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HomeMy WebLinkAboutPEI Proposal for 5009.2024.CEYou can ride on our reputation Pavement Engineering Inc. Statement of Qualifications for On-Call Civil Engineering Design Services Specification No. 5009.2024.CE Pavement Engineering Inc. May 2, 2024 SAN LUIS OBISPO May 2, 2024 MP24-273 Madeline Kacsinta City of San Luis Obispo Public Works Administration 919 Palm Street San Luis Obispo, CA 93401 Subject: City of San Luis Obispo – Qualifications for On-Call Civil Engineering Design Services Specification No. 5009.2024.CE Dear Madeline, Pavement Engineering Inc. (PEI) appreciates the opportunity to respond to the City’s RFQ to provide On-Call Civil Engineering Design Services. As the premier pavement engineering company in California, we welcome the opportunity to exceed your goals by providing the highest quality of work for pavement civil engineering design services. Established in 1987, PEI is a civil engineering consultant firm specializing in everything pavement. Whether it is pavement management, evaluation, design, testing, inspection, QC/QA or construction management, it’s what we do. It is what we have done for 38+ years. Based on our insight, highly trained staff, and hands-on knowledge, we are confident we can deliver superior civil engineering design services for pavement and roadway projects for the City of San Luis Obispo, on time and on budget. PEI brings the following strengths to the City of San Luis Obispo: •Unparalleled expertise in pavement rehabilitation, maintenance, assessment and roadway projects. •Thousands of pavement evaluation studies and recommendations for public agencies throughout California. •Contract documents and contract administration services for many types of pavement roadway projects, including federal aid projects. •Three Caltrans and three AASHTO resource certified testing laboratories in California. •Fully trained, Caltrans-certified inspectors and contract administration staff specializing in pavement maintenance and rehabilitation projects. •Highly experienced and knowledgeable Licensed Civil Engineers. This proposal highlights PEI’s experience and qualifications for providing civil engineering design services including pavement management, inspection, evaluation and design services for public agencies throughout California. At PEI, we are experts in value engineering for pavement preservation and preventative maintenance treatments. We understand the City is seeking qualified consultants for various civil design activities related to the City’s Capital Improvement Plan and other City projects. Additionally, we understand this will be on an as-needed basis for a contract term of four years. Madeline Kacsinta May 2, 2024 MP24-273 Our highly skilled personnel are all experts in pavement and roadway projects. In addition to our highlighted experience working with public agencies throughout the state in the last 38+ years, we have provided examples of projects with the City of Concord and in the nearby area, completed within the last few years which demonstrate the asset we would be to the City of San Luis Obispo in successfully completing various pavement projects for the term of the contract. PEI will be fully committed to and available throughout the term of the contract and for all tasks related to projects for the City. With 100+ employees, we will be able to respond quickly and efficiently to all of the City’s requests. Because we take a hands-on, personalized approach with all our clients, assigned staff will remain with all projects from start to finish. This ensures that the City receives consistent services with reliable, accurate results delivered on time and within budget. We value our relationship with the City of San Luis Obispo and will commit to provide our services with honesty, trust and professionalism. As our slogan says, “You can ride on our reputation.” All projects and services for the City of San Luis Obispo will be managed out of our San Luis Obispo office, with any needed support coming from the rest of the company. I will be the main contact person for all related questions and communications between PEI and the City. Very truly yours, Joseph L. Ririe, P.E. President & Senior Principal Engineer Pavement Engineering Inc. 3485 Sacramento Drive, Suite A San Luis Obispo, CA 93401 JoeR@PavementEngineering.com Phone: 805.781.2265 Page Cover Letter ............................................................................................................... Unnumbered Table of Contents ....................................................................................................... Unnumbered 1. Submittal Forms ..................................................................................................................... 1-9 2. Qualifications ..................................................................................................................... 10-28 3. Work Program .................................................................................................................... 29-30 Table of Contents Page | 1 PEI’s submittal forms are located on the following pages in this section. Acknowledgement Certificate of Insurance Statement of Past Disqualifications References Submittal Forms On-Call Civil Engineering Design Services Page 9 of 21 SECTION D: PROPOSAL SUBMITTAL FORMS ACKNOWLEDGEMENT The undersigned declares that she or he: Has carefully examined Specification No. 5009.2024.CE. Is thoroughly familiar with its content. Is authorized to represent the proposing firm; and Agrees to perform the work as set forth in the specification and this proposal.  The undersigned further acknowledges that the proposal and all other material submitted in response to this RFQ may be subject to public disclosure as required by law. Firm Name and Address: Contact Name: Email: Fax: Phone: Signature of Authorized Representative: Date: INSURANCE CERTIFICATE Insurance Company’s A.M. Best Rating Certificate of insurance attached Pavement Engineering Inc. (PEI) 3485 Sacramento Drive, Suite A; San Luis Obispo,CA 93401 Joe Ririe, PE Joer@pavementengineering.com 805-781-2267 805-781-2265 May 1, 2024 A++ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 5/1/2024 Andreini &Company-San Mateo 220 West 20th Ave San Mateo CA 94403 (650)573-1111 (650)378-4361 Travelers Prop Cas Co of Amer 25674 PAVEM-2 Travelers Indemnity Co of CT 25682PavementEngineering,Inc. 3485 Sacramento Drive Suite A San Luis Obispo CA 93401 QBE Specialty Insurance Co.11515 898510815 B X 2,000,000 X 1,000,000 5,000 2,000,000 4,000,000 X Y 6802J662417 7/1/2023 7/1/2024 4,000,000 A 1,000,000 X X X Y BA9P837312 7/1/2023 7/1/2024 A X X 5,000,000CUP8E1060247/1/2023 7/1/2024 5,000,000 X 0 A XUB3H5260047/1/2023 7/1/2024 1,000,000 1,000,000 1,000,000 C Professional Liability E &O -Claims Made HUN0007102 7/1/2023 7/1/2024 Each Claim Aggregate Deductible 2,000,000 2,000,000 $50,000 Policy provisions apply only when required by written contract,and are limited to the operations of the Insured under said contract. Excess/Umbrella Liability is following form of the underlying General Liability,Auto Liability and Employer's Liability policies ONLY. The City of San Luis Obispo,its officers,officials,employees,agents and volunteers