine and beer or is it considered a spirit? o Technically it is a specialty distilled grain spirit cocktail with an ABV of 6%. It would be provided by Whalebird who carries a License type 7 rectifiers license. Is that allowed? 2. To follow up with that, are low ABV cocktails allowed? I have been to a few places where restaurants do not carry liquor licenses and make low ABV cocktails that are under 12%. Is this something we can do? 3. Also, I imagine ciders are allowed? Sorry for all the questions, I just have different companies contacting me and I am not sure what to tell them. I understand you might not know the answers to these questions, is there someone who focuses in this that I can talk to? Or is there a list of the laws and regulations pertaining to alcohol at events in SLO that I can look 3 at? I tried to look on the cities website, but couldn't find anything specific. Any help would be greatly appreciated! Thanks! Carson Stone Director of Business Development Shabang Music Productions, LLC C: (530) 848-4088 Website Instagram Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 From:Carson Stone <carson@shabangslo.com> Sent:Friday, January 6, 2023 1:34 PM To:Business, Tax Subject:Re: City of San Luis Obispo - Business License Perfect thank you! On Thu, Jan 5, 2023 at 1:51 PM Business, Tax <bt@slocity.org> wrote: Hi Carson, Here is a copy of the business License. Thank you for doing business with the City of San Luis Obispo. Thank you, Jami Rall Accounting Assistant Finance 990 Palm St., San Luis Obispo, CA 93401-3668 E jrall@slocity.org T 805.781.7521 slocity.org Stay connected with the City by signing up for e-notifications From: Carson Stone <carson@shabangslo.com> Sent: Wednesday, January 4, 2023 5:23 PM To: Business, Tax <bt@slocity.org>; Greg Golf <Greg@shabangslo.com>; Alexander Schwend 2 <alexander@shabangslo.com> Subject: Re: City of San Luis Obispo - Business License This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello, Can we get a response on this please? We really need the business license to come through so that we can operate in various activities in San Luis Obispo. Are we able to get a digital copy of our license? On Mon, Dec 12, 2022 at 5:47 PM Carson Stone <carson@shabangslo.com> wrote: I am slightly confused, I received the email below confirming it was accepted and would be mailed: Our receipts are in fact zero for 2021 as we are an events company and were not able to host any events during covid. We host one large event a year and that was cancelled for 2020 and 2021. I have gone ahead and noted this at the bottom of the form and signed it. Please let me know if there is anything else you need at this time. Thank you! On Thu, Dec 8, 2022 at 10:50 AM <bt@slocity.org> wrote: 3 Shabang Music Productions LLC 117855 We received your business license renewal but it was missing information we need to process it completely. Line 1 on the renewal form asks for gross receipts from 2021. We have attached a form to this email to fill out and return with your businesses gross receipts. IF YOUR 2021 RECEIPTS WERE -0-, PLEASE WRITE A BRIEF EXPLANATION AT THE BOTTOM of the form before signing and returning it to us. You may scan and email the completed form back to us, fax it to 805-781-7401 or mail to Finance/Business License 990 Palm St. San Luis Obispo, CA 93401 If you have questions, please call our office at 805-781-7134. Thank you, Finance Department City of San Luis Obispo -- Carson Stone Co-Founder // Director of Business Dev. Shabang Music Productions Carson@shabangslo.com (530) 848-4088 shabangslo.com -- 4 Carson Stone Co-Founder // Director of Business Dev. Shabang Music Productions Carson@shabangslo.com (530) 848-4088 shabangslo.com -- To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. Carson Stone Co-Founder // Director of Business Dev. Shabang Music Productions Carson@shabangslo.com (530) 848-4088 shabangslo.com 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Friday, February 2, 2018 1:30 PM To:Eagan, Taylor; Setterlund, David Subject:Vendor Policy - May 5th Laguna Lake Park - Shabang Attachments:Shabang_May5th.jpg Flag Status:Flagged Taylor, I’ve attached the vendor policy to the email. All I have left to turn in should be the Insurance or am I missing something else? -Alec 1 Wooten, Eric From:Avakian, Greg Sent:Sunday, May 22, 2022 7:59 PM To:Shoresman, Michelle Cc:Johnson, Derek; Stanwyck, Shelly Subject:RE: Shabang Music Festival - Summary Councilmember Shoresman- We appreciate the kind email regarding the summary from the Shabang Music Event. That was brief summary of the two-day festival and the impacts at the time. The Special Events Committee will continue to comprise more data and information from the City divisions that were involved and will do a comprehensive assessment. This is a typical practice for all large events by the Committee to assess both internal City processes, as well as the impacts of events. Staff will do the same for the Pride Festival (3-day event) and if any significant issues were received from the weekend, Staff will provide a summary to Council. Thanks for the support and you, as well as Council, can expect a summary of the weekends event either way as this was a high-profile event, especially coming off the heals of last weekend. -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Shoresman, Michelle <mshoresm@slocity.org> Sent: Sunday, May 22, 2022 11:36 AM To: Avakian, Greg <gavakian@slocity.org>; Johnson, Derek <djohnson@slocity.org>; Stanwyck, Shelly <sstanwyc@slocity.org> Subject: RE: Shabang Music Festival - Summary Hi Greg, Shelly and Derek, Been meaning to reach out and say how much I appreciated this detailed summary below, after the Shabang Festival. It was really great! I have received far fewer complaints this weekend (I hope that’s the same for other council members and PD). But, if you have time, I would appreciate a much more brief summary from Pride this weekend (for instance, monitoring done, complaints received and any actions taken). Perhaps something similar, and shorter than what you provided here? 2 Thanks for all you do and I hope your weekend wasn’t too disrupted by all this. Michelle From: Avakian, Greg <gavakian@slocity.org> Sent: Tuesday, May 17, 2022 2:14 PM To: Johnson, Derek <djohnson@slocity.org> Cc: Department Heads <DepartmentHeads@slocity.org>; Mickel, Fred <fmickel@slocity.org> Subject: Shabang Music Festival - Summary BCC: Council Good afternoon, Derek- Please find below a summary of the process and staff interactions regarding the Shabang Music Festival that occurred at Laguna Lake Park on May 13 & 14. Don’t hesitate to contact me with any questions. Thank you, -Greg Summary of Event: SHABANG MUSIC FESTIVAL – May 13 & 14, 2022 Laguna Lake Park Friday: 4:30 – 10pm Saturday: 12:30pm – 10pm Summary of Special Event Permit Process: a. City’s Special Event Committee meets on a monthly basis to review external community event applications and is comprised of nine City Departments/Divisions: i. Parks & Recreation, Police, Fire, Parks Maintenance, Transportation, Parking, Transit, Risk Management, and Tourism b. Shabang Music Festival Permit Application Submitted: 4/29/2021 c. Processed Internally: 5/20/2021 d. Special Event Committee review of application and final approval: 3/31/2022 e. All appropriate paperwork received and approved by the City’s Special Event Committee, including liability insurance, parking plan, security, sustainability (bike parking, water bottles, recycling), additional restrooms. f. Permit and application reviewed and signed off by all appropriate Departments and Divisions: Parks and Recreation, Transportation, Streets, Public Works/Parks Maintenance, Fire, Police. g. Site visit clearance by Public Works – Parks Maintenance h. Applicant responsible for providing mailings to bordering neighborhood regarding the event. Mailings were extended to 846 addresses i. Shabang organizers have partnered with Gala Pride representatives to share resources and infrastructure for both of their events. Items will remain in the park location between events with Shabang cleaning up by Tuesday and Gala starting set up on Wednesday and Thursday. (2) Noise Ordinance: a. Section 4.a: Amplified Sound. City MC Noise Ordinance Sections 9.12.040-9.12.070 i. Stated in permit that noise levels will not exceed 60 decibels from the perimeter of the park b. The Laguna Lake Nature Reserve Conservation Plan (2014) does not contain any reference relative to noise and/or amplified sound. Staff are in agreement that Laguna Lake is an important bird habitat with 3 over 100 bird species having been identified and 15 of them being California species of special concern (see Appendix A). That being said, the event was consistent with existing policy and regulations. (3) Order of Events a. Initial noise complaints were received by City officials from the Laguna Lake community members on Friday at 11:30am during the scheduled events stage sound checks conducted by the applicant and their hired sound engineers b. Greg Avakian – Parks & Recreation Director, contacted the event organizer to report the noise violation and emphasize that the 60-decibel reading from the park perimeter must strictly be enforced. The event organizer was very willing to assist and work with the event sound engineers to monitor and adjust the issue during the sound check process. c. Avakian provided an update and the event contact information to Acting PD Chief, Fred Mickel and Sargent Jeff Booth (Special Event Committee member) in preparation for the weekend event. d. Additional noise complaints were received by SLO PD Dispatch on Friday and Saturday during the event times. e. Sargent Jason Dickel reported to Acting Chief Mickel on Saturday of approximately 16 noise complaints due to the consistent bass levels. He reported that he was in contact with the event organizer to adjust sound levels throughout Saturday. f. SLO PD and Parks & Recreation staff were monitoring the decibel levels at the perimeter of the park along Madonna Road, Oceanaire, and Vista Lago Rd on Friday evening and Saturday. The readings were recording between 60-65 decibels which was within the range outlined in the policy, however the bass levels were felt and challenging to record or monitor. g. Additional community complaints were related to traffic concerns at the end of the event on Friday and parking issues within the Oceanaire neighborhood. PD staff contacted PW Transportation Division to adjust the timing of the lights to mitigate the traffic concerns for the Saturday event. h. An email notification was prepared and sent out on Sunday to community members, with a BCC to Council, PRC, and Department Heads, who sent written correspondence to City officials over the weekend. (See below). (4) City staff will assess the impacts of this event and similar future events based on capacity of the venue, impact to surrounding neighborhood, resources required by City Departments, etc. Staff can provide follow up to Council at a later date if desired. (5) Similar special events held at LLP that included live bands/music: 1. Shabang 2017, 2018, 2019 2. Yappy Hour – May 7 3. Earth Day 2022 - April 23 FYI: UPCOMING EVENT @ Laguna Lake Gala Pride Festival 2022 – May 20-22 Fri: 5p – 10pm Sat: 10am – 10pm Sun: 12noon – 5pm Based on the noise concerns by the public from the weekend of event on May 13 and 14, City staff are in contact with the Gala Pride Festival representatives to share the issues that occurred on the prior weekend. The goal is to work collaboratively to help mitigate any foreseeable issues that may arise to ensure that their specific event is successful and meets the goals and objectives of their activity, as well as the surrounding community members. Example: Correspondence Response to Community Regarding Shabang Event 4 Thank you for expressing your concerns regarding the Shabang Music Festival that was held at Laguna Lake Park on Friday and Saturday, May 13 and 14, 2022. Staff understand that the noise levels, traffic flow, and parking were concerns to our San Luis Obispo residents. Noise complaints were received over the weekend and City staff responded and were also on site assessing the event. The Shabang Music Festival organizers submitted the appropriate applications and were approved through the City’s Special Event permit process, which includes a variety of City divisions such as Parks and Recreation, Police, Fire, and Streets. The approval process includes noise ordinance standards, parking plans, liability insurance, and security requirements. As this was the fourth time Shabang was held at Laguna Lake Park (2017, 2018, 2019), Staff and the organizers worked closely to ensure all requirements were submitted and approved according to City policies and procedures. Parks and Recreation and Police Department Staff were monitoring noise for approved decibel levels (60 decibel reading from perimeter of park area) on both Friday and Saturday and were in contact with event organizers who were compliant with attempting to reduce the sound levels. As the noise levels may have recorded at the appropriate decibel level, staff agree that the bass was able to be heard and felt during the status checks. Members of the Police Department staff continued to be in contact with the event organizer who was receptive in attempting to continue to adjust the volumes throughout the event. City of San Luis Obispo staff strive to ensure a variety of cultural and social events are able to be planned for the community to enjoy. Staff coordinate events in our parks and facilities that are permitted and planned within the context of our adopted policies. The impacts to the resident quality of life, however, are always a concern to Council and staff and the location, duration and size of the event, as well as similar future events, will be assessed given the concerns expressed. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Bailey, Georgina Sent:Thursday, December 2, 2021 5:12 PM To:Carson Stone Subject:RE: Cannabis Event Regulations Hello Carson, Apologies for the later than intended response. The City’s Municipal Code Section 9.10.210 does not allow for Cannabis Events or allow for Cannabis to be consumed, sold, or given at events or in public. The sale of CBD products is allowable within the City, however you will need to specify within your special events permit that CBD products will be for sale, which permitted business will be selling them, and complete all other requirements for vendors. Please let me know if you have any other questions. Georgina From: Carson Stone <carson@shabangslo.com> Sent: Sunday, November 7, 2021 1:02 PM To: Bailey, Georgina <gbailey@slocity.org> Subject: Re: Cannabis Event Regulations This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Georgina, Hope all is well! I wanted to follow up on this conversation we had in 2020. I am wondering if there have been any changes in the municipal code for the City of San Luis Obispo in regards to Cannabis and CBD at paid public events. Can you let me know if anything has changed? Is distribution of cannabis or CBD allowed in any regard at events in SLO? Would it make a difference if there was a gated off section within the festival and it was 21+ to enter? Thank you in advance for any info you can share! Sincerely, Carson Stone Director of Business Development Shabang Music Productions, LLC 2 C: (530) 848-4088 Website Instagram Facebook On Thu, Jan 30, 2020 at 10:29 AM Bailey, Georgina <gbailey@slocity.org> wrote: Hello Carson, I am replying on behalf of Molly to answer your question on the City’s Cannabis Program. From Municipal Code Section 9.10.210 the City does not allow for Cannabis Events or allow for Cannabis to be consumed, sold, or given at events or in public. In terms of a vendor promoting their business. For example, a Cannabis Operator has a booth where no cannabis products are present, in the Special Events Application when your event submits the vendor list, you would have to disclose one or multiple of your vendors is a cannabis business and that they will not be distributing any cannabis products, and will also have to disclose if they are promoting cannabis and how (such as flyers, discounts, etc.) and if they are selling merchandise (water bottles, key chains, t-shirts, etc.) The cannabis business also has to be a legal operator. If you have any other questions please feel free to reach out to me. Best, Georgina 805-783-7875 From: Cano, Molly <mcano@slocity.org> Sent: Wednesday, January 29, 2020 1:55 PM 3 To: Bailey, Georgina <gbailey@slocity.org> Subject: FW: Cannabis Event Regulations See the inquiry below related to cannabis at events. Let me know if you need anything from me. Molly Cano Tourism Manager City Administration Economic Development 990 Palm Street, San Luis Obispo, CA 93401-3249 E mcano@slocity.org T 805.781.7165 C 805.431.0454 slocity.org From: Carson Stone <carson@shabangslo.com> Sent: Sunday, January 19, 2020 1:32 PM To: Cano, Molly <mcano@slocity.org> Subject: Cannabis Event Regulations Hello Molly, My name is Carson Stone and I a founder and organizer of Shabang Music Festival in SLO. I wanted to connect with you about some of SLO's cannabis distribution laws pertaining to events. Is it legal to sell, promote, or giveaway cannabis at an event at a city park in SLO. We host our event at Laguna Lake Park. I am looking to bring in some sponsors and vendors and am curious to see what the restrictions are with cannabis companies. Any info would be greatly appreciated. Thank you for your time! Kind Regards, 4 Carson Stone Director of Business Development Shabang Music Productions, LLC C: (530) 848-4088 Website Instagram Facebook 1 From:Amoroso, Brian Sent:Tuesday, February 25, 2020 9:23 AM To:Cudworth, Robert; Smith, Jeff; Bledsoe, John Cc:Mickel, Fred Subject:RE: Permitted Event - Shabang Saturday May 2, 2020 1200-2200 Laguna Lake Park They have this event every year. As big as it is, there should be some responsibility on their part to pay for Police presence. This is something to bring up as you have the larger discussion regarding special events, women’s march etc and covering police expenses. I agree, we need to fill with OT. We can’t deplete patrol to cover this special event. Thanks. Brian From: Cudworth, Robert <rcudwort@slocity.org> Sent: Friday, February 21, 2020 3:29 PM To: Amoroso, Brian <bamoroso@slocity.org>; Smith, Jeff <jsmith@slocity.org>; Bledsoe, John <jbledsoe@slocity.org> Subject: Permitted Event - Shabang Saturday May 2, 2020 1200-2200 Laguna Lake Park The event will be held again at Laguna Lake Park. They are expecting up to 5000 people and will be serving alcohol. They will have security present. I am recommending 2 officers, the same as last year, be brought in on OT from 1430-2230 dedicated to the event. There are generally few if any calls for service generated by the event, but with the number of people combined with alcohol, I believe we should have a visible presence there. The Bike Rodeo at Hawthorne Elementary is scheduled for this date as well. Days: 5+1 Officers 1 Metro Swings: 2 Officers Nights: 5 + 1 Officers 1 Metro Robert Cudworth Traffic Sergeant Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 2 E rcudworth@slocity.org T 805.594.8026 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Hyfield, Devin Sent:Wednesday, April 20, 2022 12:20 PM To:Alexander Schwend Subject:RE: 2022 Shabang Music and Arts Festival - Special Events Agreement Packet Looks good, thank you! Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, April 19, 2022 5:00 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: 2022 Shabang Music and Arts Festival - Special Events Agreement Packet Hey Devin, Attached is the signed agreement, let me know if you need anything else from me. Thanks for all of the help! Alec On Mon, Apr 18, 2022 at 9:49 AM Alexander Schwend <alexander@shabangslo.com> wrote: Hey Devin, that’d be great and save my a trip from AG on my lunch. 206.963.0290 would be a good number to reach me at On Apr 18, 2022, at 9:37 AM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alec – We can take payment over the phone. Let me know if that works for you and I can have our front desk reach out. What’s the best number? Devin Hyfield Recreation Manager T 805.781.7295 2 From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, April 13, 2022 9:12 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: 2022 Shabang Music and Arts Festival - Special Events Agreement Packet This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey Devin, Am I able to make the payment over the phone or do I need to come by the office? If not, what are the office hours that I can stop by? Thanks for everything, Alec On Mar 31, 2022, at 3:38 PM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alexander – Please see attached for the following information regarding your event:  The Special Event Agreements Letter – Please, review, sign and return  Exhibit A – Special Events Insurance  The Notification Letter  The Notification Mailing List – EXCEL format  The ABC License Application If you have not done so already, please set up your park visit with park maintenance at least 3 weeks prior to your event date. They can be reached at 805-781-7025. Your permit will be sent to you after you meet with park maintenance and once we receive payment. Currently, we have a balance due of $3647.50. Please make a check out to the City of San Luis Obispo Please make a check out to the City of San Luis 3 Obispo. Our temporary office is located at the Ludwick Community Center (864 Santa Rosa St).. Let me know if you have any questions and please email me to acknowledge your receipt of this email. Have a great event! Devin Hyfield pronouns he/him/his Recreation Manager Parks & Recreation Aquatics, Facilities and Golf 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E DHyfield@slocity.org T 805.781.7295 slocity.org Stay connected with the City by signing up for e-notifications -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Setterlund, David Sent:Tuesday, July 17, 2018 11:37 AM To:Alexander Schwend Subject:RE: Fall Concert You got it! From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Tuesday, July 17, 2018 11:16 AM To: Setterlund, David <dsetterlund@slocity.org> Subject: Re: Fall Concert Awesome! Thanks Dave On Mon, Jul 16, 2018 at 3:30 PM, Setterlund, David <dsetterlund@slocity.org> wrote: Hi Alex, I have moved the October 6, date to October 20. If you have any questions give me ring From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Thursday, July 12, 2018 12:25 PM To: Setterlund, David <dsetterlund@slocity.org> Subject: Fall Concert Hey Dave, I was wondering if we would be able to change our requested date of Oct. 6th to the weekend of the 20th in October. Is that still available?? -Alex -- Alexander Schwend 2 Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Alec Schwend < Sent:Friday, March 31, 2017 3:14 PM To:Setterlund, David Subject:Re: 2017 Shabang - Approval Packet Dave, Thank you, i'll touch base with you after the park maintenance meeting. -Alec From: Setterlund, David <dsetterlund@slocity.org> Sent: Thursday, March 30, 2017 1:50 PM To: Subject: 2017 Shabang - Approval Packet Hi Alec – See attached for the following information regarding your event:  The approval letter with conditions  The notification letter  The notification mailing list – EXCEL format  The Vendor Special Event Fire Permit (to be handed out per vendor)  The ABC License Application The permit will be sent to you after your park visit with park maintenance 3 weeks prior to your event date. Please let me know if you have any questions. Please email me to acknowledge receipt of this email. Have a great event! David Setterlund Recreation Supervisor 2 Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org 1 From:Wong, Justin Sent:Thursday, May 19, 2022 3:21 PM To:Dickel, Jason Subject:RE: Shabang Festival Thank you Jason. Justin Wong Transportation Planner/Engineer I Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E jwong@slocity.org T 805.781.7042 slocity.org From: Dickel, Jason <jdickel@slocity.org> Sent: Tuesday, May 17, 2022 2:57 PM To: Wong, Justin <jwong@slocity.org> Subject: Re: Shabang Festival Hello It seemed to not be a problem so I think you guys probably have it right. Thanks! Jason Sent from my Verizon, Samsung Galaxy smartphone Get Outlook for Android From: Wong, Justin <jwong@slocity.org> Sent: Tuesday, May 17, 2022 9:51:16 AM To: Dickel, Jason <jdickel@slocity.org> Subject: Shabang Festival Good Morning Jason, Devin Hyfield told me that you were the contact person from PD for Shabang Festival over the weekend. I was wondering if you heard any traffic concerns/complaints from the event, particularly during egress of Laguna Lake Park. Our team made some traffic signal timing changes at Madonna/Dalidio, and were wondering if they needed to be fine-tuned before the GALA Pride event coming up this weekend. 2 Thanks, Justin Wong Transportation Planner/Engineer I Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 E jwong@slocity.org T 805.781.7042 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Villanti, John Sent:Tuesday, April 10, 2018 8:02 AM To:Alexander, Dustin; Dickel, Jason; Stahnke, Adam; Locarnini, Crystal; Benson, Greg; Koznek, Jeff; Koznek, Tim; Middleton, Jeffrey Subject:Overtime I need two officers to work May 5th from 1330-2130 for Shabang at Laguna Park. This will be a foot/vehicle patrol in uniform and you will be doubled up. This is a city permitted event hosting a concert with alcohol and bands. If you are receiving this email it is because you are on the sign-up sheet. It will be filled by seniority and you must respond by April 13th if you want it. Thanks. John Villanti Police Sergeant Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E jvillanti@slocity.org T 805.781.7317 slocity.org This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 1 From:Carson Stone <carson@shabangslo.com> Sent:Friday, May 6, 2022 10:25 AM To:Business, Tax Subject:Re: Reminder: Business License Renewal Due - City of San Luis Obispo Thank you. I have gone ahead and paid for a new one. On Fri, May 6, 2022 at 9:43 AM Business, Tax <bt@slocity.org> wrote: Hello Carson, If you will be continuing to perform in the City of SLO in 2022, you will need to renew the license. The City licenses are on a fiscal year, and there is no proration for the fees. Because you applied in January of this year, when you complete the renewal, please indicate -0- for the 2021 receipts (since there were none) and the new license will be effective until June 30, 2023. Thank you. Janice Harris Accounting Assistant II- Business License and Tax Finance Finance Operations 990 Palm Street, San Luis Obispo, CA 93401-3249 E jharris@slocity.org T 805.781.7134 slocity.org Stay connected with the City by signing up for e-notifications From: Carson Stone <carson@shabangslo.com> Sent: Tuesday, May 3, 2022 2:18 PM 2 To: Business, Tax <bt@slocity.org> Subject: Re: Reminder: Business License Renewal Due - City of San Luis Obispo This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello, Thank you for the email. We just acquired a business license about 2-3 months ago. Do we still need to renew our license? On Tue, May 3, 2022 at 1:29 PM <bt@slocity.org> wrote: ***VERIFICATION REQUIRED - SEE ATTACHED*** Shabang Music Productions LLC, License 117855 37874 COUNTY ROAD 28 WOODLAND, CA 95695-9310, WOODLAND, CA, 95695-9310 Dear Business Owner, It is time to renew your Business License for the City of San Luis Obispo, as it expires on 6/30/2022. Payment is due by July 31, 2022. Please go to our City website: https://businessrenewal.slocity.org/PrimeWeb/Renew/Renew1/BusinessLicense to renew your business license online. Because your business is categorized as General Service or Massage Therapist you will need to verify the 2021 gross receipts for your business. The verification documents can be submitted online, by email, by mail, or by fax to 805-781-7401. If your business is no longer active in the City of San Luis Obispo, please close the license by going to the following website: https://businessrenewal.slocity.org/PrimeWeb/Close/Close1/BusinessLicense New License Period: 07/01/2022- 06/30/2023 Thank you for being a valued business partner in the City of San Luis Obispo. 3 Sincerely, Finance Department City of San Luis Obispo -- Carson Stone Co-Founder / Director of Business Development Shabang Music Productions, LLC C: (530) 848-4088 Website Instagram Facebook -- Carson Stone Co-Founder / Director of Business Development Shabang Music Productions, LLC C: (530) 848-4088 Website Instagram Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 Sent:Monday, July 24, 2017 9:00 AM To:Intern, PR Subject:FW: Insurance Oct7th Laguna Lake Attachments:3DS5455-M1105226 Certificate of Insurance.pdf; 3DS5455-M1105226 Certificate of Insurance (1).pdf; Shabang Layout Oct7th.pdf SHABANG Event Layout October 7th, 2017 - Laguna Lake Park - Security/Volunteer/Staff - Trash/Recycling - Vendor w/ Easy Up - Trees ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 07/23/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Alexander Schwend 440 Jamaica St Morro Bay, CA 93405 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5455-M1105226 1,000,000 The Shabang Its Staff, Volunteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 2000, Event Type: Concert - Rock. DEDUCTIBLE 5,000 1,000,000 2,000,000 1,000,000 1,000 3DS5455-M1105226 10/07/2017 10/07/2017 10/08/2017 10/08/2017 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The Shabang Its Staff, Volunteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: 3DS5455-M1105226 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 07/23/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Alexander Schwend 440 Jamaica St Morro Bay, CA 93405 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5455-M1105226 1,000,000 The City Of San Luis Obispo It's Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 2000, Event Type: Concert - Rock. DEDUCTIBLE 5,000 1,000,000 2,000,000 1,000,000 1,000 3DS5455-M1105226 10/07/2017 10/07/2017 10/08/2017 10/08/2017 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The City Of San Luis Obispo It's Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: 3DS5455-M1105226 1 From:Hyfield, Devin Sent:Wednesday, December 15, 2021 4:20 PM To:Alexander Schwend Subject:RE: Special Event Application - Shabang - May 13-14, 2022 Thanks Alexander – Please keep me updated on the liquor liability as you get your vendors secured. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, December 15, 2021 10:57 AM To: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Devin, Attached should be the Separate Additionally Insured Endorsement. Sorry for the delay, our insurance provider oddly had issues sending the right document. Let me know if this is what’s needed. Alex From: Hyfield, Devin Sent: Monday, December 6, 2021 2:02 PM To: Alexander Schwend Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Hi Alexander – Yes, but a decision needs to be made at least three months prior to the event weekend on whether alcohol will be sold. If so, that needs to be provided. For now, the certificate of insurance looks correct but the separate additional endorsement is still missing: Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) Devin Hyfield Recreation Manager T 805.781.7295 2 From: Alexander Schwend <alexander@shabangslo.com> Sent: Monday, December 6, 2021 1:40 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Devin, That makes sense, I can’t remember how we did it in the past but we’ve got it worked out before. I’ve relayed that info to our vendor coordinator (whos handling the caterer) to ensure it gets taken care of. Once we have the proper cert of insurance, ill pass that along. Do we need that first before proceeding with the permit? In other words, can we move forward with a event that wont be selling alcohol, then once we have the coverage and catering lined-up, can we add that to the permit? Thanks From: Hyfield, Devin Sent: Monday, December 6, 2021 12:36 PM To: Alexander Schwend Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Hi Alex – If you are planning on selling alcohol, the cert of insurance from the organizer, not the caterer needs to have the liquor liability. Shabang itself can request it from the company, but from the City purposes, your company will need to provide it. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Monday, December 6, 2021 12:26 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Devin, Attached is the updated insurance policy. Let me know if this works or we need additional coverage for the city. In regards to the liquor liability, we typically go through our catering company which isn’t locked in yet. Can we proceed forward without it at this time? Then once we book the company, we can move forward with liquor liability. From: Alexander Schwend Sent: Monday, December 6, 2021 11:03 AM To: Hyfield, Devin Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Hey Devin, 3 No problem, I’ll probably get the fire Outdoor assembly permit in by next week with those requested updates. I’ll send any updated information that I send them to you as well. Thanks! -Alex From: Hyfield, Devin Sent: Monday, December 6, 2021 10:53 AM To: Alexander Schwend Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Hi Alex – Our Fire department has requested some clarifications regarding the plans. Please see below. 1. The initial permit noted attendance in the 3000-5000 range but noted a shuttle service. What is the on-site parking versus shuttle and how will this be accommodated? 2. The Site Plan provided does not accurately outline all emergency access points. A minimum of two emergency access points will be required for this event. This item will require further clarification and should updated by the permit applicant and included in the Outdoor Assembly Permit application (attached). 3. Miller Security is referenced in the Parking Plan to provide onsite Security for this event. Please provide contact information for their on-duty staff, hours of operation, and the location(s) which Security will be assigned (including all emergency exits and access points). 4. EMS- Has the permit applicant obtained EMS staffing for this event? If so, what agency and what hours do they plan to be onsite for the event? 5. Will there be any commercial cooking or food vendors associated with this event? If so, please disclose this information in the permit application. Let me know if you have any questions. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Sunday, November 21, 2021 8:53 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Hey Devin, I’ve attached the remaining documents needed for the application. (Site Map, Parking Plan, Vendor Policy, & Insurance). Let me know if you need anything else or changes to the current plan. We’ll further develop the site map over the next 2 months but the overall layout will stay the same. I’ll send the revised map when we get there. I also remember needing to fill out a special event permit with the fire department. I’ll go ahead and get that started and coordinate with them. 4 Have you had the chance to ask the special events team if there are any old concerns from previous events? We’re shooting to start marketing and selling tickets sometime in mid-January, so any further information that’ll help secure the permit would be much appreciated. Thanks in advance, -Alex From: Hyfield, Devin Sent: Tuesday, September 21, 2021 10:49 AM To: Alexander Schwend Subject: RE: Special Event Application - Shabang - May 13-14, 2022 Hi Alexander – No worries. Happy to chat whenever. If I am not in the office, I normally respond same day. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, September 21, 2021 10:09 AM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Special Event Application - Shabang - May 13-14, 2022 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Devin, Thanks for reaching out, we’re currently finishing up those documents. However I do have some questions, are you able to get on a phone call sometime in the next week or two? -Alex On Sep 21, 2021, at 9:39 AM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alexander - I have taken over the Special Event process upon Dave Setterlund departure from the City. I am following up as to the status of your event as our current records show your event requiring additional information for a completed application. You may have had further communication with Dave Setterlund or Brooke Hager regarding the necessary documentation. If so, please let me know the status and how I can further assist. For now, please note that the following documentation is still needed: 5 ☒ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☒ Parking Plan ☒ Vendor Policy (attached) ☒ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☒ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) Please let me know if you have any additional questions. Devin Hyfield pronouns he/him/his Recreation Manager <image001.png> Parks & Recreation Aquatics, Facilities and Golf 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E DHyfield@slocity.org T 805.781.7295 slocity.org <image002.png> <image003.png> <image004.png> Stay connected with the City by signing up for e-notifications <Vendor Policy.pdf> 1 From:Setterlund, David Sent:Monday, August 8, 2016 3:27 PM To: Subject:2016 Live at the Lake - Approval Packet Attachments:2016 Live at Laguna - Approval Letter.pdf; 2016 Live at the Lake - SpecialEventsNotification.pdf; 2016 Live at the Lake - Laguna Lake Notification Labels EXCEL.xlsx; 2016 Live at the Lake - Fire.pdf; 2016 Live at the Lake -ABC License Request.pdf Hi Alec – See attached for the following information regarding your event:  The approval letter with conditions  The notification letter  The notification mailing list – EXCEL format  The Vendor Special Event Fire Permit (to be handed out per vendor)  The ABC License Application The permit will be sent to you after your park visit with park maintenance 3 weeks prior to your event date. Please let me know if you have any questions. Please email me to acknowledge receipt of this email. Have a great event! David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org August 9, 2016 Alexander Schwend Shabang Productions 1158 Murray Ave San Luis Obispo, CA 93405 Dear Alexander, The Special Event Application for Live at Laguna Lake to be held at Laguna Lake Park on Saturday, October, 1, 2016 is approved subject to the following conditions: GENERAL 1. Facility Use Permit #17390 has been issued for the use of Laguna Lake Park from 8:00 AM – 10:00 PM. Please remit the balance due ($540) at least 30 days prior to your event – without the balance paid in full the event is null and void. 2. Sponsor must contact the Parks Maintenance Supervisor in Public Works at 781-7021 at least 3 weeks prior to the event to confirm arrangements for the use of Laguna Lake Park. The permit will be withheld until the Parks Maintenance Division’s Special Event Checklist has been approved. The permit will be void if the sponsor fails to make the necessary contact. 3. Please sign and return the above mentioned facility permit once received after Parks Maintenance meeting within seven (7) days. 4. Amplified sound is approved for this event. Per City of San Luis Obispo Ordinance 9.12.040-9.12.070, sound levels may not exceed 60 decibels. If noise levels are excessive, and complaints are received from nearby residents, the sponsor may be requested to reduce or eliminate amplified sound. 5. Sponsor is required to notify each property owner, business owner and/or resident affected by the scheduled event 30 days prior. A notification letter and mailing lists are enclosed for your assistance (sponsor is required to make their own copies – the master copy is provided). Parking passes are not permitted for vendor use. 6. A Certificate of Insurance showing Property Damage and General Liability in the amount of in an amount $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability and an Endorsement naming the City of San Luis Obispo as an additional insured is required and has been purchased through the City of San Luis Obispo. If alcohol is sold during the permitted activity, coverage must include full liquor liability The Certificate is enclosed. The sponsor is required to obtain insurance for individual vendors as appropriate. 7. Sponsor must adhere to all standard restrictions for special events as listed on the special event application. VENDORS 1. All vendors and booths shall be subject to an inspection by the Fire Department prior to the event. An approved permit is enclosed for you to copy and distribute to all vendors and booths authorized to participate at this event. Each vendor needs to have a completed Fire Department Special Event Permit in their possession during the inspection. Sponsor must also have an event staff member available to assist the Fire Inspector with his inspections. Please contact Rodger Maggio of the Fire Department at 781-7386 to confirm arrangements. 2. The State of California Health and Safety Code has specific regulations for food vendors. Please contact SLO County Health at 805-781-5544 to obtain requirements for temporary food facilities and any necessary permits. 3. One week prior to the event, the sponsor is required to submit a list of all participating vendors. All vendor fees must be submitted no later than Friday, November 4, 2016. Please submit in one single check made payable to the City of San Luis Obispo. 4. Sponsor is responsible for cleaning up all debris and trash remaining from the event and not allowing anything remaining from the event to enter the storm drains. If the post event clean-up is unsatisfactory, the sponsor will be invoiced for the Parks Maintenance time required to finish the cleaning 5. Vendor Booth must not cover any handicap accessible areas. EVENT SPECIFIC 1. No city streets will be closed for this event. 2. Sponsor must obtain a permit issued by the Alcoholic Beverage Control (ABC) Department for the selling/serving of alcohol. Upon receipt of the permit, a copy must be forwarded to the Parks & Recreation Department no later than one week prior to the event. 3. Alcohol may be served/sold within the designated area only in Laguna Lake Park. Sponsor is required to designate the permitted alcohol area with fencing, post signs identifying this area and provide a minimum of 5 security personnel to ensure that all alcoholic beverages remain inside the designated area. 4. Event fencing may be rented from the Parks and Recreation Department for $250.00. Please contact staff for use of fencing as it is no longer stored in the adobe. 5. Sponsor is responsible for removing all trash and debris remaining from this event. 6. Dogs must be kept on leashes at all times. If you have any questions or concerns, please feel free to contact me at 781-7295. Best wishes with the event! Sincerely, Dave Setterlund Recreation Supervisor cc: Sgt. John Villanti & Dispatch, Police Greg Zocher, HR Jeff Hendricks, PW Rodger Maggio, Fire The City of San Luis Obispo is committed to include the disabled in all of its services, programs and activities. Telecommunications Device for the Deaf (805) 781-7410. SAN LUIS OBISPO CITY FIRE DEPARTMENT SPECIAL EVENT PERMIT Name of Event:_____________________________________ Date of Event:_________________________ Name of Participant (print):________________________________________________________________ Name of Business:_______________________________________________________________________ Address:___________________________________________Phone:_______________________________ THIS PERMIT MUST BE SIGNED AND IN YOUR POSSESSION DURING THE ENTIRE EVENT. ALL BOOTHS AND VENDORS SHALL BE SUBJECT TO INSPECTION BY THE FIRE DEPARTMENT PRIOR TO THE EVENT. Vendors and participants shall comply with the conditions of this permit. • Propane cylinders and appliances must be U.L. approved. No “homemade” manifolds or heating devices are allowed. All connections shall be tested using soap/water solution by the participant. • All booths using propane or open-flame devices of any kind must have at least one 2A-10-BC rated fire extinguisher located at the exit of the booth. • The use of gasoline as a fire-starter is prohibited. Solid fuel burning appliances shall be located at least 10 feet from the booth. • When deep-fat fryers are used, they shall be outside the booth and at least 18 inches from combustibles, and an additional 1-1/2 gallon Type “K” extinguisher is required. • All open-flame devices shall have adequate clearance from combustibles, such as decorations, to prevent the accidental spread of fire. • A 20-foot lane must be maintained at all times. Check with the special event sponsor to be sure your booth does not extend into the fire lane. Booths extending into the fire lane shall be moved immediately. • Tents over 200 square feet and canopies over 700 square feet will require a separate permit. • Tents/canopies used for cooking booths shall be flame retardant, regardless of size. For questions concerning the conditions of this permit call the City Fire Department at 781-7380 or ask your special event sponsor for information. ________________________________ ___________________________________ Rodger Maggio, Fire Marshal Participant’s Signature G:Prevent/Special Event Permit City of San Luis ObispoCity of San Luis ObispoCity of San Luis ObispoCity of San Luis Obispo FIRE DEPARTMENT 2160 Santa Barbara Avenue San Luis Obispo, CA 93401-5240 805/781-7380 “Courtesy & Service” Event Date & Time Location Permittee Public Impacts LOCHNESS AT THE LAKE SATURDAY, OCTOBER 1, 2016 2:OO P.M. —9:00 P.M. EVENT SET UP: 8:00 A.M. EVENT TAKE DOWN: 10:00 LAGUNA LAKE PARK SHABANG PRODUCTIONS ALEX SCHWEND 206.963.0290 PARK TRAIL ACCESS WILL BE LIMITED AND AMPLIFIED SOUND WILL BE HEARD DURING EVENT HOURS. Dear Business Owner and/or Resident of San Luis Obispo: The San Luis Obispo Parks & Recreation Department has approved a request for the above Special Event. No streets will be closed for the event but the park may have limited access. The event will have ampli- fied sound. If you have any questions regarding this event please con- tact the individual listed above prior to the date of the event. Thank you for your assistance and we hope you enjoy the event. -Dave Setterlund, Recreation Supervisor p: 781-7067 e: dsetterlund@slocity.org SPECIAL EVENTS NOTIFICATION EVENT NAME: Live at the Lake EVENT DATE: October 1, 2016 Alcohol Beverage Control (ABC) LICENSE REQUEST FOR APPROVED SPECIAL EVENTS HELD WITHIN THE CITY OF SAN LUIS OBISPO Date of Application: Sept, 2016 Request to Sell: Beer Wine Location of Event: Special Event (concert) Time(s) of Event: [5:00 PM to 9:00 PM] Number of People Attending: 400 Name of Organization: Shabang Productions Non-Profit IRS #: Name of Contact Person: Alexander Schwend Address: 440 Jamacia Morro Bay, CA 93442 Work Phone: 206.963.0290 CITY APPROVAL GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. Sponsor shall provide city with Certificate of Insurance and Endorsement in the amount of $1,000,000 showing General Liability, Property Damage, and Liquor Liability and name the City of San Luis Obispo as an additional insured. 2. Beverage containers shall be aluminum cans and/or recyclable plastic containers identified by the recycle triangle with a number 1-7 on the bottom. 3. All alcoholic beverages are to remain in the designated area. Individuals found in areas of public access with alcohol will be subject to the citations for violation of SLOMC 9.04.010. 4. If the event is to be held outside, warning signs must be posted at the location of sales, including exists, specifying the designated area. 5. All sales of alcoholic beverages must stop 30 minutes prior to close of event ([8:30 PM]). Dave Setterlund, Recreation Supervisor Date Name Address City State Zip Code OCCUPANT 204 MADONNA RD SAN LUIS OBISPO CA 93405 OCCUPANT 208 MADONNA RD SAN LUIS OBISPO CA 93405 OCCUPANT 210 MADONNA RD SAN LUIS OBISPO CA 93405 OCCUPANT 212 MADONNA RD SAN LUIS OBISPO CA 93405 OCCUPANT 214 MADONNA RD SAN LUIS OBISPO CA 93405 OCCUPANT 290 MADONNA RD SAN LUIS OBISPO CA 93405 OCCUPANT 1358 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1364 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1370 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1374 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1378 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1382 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1386 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1390 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1458 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1464 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1472 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1478 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1486 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1494 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1502 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1510 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1516 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1522 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1528 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1534 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1540 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1546 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1552 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1558 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1564 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1570 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1576 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1582 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1588 OCEANAIRE DR SAN LUIS OBISPO CA 93405 OCCUPANT 1594 OCEANAIRE DR SAN LUIS OBISPO CA 93405 1 From:Corbin, Cassondra Sent:Tuesday, May 10, 2022 10:49 AM To:Beres, Jason Subject:RE: SLO City Fire Department- Tent and Event Permit You're welcome! Cassondra Corbin Administrative Assistant II Fire Department 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E ccorbin@slocity.org T 805.781.7560 slocity.org Stay connected with the City by signing up for e-notifications From: Beres, Jason <jberes@slocity.org> Sent: Tuesday, May 10, 2022 10:47 AM To: Corbin, Cassondra <ccorbin@slocity.org> Subject: Re: SLO City Fire Department- Tent and Event Permit Casey, Good morning. Thank you for sending this permit application out to the vendor. Jason Beres Fire Inspector III Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org Stay connected with the City by signing up for e-notifications 2 From: Corbin, Cassondra <ccorbin@slocity.org> Sent: Tuesday, May 10, 2022 10:34 AM To: Alexander@Shabangslo.com <Alexander@Shabangslo.com> Cc: Beres, Jason <jberes@slocity.org>; Nau, Joey <jnau@slocity.org> Subject: SLO City Fire Department- Tent and Event Permit Good morning Mr. Schwend, Attached are your copies of the Outdoor Assembly and Tent Permits for the Shabang Music Festival. Please keep a hard copy or digital access of these documents handy during the festival. Thank you, Cassondra Corbin Administrative Assistant II Fire Department 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E ccorbin@slocity.org T 805.781.7560 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Setterlund, David Sent:Monday, February 26, 2018 11:12 AM To:Eagan, Taylor Subject:FW: Insurance - Laguna Lake Park - May 5th Attachments:Certificate of Insurance_City.pdf; Certificate of Insurance_Shabang.pdf From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Monday, February 26, 2018 10:57 AM To: Setterlund, David <dsetterlund@slocity.org> Subject: Insurance - Laguna Lake Park - May 5th David, I’ve attached our insurance for the event. I believe this should be the last thing that needed to be submitted. Let me know if there is anything else you need. -Alec ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 02/26/2018 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Shabang Muisc Productions C/O Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5466-M1439350 1,000,000 The City of San Luis Obispo It's Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 3500, Event Type: Concert - Rock. DEDUCTIBLE 5,000 1,000,000 2,000,000 1,000,000 1,000 3DS5466-M1439350 05/04/2018 05/04/2018 05/07/2018 05/07/2018 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The City of San Luis Obispo It's Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: 3DS5466-M1439350 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 02/26/2018 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Shabang Muisc Productions C/O Alexander Schwend 440 Jamaica St Morro Bay, CA 93442 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5466-M1439350 1,000,000 Shabang Music Festival It's Staff, Voulnteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 3500, Event Type: Concert - Rock. DEDUCTIBLE 5,000 1,000,000 2,000,000 1,000,000 1,000 3DS5466-M1439350 05/04/2018 05/04/2018 05/07/2018 05/07/2018 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú Shabang Music Festival It's Staff, Voulnteers, and Artists 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: 3DS5466-M1439350 1 From:Stradley, Evan Sent:Saturday, May 14, 2022 8:16 AM To:Pfarr, Chad; Koznek, Tim; Dickel, Jason Subject:FW: Shabang Music Festival (05/13-05/14) Attachments:image001.png; image002.png; image003.png; image004.png; image001.png; image002.png; image003.png; image004.png; Public Safety Plan_V2 (1).pdf; Shabang Music Festival-Contact List.pdf; Shabang Music Festival-SLOFD Outdoor Assembly Permit.pdf LT, Can someone provide the actual Permit? Otherwise, how are we supposed to know what they are allowed to do? I checked the attachments and didn’t see it. Thanks From: Wallace, Christine <cwallace@slocity.org> Sent: Saturday, May 14, 2022 6:56 AM To: Steeb, Christine <csteeb@slocity.org> Cc: Stradley, Evan <estradle@slocity.org>; Koznek, Tim <tkoznek@slocity.org>; PD_Communications <PD_Communications@slocity.org>; PD_Lieutenants <PD_Lieutenants@slocity.org>; Mickel, Fred <fmickel@slocity.org> Subject: Re: Shabang Music Festival (05/13-05/14) Thanks CS. I could hear it from my apartment last night. For Evan and Tim, having a permit is specific to use of the park. An event coordinator still has to comply with city regulati ons and if patrol can verify the sound is traveling further than allowed by the SLMC, the event should be compelled to reduce the sound. CW On May 14, 2022, at 12:30 AM, Steeb, Christine <csteeb@slocity.org> wrote: Hi, I just wanted to give you a heads up. We received several complaints from citizens regarding this event. They were from all parts of the south end of town, including lower S Higuera. This is supposed to happen again tomorrow starting at noon and I think people are going to be very upset. One of the complaints came from Jan Marx (DR 220513080). The call was assigned to an officer who left her a voice mail. I don’t know if she called him back. Attached is a contact list in case you need to reach anyone. When the event was clearing out, Alexander/the Event Director, called to get assistance with traffic leaving the park. I gave him to Tim. When Tim advised him of the numerous complaints, he said he was aware & had been contacted by City officials, but the event will continue as planned tomorrow. For citizens that wanted to complain about the permit, I provided them with the City Admin number 805- 781-7114. 