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RESOLUTION NO. 6390 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ACCEPTING THE DONATION OF PUBLIC ART FOR THE MISSION PLAZA
FOUNTAIN AND AUTHORIZING CITY ASSISTANCE FOR INSTALLATION
OF THE ARTWORK
WHEREAS, the City Council has adopted Resolution No. 5645 (1985 Series) supporting
the installation of art in public places; and
WHEREAS, the City has received a proposal from the Stanley Von Stein Memorial and
Mary Jane Duvall Trusts, herein called "Donors ", of a donation of public art for the
Mission Plaza Fountain; and
WHEREAS, the proposed public artwork complies with Council- adopted Interim Guidelines
For Public Art, Resolution No. 6362 (1987 Series); and
WHEREAS, the Planning Commission, Architectural Review Commission, Promotional
Coordinating Committee, and the Parks and Recreation Commission have held public hearings
on the proposal, and as a result of their review and findings recommend that the council
accept the proposed donation of public art for the City;
THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION L. Acceptance of Public Art. The proposed donation of public art as shown
in Exhibits "A" and "B" is hereby gratefully accepted by and for the citizens of the City
of San Luis Obispo.
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SECTION 2. Placement. Said artwork shall installed and displayed in Mission Plaza
for the enjoyment and appreciation of the public, as shown in Exhibit "A" The Community
Development Director and the Public Works Director shall be responsible for insuring that
the placement and construction of the artwork complies with applicable city codes,
programs, and adopted policies.
R6390
Resolution No. 6390 (1988 Series)
Page 2
SECTION 3. City Assistance. The Public Works Director is authorized to use city
crews to assist with the installation of the artwork where such assistance is deemed
feasible, necessary and appropriate. It is understood that the cost of the artwork and
related improvements shall be borne by the Donor.
SECTION 4. Responsibility. Staff is hereby directed to prepare for the Mayor's
signature an agreement between the City and the Donor addressing the issues of public art
ownership, maintenance, liability, removal or modification, legal remedies, and other
issues deemed appropriate.
PASSED AND ADOPTED by the Council of the City of San Luis Obispo at a meeting thereof
held on the 2nd day of February, 1988, on motion of Councilman Settle
seconded by Councilman Ranna and on the following roll call vote:
AYES: Councilman Settle, Rappa, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
yor RON DUNIN
ATTEST:
City lerk PAM VOI; S
Resolution No. 6390 (1988 Series)
Page 3
APPROVED:
Community Development Director
oiJ-o
Public Works Director
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AGREEMENT TO ACCEPT PUBLIC ARTWORK FOR MISSION PLAZA
This agreement, made and entered into this 2nd day of February . 1988, by
and between the Stanley Von Stein Memorial and Mary Jane Duvall Trusts, hereinafter
called "SPONSORS", and the City of San Luis Obispo, A Municipal Corporation, hereinafter
called "CITY ", and referred to jointly as "PARTIES."
WITNESSETH
WHEREAS, the SPONSORS have offered to finance the design, construction, and
installation of a public artwork in Mission Plaza, and to dedicate said artwork for the
public's use and enjoyment; and
WHEREAS, the Council of the City of San Luis Obispo has adopted Resolution No. 6390
(1988 Series), approving the public artwork's design and location, and gratefully
accepting the artwork for the citizens of the City of San Luis Obispo; and
WHEREAS, Section 4 of said resolution required the execution of an agreement among
the PARTIES addressing the various issues related to the ownership and disposition of the
Public artwork.
NOW, THEREFORE, in consideration of the mutual benefits, promises and agreements set
out herein, the PARTIES noted above hereto agree as follows:
SECTION 1. OWNERSHIP.
A. Upon completion of the artwork as shown in Exhibits "A" and "B ", and upon its
completion and final acceptance by the City's Community Development Director and
Public Works Director, the public artwork shall become the property of the CITY.
B. CITY shall not sell, lend, trade, or otherwise transfer control or ownership of the
artwork without the written approval of the SPONSORS, their heirs, or assigns.
C. CITY agrees to consult with the project Artist and SPONSORS prior to any alteration,
removal or relocation of. the public artwork within ten (10) years of final acceptance
by the CITY. During this period, if if becomes necessary to alter or relocate the
artwork from its original setting in Mission Plaza, the PARTIES, their heirs, or
assigns agree to the following remedies:
v
Public Art Agreement
Page 2
If the PARTIES mutually agree upon the modification of or relocation of the
public artwork, the CITY shall so modify or shall move the artwork to the agreed
upon site.
2. If, after negotiating in good faith, the PARTIES cannot agree on the
modification or relocation of the public artwork, the CITY shall dismantle the
artwork, relinquish ownership and return the bronze sculptures to the SPONSORS,
their heirs, or assigns.
SECTION 2. CONSTRUCTION AND INSTALLATION STANDARDS.
A. Prior to installation of the public artwork, the SPONSORS shall submit plans and
specifications to the CITY providing information necessary to determine compliance
with applicable code requirements, to the approval of the Community Development
Director and Public Works Director.
B. Upon CITY request, SPONSOR shall revise plans and specifications as necessary to
comply with code requirements or as deemed necessary by the CITY to protect. public
health or safety. CITY shall approve the plans and specifications when it determines
that the above requirements have been met.
C. SPONSOR shall require that the bronze sculpture pieces be fabricated in accordance
with approved plans, specifications, and applicable industry standards.