are named Additional Insured on a Primary and Non-Contributory basis with respect to General Liability and Auto Liability per attached endorsements. Notice of Cancellation will be delivered in accordance with the policy provisions attached. City of San Luis Obispo Public Works Department 919 Palm Street San Luis Obispo CA 93401 б©»®»¼ ¾§ ßòÓò Þ»-¬ù- Ù´±¾¿´ ײ-«®¿²½» Ü¿¬¿¾¿-» б©»®»¼ ¾§ ßòÓò Þ»-¬ù- Ù´±¾¿´ ײ-«®¿²½» Ü¿¬¿¾¿-» б©»®»¼ ¾§ ßòÓò Þ»-¬ù- Ù´±¾¿´ ײ-«®¿²½» Ü¿¬¿¾¿-» б©»®»¼ ¾§ ßòÓò Þ»-¬ù- Ù´±¾¿´ ײ-«®¿²½» Ü¿¬¿¾¿-» On-Call Civil Engineering Design Services Page 10 of 21 STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The Consultant shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. Do you have any disqualification as described in the above paragraph to declare? Yes No If yes, explain the circumstances. Executed on ______________________at _______________________________________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. ______________________________________ Signature of Authorized Consultant Representative REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: 38+ Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference No. 1 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome May 1, 2024 Pavement Engineering Inc. corporate office City of Concord Aldrich R. Bautista, PE 925.671.3028 / Aldrich.Bautista@cityofconcord.org 1950 Parkside Drive, MS 40 Concord, CA 94519 September 2018 - March 2023 PEI provided PS&E packages for the City’s Group A projects (5 total). These projects included a measurement of field quantities, and a pavement evaluation comprised of deflection testing and coring. The purpose of our evaluations of each project was to determine the feasibility of using TMO as a maintenance treatment option, Mill-and-Fill, Cold In-Place Recycling (CIR), Full-Depth Reclamation (FDR) as well as other possible rehabilitation options. PEI also compiled a PS&E package and provided construction support services for the City. Additionally, PEI evaluated curb ramps and sidewalks for accessibility compliance issues and field designed necessary repairs. Successfully completed $1,192,223 On-Call Civil Engineering Design Services Page 11 of 21 Reference No. 2 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome Reference No. 3 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome City of Paso Robles Mercedes (Ditas) Esperanza - Capital Projects Engineer 805.237.3861 / Desperanza@prcity.com 1000 Spring Street Paso Robles, CA 93446 March 2014 - November 2020 Successfully completed For the City’s multi-year pavement project, PEI provided various design, quality assurance and testing services. These included a pavement evaluation which consisted of coring analyses and deflection testing for pavement design, field surveys, specifications quantity takeoff and construction bidding support services. PEI also performed inspection, construction administration, and construction support services for the project. City of Santa Clarita Ramiro Fuentes - Assistant Engineer 661.286.4134 / rfuentes@santa-clarita.com 23920 Valencia Blvd., Suite 300 Santa Clarita, CA 91355 June 2022 - February 2024 Successfully completed For the FY 2022 / 2023 the City worked on two construction projects, an annual overlay and an annual slurry seal project. For each of these projects, PEI developed detailed construction plans, specifications and cost estimates; and street quantity sheets. This work encompassed: visual project street inspection, deflection testing and coring, rehabilitation and maintenance recommendations, development of value engineering reports, development of PS&E’s, utility company coordination, and construction support services. We worked hand-in-hand with the City during the entire construction phase from start to finish. PEI also manages the City’s pavement management system and provided construction management support for the project. $651,999 $441,995 Page | 10 PEI BACKGROUND Pavement Engineering Inc. is a civil engineering firm that specializes in pavement management and rehabilitation. Since we were incorporated in the State of California in 1987, we have assessed, tested, and designed tens of millions of square feet of asphalt concrete roadways and parking lots each year. We provide economical solutions for public agencies, schools, property managers, and commercial and private enterprises that extend the life of pavement. Because we have worked with hundreds of California cities, counties and government agencies, we understand the process and have the experience, flexibility, communication and coordination skills to ensure projects move forward smoothly, on time and within budget. At PEI, we have the latest testing equipment, tools and in-depth knowledge to solve the most challenging pavement maintenance problems. During any given year, we evaluate, test, design and inspect tens of millions of square feet of pavement throughout California. We provide the technical knowledge to cost-effectively maintain roadways and parking lots. We have the managerial experience to run things smoothly from inception to completion and the proven results that build trust and loyalty. Our number one goal is client satisfaction. We manage each dollar our clients spend as if it were our own – with common sense and complete honesty. Because we are faced to solve the most challenging pavement maintenance problems, our staff is carefully comprised and highly trained. We have an experienced, licensed and qualified staff of professional engineers, engineering technicians, construction managers, inspectors, laboratory technicians and support personnel. PEI’s inspection staff is Caltrans certified and has performed inspection for many Caltrans QC/QA projects as well as other public and private projects. Our offices work together to achieve superior results for our clients with cost-effectiveness, efficiency, quality and reliability expected in today’s competitive and budget-conscious environment. At PEI, we also understand the responsibilities of and constraints on public works departments. They are tasked with maintaining assets in fiscally responsible ways, maximizing services while minimizing costs and always ensuring a quality, long lasting product is delivered. That is no easy task, but it’s where we excel. When it comes to assisting our clients, we take a very personal approach to their success to ensure a quality, long-lasting product which grows assets while keeping down costs. Through our involvement with the development and implementation of the Section 39 of the 2010 & 2015 Caltrans Standard Specifications for Hot Mix Asphalt (HMA), PEI has become a leader in designing and testing the new performance based HMA materials. We literally bring millions of tons of HMA experience to the City of San Luis Obispo. Qualifications 38+ Years in business 300+ Clients throughout California 10,000+ Completed projects 100% Project completion percentage 100% Committed to excellence Page | 11 DESCRIPTION OF PEI SERVICES At PEI, we understand and are familiar with the City’s network of roads. With experience spanning more than three decades, we can deliver the on-call civil engineering design services the City is seeking for the completion of various projects and its Capital Improvement Plan. We will deliver