2 Sgts, Please coordinate with Dispatch regarding a plan when citizens want an officer response. Dispatch, Please build one call to document the phone calls that do not get an officer response. (We didn’t do this today, but I think it would be good to track this). You may get too busy to document them all, but it would be helpful to have an estimate. Thanks, Christine From: Beres, Jason <jberes@slocity.org> Sent: Friday, May 6, 2022 11:03 AM To: Steeb, Christine <csteeb@slocity.org> Cc: Lehnhoff, Samantha <slehnhoff@slocity.org> Subject: Re: Shabang Music Festival (05/13-05/14) Christine, Good morning. Thanks for the feedback. I will work on figuring out another option. For the time being, I will attach the documents for the City Dispatch staff to review as time permits. Jason Beres Fire Inspector III Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org Stay connected with the City by signing up for e-notifications From: Steeb, Christine <csteeb@slocity.org> Sent: Friday, May 6, 2022 7:46 AM To: Beres, Jason <jberes@slocity.org> Cc: Lehnhoff, Samantha <slehnhoff@slocity.org> Subject: RE: Shabang Music Festival (05/13-05/14) Hi Jason, The link does not work for me. We can’t access the FD G drive or the Fire Prevention tab in Sharepoint. Thanks, Christine 3 From: Beres, Jason <jberes@slocity.org> Sent: Thursday, May 5, 2022 3:10 PM To: PD_Communications <PD_Communications@slocity.org> Cc: Fox, Sammy <sfox@slocity.org>; Hais, Ray <rhais@slocity.org>; Gonzalez, Steven <sgonzale@slocity.org>; Maggio, Rodger <rmaggio@slocity.org> Subject: Shabang Music Festival (05/13-05/14) City Dispatch Staff, Good afternoon. The Shabang Music Festival will be held at Laguna Lake Park on 05/13/22 and 05/14/222. A link to the Public Safety Plan, emergency contacts (including EMS & onsite Security Team) and the Site Map are provided below: G:\8503 FIRE PREVENTION (Sharepoint)\Forms & Templates\Outdoor Public Events\2022\Shabang Music Festival Please review as time permits prior to the Festival. Additionally, SLOFD Fire Prevention staff will be conducting an inspection of the event location(s) and for participating food vendors on 05/12 or 05/13 to address items noted in the permit application. Let me know if you have any questions. Thank you, Jason Beres Fire Inspector III Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org Stay connected with the City by signing up for e-notifications PARK MAP MAD ON NA R D PARK ENTRANCE & EXIT MAIN PARKING LOT ENTRY OVER FLOW PARKING LOT ENTRY / EXIT MAIN PARKING EXIT VENDOR STAFF ENTRY/EXIT EMERGENCY EXIT EVENT ENTRANCE EXIT DOG PARK LAGUNA LAKE LOT A LOT B TRAFFIC FLOW PARKING STAFF & SECURITY PLACEMENT EMERGENCY VEHICLE PATH OF TRAVEL (UNOBSTRUCTED 25’-0” WIDE LANE MAINTAINED AT ALL TIMES DURING THE EVENT) EVENT BOUNDARIES. VARIES BETWEEN 3’-0” BURLAP FENCING AND 6’-0” CHAIN LINK FENCING. REFER TO SITE PLAN. TREE STAFF PARKING LEGEND PARKING NUMBERS LOT A: 500 PARKING SPACES AVG. 1 PERSON PER CAR : 500 PEOPLE AVG. 2 PEOPLE PER CAR : 1000 PEOPLE AVG. 3 PEOPLE PER CAR : 1500 PEOPLE LOT B (PENDING APPROVAL FROM P&R): 600 PARKING SPACES AVG. 1 PERSON PER CAR : 600 PEOPLE AVG. 2 PEOPLE PER CAR : 1200 PEOPLE AVG. 3 PEOPLE PER CAR : 1800 PEOPLE SHUTTLES: 840 SPOTS AVAILABLE RIDE SHARE (UBER/LYFT/ETC.): 25-35% OF ATTENDEES USE RIDE SHARE. STAFF PARKING: 80 PARKING SPOTS AVAILABLE THROUGHOUT THE PARK. SHUTTLE & RIDE SHARE DROP OFF/PICK-UP SP SP SP SP SP SP N EMERGENCY EXIT STAFF & SECURITY PLACEMENT EMERGENCY VEHICLE PATH OF TRAVEL (UNOBSTRUCTED 25’-0” WIDE LANE MAINTAINED AT ALL TIMES DURING THE EVENT) 6’-0” CHAIN LINK FENCING. 3’-0” TO 6’-0” BURLAP FENCING. TREE FIRE EXTINGUISHER VENDOR LOCATIONS EVENT MAP OPERATING HOURS FRIDAY: DOORS OPEN AT MUSIC STARTS AT EVENT ENDS AT SATURDAY: DOORS OPEN AT MUSIC STARTS AT EVENT ENDS AT SECURITY: MEDICAL: PARKING: LEGEND PARKING BOX OFFICE EXIT VENDOR ENTRY / EXIT VENDOR CHECK-IN ENTRANCE RESTROOMS CUESTA RIDGE MAIN STAGE VIP GARDEN SOUND BOOTH FOX PIT STAFF ONLY FOOD VENDORS INFO KIOSK UNIVERSITY MAIN BAR VENDOR ALLEY SILENT DISCO FUNK SAFARI BAR SOUND BOOTH BAR GREEN ROOM SHUTTLE & RIDE SHARE DROP OFF / PICK-UP EMERGENCY MEDICAL SERVICES N 4:00 PM 5:00 PM 10:00 PM 12:00 PM 12:45 PM 10:00 PM THE GUARDIAN TEAM INFO@THEGUARDIANTEAM.COM 805.946.0612 SLO AMBULANCE GINA@SLA.MD 805.543.2626 MILLER EVENTS MANAGEMENT ADMIN@MILLEREVENTMANAGEMENT.COM 805.547.9526 CONTACT LIST & EVENT DETAILS Event: Shabang Music & Arts Festival 2022 Location: Laguna Lake Park, 504 Madonna Rd. Dates & Time: Friday May 13th, 2022. 4pm-10pm Saturday May 14th, 2022. 12pm-10pm Event Directors: Alexander Schwend Carson Stone Gregory Golf 206.963.0290 530.848.4088 512.626.1545 Alexander@Shabangslo.com Carson@Shabangslo.com Greg@Shabangslo.com EMS Team Leads: Bruce Baker Firefighter/AEMT/EMS Instructor-1 Wilhelm Wallace Bruceb8083@icloud.com Mr.wallace1314@gmail.com MED Tent: Scott Hunter EMT / Owner Safety Consulting Services, LLC. SLO Ambulance Gina@sla.md 805.543.2626 805.538.0798 scott@safetyconsultingservicesllc.net www.Safetyconsultingservicesllc.net Security Alan Avila Director of Operations Benjamin Johnson The Guardian Team LIC. G6403438 benjamin@theguardianteam.com 805.450.6535 CONTACT LIST & EVENT DETAILS Event: Shabang Music & Arts Festival 2022 Location: Laguna Lake Park, 504 Madonna Rd. Dates & Time: Friday May 13th, 2022. 4pm-10pm Saturday May 14th, 2022. 12pm-10pm Food Vendors: Woodstocks Pizza No open flame, pizza will be delivered during the event. Nick Damico 805.944.2863 ndamico@woodstocksslo.com Lidos (Food Truck) Informed us that they’re already permitted in San Luis Obispo. Daniel 805.478.7334 Zen Dog Nick Regalia 707.227.8060 zendogca@gmail.com Shakemoo Grill Sina Shakerian 949.939.8724 shekamoogrill@gmail.com Using the Laguna Lake park grills (Approved by Parks & Rec) Sassafras (Food Truck) Sarah Price 805.268.6054 Sassafrasslompoc@gmail.com Needs Permit, see attached application. 1 From:Johnson, Derek Sent:Monday, May 23, 2022 8:37 PM To:Avakian, Greg Cc:Stanwyck, Shelly Subject:RE: Gala Pride Festival - Event Summary Thank you! From: Avakian, Greg <gavakian@slocity.org> Sent: Monday, May 23, 2022 8:19 PM To: Johnson, Derek <djohnson@slocity.org> Cc: Stanwyck, Shelly <sstanwyc@slocity.org> Subject: RE: Gala Pride Festival - Event Summary Derek- Great question, I believe we have weathered the storm of the large music focused events. I believe there is a car show (TBD) and the Renaissance Fair (July 16 & 17) I’ll confirm the full LLP schedule with the Special Event Committee and can provide a more detailed update on Tuesday. FYI, the Special Event Committee is meeting this Wednesday and the past two weekends will be a major focus. I’ll continue to keep you both updated. -GA Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Johnson, Derek <djohnson@slocity.org> Sent: Monday, May 23, 2022 6:34 PM To: Avakian, Greg <gavakian@slocity.org> Cc: Stanwyck, Shelly <sstanwyc@slocity.org> Subject: RE: Gala Pride Festival - Event Summary Thanks Greg and excellent details and are there any other events scheduled or on the horizon for Laguna Lake Park? 2 Thanks DJ From: Avakian, Greg <gavakian@slocity.org> Sent: Monday, May 23, 2022 2:56 PM To: Johnson, Derek <djohnson@slocity.org> Cc: Department Heads <DepartmentHeads@slocity.org>; Amoroso, Brian <bamoroso@slocity.org>; Mickel, Fred <fmickel@slocity.org>; Hyfield, Devin <DHyfield@slocity.org> Subject: Gala Pride Festival - Event Summary BCC: Council and Parks & Recreation Commission Good afternoon, Derek- Please find below a summary of the impacts from the Gala Pride Festival that occurred at Laguna Lake Park on May 20-22. The second half of the email references the original email summary regarding the Shabang Music Festival held May 13 & 14. Don’t hesitate to contact me directly with any questions. Thank you, -Greg Summary of Event: GALA PRIDE FESTIVAL – May 20, 21, & 22, 2022 Laguna Lake Park Friday: 4:30p – 10pm Saturday: 10am – 10pm Sunday: 10am – 6pm Total Community Noise Complaints Received: 4  1 contact to Police Dispatch  1 voice mail to Neighborhood Outreach Manager  2 emails to City Staff and Council 1. Order of Events: a) City staff were in contact with the organizers and Gala Pride event representatives the week prior to the event. Discussions were held on noise concerns from the previously scheduled weekend event with the intention of mitigating any issues and support the success of their particular event. b) Parks and Recreation Director did a site visit on Friday afternoon with no concerns. c) Parks and Recreation Staff monitored decibel readings on Friday evening and Saturday with no violations. Additionally, Staff did not receive any correspondence over the weekend from concerned community members. 2. Follow-up: Monday, May 23, 2022 a) Director Avakian received an update from SLO PD stating that no calls were received or officer responses to Laguna Lake during the festival time frame. b) SLO PD Dispatch records showed one call and a voice mail received by the Neighborhood Outreach Manager which was forwarded to Director Avakian. c) A community member email was received by Council and forwarded to City Staff as an FYI and for staff to be aware for any response needed. d) City Staff were informed that a community member is organizing a neighborhood meeting to discuss the concerns about the music events held at Laguna Lake Park over the past two weekends. NEXT STEPS: 3 As with all large events held within the City, the City’s Special Event Committee reviews and assess the most recent events. The committee reviews the processes, communications, and impacts of the recent approved events and makes recommendations to City Leadership. Director Avakian, with support from the Special Events Committee, will provide a summary of the assessment to Council once received and reviewed if desired. Below is the original summary of the Shabang Music Festival emailed to Council on May 17, 2022, with the updated community noise complaint stats. SHABANG MUSIC FESTIVAL – May 13 & 14, 2022 Laguna Lake Park Friday: 4:30 – 10pm Saturday: 12:30pm – 10pm Total Community Noise Complaints Received: 50+  41 contacts to Police Dispatch  3 contacts to Parks & Recreation Office  10+ Emails to Staff and Council Summary of Special Event Permit Process: a. City’s Special Event Committee meets on a monthly basis to review external community event applications and is comprised of nine City Departments/Divisions: i. Parks & Recreation, Police, Fire, Parks Maintenance, Transportation, Parking, Transit, Risk Management, and Tourism b. Shabang Music Festival Permit Application Submitted: 4/29/2021 c. Processed Internally: 5/20/2021 d. Special Event Committee review of application and final approval: 3/31/2022 e. All appropriate paperwork received and approved by the City’s Special Event Committee, including liability insurance, parking plan, security, sustainability (bike parking, water bottles, recycling), additional restrooms. f. Permit and application reviewed and signed off by all appropriate Departments and Divisions: Parks and Recreation, Transportation, Streets, Public Works/Parks Maintenance, Fire, Police. g. Site visit clearance by Public Works – Parks Maintenance h. Applicant responsible for providing mailings to bordering neighborhood regarding the event. Mailings were extended to 846 addresses i. Shabang organizers have partnered with Gala Pride representatives to share resources and infrastructure for both of their events. Items will remain in the park location between events with Shabang cleaning up by Tuesday and Gala starting set up on Wednesday and Thursday. (2) Noise Ordinance: a. Section 4.a: Amplified Sound. City MC Noise Ordinance Sections 9.12.040-9.12.070 i. Stated in permit that noise levels will not exceed 60 decibels from the perimeter of the park b. The Laguna Lake Nature Reserve Conservation Plan (2014) does not contain any reference relative to noise and/or amplified sound. Staff are in agreement that Laguna Lake is an important bird habitat with over 100 bird species having been identified and 15 of them being California species of special conce rn (see Appendix A). That being said, the event was consistent with existing policy and regulations, as well as past practice. (3) Order of Events a. Initial noise complaints were received by City officials from the Laguna Lake community members on Friday at 11:30am during the scheduled events stage sound checks conducted by the applicant and their hired sound engineers 4 b. Greg Avakian – Parks & Recreation Director, contacted the event organizer to report the noise violation and emphasize that the 60-decibel reading from the park perimeter must strictly be enforced. The event organizer was very willing to assist and work with the event sound engineers to monitor and adjust the issue during the sound check process. c. Avakian provided an update and the event contact information to Acting PD Chief, Fred Mickel and Sargent Jeff Booth (Special Event Committee member) in preparation for the weekend event. d. Additional noise complaints were received by SLO PD Dispatch on Friday and Saturday during the event times. e. Sargent Jason Dickel reported to Acting Chief Mickel on Saturday of approximately 16 noise complaints due to the consistent bass levels. He reported that he was in contact with the event organizer to adjust sound levels throughout Saturday. f. SLO PD and Parks & Recreation staff were monitoring the decibel levels at the perimeter of the park along Madonna Road, Oceanaire, and Vista Lago Rd on Friday evening and Saturday. The readings were recording between 60-65 decibels which was within the range outlined in the policy, however the bass levels were felt and challenging to record or monitor. g. Additional community complaints were related to traffic concerns at the end of the event on Friday and parking issues within the Oceanaire neighborhood. PD staff contacted PW Transportation Division to adjust the timing of the lights to mitigate the traffic concerns for the Saturday event. h. An email notification was prepared and sent out on Sunday to community members, with a BCC to Council, PRC, and Department Heads, who sent written correspondence to City officials over the weekend. (See below). (4) City staff will assess the impacts of this event and similar future events based on capacity of the venue, impact to surrounding neighborhood, resources required by City Departments, etc. Staff can provide follow up to Council at a later date if desired. (5) Similar special events held at LLP that included live bands/music: 1. Shabang 2017, 2018, 2019 2. Gala Pride Festival – May 21-23 3. Yappy Hour – May 7 4. Earth Day 2022 - April 23 FYI: UPCOMING EVENT @ Laguna Lake Gala Pride Festival 2022 – May 20-22 Fri: 5p – 10pm Sat: 10am – 10pm Sun: 12noon – 6pm Based on the noise concerns by the public from the weekend of event on May 13 and 14, City staff are in contact with the Gala Pride Festival representatives to share the issues that occurred on the prior weekend. The goal is to work collaboratively to help mitigate any foreseeable issues that may arise to ensure that their specific event is successful and meets the goals and objectives of their activity, as well as the surrounding community members. Example: Correspondence Response to Community Regarding Shabang Event Thank you for expressing your concerns regarding the Shabang Music Festival that was held at Laguna Lake Park on Friday and Saturday, May 13 and 14, 2022. Staff understand that the noise levels, traffic flow, and parking were concerns to our San Luis Obispo residents. Noise complaints were received over the weekend and City staff responded and were also on site assessing the event. The Shabang Music Festival organizers submitted the appropriate applications and were approved through the City’s Special Event permit process, which includes a variety of City divisions such as Parks and 5 Recreation, Police, Fire, and Streets. The approval process includes noise ordinance standards, parking plans, liability insurance, and security requirements. As this was the fourth time Shabang was held at Laguna Lake Park (2017, 2018, 2019), Staff and the organizers worked closely to ensure all requirements were submitted and approved according to City policies and procedures. Parks and Recreation and Police Department Staff were monitoring noise for approved decibel levels (60 decibel reading from perimeter of park area) on both Friday and Saturday and were in contact with event organizers who were compliant with attempting to reduce the sound levels. As the noise levels may have recorded at the appropriate decibel level, staff agree that the bass was able to be heard and felt during the status checks. Members of the Police Department staff continued to be in contact with the event organizer who was receptive in attempting to continue to adjust the volumes throughout the event. City of San Luis Obispo staff strive to ensure a variety of cultural and social events are able to be planned for the community to enjoy. Staff coordinate events in our parks and facilities that are permitted and planned within the context of our adopted policies. The impacts to the resident quality of life, however, are always a concern to Council and staff and the location, duration and size of the event, as well as similar future events, will be assessed given the concerns expressed. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Nikki Morgan <nikki@shabangslo.com> Sent:Tuesday, March 1, 2022 10:55 AM To:Cano, Molly Subject:Shabang Live Music and Arts Festival is Back! Attachments:Shabang 2022 FOR IMMEDIATE RELEASE.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Molly! Did you hear? Shabang Live Music and Arts Festival is back and better than ever! What started as a small concert with 25 friends on a mountain has become one of the staple musical experiences along the Central Coast. The festival features live performances from major headliners, experiential art installations, interactive workshops, local food and drink, and much, much more! With their first ever two-day format, the festival is coming back from a two-year hiatus with a bang. 2 3 I was reading through the events on the Central Coast Tourism site, and I think Shabang 2022 would be a perfect fit for your calendar. Presented by Shabang Music Productions, Shabang Live Music and Arts Festival will be held at Laguna Lake Park in San Luis Obispo, CA on May 13th and 14th. To find out more, I have attached the full release here. Please let me know if you are interested in hearing more about our festival, and I would more than happy to share more and get you in touch with our team. Look forward to hearing from you, Nikki Morgan Public Relations Specialist Shabang Music Productions 4 5 Links to previous Shabang content: To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.Video preview image Road to Shabang YOUTUBE.COM To help protect your privacy, Microsoft Office prevented automatic 2019 Recap: https://www.youtube.com/watch?v=S0MCDpz0hv4 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 From:Hyfield, Devin Sent:Thursday, November 17, 2022 4:18 PM To:Alexander Schwend Subject:RE: Shabang 2023 Sounds good. I’ll be in touch at 11:30 tomorrow. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, November 17, 2022 3:46 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Shabang 2023 Sounds good, You can reach me at 206.963.0290 Thanks for following up, talk tomorrow. On Thu, Nov 17, 2022 at 3:45 PM Hyfield, Devin <DHyfield@slocity.org> wrote: How does 11:30 work for you? Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, November 17, 2022 3:45 PM To: Hyfield, Devin <DHyfield@slocity.org> Cc: Carson Stone (Shabang) <carson@shabangslo.com>; Greg Golf (Shabang) <greg@shabangslo.com> Subject: Re: Shabang 2023 Hey Devin, Sounds good. What time tomorrow works for you? 2 On Nov 17, 2022, at 3:43 PM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alex – The City has some updates that I would like to discuss with Shabang. Let me know if you have any availability tomorrow for a chat. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, October 5, 2022 11:51 PM To: Hyfield, Devin <DHyfield@slocity.org> Cc: Carson Stone (Shabang) <carson@shabangslo.com>; Greg Golf (Shabang) <greg@shabangslo.com> Subject: Re: Shabang 2023 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey Devin, Thanks for the information, what is the estimated turn around for the whole process? It seems like everything keeps getting pushed back, our company is starting to run out of time before we have to commit to hiring and booking artists. Do you have time tomorrow (Thursday) or Friday for a call, my business partner and I would like to further discuss the proposed restrictions and see how we can help, some of them will likely prohibit us from hosting events in SLO. See some of the initial notes and comments below. 1. 2. 3. Time restrictions that may include event conclusions 4. being at 8 or 9pm 5. 1. 3 2. 3. This isn't ideal but we could be flexible with the 9pm mark 4. and move the event downtown for after hours or have a quieter hour between 9-10pm. 5. 1. 2. 3. Restriction on amount of attendance: 2500-4000 4. (estimated) 5. 1. 2. 3. For reference, we brought out 7,489 participants just on Saturday 4. and 4,187 on Fri (This Includes attendees and 621 staff, vendors, and performers) 5. 6. 7. 8. Cutting that total almost in half would cost us upwards of $400-$500k. We can raise 9. ticket prices but to offset the attendee difference to cover costs we’d price ourselves out of our market. 10. 11. 12. 13. 14. Roughly 3,200 people came from out of town for the weekend. If we found a way to 15. still host the festival with the proposed attendance reduction, that number of people coming to SLO would drop drastically as well cutting into the revenue that local businesses gain from lodging, food, and retail. 16. 17. 18. 19. Are we able to negotiate an exclusive deal with the city to cap that number higher 20. with proper staffing and parking accommodations? 21. 1. 2. 3. Parking restrictions: TBA 4. 1. 2. 3. On Saturday at peak capacity, we only filled half of the parking 4. lot. We had the other half ready to go, but never needed it. We tried coordinating with SLO PD with regulating the entrance but it never came to fruition. This is something we have already planned to do to 5. ensure a 6. smoother traffic flow. 7. 4 8. 9. 10. There's always room to grow but we're pretty confident we can 11. work out parking with our size of crowd where it'll meet proper safety egress/ingress measures with the fire marshal and city officials. 12. 13. 14. 15. If you need help on schematic maps with parking stalls and vehicle 16. maneuvering in accordance with the local municipal codes and its relationship to foot traffic lanes. We work with local planners and can assist with this to better understand what the restrictions could be. 17. 1. 2. 3. Noise ordinance update: Council to review 4. decibel levels and vibration levels that could include reduction in volume, as well as reducing the noise capacity to shorter lengths of time that include gaps of “quieter” time frames to space out the noise impacts 5. 1. 2. 3. We know this was of concern at the last event, we monitored 4. decibel levels with Bill Gaines (Local audio production company) and stayed within measures however the subs (lows frequencies) mixed with the heavy winds carried the sound across town from our DJ stage. We've been working on fixing this with speaker arrangements, 5. less subs and using digital audio projection softwares that will inform us of the sound travel and audio bleed from each speaker/stage. 6. 7. If you need assistance with better understanding this, more than happy to help. I know we're biased but we have resources to map how the lows/highs can travel at outdoor venues. 8. We're already doing 60-90mins of amplified sound then 30-45mins of no music, just sound check. I'm not sure reducing noise capacity to shorter lengths of time will help too much, we had 30-60minute breaks in between performers already. But we can help in programming options/restraints for concerts that can align with something like this. 1. Time of year for certain events (e.g, live and dj related music) based on environmental concerns to bird nesting (spring and early summer impacts) 1. What would this entail? No amplified events during those seasons? 2. Have you considered an environmental impact fee? Maybe something such as a $1.00 per ticket fee that goes to park environment improvements or ecosystems near by. Ultimately we’re really hoping that these measures don’t push us out of Laguna Lake, not only for us but for the community as well. Majority of our jobs and vendors are hired locally and as for the 2023 event, we're projecting on providing nearly $1 Million worth of work for those 5 businesses and individuals, not including vendor sales at the event, which can be another 200k-300k. At the end of the day, we want to do everything we can to make sure that this event, the community around it, and within it can continue to grow without causing any issues to the residents of SLO as well as the City. I know that you and your department have a tough job of keeping the peace and doing what is best for SLO and its residents. But we’re here to help, let us know how we can assist and together I’m sure we can continue getting events to and for the community. Let me know if you have any availability this week to chat. Thanks, Alex On Oct 5, 2022, at 5:25 PM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alex - Sorry for the delay in response. The City Council will reviewing event restrictions for Laguna Lake Park as a whole (not directly associated to Shabang, but for all large and music related events) with the following possibilities: 1. Time restrictions that may include event conclusions being at 8 or 9pm 2. Restriction on amount of attendance: 2500-4000 (estimated) 3. Parking restrictions: TBA 4. Noise ordinance update: Council to review decibel levels and vibration levels that could include reduction in volume, as well as reducing the noise capacity to shorter lengths of time that include gaps of “quieter” time frames to space out the noise impacts 5. Time of year for certain events (e.g, live and dj related music) based on environmental concerns to bird nesting (spring and early summer impacts) Let me know your comfort level with these items above and if you want add any of the other items discussed from the Event Committee. 6 Regards, Devin Hyfield Recreation Manager T 805.781.7295 -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Setterlund, David Sent:Wednesday, June 20, 2018 4:29 PM To:Alexander Schwend Subject:RE: Fall Concert I look forward to seeing you. Best, Dave From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Wednesday, June 20, 2018 2:41 PM To: Setterlund, David <dsetterlund@slocity.org> Subject: Re: Fall Concert Sounds good! See you then. -Alex On Mon, Jun 18, 2018 at 10:15 AM, Setterlund, David <dsetterlund@slocity.org> wrote: Hi Alex, I hope all is well. Yes, we have you penciled in for Saturday, October 6. Kelsey Hitchen will reach out to you soon to collect any missing information. I look forward to seeing you at the Special Event meeting on Wednesday, June 27, at 2:10 pm. Best, Dave From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Friday, June 15, 2018 1:12 PM To: Setterlund, David <dsetterlund@slocity.org> Subject: Fall Concert Hey Dave, 2 I stopped by last week and dropped off an application for another concert in the Fall. Curious if the weekend we requested of October 6th was available. -Alex -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Setterlund, David Sent:Thursday, June 24, 2021 11:53 AM To:Alexander Schwend Cc:Billeter, Sarah Subject:RE: Event Application - Laguna Lake Park - May 2022 Hi Alex, I apologize for the tardy reply. Yes, the dates are available. Best, Dave From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, June 24, 2021 11:38 AM To: Setterlund, David <dsetterl@slocity.org> Cc: Billeter, Sarah <sbilleter@slocity.org> Subject: Re: Event Application - Laguna Lake Park - May 2022 Hey Dave, Just following up about our event application. Checking in to see if the date is available and if the initial request is good to go. If it is then I’ll move forward and complete the application with the event insurance, site map, parking plan, & vendor doc. Thanks, Alex On May 4, 2021, at 11:29 AM, Setterlund, David <dsetterl@slocity.org> wrote: Thanks Alex, I’ll review and get back to you with questions. Best, Dave From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, April 29, 2021 2:54 PM To: Setterlund, David <dsetterl@slocity.org>; Billeter, Sarah <sbilleter@slocity.org> Subject: Event Application - Laguna Lake Park - May 2022 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey David and Sarah 2 Attached is an event application for next year on May 13th & 14th, 2022. We're hopeful that by then a lot of the restrictions will have eased up, but if there's any new event protocol moving forward at SLO parks, let us know and we'll accommodate whatever guidelines we need to follow. Let me know if those dates are available and you've got the application. Thanks, Alex -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Avakian, Greg Sent:Wednesday, October 12, 2022 1:40 PM To:Alexander Schwend Subject:RE: Events // Laguna Lake Park No problem, Alex. My number is listed below. Talk to you Friday at 10am Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Alexander Schwend <alexander@shabangslo.com> Sent: Wednesday, October 12, 2022 1:33 PM To: Avakian, Greg <gavakian@slocity.org> Subject: Re: Events // Laguna Lake Park Greg, 10am works for me. Thanks for putting time aside, I appreciate it. -Alex On Wed, Oct 12, 2022 at 1:25 PM Avakian, Greg <gavakian@slocity.org> wrote: Alex: I have a good window between 8:30-11a on Friday. How does a 10a call work for you on Friday? But I can be available anytime between those hours if you need to go earlier. 2 Thanks, Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, October 11, 2022 3:05 PM To: Avakian, Greg <gavakian@slocity.org> Subject: Re: Events // Laguna Lake Park Hey Greg, Thanks for getting back to me, I’m available all day on Friday. Let me know a good time for you and we’ll get it on the calendar. Alex On Oct 11, 2022, at 11:40 AM, Avakian, Greg <gavakian@slocity.org> wrote: Good morning, Alex: Due to a heavy schedule this week, I can be available on Friday for a phone call with you. 3 Please let me know if this would work with your schedule and we can designate a time that meets both of our needs. Best, -Greg Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Alexander Schwend <alexander@shabangslo.com> Sent: Monday, October 10, 2022 12:34 PM To: Avakian, Greg <gavakian@slocity.org> Subject: Events // Laguna Lake Park This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey Greg, We spoke over the phone during the last event we hosted at Laguna Lake, Shabang Music & Arts Festival. I'm reaching out to try and get some clarity on our next spring event. We submitted an application for May 5th-6th, 2023 back in early July. Devin mentioned that there may be staff and sound level requirements which is totally understandable after our last event. Mixed with the wind and the new stage orientation, we're well aware of how far that sound traveled and have been working with audio engineers to amend the issue. Regardless, we were told that after the new restrictions had been approved we would be able to proceed. We've been patient and respectful to the process but from our understanding that was intended to happen in July, then it got bumped to August, then September, and here we are now in October. We've heard of the 4 proposed restrictions and would like to further voice our concerns but we haven't been able to schedule anything with the city. I checked the Commission's agenda for this week and it doesn't look like it's an agenda item, I'm not entirely sure if this meeting is a good time to submit a formal comment or not. The attendance restrictions seem to be directed at our event, the other events that I'm aware of would still be able to operate while ours would be denied. As a locally grown and operated organization, we supply close to a $1 million worth of work to community members and businesses and would like to be able to work with the city to maintain this event but havent had the chance to do so. Ultimately, we're about out of time before we have to commit to 100k+ of non-refundable deposits for artists and vendors, events of this size take close to a year to plan and we can't keep waiting to see what the city will allow. If you have any further information on the matter or are able to schedule a meeting to discuss the cities concerns, let me know and we'll make it happen. Thanks for you time, Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Greg Golf <Greg@shabangslo.com> Sent:Sunday, April 24, 2022 6:36 PM To:Hyfield, Devin Subject:Re: Facility Reservation, 5/1/22 Attachments:Permit#R22924_Executed.pdf Thanks, Devin. Signed and returned. Balance has been paid as well. On Thu, Apr 21, 2022 at 3:14 PM Hyfield, Devin <DHyfield@slocity.org> wrote: Thanks