the following civil engineering pavement related services to the City of San Luis Obispo: • Pavement Evaluation • Pavement Design PS&E’s • ADA Accessibility Design • Pavement Management (PMP) • Construction & Bidding Support • Inspection & Materials Testing We take a scientific approach to protect an agency’s pavement investment. Field investigations include deflection testing, coring the pavement structure and evaluating existing pavement drainage. Laboratory testing includes analyzing pavement materials and soil characteristics, which determine structural adequacy. Combining this analysis with observations of pavement performance, our engineers can determine the current condition of pavement and evaluate rehabilitation alternatives. The net result is an optimum design for long-term pavement performance and the lowest annual cost. Our investigation, management and design services conform substantially to the design concepts and generally accepted practices provided by the federal, state, county, and city governments. We have extensive experience working with and can provide services based on recent Caltrans specifications for QC/QA, standard and method processes, Greenbook specifications and Federal agency specifications, including the Federal Highway Administration. We also adhere to ASTM, AASHTO, and CTM standards. PAVEMENT DESIGN / REHABILITATION / MAINTENANCE PEI understands that well-designed pavement can be the difference between a long-lasting structure and one with a significantly reduced service life. From site plans to public agency documents to pavement rehabilitation documents, we have the experience to assist you through each step of the design process. Many pavement-related design projects today also require upgrading facilities related to accessibility. PEI is thoroughly knowledgeable and experienced with the multitude of federal and state requirements that apply to exterior accessibility design, including accessible parking, accessible paths or travel, curb ramps, railings, signage, etc. Our design approach ensures a smooth and successful project. Our plans and specifications clearly define the extent and quality of work expected, including all construction details, materials and procedures. We have spent years creating and enhancing specifications for roadways and parking lots that reflect the best industry practices. The combination of site plans, details and specifications ensures that all contractors are bidding on the same work. We are constantly working with contractors all over California to develop engineer’s estimates which result in accurate pricing. Detailed contract documents result in lower bids, and complete specifications minimize scheduling, relationship and payment problems. Page | 12 PAVEMENT EVALUATION Physical evaluation Pavement evaluations provide important information about HMA performance and service life. They determine an existing pavement’s structure, confirm its structural adequacy and endeavor to find the reason why it failed and how it will perform with various maintenance alternatives. Pavement evaluations are invaluable in determining the best and most economical pavement design and rehabilitation approach based on an annual cost analysis. In addition, PEI has found the adequate cores and deflection data are invaluable during both the design and construction phases of the project. Our experience suggests that gathering this additional data helps produce designs that can last longer than average approaches, resulting in additional savings for the agency. Deflection testing Deflection testing is a non-destructive method of evaluating a pavement’s flexibility, the resilience of structural layers and how it has been affected by the type and volume of traffic as well as the effects of temperature and moisture. Although there are several different testing devices, the goal is to measure the total deflection from a load applied on the surface of the pavement. Core testing and R-values Core testing determines how well a foundation distributes repetitive stresses caused by traffic. Coring measures existing pavement thicknesses and determines the type of native soils that form a pavement’s subgrade or structural foundation. The resulting data is referred to as the resistance, or R-value, which fixes or determines the depth of the subgrade necessary to support the aggregate base and asphalt concrete surface layer to carry the expected amount of traffic and wheel loads. When used in pavement design, the R- value helps determine the required thickness of foundation layer for the expected traffic conditions. PEI tests R-values using California Test 301, ASTM Test D2844 or AASHTO Test T190. Nuclear gauge testing A nuclear gauge is non-destructive device that measures the density of in-place HMA to determine the level of compaction, which is critical to long-term pavement performance. PEI has many engineering technicians certified to perform this work. Visual condition surveys Once test data are gathered and analyzed, PEI visually evaluates the pavement for fatigue characteristics such as raveling, transverse and longitudinal or block cracking, and alligator cracking. The visual investigation focuses not just on pavement condition but also on factors that affect performance, including site drainage, water sources from roof drains and landscaping, tree roots, and loading conditions from trucks, buses, garbage trucks or other heavy wheel loads. The visual evaluation also can include an optional compliance review for ADA parking and access or an assessment of site work concrete for potential liability concerns. Page | 13 MATERIALS TESTING, QUALITY CONTROL/QUALITY ASSURANCE & CONSTRUCTION MANAGEMENT PEI has a solid four-pronged approach to managing successful materials testing and inspection projects. This approach is outlined below. Construction inspection services PEI’s fulltime inspection services during paving ensure a quality product and provide confidence that a contractor’s work confirms substantially to the design concepts reflected in the contract documents. Our Caltrans-certified inspectors monitor asphalt concrete thickness and temperature during laydown and perform field density testing using a nuclear density gauge to monitor compaction. That’s critical because proper asphalt concrete placement and compaction are essential for long-lasting pavement. Once asphalt concrete has cooled, the opportunity for high density compaction is impossible. We keep clients informed with daily work and progress reports. Laboratory testing and quality assurance PEI validates mix designs by collecting the asphalt concrete materials used for a project and testing them to make sure they conform to contract specifications. We collect samples and perform mix designs from every 750 tons of asphalt concrete places or one test per paving day. These CTM tests include stability (CTM 366), mix density (CTM 308), Rice gravity (CTM 309), asphalt content (CTM 382) and air voids content (CRM 367). Because our materials engineers perform thousands of QA/QC tests each year, they are among the most qualified in the industry to create mix formulas and recommend mix adjustments, to recommend construction and production methods and to assist clients with contractor compliance issues. We are experts in Superpave, Hot Mix Asphalt (HMA) and Rubberized HMA. With regards to Caltrans QC work for contractors, PEI’s lab is the largest independent HMA materials testing laboratory in northern California. PEI also is involved in the design and testing of cold in-place recycling projects and foamed asphalt full-depth reclamation. Because of our direct involvement in the development and implementation of the new Section 39 of the Caltrans Standard Specifications for hot mix asphalt, PEI is a leader in designing and testing the new performance based HMA materials. Verification and determination of compliance and acceptance Our final report to clients summarizes laboratory tests and compaction results and addresses a contractor’s compliance with the specifications, plans and applicable standards, including any areas on non-compliance. PEI never leaves loose ends. We assume all project activities from inception to completion. We aren’t happy unless every “t” is crossed and every “i” is dotted and both the client and PEI are satisfied with the results of the entire project. Construction engineering support One of the keys to our success is communication. Our project managers provide constant feedback throughout a project, which creates a proactive environment that corrects problems as they come up and not after the fact. Because PEI is familiar with all construction techniques and materials used to rehabilitate and maintain pavement and have completed thousands of projects, we claim to be the best at what we do. Our clients attest to that. Page | 14 TESTING SERVICES PEI owns and operates three Caltrans-certified testing laboratories and three AASHTO resource reference laboratories. We have the testing equipment, tools and knowledge to apply state-of- the-art technology to solving pavement problems. Whether we are providing inspection oversight, compaction testing, or laboratory testing, our experienced staff will assist the Town with its testing needs throughout any project. The net result will be long-term pavement performance at the lowest annual cost. Quality Control / Quality Assurance The foundation for PEI’s success is its program of quality control and quality assurance. We take steps to ensure the quality of the product we deliver to our clients by: • Certifying field and lab technician and reviewing competency in specific tests at least every six months. • Maintaining detailed training records. • Calibrating equipment at specified intervals. • Preparing and maintaining records of all test samples. • Processing and storing test samples to avoid changing characteristics or contamination. • Reviewing test reports related to proficiency sample testing, on-site inspections and quality system evaluations. • Reviewing and updating procedures to reflect the latest industry standards. PEI is experienced with current Caltrans specifications (including Superpave and Hveem processes), Greenbook specifications and federal agency specifications, including the Federal Highway Administration and Federal Aviation Administration. Among the testing and QC / QA services PEI provides are: • Deflection testing. • Core sampling. • Resistance (“R”) value. • Aggregate base, subgrade inspection and compaction testing. • Mix designs and JMF verifications. • Paving inspections, sampling and monitoring with nuclear gauge. • Compaction/failure investigations. • Nuclear gauge acceptance testing (requires test strip). • HMA, RHMA, OGFC, aggregate, base and subgrade materials testing using Caltrans, ASTM and AASHTO methods. • Concrete Trial Batch and Production compliance testing • Geotechnical Page | 15 ADA ACCESSIBILITY & DRAINAGE PEI understands that accessibility design is an issue that applies to most site improvement projects today. Federal laws and State regulations provide guidelines for accessible facilities in construction projects. Unfortunately, the list of requirements for meeting accessibility is long and frequently difficult to decipher. Sometimes the requirements between the State and Federal codes even may conflict with each other. This is where PEI can help the City. Constant awareness of code updates and new mandates is paramount in order to stay current with industry standards. Since 1995, PEI’s design staff have successfully interpreted code requirements, evaluated existing conditions and designed accessible improvements to comply with current law. We understand the various codes and have correctly applied these requirements to successfully complete countless site improvement projects and new development projects. Our evaluation and design expertise include all elements of exterior accessibility, including but not limited to: • Accessible parking. • Passenger drop-off zones. • Accessible path of travel requirements. • Walks, pathways and level landings. • Pedestrian and curb ramps. • Stairways. • Handrails and guardrails. • Detectable warning surfaces (truncated domes). • Reach heights (at ATMs and other exterior customer facilities). • Site signage requirements. • Drainage improvements (if necessary). Page | 16 PAVEMENT MANAGEMENT Pavement Engineering Inc. also offers Pavement Management Services. A Pavement Management System (PMS) is a living system. Our PMS reports provide condition summaries broken down into functional class, recommended treatments and estimated costs. We also provide decisions trees, multiple budget scenarios and budget analyses that can be expanded for the next three decades. This analysis provides the City with the information it needs to prioritize pavement maintenance based on available funding and answers “what if” questions. In addition, our report includes a sortable listing of street segments both alphabetically and by PCI; projected PCI obtainable under existing and anticipated future funding levels; budget reports that contain needs, costs and conditions for the analysis period; and graphs that illustrate budgeting scenarios. PEI is one of the most experienced pavement management specialists in California, with dozens of successful public agency clients throughout California, many of whom have relied on our pavement management services repeatedly for over two decades. PEI began performing PMS evaluations in the 1990s using both APWA’s MicroPAVER™ and MTC’s StreetSaver® program. Our company is registered through the MTC as a certified StreetSaver® consultant. This ensures our company and raters are accurate and work in compliance with Metropolitan Transportation Commission (MTC) standards. In 2009, PEI was awarded “Best Pavement Management Consultant” by the Bay Area Metropolitan Transportation Commission (MTC), which covers 109 local agencies. In presenting the award, Amy Burch, MTC PTAP Project Manager said: “PEI stands behind their work. Providing quality products for their clients is just a standard. They have raised the bar for all PTAP consultants.” After performing a PMS update for the City of Reedley, City Manager, Nicole Zieba, stated, “Pavement Engineering Inc. did an outstanding job assisting our city with its pavement management system. Their knowledge and expertise resulted in a seamless completion of this project. This is, by far, one of the best investments in streets and roads that our City has made. The final presentation PEI gave to City Council on the