Greg – See attached for the permit. Devin Hyfield Recreation Manager T 805.781.7295 From: Greg Golf <Greg@shabangslo.com> Sent: Thursday, April 21, 2022 12:14 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Facility Reservation, 5/1/22 Nope! Will not be using the BBQ's. On Thu, Apr 21, 2022 at 12:03 PM Hyfield, Devin <DHyfield@slocity.org> wrote: Thanks! Will you be using the BBQ’s? Devin Hyfield Recreation Manager T 805.781.7295 2 From: Greg Golf <Greg@shabangslo.com> Sent: Thursday, April 21, 2022 11:45 AM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Facility Reservation, 5/1/22 Hi Devin, Apologies for the late response. I'd like to lock in the 2 BBQ areas at Santa Rosa Park for 5/1/22. Thank you for your help. We're ready to pay the fee. Best, Greg On Wed, Apr 20, 2022 at 4:41 PM Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Greg – Let me know if a location has been finalized. We are setting our staffing schedule for next week which includes the potential indoor locations. Want to make sure we get you on there and get the facility fees paid for this week. Devin Hyfield Recreation Manager T 805.781.7295 From: Greg Golf <Greg@shabangslo.com> Sent: Monday, April 18, 2022 12:31 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Facility Reservation, 5/1/22 3 Hi Devin, Thanks for your thoughts here. Alcohol will not be served. As far as amplified music/sound, we will have a portable speaker playing for background music during mingling but no amps / PA's or anything else that would create significant levels of sound. That sounds like it could work. Does Santa Rosa BBQ have lights that come on? What is the cost of that venue for the hours above? I requested 4 - 8 pm to give us a cushion but we will only have ~150 at the event from 6 - 7:30pm. As always, thanks for your help! -Greg On Mon, Apr 18, 2022 at 9:26 AM Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Greg – I see you have requested:  Jack House Gardens, R22890  Senior Center Main Room, R22892  Library Community Room, R22891 Will alcohol be served/sold in addition to the food? Will there be music/amplified sound? Out of all those venues, only the library has an elevated stage. If you are looking for a venue close to CP that can accommodate that many people the Santa Rosa BBQ 1 & 2 would be your best bet as it is the closest to Cal Poly. The other venue would be difficult to fit 150 except for Jack House Gardens which I would prefer not to use for this. 4 This would also be your most affordable option. Let me know your thoughts. Devin Hyfield Recreation Manager T 805.781.7295 From: Greg Golf <Greg@shabangslo.com> Sent: Wednesday, April 13, 2022 10:02 AM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Facility Reservation, 5/1/22 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey Devin, Hope things are well with you. If you get the email notifications, you might have seen that I've just made 3 separate reservations... That was a little much. Apologies there. In short, I'm late to the game in scheduling a Shabang Volunteer Meet & Greet and I wasn't quite sure which of the venues was right for us. Here's the breakdown of the event: Shabang Volunteer Meet & Greet Preferred Date: May 1st Preferred Time: 4 - 8pm but can be flexible # of Attendees: 120 - 150. 150 would be a very safe bet, but we can trim it down to 120 if needed. Sound: We'll be doing some icebreakers, encouraging attendees to all be talking at the same time. Food: We'll provide catering. 5 Elevated Surface: If there was anywhere I could speak from where everyone could see me, that would be ideal. I can always stand on a chair. Seating: Not required. AV Set-up: Would be a plus but not required. Location in SLO: As central as possible/close to CP campus would be great, as some of our volunteers do not have a car. I don't want to make your life harder / take up your time. Is there a venue I requested to reserve (or haven't) that might fit this event the best? The Meadow Park / Johnson Hill Park Basketball Courts might be best for us as long as there are lights. If it's easier to speak on the phone, just let me know. Thanks for all you do. Best, Greg -- Greg Golf Co-Founder & Marketing Director Shabang Music & Arts Festival P: 512-626-1545 Website | Facebook | Instagram -- 6 Greg Golf Co-Founder & Marketing Director Shabang Music & Arts Festival P: 512-626-1545 Website | Facebook | Instagram -- Greg Golf Co-Founder & Marketing Director Shabang Music & Arts Festival P: 512-626-1545 Website | Facebook | Instagram -- Greg Golf Co-Founder & Marketing Director Shabang Music & Arts Festival P: 512-626-1545 7 Website | Facebook | Instagram -- Greg Golf Co-Founder & Marketing Director Shabang Music & Arts Festival P: 512-626-1545 Website | Facebook | Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. # R22924 Status Approved Page 1 of 2 Current Balance: $164.50Original Balance: $164.50Payment Schedules 2 resource(s)2 booking(s)Subtotal: $164.50 System User Devin Hyfield Cell Phone Number (512) 626-1545 Email Address greg@shabangslo.com Customer Name Greg Golf - 98266 TypeCustomer Commercial/Private Mailing Address 155 Rosita St San Luis Obispo, CA 93405 Permit #R22924 Status Approved Date Apr 21, 2022 12:03 PM City of San Luis Obispo 1341 Nipomo St. San Luis Obispo, CA 93401 PHONE:(805) 781-7300 FAX:(805) 781-7292 EMAIL:recreation@slocity.org Permit Rental Fee $164.50 Discounts $0.00 Subtotal $164.50 Deposits $0.00 Deposit Discounts $0.00 Total Permit Fee $164.50 Total Payment $0.00 Refunds $0.00 Balance $164.50 Shabang Volunteer Meet & Greet Booking Summary Santa Rosa Park BBQ 1 (Social Gatherings)Center: Santa Rosa Park START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX May 1, 2022 8:00 AM May 1, 2022 10:00 PM 75 $74.00 Resource level fees $16.50 Santa Rosa Park BBQ 2 (Social Gatherings)Center: Santa Rosa Park START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX May 1, 2022 8:00 AM May 1, 2022 10:00 PM 75 $74.00 DUE DATE AMOUNT DUE AMOUNT PAID WITHDRAWAL ADJUSTMENT BALANCE Apr 24, 2022 $164.50 $0.00 $0.00 $164.50 # R22924 Status Approved Page 2 of 2 X: Date: Greg Golf Customer ID: 98266 Cell Phone Number: (512) 626-1545 Email Address: greg@shabangslo.com X: Date: City of San Luis Obispo Mailing Address: 1341 Nipomo St., San Luis Obispo, CA 93401 Phone Number: (805) 781-7300 Fax Number: (805) 781-7292 Email Address: recreation@slocity.org 1 From:Hitchen, Kelsey Sent:Tuesday, February 19, 2019 8:25 AM To:Alexander Schwend Subject:RE: Event Insurance Hello Alexander, Thank you for getting this to me. Looks like you have everything in. Dave will reach out with your approval packet 45- 60 days prior to your event. Best, Kelsey From: Alexander Schwend <alexander@shabangslo.com> Sent: Friday, February 15, 2019 7:13 PM To: Hitchen, Kelsey <khitchen@slocity.org> Subject: Event Insurance Hey Kelsey! Sorry I missed the deadline. Here's the insurance. Let me know If there is anything else you need. -- Alexander Schwend Shabang Music Productions 206.963.0290 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Thursday, May 10, 2018 10:25 AM To:Setterlund, David Subject:RE: Recap of Shabang - 6/27 Dave, Thanks for the invitation! I’ll be there. I’ll follow up to confirm the meeting once the date gets closer. Thanks, -Alec From: Setterlund, David Sent: Tuesday, May 8, 2018 11:23 AM To: Alexander Schwend Subject: Recap of Shabang - 6/27 Hi Alec, Congratulations on another successful event! I would like to invite you to the 3pm Wednesday, June 27, Special Event Team meeting at 1341 Nipomo St. This will give everyone the opportunity to recap the event. Best, Dave David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org 1 From:Setterlund, David Sent:Wednesday, August 9, 2017 3:57 PM To:Intern, PR Subject:FW: Insurance Attachments:3DS5455-M1105226 Certificate of Insurance.pdf Updated insurance for Shabang From: Alec Schwend [mailto: Sent: Wednesday, August 09, 2017 2:09 PM To: Setterlund, David <dsetterlund@slocity.org> Subject: Re: Insurance Hey Dave, Ill send it again, the city should be listed under additionally insured. -Alec From: Setterlund, David <dsetterlund@slocity.org> Sent: Wednesday, August 9, 2017 1:16 PM To: Subject: Insurance Hi Alex, I hope all is well. I just noticed that the City is not listed on the insurance docs. If you could have the insurer list the city on the docs and send them my way I would greatly appreciate it. Best, Dave David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR LTR DATE (MM/DD/YYYY) INSURED POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (MM/DD/YY)POLICY NUMBER LIMITSTYPE OF INSURANCE GENERAL LIABILITY AUTOMOBILE LIABILITY GARAGE LIABILITY EXCESS/UMBRELLA LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person)$ SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident)$ NON-OWNED AUTOS PROPERTY DAMAGE (Per accident)$ AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC $OTHER THAN AUTO ONLY:AGG $ EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $$ WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # COVERAGES CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001/08)© ACORD CORPORATION 1988 CERTIFICATE OF LIABILITY INSURANCE ADD'L INSRD PRODUCER $ BODILY INJURY & PROPERTY DAMAGE INCLUDES $PRO- JECT GEN'L AGGREGATE LIMIT APPLIES PER: POLICY LOC 07/23/2017 East Main Street Insurance Services, Inc. Will Maddux PO Box 1298 Grass Valley, CA 95945 Phone: (530) 477-6521 Email: info@theeventhelper.com Alexander Schwend 440 Jamaica St Morro Bay, CA 93405 Evanston Insurance Company 35378 A Y Host Liquor Liability Retail Liquor Liability 3DS5455-M1105226 1,000,000 The City Of San Luis Obispo It's Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 30 Certificate holder listed below is named as additional insured per attached CG 20 26 07 04. Attendance: 2000, Event Type: Concert - Rock. DEDUCTIBLE 5,000 1,000,000 2,000,000 1,000,000 1,000 3DS5455-M1105226 10/07/2017 10/07/2017 10/08/2017 10/08/2017 ›—””¤Œ›&fl‘ Ÿ¤“¤Œfl‘ ‘&flfi&‘&Ã« ›Ÿ Ó/ ÓÍ /È /Ï Ãÿ&Õ ¤“‹—ŒÕ¤”¤“Ã ›ÿfl“Ÿ¤Õ Ãÿ¤ –—‘&›«Ú –‘¤flÕ¤ Œ¤fl‹ &Ã ›flŒ¤⁄À‘‘«Ú ›Ÿ Ó/ ÓÍ /È /Ï w "Õ— –Æ±(ªÆ¨+ª,Ù "./ÚÙ Ó22Ï –ø;ªÔ ±?Ô %((-8-32%0-2796)(c()7-+2%8)( –¤ŒÕ—“ —Œ —ŒŸfl“&@flÃ&—“ Ã5+, ª.º±Æ,ª7ª.¨ 7±º+8+ª, +.,´Æø./ª (Æ±™+ºªº ´.ºªÆ ¨5ª 8±¥¥±©+.>Ê ›—””¤Œ›"fl‘ Ÿ¤“¤Œfl‘ ‘"flfi"‘"Ã« ›— ¤ŒflŸ¤ –flŒÃ Õ›ÿ¤‹À‘¤ “øAª —? flººC¨C±Eø¥ &EG´Æªº –ªÆG±E¯G˜ —Æ —Æ;øEC¶ø¨C±E¯G˜ ".8±Æ7ø¨+±. ÆªØ´+Æªº ¨± /±7(¥ª¨ª ¨5+, Õ/5ªº´¥ªÙ +8 .±¨ ,5±©. øæ±™ªÙ ©+¥¥ æª ,5±©. +. ¨5ª ‹ª/¥øÆø¨+±.,Ú 7IGXMSR--c;LS-W%R-RWYVIH+, ø7ª.ºªº ¨± +.Û /¥´ºª ø, ø. øºº+¨+±.ø¥ +.,´Æªº ¨5ª (ªÆ,±.¯,˜ ±Æ ±Æ>ø.+Û ¶ø¨+±.¯,˜ ,5±©. +. ¨5ª Õ/5ªº´¥ªÙ æ´¨ ±.¥ß ©+¨5 Æª,(ª/¨ ¨± ¥+øæ+¥+¨ß 8±Æ ˛æ±º+¥ß +.T´Æß˛Ù ˛(Æ±(ªÆ¨ß ºø7ø>ª˛ ±Æ ˛(ªÆ,±.ø¥ ø.º øº™ªÆ¨+,+.> +.T´Æß˛ /ø´,ªºÙ +. ©5±¥ª ±Æ +. (øÆ¨Ù æß ß±´Æ ø/¨, ±Æ ±7+,,+±., ±Æ ¨5ª ø/¨, ±Æ ±7+,Û ,+±., ±8 ¨5±,ª ø/¨+.> ±. ß±´Æ æª5ø¥8Ê flÚ ". ¨5ª (ªÆ8±Æ7ø./ª ±8 ß±´Æ ±.>±+.> ±(ªÆø¨+±.,Â ±Æ fiÚ ". /±..ª/¨+±. ©+¨5 ß±´Æ (Æª7+,ª, ±©.ªº æß ±Æ Æª.¨ªº ¨± ß±´Ú The City Of San Luis Obispo It's Officers, Agents, Employees, and Volunteers 504 Madonna Rd San Luis Obispo, CA 93405 Policy Number: 3DS5455-M1105226 1 From:Setterlund, David Sent:Tuesday, March 27, 2018 5:55 PM To:Villanti, John Subject:RE: Shabang Thanks From: Villanti, John Sent: Tuesday, March 27, 2018 4:20 PM To: Setterlund, David <dsetterlund@slocity.org> Subject: RE: Shabang Dave, PD is requesting 6 security officers that can just be volunteers and are identifiable to monitor the crowd and alcohol consumption and notify the police if a problem arises. From: Setterlund, David Sent: Tuesday, March 27, 2018 11:43 AM To: Villanti, John <jvillanti@slocity.org> Subject: RE: Shabang Of course, I told Shabang I would send it but the end of the day. From: Villanti, John Sent: Tuesday, March 27, 2018 11:37 AM To: Setterlund, David <dsetterlund@slocity.org> Subject: RE: Shabang Dave, Can you give me a few hours on this? From: Setterlund, David Sent: Tuesday, March 27, 2018 11:33 AM To: Villanti, John <jvillanti@slocity.org> Subject: RE: Shabang John, Here it is. From: Villanti, John Sent: Tuesday, March 27, 2018 11:31 AM To: Setterlund, David <dsetterlund@slocity.org> Subject: RE: Shabang Can you send me the application please? 2 From: Setterlund, David Sent: Tuesday, March 27, 2018 11:24 AM To: Villanti, John <jvillanti@slocity.org> Subject: Shabang Hi John, I hope all is well. Are there any special conditions that I need to include with the Special event, shabang? The event is the large music festival at LLP. Best, Dave David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org 1 From:Hitchen, Kelsey Sent:Wednesday, September 5, 2018 3:30 PM To:Alexander Schwend Cc:Setterlund, David Subject:RE: 2018 Special Event Approval Packet - Shabang Attachments:2018 Shabang - SpecialEventsNotification.pdf; 2018 Shabang -ABC License Request.pdf Hey Alex, See the attached files for the updated versions. Best, Kelsey From: Setterlund, David Sent: Wednesday, September 5, 2018 3:23 PM To: Alexander Schwend <alexander@shabangslo.com> Cc: Hitchen, Kelsey <khitchen@slocity.org> Subject: RE: 2018 Special Event Approval Packet - Shabang Hi Alex, Thanks for reviewing the material. Kelsey, will you please read and correct Alex’s below comments. Best, Dave From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Wednesday, September 05, 2018 2:33 PM To: Setterlund, David <dsetterlund@slocity.org> Subject: Re: 2018 Special Event Approval Packet - Shabang Dave, I was just looking over some details of the paperwork. For the ABC license request & the letter to send to the neighbors, the date is wrong. It shows Oct 6th, when it should the 20th. On Tue, Sep 4, 2018 at 8:42 AM, Setterlund, David <dsetterlund@slocity.org> wrote: Thanks Alex, good luck with your event! From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Friday, August 31, 2018 2:04 PM 2 To: Setterlund, David <dsetterlund@slocity.org> Subject: Re: 2018 Special Event Approval Packet - Shabang Dave, Thanks, I've attached the vendor policy. I have a question regarding the alcohol. How do events at Mission plaza and others throughout the city have alcohol outside of the designated serving location? We would like to give wristbands to people over 21 at the entrance of the event, that way they can be free to roam the event with alcohol purchased from the vendor, outside of the designated serving location. Rather than being limited to staying inside the beer garden. Thanks, -Alex On Thu, Aug 30, 2018 at 2:11 PM, Setterlund, David <dsetterlund@slocity.org> wrote: Hi Alex – See attached for the following information regarding your event:  The approval letter with conditions  The notification letter  The notification mailing list – EXCEL format  The Vendor Special Event Fire Permit (to be handed out per vendor)  The ABC License Application The permit will be sent to you after your park visit with park maintenance 3 weeks prior to your event date. Please let me know if you have any questions. Please email me to acknowledge receipt of this email. 3 Have a great event! David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 Event Date & Time Location Permittee Public Impacts SHABANG October 20, 2018 2:00 P.M. — 9:00 P.M. EVENT SET UP: 8:00 A.M. EVENT TAKE DOWN: 10:00 LAGUNA LAKE PARK SHABANG MUSIC PRODUCTIONS ALEX SCHWEND 206.963.0290 PARK TRAIL ACCESS WILL BE LIMITED AND AMPLIFIED SOUND WILL BE HEARD DURING EVENT HOURS. Dear Business Owner and/or Resident of San Luis Obispo: The San Luis Obispo Parks & Recreation Department has approved a request for the above Special Event. No streets will be closed for the event but the park may have limited access. The event will have ampli- fied sound. If you have any questions regarding this event please con- tact the individual listed above prior to the date of the event. Thank you for your assistance and we hope you enjoy the event. -Special Events Team SPECIAL EVENTS NOTIFICATION EVENT NAME: SHABANG EVENT DATE: October 20, 2018 Alcohol Beverage Control (ABC) LICENSE REQUEST FOR APPROVED SPECIAL EVENTS HELD WITHIN THE CITY OF SAN LUIS OBISPO Date of Application: September, 2018 Request to Sell: Beer Wine Location of Event: Special Event (concert) Time(s) of Event: [2:00 PM to 8:00 PM] Number of People Attending: 4,500 Name of Organization: Shabang Music Productions Non-Profit IRS #: Name of Contact Person: Alexander Schwend Address: 37874 County Road 28 Woodland, CA 95695 Work Phone: 206.963.0290 CITY APPROVAL GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. Sponsor shall provide city with Certificate of Insurance and Endorsement in the amount of $1,000,000 showing General Liability, Property Damage, and Liquor Liability and name the City of San Luis Obispo as an additional insured. 2. Beverage containers shall be aluminum cans and/or recyclable plastic containers identified by the recycle triangle with a number 1-7 on the bottom. 3. All alcoholic beverages are to remain in the designated area. Individuals found in areas of public access with alcohol will be subject to the citations for violation of SLOMC 9.04.010. 