outcomes of the assessment was fantastic. It was clear and non-technical, and it provided a future road map for getting the most out of our limited street and road dollars. I highly recommend that all cities use PEI for a full pavement management analysis and plan.” Because PEI combines over two decades of pavement maintenance and rehabilitation projects with two decades of PMS experience, we provide the most accurate pavement distress data, timely recommendations and precise budgets that ensure the longest lasting pavement product. To ensure accuracy, we require all of our PMS field inspectors to attend MTC training classes as well as complete the MTC StreetSaver® Rater Certification Program. Our goal is to ensure the City has the most accurate database possible, including original construction dates and CIP maintenance records, all of which will provide a better, more accurate pavement management system going forward. Many of our public agency clients have used PEI’s PMS update services for more than a decade. Page | 17 PEI PERSONNEL With 100+ employees, PEI has the staff resources to perform all of the proposed pavement and street improvement on-call civil engineering design services for the City. Unlike other civil engineering firms whose specialty is “general engineering,” PEI focuses specifically on evaluating, designing, managing, maintaining and rehabilitating pavements and roadways, including concrete and soils. PEI will be fully committed to and available throughout the term of all contracts related to projects for the City of San Luis Obispo. Our staff is comprised of senior principal engineers, associate engineers, assistant engineers, engineering technicians, laboratory managers and construction managers, all of whom have technical skills which encompass a complete range of pavement engineering disciplines. Because we take a hands-on, personalized approach with all our clients, our assigned staff will remain with all projects from start to finish. This ensures that the City receives consistent services with reliable, accurate results delivered on time and within budget. We also have a substantial support staff which includes Caltrans-certified lab technicians, pavement inspectors, data technicians and administrative personnel. PEI has six offices which serve public and private entities throughout California located in: • Concord • Redding • Sacramento • San Jose • San Luis Obispo (corporate) • Santa Clarita We are a company in six different locations with shared services, working together to achieve superior results for our clients with the cost-effectiveness, efficiency, quality and reliability expected in today’s competitive and budget-conscious environment. In addition, our offices are connected through cloud services, allowing us to readily share files and resources, review documents, schedule employees and resolve issues of varying complexities. This makes PEI extraordinarily flexible, collaborative and responsive. All proposed pavement services for the City of San Luis Obispo will be managed and assigned out of PEI’s San Luis Obispo office, with any needed support coming from the rest of the company. Pavement Engineering Inc. 3485 Sacramento Drive, Suite A San Luis Obispo, CA 93401 Page | 18 Joseph L. Ririe, P.E. President, Senior Principal Engineer & Principal-in-charge Summary of Experience Joe’s recent project experience includes the following cities, towns and counties: Atascadero Camarillo Carpinteria Concord Daly City Danville Dublin Galt Goleta Grover Beach Guadalupe Hayward Hollister Larkspur Lathrop Lompoc Los Altos Hills Milpitas Napa Oakley Ojai Orinda Oxnard Pacifica Paso Robles Petaluma Pismo Beach Pittsburg San Benito San Bruno San Carlos San Luis Obispo Santa Maria San Ramon Santa Barbara Santa Clarita Seaside Sonoma Sunnyvale Thousand Oaks Vacaville Woodland William J. Long, P.E. CEO, Senior Principal Engineer Summary of Experience Bill’s recent project experience includes the following cities, towns and counties: Atascadero Buellton Calabasas Calistoga Camarillo Carpinteria Citrus Heights Concord Cupertino Daly City Danville El Cerrito Escalon Fort Bragg Galt Gilroy Goleta Grover Beach Guadalupe Hayward Hemet Hercules Lakeport Larkspur Lathrop Lincoln Lompoc Los Altos Los Altos Hills Los Gatos Marin Mill Valley Millbrae Milpitas Monterey Moorpark Morgan Hill Napa Novato Oakdale Oakley Ojai Oxnard Pacifica Palo Alto Paso Robles Petaluma Pismo Beach Pittsburg Rocklin Port Hueneme Roseville Sacramento San Anselmo San Benito San Carlos San Luis Obispo San Mateo San Ramon Santa Barbara Santa Cruz Santa Maria Seaside Sebastopol Shasta Lake Sierra Solano Sonoma Stanislaus St. Helena Stockton Tehama Thousand Oaks Tiburon Vacaville Walnut Creek Windsor Woodland Yountville Yreka Page | 19 Pavement Engineering Inc. staff associated for all projects for the City of San Luis Obispo. PEI staff resumes: Joe Ririe, PE Bill Long, PE Paul Mateo, PE Sam Ho, PE Jonathan Edholm Steven Holm Joe Seely Additional Support Staff Page | 20 Joseph L. Ririe, P.E. President, Senior Principal Engineer & Pavement Program Manager Pavement Engineering Inc. 3485 Sacramento Drive, Suite A San Luis Obispo, CA 93401 805.781.2265 JoeR@pavementengineering.com Summary Joe has 28+ years of wide-ranging experience in engineering and project management and in developing practical, cost-effective and quality pavement solutions for clients throughout California, including 22+ specifically focused on pavement design. Joe has worked on pavement projects for dozens public agencies throughout California, and specializes in pavement management program (PMP), pavement rehabilitation design and construction administration. As PEI’s President, Joe is responsible for PEI’s reputation as California’s premier pavement engineering specialists and has set the standard for delivering quality projects on time, on budget and with unparalleled customer service that builds trust and loyalty. Joe’s responsibilities include: Responsibility for overall planning and development of PS&E’s, overseeing construction management & inspection team, reporting directly to City Engineer, overseeing contractor performance and quality control standards, overseeing associate and assistant engineers, as well as engineering technicians, inspectors and laboratory testing. Education Bachelor of Science in Civil Engineering California Polytechnic State University – San Luis Obispo, CA Professional Registration California Civil Engineering 52735 Professional Experience 1998 - present President and Sr. Principal Engineer, Pavement Engineering Inc. Joe was promoted to PEI’s president in 2013. In that role, he is responsible for overall planning and project generation for Pavement Engineering Inc. He develops pavement rehabilitation PS&Es, oversees contractor performance and quality control standards, trains and mentors associate and assistant engineers in project management and design, trains inspectors and technicians and manages a diverse client base. Page | 21 William J. Long, P.E. CEO, Senior Principal Engineer Pavement Engineering Inc. 20260 Skypark Drive Redding, CA 96002 530.224.4535 BillL@pavementengineering.com Summary Bill is the CEO and the only remaining original founder of Pavement Engineering Inc. He has 39+ years of experience in engineering design, materials testing, deflection studies and construction inspection and testing for thousands of projects in the State of California. Bill’s focus has been on the construction of streets, roads and highways using both asphalt concrete and PCC pavements. Bill oversees the company-wide laboratory operations, which include laboratories in Redding, Sacramento, and San Luis Obispo. Our labs are AASHTO, CCRL, Caltrans, USACE and DSA certified. Bill also oversees the structural analysis of existing pavements through PEI’s deflection testing program. He is intimately involved in the analysis and recommendation for various pavement rehabilitations including HMA and RHMA overlays, milling and replacement, recycling, FDR and complete reconstruction. Bill applies his nearly 40 years of experience to every analysis. Bill also oversees and manages PEI’s construction management, testing and inspection services operation. He provides oversite for PEI’s 45 full and part-time inspectors. PEI performs QC and QA inspection under his supervision. Bill has overseen several hundred construction inspection projects over the last 30 years including over 500 Caltrans projects. Education Bachelor of Science in Civil Engineering California State University, Chico – Chico, CA Professional Registration California Civil Engineering 47552 Professional Experience 1987- present CEO and Sr. Principal Engineer, Pavement Engineering Inc. Bill is the manager of PEI’s Redding Office and oversees the engineering and construction activities of asphalt concrete pavement projects. He is responsible for QA/QC of PEI’s deflection testing and manages PEI’s Caltrans testing and inspection work, including overseeing laboratory testing. Current QC/QA Experience El Dorado County - West Slope Pavement Rehab Caltrans No. 03-3F5104 Highway 20 Timbuctoo Smartsville Caltrans No.04-3Q9904 Route 29/80 Separation in Vallejo Spring Lake Central – Parkland Avenue Extension Caltrans No.04-3Q4304 Route 84 in Alameda County in Fremont Caltrans No.04-1J3604 Route 12 in Sonoma County Caltrans No. 01-0A0404 Hwy 175 Expansion Near Middletown Caltrans No. 01-0K5604 Route 101 in Tan Oak Park Caltrans No. 03-1H1904 Routes 80 and 244 in Sacramento Caltrans No. 04-3Q4504 Route 116 in Sonoma County City of Lakeport – North Main Street City of Tracy – I-205/MacArthur Off Ramp Caltrans No. 01-0K4804 Route 20 in Lake County Caltrans No. 04-2W7604 Emergency Paving on Mount St Helena Caltrans No. 01-E7204 Highway 29 in Lake County Caltrans No. 04-0J6424 Hwy 101/28 Separation Sonoma County Caltrans No. 03-0A5704 Hwy 20 Curve Correction Browns Valley Caltrans No. 03-2F9804 Hwy 20 in Colusa County Page | 22 Paul Mateo, P.E. Sr. Associate Engineer & Project Manager Pavement Engineering Inc. 3485 Sacramento Drive, Suite A San Luis Obispo, CA 93401 805.781.2265 PaulMateo@pavementengineering.com Summary Paul has 11 years of professional experience covering a variety of services within civil engineering, including project management, consultation, design, and analysis. He approaches projects with the intent to balance budget restrictions with effective and long-lasting alternatives. He has previously worked at firms specializing in geotechnical engineering and transportation engineering and found a growing interest in pavements at each. His previous experience has allowed him to develop skills to analyze projects from both the surface and the subsurface. His responsibilities include reviewing relevant data, developing feasible alternatives, and refining these alternatives to meet the needs of the client. Education Bachelor of Science in Civil Engineering California Polytechnic State University – San Luis Obispo, CA Professional Registration California Civil Engineering 84897 Certification Safety Assessment Program (SAP) Evaluator Professional Experience 2021 - present Associate Engineer, Pavement Engineering Inc. As an Associate Engineer, Paul assists the Senior Principal Engineer and manages projects for a variety of clients, a role that typically involves coordinating meetings, managing budgets, submitting PS&E documents, reviewing project progression, and providing construction support services. He had previously worked with the City of Campbell on the Camden Avenue Resurfacing Project. 2019 - 2021 Civil Engineer I, Wallace Group Paul primarily worked in transportation infrastructure projects. He was tasked with providing concepts, analyzing vertical and horizontal designs, and preparing exhibits and plan sets. In addition, he estimated quantities and costs, and assisted city agencies with pavement management projects. While in this role he increased his knowledge of an assortment of infrastructure elements, such as curb ramps, pavements, and road design. 2012 - 2019 Project Engineer, Cornerstone Earth Group Paul joined Cornerstone Earth Group as an Engineering Technician. After earning his license as a Professional Civil Engineer in December 2015, he was promoted to Project Engineer. Page | 23 Sam T. Ho, P.E. Sr. Associate Engineer & Designer Pavement Engineering Inc. 26007 Huntington Lane, Unit 5 Santa Clarita, CA 91355 415.307.4550 SamH@pavementengineering.com Summary Sam has nearly a decade of experience in the Engineering and Construction industry. He specializes in developing plans / specifications / estimates, handling submittals / RFIs, and performing quality control / quality assurance. In his time at PEI, Sam has honed his project management and design capabilities with pavement rehabilitation projects for dozens of public agencies and school districts. Sam is a registered Civil Engineer and QSD / QSP in the State of California, and LEED AP. Since joining PEI in 2016, Sam has honed his project management and design skills with pavement design, inspection and assessment projects. After working in the San Luis Obispo Office for over a year, Sam now heads the office in Santa Clarita. Sam’s responsibilities include: field design, site assessments, developing plans, specifications and estimates, coordinating pre-bid meeting, reviewing RFIs, submittals and specifications, and overseeing the project from start to finish. Sam will also coordinate pre-construction and status update meetings. Education Bachelor of Science in Civil Engineering California Polytechnic State University – San Luis Obispo, CA 2008 Professional Registration California Civil Engineering 79939 Certification Qualified SWPPP Developer & Practitioner Number 23285 Professional Experience (with PEI) 2016 - present Associate Engineer, Pavement Engineering Inc. Sam works as a Civil Engineer who specializes in pavement maintenance and rehabilitation projects. He provides pavement assessment, design, and construction support for cities, counties and school districts throughout the State of California. Responsibilities include: field design, development of plans, specifications and estimates, coordinating pre-bid and pre-construction meetings, review RFI and submittals and overseeing the project from start to finish. Page | 24 Jonathan R. Edholm Assistant Engineer & ADA/Compliance Pavement Engineering Inc. 26007 Huntington Lane, Unit 5 Santa Clarita, CA 91355 805.781.2265 JonathanE@pavementengineering.com Summary Jonathan is an Assistant Engineer for PEI with 10+ years of experience in general engineering