4. If the event is to be held outside, warning signs must be posted at the location of sales, including exists, specifying the designated area. 5. All sales of alcoholic beverages must stop 30 minutes prior to close of event ([7:30 PM]). September 5, 2018 Dave Setterlund, Recreation Supervisor Date 1 From:Setterlund, David Sent:Monday, April 2, 2018 1:04 PM To:Alexander Schwend Subject:RE: 2018 Shabang - Special Event Approval Packet Attachments:2018 Shabang - Approval Letter.pdf; 2018 Shabang - SpecialEventsNotification.pdf Hi Alex, Thank you so much for your patience. Please note I’ve attached to updated approval and notification letter. Please do not hesitate to contact me regarding any issues with the event. Best, Dave From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Sunday, April 01, 2018 2:00 PM To: Setterlund, David <dsetterlund@slocity.org> Subject: Re: 2018 Shabang - Special Event Approval Packet Hey Dave, Thanks! It's all good, as long as the park is reserved for the dates, then it works for me. -Alec On Fri, Mar 30, 2018 at 4:13 PM, Setterlund, David <dsetterlund@slocity.org> wrote: Hi Alex, I’m sorry for such a hassle. Please don’t worry about the three day’s they are reserved for your use. I’ll adjust the approval letter and get one out to you asap. Attached ABC License. Best, Dave From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Friday, March 30, 2018 3:13 PM 2 To: Setterlund, David <dsetterlund@slocity.org> Subject: Re: 2018 Shabang - Special Event Approval Packet Hey Dave, Any updates on the eta of the revised permit? I am in no rush for majority of the packet but I do need the "ABC license" revision as soon as possible. Slo Brew is close to missing their window of having their paperwork in and being able to participate in the event. -Alec On Tue, Mar 27, 2018 at 7:18 PM, Alexander Schwend <alexander@shabangslo.com> wrote: Hey David, Thanks for sending everything over, appreciate it! I have a few questions about a couple things, I am not 100% sure what I submitted in the packet though so correct me if I am wrong. PERMIT - I requested to reserve the park for Friday through Sunday. That way we have time to set-up and tear down. I am not sure if that's written in there and I am reading it wrong. However, I purchased the insurance covering those days and I wanted to clarify that we have permission to build the infrastructure of our event on Friday and tear down Sunday. - The price shows $115. Which is rad, but in the past it's been around $560 for the day. I was expecting it to be around $1600 for the three days. More than willing to keep it at the $115 but I want to make sure we are paying the right fees to reserve the full park. 3 - Under the Permittee, it shows Shabang Productions. This might be different than the App I sent in, but we are finally a licensed production company under the name "Shabang Music Productions". We also have a business address now at 37874 Country Road 28, Woodland CA 95695 EVENT NOTIFICATION - The event time shows, 3:00-9:00 pm when it should be 2:00-9:00 pm. Not sure if that matters very much to the residences across the lake, it's not a big deal to me. - Does event set-up and take down need to say starting on Friday 5/4? or is it okay the way it is. - Under the Permittee, it shows Shabang Productions, if you could change it to "Shabang Music Productions" ABC LICENSE REQUEST - Time of event shows 5-9 when it should be 2-9. Or is the 5-9 the approved duration the vendor (SloBrew) can sell alcohol? - Name of organization and Address, same as the Permit & Event Notifications but if it could be "Shabang Music Productions" and 37874 Country Road 28, Woodland CA 95695, it'd be better for liability reasons. - And lastly it shows our attendance to be 500. Is that for the beer garden it-self? or throughout the event? Were expecting 3000-3500 people for this event throughout the day. We should be good to go on our end once we get that cleared up. Mostly the biggest concern to me. is being on the same page with the attendance & amount of days we reserved the park. Thanks, -Alec Schwend 206.963.0290 4 On Tue, Mar 27, 2018 at 6:14 PM, Setterlund, David <dsetterlund@slocity.org> wrote: Hi Alec – See attached for the following information regarding your event:  The approval letter with conditions  The notification letter  The notification mailing list – EXCEL format  The ABC License Application The permit will be sent to you after your park visit with park maintenance 3 weeks prior to your event date. Please let me know if you have any questions. Please email me to acknowledge receipt of this email. Have a great event! David Setterlund Recreation Supervisor Parks & Recreation Community Services & Events 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E dsetterlund@slocity.org T 805.781.7067 slocity.org January 25, 2018 Alexander Schwend Shabang Music Productions 37874 Country Road 28 Woodland CA 95695 Dear Alexander, The Special Event Application for Shabang to be held at Laguna Lake Park on Friday, May 4 – Sunday, May 6, 2018 is approved subject to the following conditions: GENERAL 1. Facility Use Permit #19095 has been issued for use of the Laguna Lake Park on the following dates and times: • Friday, May 4, 2018 Set-Up • Saturday, May 5, 2018 Event Date • Sunday, May 6, 2018 Take Down Please remit the balance due ($1,020) at least 30 days prior to your event – without the balance paid in full the event is null and void. 2. Sponsor must contact the Parks Maintenance Supervisor in Public Works at 781-7021 at least 3 weeks prior to the event to confirm arrangements for the use of Laguna Lake Park. The permit will be withheld until the Parks Maintenance Division’s Special Event Checklist has been approved. The permit will be void if the sponsor fails to make the necessary contact. 3. Please sign and return the above mentioned facility permit once received after Parks Maintenance meeting within seven (7) days. 4. Amplified sound is approved for this event. Per City of San Luis Obispo Ordinance 9.12.040-9.12.070, sound levels may not exceed 60 decibels. If noise levels are excessive, and complaints are received from nearby residents, the sponsor may be requested to reduce or eliminate amplified sound. 5. Sponsor is required to notify each property owner, business owner and/or resident affected by the scheduled event 30 days prior. A notification letter and mailing lists are enclosed for your assistance (sponsor is required to make their own copies – the master copy is provided). Parking passes are not permitted for vendor use. 6. A Certificate of Insurance showing Property Damage and General Liability in the amount of in an amount $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability and an Endorsement naming the City of San Luis Obispo as an additional insured is required and has been purchased through the City of San Luis Obispo. If alcohol is sold during the permitted activity, coverage must include full liquor liability The Certificate is enclosed. The sponsor is required to obtain insurance for individual vendors as appropriate. 7. Sponsor must adhere to all standard restrictions for special events as listed on the special event application. VENDORS 1. All vendors and booths shall be subject to an inspection by the Fire Department prior to the event. An approved permit is enclosed for you to copy and distribute to all vendors and booths authorized to participate at this event. Each vendor needs to have a completed Fire Department Special Event Permit in their possession during the inspection. Sponsor must also have an event staff member available to assist the Fire Inspector with his inspections. Please contact Rodger Maggio of the Fire Department at 781-7386 to confirm arrangements. 2. The State of California Health and Safety Code has specific regulations for food vendors. Please contact SLO County Health at 805-781-5544 to obtain requirements for temporary food facilities and any necessary permits. 3. One week prior to the event, the sponsor is required to submit a list of all participating vendors. All vendor fees must be submitted no later than Friday, June 5, 2018. Please submit in one single check made payable to the City of San Luis Obispo. 4. Sponsor is responsible for cleaning up all debris and trash remaining from the event and not allowing anything remaining from the event to enter the storm drains. If the post event clean-up is unsatisfactory, the sponsor will be invoiced for the Parks Maintenance time required to finish the cleaning 5. Vendor Booth must not cover any handicap accessible areas. EVENT SPECIFIC 1. No city streets will be closed for this event. 2. Sponsor must obtain a permit issued by the Alcoholic Beverage Control (ABC) Department for the selling/serving of alcohol. Upon receipt of the permit, a copy must be forwarded to the Parks & Recreation Department no later than one week prior to the event. 3. Alcohol may be served/sold within the designated area only in Laguna Lake Park. Sponsor is required to designate the permitted alcohol area with fencing, post signs identifying this area and provide a minimum of 5 security personnel to ensure that all alcoholic beverages remain inside the designated area. 4. Sponsor is responsible for removing all trash and debris remaining from this event. 5. Dogs must be kept on leashes at all times. If you have any questions or concerns, please feel free to contact me at 781-7067. Best wishes with the event! Sincerely, Dave Setterlund Recreation Supervisor cc: Sgt. John Villanti & Dispatch, Police Greg Zocher, HR Jeff Hendricks, PW Rodger Maggio, Fire Event Date & Time Location Permittee Public Impacts SHABANG MAY 4-6, 2018 2:00 P.M. —9:00 P.M. EVENT SET UP: 8:00 A.M. EVENT TAKE DOWN: 10:00 LAGUNA LAKE PARK SHABANG MUSIC PRODUCTIONS ALEX SCHWEND 206.963.0290 PARK TRAIL ACCESS WILL BE LIMITED AND AMPLIFIED SOUND WILL BE HEARD DURING EVENT HOURS. Dear Business Owner and/or Resident of San Luis Obispo: The San Luis Obispo Parks & Recreation Department has approved a request for the above Special Event. No streets will be closed for the event but the park may have limited access. The event will have ampli- fied sound. If you have any questions regarding this event please con- tact the individual listed above prior to the date of the event. Thank you for your assistance and we hope you enjoy the event. -Dave Setterlund, Recreation Supervisor p: 781-7067 e: dsetterlund@slocity.org SPECIAL EVENTS NOTIFICATION 1 From:Alec Schwend < Sent:Thursday, January 25, 2018 2:33 PM To:Eagan, Taylor Subject:RE: Incomplete Application - Shabang Taylor, Thank you for the update, I will have majority of the material turned in by tomorrow or Monday. -Alec Schwend From: Eagan, Taylor <teagan@slocity.org> Sent: Thursday, January 25, 2018 1:18:25 PM To: Subject: Incomplete Application - Shabang 1341 Nipomo St San Luis Obispo, CA 93401 January 25, 2018 Alexander Schwend Nomadic Productions 440 Jamaica St Morro Bay, CA 93442 Dear Alexander, This letter is in reference to your Special Event Permit Application for: Shabang at Laguna Lake Park. The application submitted was incomplete, in order to continue the review process and subsequent approval please submit the following highlighted information: ☒ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☒ Parking Plan (if appropriate) ☒ Vendor Policy (if appropriate) ☒ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) 2 ☒ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Taylor Eagan Student Intern - Community Services Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3934 E teagan@slocity.org T 805.781.7293 slocity.org 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Sunday, April 24, 2022 9:13 PM To:Beres, Jason Cc:Maggio, Rodger; Hyfield, Devin Subject:Re: Shabang Music Festival Attachments:CanopyApplication_ShabangFestival.pdf; ContactList_SMP052022.pdf; Mobile Food Vendor Inspection Permit Application_Sassafrass.pdf Jason, Attached is an updated Vendor Contact list, we had a few food vendors back out and now have a final list. The only two food trucks are Lidos & Sassafras. Lidos has informed us that they're already permitted in SLO, would you be able to confirm that for us? Sassafras has submitted a Mobile Food Inspection earlier this month, attached is a typed up version of that application. Let me know if you need additional information and how to proceed with this Vendor. Regarding the tent application, I spoke with Jackknife productions and they provided some more information which I added to their application. Thanks for all of the help, let me know if you need any additional information for the Public Safety Plan. Thanks, Alec On Fri, Apr 15, 2022 at 11:45 AM Beres, Jason <jberes@slocity.org> wrote: Mr. Schwend, Good morning. First of all, my apologies in the delayed response to your email this week. Yes I did receive both tent (canopy) permit applications, thank you. As a point of clarification, does the installing business have any documentation for these two temporary structures which further address installation and temporary bracing requirements? See CFC 3106 Construction Documents. If so, please direct them to include this information in the permit application. Once I have some additional information available to review, then I should be able to complete the permit application both tent permits. Thank you, Jason Beres Fire Inspector III 2 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Twitter Stay connected with the City by signing up for e-notifications From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, April 12, 2022 7:00 PM To: Beres, Jason <jberes@slocity.org> Subject: Re: Shabang Music Festival Hey Jason, Thanks for sending over the tent permit, our vendors who're bringing out canopies over 700 sq ft have filled out the application. Those are attached to this email, let me know if you need more information. Additionally, I've attached a pdf that shows a few canopies that fall under the 700 sq ft mark but I wanted to confirm that they would be classified as a canopy and would not need a tent permit, I'd rather clear this up now than at the event. You have any questions, you can give me a call at 206.963.0290. Thanks in advance. -Alec On Wed, Mar 30, 2022 at 6:23 PM Beres, Jason <jberes@slocity.org> wrote: Mr. Schwend, Good morning. First of all, my apologies for the delayed response. Second, I have received your corrections as noted below for further review, thank you. Listed on the Contact List for this event are three mobile food preparation vehicles (i.e. food trucks). According to City records, each food vendor listed on the Contact List does has not been issued an operational permit from SLOFD. This permit is issued on an annual basis and is required for conducting business operations within City limits (CFC 105.6.30). As time permits, please advise each vendor (food truck) that an operational permit will be required from SLOFD prior to participation in the Festival. Both application and inspection should be scheduled a minimum of two weeks prior to the Festival. This will allow adequate time for both permit processing and conducting field inspections. The permit application and the SLOFD Mobile Food Preparation Vehicle Inspection Checklist have been provided for each vendor for further reference. See attachments provided. 3 Additionally, I have attached the SLOFD Tent Permit application for any prospective vendors. The tent permit application can be utilized for canopy installations over 700 square feet as noted in your comments below. As time permits, I will work on reviewing the Public Safety Plan corrections prior to issuance of the SLOFD Outdoor Assembly Permit. Okay to check in with me next week to follow-up on the items noted above. Let me know if you have any further questions. Thank you, Jason Beres Fire Inspector III To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Twitter Stay connected with the City by signing up for e-notifications From: Alexander Schwend <alexander@shabangslo.com> Sent: Thursday, March 24, 2022 7:46 PM To: Beres, Jason <jberes@slocity.org> Cc: Maggio, Rodger <rmaggio@slocity.org> Subject: Re: Updated insurance This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Jason, Thank you for the patience with this, time flew by. Below are answers to your previous questions, please let me know if you need further information. There should be two attached documents for reference. Public Safety Plan and Contact list 1) On the Public Safety Plan, please clarify the location(s) of onsite security staff. Additionally, please be advised that all required emergency exits and access points (as noted per the Site Plan) will be required to be staffed by onsite security at all times during the duration of the festival. Response: All required emergency exits and access points are staffed during all times of the event. See attached updated Security Plan for reference. 4 2) Designated parking areas: please confirm with City Parks & Recreation staff that these areas will be mowed prior to allowing public access for parking. Given that this event is scheduled for the weekend of 05/13-05/14, it is highly likely that the vegetation around the park perimeter (where public parking is proposed) will be dry and thus need to be mowed in order to prevent accidental ignition of vegetation. Again, please coordinate this item with City Parks & Recreation staff. Response: We'll confirm with the City Parks & Recreation Ranger during our site walkthrough that the grass will be mowed prior to public access for parking, which occurs 30days prior to the event. 3) Food vendors. Per the Public Safety Plan, four mobile food vendors (food trucks) are planned for this event. Once the list of food vendors has been established, please direct them to submit the SLOFD Mobile Food Vendor permit for review and approval. See attachments provided. Prior to permit issuance for each mobile food vendor an inspection is required for the business. This inspection is required to be completed a minimum of one week prior to participation in the festival. Response: We're currently gathering the list of food vendors and we'll collect and submit the applications within the week. Attached is our current list of Food Vendors. We do have one vendor, Shakemoo Grill who wants to use the bbq pits that are onsite at Laguna Lake park near the pavilions, would they be able to use those? 