and construction concepts. Jonathan has worked on projects for dozens of Cities and Counties throughout California. His experience and duties include field evaluations, construction inspection, structural analysis of ADA/Accessibility retrofit projects, existing asphalt concrete pavements, minor pavement design, laboratory testing, site evaluation and data collection, and CAD drafting. Most of his time thus far at PEI has been spent preparing construction plans, specifications and estimates for accessible improvement projects for private clientele and has assisted with over 100 design packages. Jonathan manages these site improvement projects. Education Bachelor of Science in Civil Engineering California State University, Chico – Chico, CA Certification EIT California #146377 Professional Experience 2016 - present Assistant Engineer & Project Manager, Pavement Engineering Inc. Jonathan coordinates clientele, design professionals, and Pavement Engineering resources related to ADA site improvement projects; design drafting, estimate and specifications preparation, and construction support for engineering and construction of asphalt concrete pavement maintenance/rehabilitation and ADA site improvement projects. 2015 - 2016 Assistant Engineer, Pavement Engineering Inc. Jonathan performed field evaluations, design drafting, research, and preparation of construction documents for asphalt concrete pavement maintenance/rehabilitation and ADA related projects. 2014 - 2015 Engineering Technician, Pavement Engineering Inc. Jonathan performed thorough site investigations and documentation of existing conditions and CAD drafting for site improvement projects; inspection on pavement maintenance and rehabilitation projects, compaction testing of soils, aggregates and asphalt pavements; coring and sampling; conducting field work; estimating and preparing technical specifications for site improvement projects. Page | 25 Steven Holm Assistant Engineer Pavement Engineering Inc. 26007 Huntington Lane, Unit 5 Santa Clarita, CA 91355 805.781.2265 StevenH@pavementengineering.com Summary A graduate of California State University, Fresno, Steven has focused his last 8+ years studying pavement, developing projects using AASHTO and Caltrans specifications. Steven has performed design work on dozens of projects which include pavement calculations and design, parking lot site assessments, freeway ramp design, geotechnical site investigations and steel girder design for traffic loads. Steven has used his pavement design and AutoCAD skills on projects for more than 30 public agencies. Steven’s responsibilities include: field design and developing of plans, specifications and estimates. Education Bachelor of Science in Civil Engineering California State University, Fresno – Fresno, CA Professional Experience 2015 - present Assistant Engineer, Pavement Engineering Inc. In his role as an assistant engineer, Steven specializes in rehabilitation and maintenance plans and specifications for public and private agencies as well as federally funded projects. In addition to assessing pavement for defects and measuring field quantities, he prepares bid packages, including plans, technical specifications and engineers’ estimates. Steven also provides valuable support for PEI’s senior engineers by creating and designing plans for roads, schools and parking lots. Page | 26 Joe Seely Pavement Management PM & Field / Data / QC Pavement Engineering Inc. 3485 Sacramento Drive, Suite A San Luis Obispo, CA 93401 805.781.2265 JoeS@pavementengineering.com Summary Joe administers PEI’s Pavement Management System Program. He has been working as a pavement management specialist with PEI for 10+ years. At PEI, our project managers work hard to go the extra mile for our clients. If selected, Joe Seely will be fully committed and available for all related tasks needed to successfully complete all pavement management projects, on time and on budget. Joe schedules PMP projects, performs visual evaluations, ensures database accuracy and prepares spreadsheets and reports. Joe performs data analysis for each project report, in the field quality control ratings, and oversees and trains field evaluation staff. In addition, he develops presentations and provides hands-on training to public agency staff on pavement distresses, rating techniques and operation of StreetSaver® software. During his time at PEI, Joe has rated over 12,000 centerline miles of roads. Joe has been a certified MTC StreetSaver® Rater since the inception of MTC’s Rater Certification Program in 2014 and will be performing pavement assessments in accordance with StreetSaver’s® modified ASTM D6433. He will also collect pavement distress data. To stay current, he is a regular attendee at the bi-annual MTC users training week. Joe has participated in expert panels at MTC user’s week as well. Education Associates in Civil Engineering Cuesta College – San Luis Obispo, CA Certification MTC StreetSaver Rater Certification Program #1095 Professional Experience 2014 - present PMP Project Manager, Pavement Engineering Inc. As a pavement management program manager, performs visual evaluations, ensures database accuracy and prepares spreadsheets and reports. Joe performs data analysis for each project report, in the field quality control ratings, and oversees and trains field evaluation staff. In addition, he develops presentations and provides hands-on training to public agency staff on pavement distresses, rating techniques and operation of StreetSaver® software. 2019 - 2021 PMP Field Rater, Pavement Engineering Inc. Paul was tasked with providing concepts, analyzing vertical and horizontal designs, and preparing exhibits and plan sets. In addition, he estimated quantities and costs, and assisted city agencies with pavement management projects. While in this role he increased his knowledge of an assortment of infrastructure elements, such as curb ramps, pavements, and road design. Page | 27 PEI EXPERIENCE WORKING WITH PUBLIC AGENCY FUNDED PROJECTS & SIMILAR PROJECTS PEI has worked with dozens of public agencies throughout California as on-call pavement consultants. At PEI, we are proven and have shown that we can respond to our clients’ requests in a timely manner and successfully complete the work to meet our clients’ expectations. Since 2000, PEI has worked on 20+ pavement projects for the City of San Luis Obispo. The most recent of these projects include: • 2023 Pavement Evaluation for Arterial Pavement Improvement Project • 2022 Roadway Sealing QA • Meadow Park Parking Lot Coring • City of San Luis Obispo – Miscellaneous Inspection Services • City of San Luis Obispo – Pavement Management Database Migration • Madonna Road – QA Inspection & Materials Testing Services • City of San Luis Obispo – On-call for Roadway Sealing & Laurel Lane Complete Streets • City Concrete Streets & Access Improvement Project – HMA QA Services • South Broad Street – Pavement Evaluation Services Because of these recent projects, PEI has become very familiar with the City of San Luis Obispo’s road network and subsequent pavement needs. Because of our experience and philosophy of excellence, many of our clients say, “they wouldn’t go into a project without us,” a testament to our meticulous organization, management and