4) Please confirm that an emergency access point will be provided along the perimeter road closest to the Laguna Lake. Based upon my observation of the Site Plan, it appears that this is the case, however I just wanted to confirm that this location has been addressed. An emergency access point into the Festival will be required along this access road. Response: Emergency access is provided along the perimeter road closest to Laguna Lake. See attached updated Security Plan for reference. 5) Please provide a contact list (i.e. name & phone number) for EMS staff managers, the Event Director, and the Security team leader. This information will be provided to our Emergency Communications (Dispatch) Center staff in order to facilitate emergency response if required during the duration of the festival. Response: Please see attached contact list. ---- On a different note, would you be able to share the application for canopies that exceed 700sf. We have partnered with JackKnife productions, who helps out with WhaleRock Music Festival, they'll be bringing out two tents that'll need permits. Thanks in advance, Alec On Thu, Feb 10, 2022 at 4:08 PM Beres, Jason <jberes@slocity.org> wrote: Mr. Schwend, Good afternoon. After an initial review of the SLOFD Outdoor Assembly Permit application and the Public Safety Plan provided, I have a few follow-up questions that will need to be addressed prior to permit issuance. These items are listed below: 1) On the Public Safety Plan, please clarify the location(s) of onsite security staff. Additionally, please be advised that all required emergency exits and access points (as noted per the Site 5 Plan) will be required to be staffed by onsite security at all times during the duration of the festival. 2) Designated parking areas: please confirm with City Parks & Recreation staff that these areas will be mowed prior to allowing public access for parking. Given that this event is scheduled for the weekend of 05/13-05/14, it is highly likely that the vegetation around the park perimeter (where public parking is proposed) will be dry and thus need to be mowed in order to prevent accidental ignition of vegetation. Again, please coordinate this item with City Parks & Recreation staff. 3) Food vendors. Per the Public Safety Plan, four mobile food vendors (food trucks) are planned for this event. Once the list of food vendors has been established, please direct them to submit the SLOFD Mobile Food Vendor permit for review and approval. See attachments provided. Prior to permit issuance for each mobile food vendor an inspection is required for the business. This inspection is required to be completed a minimum of one week prior to participation in the festival. 4) Please confirm that an emergency access point will be provided along the perimeter road closest to the Laguna Lake. Based upon my observation of the Site Plan, it appears that this is the case, however I just wanted to confirm that this location has been addressed. An emergency access point into the Festival will be required along this access road. 5) Please provide a contact list (i.e. name & phone number) for EMS staff managers, the Event Director, and the Security team leader. This information will be provided to our Emergency Communications (Dispatch) Center staff in order to facilitate emergency response if required during the duration of the festival. Going forward, please have all Public Safety Plan revisions and the SLOFD Mobile Food Vendor permit applications submitted for review a minimum of 30 days prior the festival. This will allow SLOFD Fire Prevention staff adequate time and resources to review each permit application and schedule inspections with all participating vendors. Let me know if you have any additional questions. Thank you, Jason Beres Fire Inspector III To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Twitter Stay connected with the City by signing up for e-notifications From: Alexander Schwend <alexander@shabangslo.com> Sent: Monday, February 7, 2022 5:46 PM To: Beres, Jason <jberes@slocity.org> 6 Cc: Hyfield, Devin <DHyfield@slocity.org>; Maggio, Rodger <rmaggio@slocity.org> Subject: Re: Updated insurance Hey Jason, Attached is the application along with the Public Safety Plan & updated Site Plans. Let me know if you need additional information or any revisions. Thanks, Alec On Mon, Feb 7, 2022 at 10:04 AM Beres, Jason <jberes@slocity.org> wrote: Mr. Schwend, Good morning. The Public Safety Plan and the SLOFD Outdoor Assembly permit can be emailed over to my office or hand delivered to SLOFD Fire Station One. And just in case the paperwork is needed again, I have included both the permit application and the Public Safety Plan requirements. Let me know if you have any questions. Thank you, Jason Beres Fire Inspector III To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Fire Department Fire Prevention 2160 Santa Barbara Avenue, San Luis Obispo, CA 93401-5240 E jberes@slocity.org T 805.594.8021 C 805.431.3062 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Twitter Stay connected with the City by signing up for e-notifications -- Alexander Schwend Shabang Music Productions 206.963.0290 7 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 - Shade canopy tension structure. - 100' long and 50' wide. - Bamboo poles rigged 8-12' high at each corner - Each pole consists of 2 guy-wires and ratchet straps (rated 3,500lbs) attached to 4' stakes driven into the ground. - 8 Bamboo Poles & 2 Center Poles. - The two end poles have three guy wires and are gang staked with 3 stakes per wire. D O U B L E S A G E LAGUNA LAKE PARK 504 MADONNA ROAD, SAN LUIS OBISPO, CA Wed May 11th, 2022 Sun May 15th, 2022 Fri & Sat May 13th & 14th, 2022 Alexander Schwend - Promoter April 12th, 2022 - Shade canopy tension structure. - 56' Long, 27' along the sides. - Bamboo poles rigged 8-12' high at each corner - Each pole consists of 2 guy-wires and ratchet straps (rated 3,500lbs) attached to 4' stakes driven into the ground. - 6 Bamboo Poles & 1 Center Poles fastened to the apex of the tent. R U S T Y H E X 1831 North Park Avenue Glen Raven, NC 27217-1100 www.trivantage.com P: (336) 227-6211 F: (336) 586-1394 Item # shipped on , against Purchase Order Castoro for use on Invoice No. comply with specifications 8/31/2017 MICKELSON INDUSTRIAL SEWING 80 Yds Polytex 150" Rust (Std Pack 33yds) 12171 POLARIS DR GRASS VALLEY CA 95949-7613 Vice President, Sales 8/14/2017 We hereby certify that 865109 CERTIFICATION Bret Kelley 1695556 NFPA 701- 2010, ASTM- E-84 CLASS A TRIVANTAGE, LLC CONTACT LIST & EVENT DETAILS Event: Shabang Music & Arts Festival 2022 Location: Laguna Lake Park, 504 Madonna Rd. Dates & Time: Friday May 13th, 2022. 4pm-10pm Saturday May 14th, 2022. 12pm-10pm Event Directors: Alexander Schwend Carson Stone Gregory Golf 206.963.0290 530.848.4088 512.626.1545 Alexander@Shabangslo.com Carson@Shabangslo.com Greg@Shabangslo.com EMS Team Leads: Bruce Baker Firefighter/AEMT/EMS Instructor-1 Wilhelm Wallace MED Tent: Scott Hunter EMT / Owner Safety Consulting Services, LLC. SLO Ambulance Gina@sla.md 805.543.2626 805.538.0798 scott@safetyconsultingservicesllc.net www.Safetyconsultingservicesllc.net Security Alan Avila Director of Operations Benjamin Johnson The Guardian Team LIC. G6403438 benjamin@theguardianteam.com 805.450.6535 CONTACT LIST & EVENT DETAILS Event: Shabang Music & Arts Festival 2022 Location: Laguna Lake Park, 504 Madonna Rd. Dates & Time: Friday May 13th, 2022. 4pm-10pm Saturday May 14th, 2022. 12pm-10pm Food Vendors: Woodstocks Pizza No open flame, pizza will be delivered during the event. Nick Damico 805.944.2863 ndamico@woodstocksslo.com Lidos (Food Truck) Informed us that they’re already permitted in San Luis Obispo. Daniel 805.478.7334 Zen Dog Nick Regalia 707.227.8060 zendogca@gmail.com Shakemoo Grill Sina Shakerian 949.939.8724 shekamoogrill@gmail.com Using the Laguna Lake park grills (Approved by Parks & Rec) Sassafras (Food Truck) Sarah Price 805.268.6054 Sassafrasslompoc@gmail.com Needs Permit, see attached application. City of San Luis Obispo, Fire Department, 2160 Santa Barbara Avenue, San Luis Obispo, CA, 93401-5240, 805.781.7380, slocity.org City of San Luis Obispo, Fire Department 2160 Santa Barbara Ave San Luis Obispo, CA 93401 805-781-7380 MOBILE FOOD PREPARATION VEHICLE PERMIT APPLICATION Requesting Party (Name): __Sarah Price___________________________________ Business Name: _____Sassafrass________________________________________________ Phone: ___805.268.6054______________ Email/Fax: _sassafrasslompoc@gmail.com License Plate No: _______________________ VIN: ____________________________________ Business Address: __129 North V St. Lompoc, CA 93436____________________ Authority Cited: City of San Luis Obispo Municipal Code 15:04:100 Amendments- California Fire Code. 2019 California Fire Code 105.6.30 Mobile Food Preparation Vehicles 2019 California Fire Code 319 Mobile Food Preparation Vehicles 2019 California Fire Code 607 Commercial Kitchen Hoods 2019 California Fire Code 904 Alternative Automatic Fire Extinguishing Systems Provide a brief description of your business operations : ___I am a food truck, I make grilled sandwiches, salads, and hot Sandwiches__________________ ____________________________________________________________________ ____________________________________________________________________ Do you possess a current business license issued from the City of San Luis Obispo?  Yes  No (Applying for SLO. Currently hold Santa Barbara and Lompoc.) MOBILE FOOD PREPARATION VEHICLE PERMIT APPLICATION (CONTINUED) Please answer the following questions regarding food preparation and cooking for your business: Classification of Food Preparation & Cooking  Heating and warming of food (no cooking)  Grill, Cooktop, or Range  Cooking oil, and or deep fat frying  Griddle  Solid Fuel appliance  Other- Please Specify: _____________________________________ Classification of Fuel Source for Food Preparation & Cooking  Electrical only  LPG & Propane  Solid Fuel (Charcoal or wood BBQ)  Other- Please Specify (Generator is run on Gasoline) Commercial Kitchen Ventilation Systems  Commercial exhaust hood  Commercial ventilation system  Grease filters Fire Extinguishing Systems Installed inside Mobile Food Preparation Vehicle  2A:10 BC Fire Extinguisher  Class ‘K’ Fire Extinguisher  Automatic Fire Extinguishing System Note: A Type I Commercial Kitchen Exhaust Hood is required to be installed at or above all commercial cooking appliances and domestic appliances used for commercial purposes which produce grease vapors (CFC 607.2). See exemptions. Submitted By: __Sarah Price___________________ Date:___4/10/22_________________ SLOFD Approved By: ___________________________ Date: ______________________________ 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Wednesday, January 31, 2018 3:07 PM To:Eagan, Taylor Cc:Setterlund, David Subject:RE: Incomplete Application - Shabang Taylor, Sorry to bug you but I am still not clear on the insurance. The event is operational and active on one day, not 3. Unless you consider set-up and tear/down as part of the event taking place. Friday – Set-up will be in process, closed to the public. (5 Staff members on Site) Saturday – The event will be active and open to the public. (3000+ Attendees & Staff on Site) Sunday – Tear down will be in process, closed to the public. (5 Staff members on Site) The reason I am trying to be thorough is because of the price and liability rates of my insurance. If I get insurance for three consecutive days, I cant alter the attendance each day, so in theory we’ll be insured for 9000 people. I would need 3 separate insurance policy’s, 1 for each day. Just want to clarify before I proceed with purchasing the policies. -Alec From: Eagan, Taylor Sent: Wednesday, January 31, 2018 2:44 PM To: Alexander Schwend Cc: Setterlund, David Subject: RE: Incomplete Application - Shabang Hi Alec, I will attach the Vendor Policy to this email, if you could please fill it out and send it back to me that would be great. As for the insurance, you will need to have it for all 3 days that the event takes place. Let me know if you have any other questions, Taylor Eagan Student Intern - Community Services Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3934 E teagan@slocity.org T 805.781.7293 slocity.org From: Alexander Schwend [mailto:alexander@shabangslo.com] Sent: Wednesday, January 31, 2018 1:46 PM To: Eagan, Taylor <teagan@slocity.org> 2 Cc: Setterlund, David <dsetterlund@slocity.org> Subject: Incomplete Application - Shabang Taylor, I’ve attached the event Site Map and Parking Plan. Can you send me a copy of the Vendor Policy, I cant seem to find my previous copy. In regards to the Insurance. The event takes place on Saturday but I have the park reserved for 3 days. Do I need insurance f or all 3 days, or just for the event on Saturday? -Alec ______________ 1341 Nipomo St San Luis Obispo, CA 93401 January 25, 2018 Alexander Schwend Nomadic Productions 440 Jamaica St Morro Bay, CA 93442 Dear Alexander, This letter is in reference to your Special Event Permit Application for: Shabang at Laguna Lake Park. The application submitted was incomplete, in order to continue the review process and subsequent approval please submit the following highlighted information: ☒ Site Map (Showing the following, if applicable: layout of activities, trash/recycling receptacles, security/staff/volunteer positions, restrooms, tents/canopies, cooking areas, generator/source of electricity and street closures) ☒ Parking Plan (if appropriate) ☒ Vendor Policy (if appropriate) ☒ Certificate of Liability Insurance (Permittee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If alcohol is sold during the permitted activity, coverage must include full liquor liability in the amount of $1,000,000 per occurrence, $2,000,000 general aggregate. Agency, its officers, officials, agents, and employees shall be included as insureds on the policy.) ☒ Separate Additionally Insured Endorsement (CG 20 26 or equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of San Luis Obispo, its officers, agents, employees and volunteers as additional insured) 3 PLEASE NOTE: This correspondence does not mean your special event application has been approved and a permit has been issued (advertising an event without a permit is at the sponsors own risk). Dates are not guaranteed until a complete application has been submitted and a permit is issued. Special Event Permits are issued on a first-come, first-served basis. Special Event Applications must be received in full 60 days prior to the event. Taylor Eagan Student Intern - Community Services Parks & Recreation 1341 Nipomo St, San Luis Obispo, CA 93401-3934 E teagan@slocity.org T 805.781.7293 slocity.org 1 From:Hyfield, Devin Sent:Thursday, April 7, 2022 3:09 PM To:jg@kingventures.net Subject:Shabang ABC License - Signed Attachments:2022 Shabang -ABC License Request.pdf Attached Devin Hyfield pronouns he/him/his Recreation Manager Parks & Recreation Aquatics, Facilities and Golf 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E DHyfield@slocity.org T 805.781.7295 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Alexander Schwend <alexander@shabangslo.com> Sent:Tuesday, March 29, 2022 3:03 PM To:Hyfield, Devin Subject:Re: Updated insurance Great! Thanks for the update, sorry to bug you on it, we typically get this much earlier and I wanted to ensure things are still progressing without issues. Thursday will work for me. Thanks, Alec On Tue, Mar 29, 2022 at 3:01 PM Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alex – Packet is going through final Special Events review and planned to be emailed on Thursday. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Tuesday, March 29, 2022 3:00 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Updated insurance Devin, Im checking in to see if we should be expecting the event package this week. I've called and left a message, figured email may be easier to get ahold of you. Let me know if you need anything from me. Thanks, 2 Alec On Mon, Mar 21, 2022 at 9:46 AM Hyfield, Devin <DHyfield@slocity.org> wrote: Yes, the site does have potable water that you will be able to utilize. When you meet with Parks on-site this can be discussed. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Friday, March 18, 2022 1:06 PM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Updated insurance Hey Devin, My team is discussing water at our event and was wondering if the facet near the pavilion is potable. I remember in past years there used to be a drinking fountain in that spot but looks like that was removed. Thanks in advance, Alec On Feb 28, 2022, at 5:08 PM, Hyfield, Devin <DHyfield@slocity.org> wrote: Hi Alec – 3 It looks like I everything I need from you to get you a Special Events Requirements packet, which we typically send 60-45 prior to the event. We’ll be sending you the packet closer to the end of March with the event specifications. Devin Hyfield Recreation Manager T 805.781.7295 From: Alexander Schwend <alexander@shabangslo.com> Sent: Monday, February 28, 2022 11:11 AM To: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: Updated insurance This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hey Devin, Following up on the permit process. How are things coming, is there anything that you're waiting on from me. -Alec On Tue, Feb 1, 2022 at 1:02 PM Alexander Schwend <alexander@shabangslo.com> wrote: Hey Devin, Attached is the updated insurance from our broker with the host liquor liability. We also filed our business permit with the city last week and got our approval yesterday. That should be on file now, let me know if you need it. I think that is everything you've requested. Let me know if there's anything else missing for Parks & Rec. 4 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 -- Alexander Schwend Shabang Music Productions 206.963.0290 5 -- Alexander Schwend Shabang Music Productions 206.963.0290