customer service. PEI has worked with the following 100+ public agencies throughout California: Arroyo Grande Atascadero Buellton Calabasas Calistoga Camarillo Carpinteria Citrus Heights Concord Contra Costa Co. Cupertino Daly City Danville Dublin El Cerrito Escalon Fort Bragg Galt Gilroy Goleta Gonzales Grover Beach Guadalupe Hayward Hemet Hercules Hollister Lake Co. Lakeport Larkspur Lathrop Lincoln Lompoc Los Altos Los Altos Hills Los Gatos Marin Co. Mill Valley Millbrae Milpitas Monte Sereno Monterey Moorpark Moraga Morgan Hill Napa Novato Oakdale Oakley Ojai Orinda Oxnard Pacifica Palo Alto Paso Robles Petaluma Pismo Beach Pittsburg Port Hueneme Reedley Rocklin Roseville Ross Sacramento San Anselmo San Carlos San Jose San Leandro San Luis Obispo San Mateo San Mateo Co. San Ramon Santa Barbara Santa Barbara Co. Santa Clarita Santa Cruz Co. Santa Maria Santa Monica Seaside Sebastopol Shasta Lake Sierra Co. Solano Co. Sonoma Co. St. Helena Stanislaus Co. Stockton Sunnyvale Susanville Tehama Tehama Co. Thousand Oaks Tiburon Tracy Vacaville Walnut Creek Windsor Woodland Yountville Yreka Page | 28 *Subject to increase over the term of the contract Engineering Services Senior Principal Engineer .............................................................................................. $270/hr Principal Engineer ......................................................................................................... $240/hr Senior Associate Engineer ............................................................................................ $215/hr Associate Engineer ....................................................................................................... $190/hr Assistant Engineer ........................................................................................................ $185/hr Technical Services Project & Construction Managers ................................................................................. $190/hr Laboratory Manager ...................................................................................................... $190/hr Senior Engineering Technician ..................................................................................... $165/hr Engineering Technician ................................................................................................. $150/hr Inspector* ...................................................................................................................... $155/hr Laboratory Technician ................................................................................................... $125/hr Clerical .......................................................................................................................... $ 85/hr Field Services PW Deflection Testing** ................................................................................................ $575/hr PW Deflection Testing Travel* ...................................................................................... $375/hr PW Coring** .................................................................................................................. $450/hr PW Traffic Control ......................................................................................................... $300/hr PW Coring Travel / Traffic Control Travel* .................................................................... $380/hr *Two (2) hour minimum **Four (4) hour minimum Basis of Charges Miscellaneous Charges Equipment rental, reproductions, testing (other than by PEI), photographic expenses and other outside services: ................................ Cost + 15% Payments Invoices will be submitted either semi-monthly or monthly and are payable upon receipt. Interest of 1-1/2% per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days, payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. Attorneys' fees or other costs incurred in collecting any delinquent amount shall be paid by the client. Professional Billing Rates Page | 29 PAVEMENT ENGINEERING INC. STANDS OUT Stretching the dollars while still meeting the pavement needs requires a thorough understanding of pavements. Not many firms have developed the expertise necessary to say that they understand pavements top to bottom and inside out. Innovation, expertise and experience is what we bring to the table. PEI approaches projects differently than other design firms…here’s how: Sound Understanding At PEI, we understand pavements. We understand how they deteriorate, how they are designed, how they are constructed, we understand them down to the aggregate gradation and binder. Our comprehensive understanding has led to unparalleled expertise that causes us to look at, design and manage pavements differently. This unique approach allows us to get the most out of pavements and the design. No Guesswork PEI does not approach pavement design based on guesswork. We take a scientific approach to determining the most cost-effect solutions to addressing the pavement needs. Armed with this information and our expertise, we can quickly develop and evaluate multiple options for preserving and/or rehabilitating pavement. This provides our clients with the assurance that their investment will last. Unmatched Experience and Knowledge Over the years, we have observed that no other firms have the knowledge and expertise to match what we have at PEI. Our knowledge and expertise cover all aspects of pavement. We excel at pavement management, design, construction and materials. We understand the big picture. This experience and knowledge contributes to efficient designs and lower bids. Unique Perspective / Sensitive to Costs Deteriorating infrastructure is an important issue, and pavements, because of their visibility, are at the top of the list. Our expertise has given us the privilege to sit in and council with agency decision makers as they struggle to balance budgets and meet the needs of their crumbling infrastructure. We understand the constraints and tough decisions that need to be made as a result of a shortage of proper funds. Therefore, we understand the importance of stretching every dollar and eliminating waste with overdesigns. Simple, effective, and innovative designs that meet our clients’ exact needs is our specialty. Hands on Management We like to use the hands-on approach with our clients. We have found that meeting face to face at critical points during the project development stages eliminates wasted time and allows for the project to run more efficiently from start to finish. Many of our clients have commented that even though they know PEI has multiple clients, they feel like they are our only one. 3. Work Program Page | 30 SERVICES TO BE PROVIDED BY THE CITY PEI anticipates the following data and services to be provided by the City. PEI will coordinate with City staff to obtain the information. Pavement Management •Access to the City’s pavement management Program Database. Pavement Evaluation •Traffic index information for any of the project streets. Pavement Design •Parcel data for right-of-way, subdivision maps, corner records, and monument data; •Facility maps from utility agencies; •Other available design data such as drainage facility maps, traffic data, City standards, front-end specifications, etc.