D. SPONSORS and CITY agree to cooperate during the period of construction and prior to
final written acceptance of the the artwork to ensure that the artwork has been
fabricated and installed in compliance with approved plans and specifications and
applicable code requirements..
SECTION 3. LIABILITY.
A. Upon completion of the public artwork and its final acceptance, or any component
thereof, by the CITY, the CITY agrees to indemnify and hold harmless the project
Artist, SPONSORS, their heirs or assigns from liability arising from the placement,
use, and enjoyment of the public artwork.
SECTION 4. MAINTENANCE AND DISPLAY
A. Upon completion of the public artwork and its final acceptance or any component
thereof, by the CITY, the CITY shall assume full responsibility for maintenance and
display of the artwork.
B. SPONSORS shall provide the CITY with written instructions for the proper maintenance
of the artwork.
C. If the artwork is damaged, defaced, altered, or destroyed by human acts or by Acts of
God, the CITY retains the right to restore, repair, or replace the artwork at any
time in keeping with the Artist's and SPONSOR'S original design intent, without
consulting the Artist or SPONSORS, their heirs, or assigns. The CITY agrees to make
reasonable efforts to contact the project Artist, or if unavailable, another
competent design professional, to advise on or assist in any restoration work.
Public Art Agreement
Page 3
IN WITNESS WHEREOF, the PARTIES acknowledge that this agreement includes all
understandings, and have executed this agreement on the day and year first written above.
J,,
B a Von SicioAtanley Von Stein Memorial Trust
Schwartz, Mary Jane Du
T 4e
Mayor Ron Dunin, City of San Luis Obispo
APPROVED:
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Community Development Director
Public Works Director
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RESOLUTION NO. 6389 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
GRANTING APPROVAL OF TENTATIVE TRACT NO. 1413
LOCATED AT 2925 MCMILLAN AVENUE
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Findings. That this council, after consideration of the tentative map of
Tract 1413 and the Planning Commission's recommendations, staff recommendations and
reports thereon, makes the following findings:
The design of the subdivision and proposed improvements are consistent with the
general plan.
2. The site is physically suited for the type and density of development allowed in an M
zone.
3. The design of the tentative map and the proposed improvements are not likely to cause
serious health problems, substantial environmental damage or substantially and
unavoidably injure fish or wildlife or their habitat.
4. The design of the subdivision or the type of improvement will not conflict with
easement for access through (or use of property within) the proposed subdivision.
5. The Community Development Director has determined that the proposed subdivision will
not have a significant effect on the environment and has granted a negative
declaration.
SECTION 2. Conditions. That the approval of the tentative map for Tract 1413 be
subject to the following conditions:
Conditions, covenants, and restrictions (CC &R'S) for the tract shall contain the
following provisions:
a. Property owners association shall be created to enforce the CC &R's and provide
for professional, perpetual maintenance of common areas including but not
limited to driveway, parking lot, landscaping, utilities and building exteriors.
b. Grant to the City of San Luis Obispo the right to maintain common areas if the
property owners association fails to do so and to assess said association for
expenses incurred.
C. All parking spaces provided in the project shall be available for use by all of
the individual owners.
d. Ownership of air -space units shall not be sold or otherwise transferred in such
a way as to conflict with any law or regulation, including but not limited to
city fire and building codes.
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Resolution No. 6389 (1988 Series)
Tract 1413
Page 2
2. There shall be no change in city - regulated provisions of the CC &R's without prior
approval of the Community Development Department.
3. Subdivider shall provide individual water services for each unit. Location of meters
shall be subject to the approval of City Engineer.
4. Subdivider shall provide individual gas and electrical services and metering for each
unit to the approval of affected public utility agencies and the City Engineer.
5. Final map shall note an easement for underground utilities serving the site to the
approval of the City Engineer and affected utility companies.
On motion of Councilman Settle , seconded by Councilwoman Rarma , and on the
following roll call vote:
AYES: Councilmembers Settle, Rappa, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 2nd day of February , 1988.
Mayor Ron Dunin
Resolution No. 5389 . (1988 Series)
Tract 1413
Page 3
APPROVED:
City A ministrative Officer
City 4torney
Community Development Director
, IicoPut-
RESOLUTION NO. 6388
A RESOLUTION OF THE COUNCIL OF
AWARDING A CONTRACT TO
THE PUBLIC WORKS FACILITY AT
(1988 SERIES)
THE CITY OF SAN LUIS OBISPO
D.W. PETERSON FOR
955 MORRO STREET PROJECT
WHEREAS, the City of San Luis Obispo advertised for bids on a
contract for the public works facility at 955 Morro Street project
(City Plan No. M44D); and
WHEREAS, D.W. Peterson submitted the lowest responsive bid at
$253,000.00; and
WHEREAS, the architect's estimate for this contract work was
$250,000.00;
NOW THEREFORE BE IT RESOLVED by the Council of the City of San
Luis Obispo to:
1. award the contract to D.W. Peterson for public works_
facility at 955 Morro Street project;
2. authorize the mayor to execute the contract documents; and
3. direct the finance director to transfer $273,000.00 from the
capital outlay fund CRP appropriation to account number
040- 9422 - 091 -572.
On motion of Councilman Settle seconded by
Councilwoman - Rappa _, and on the following roll call vote:
AYES: Councilmembers Settle, Rappa, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 2nd day
of February , 1988.
ATTEST• J
V
CITY CLERK PAM VOG S
I
APPROVED:
CITY A MINISTRATT OFFICER
.
INANCE DIRECTOR
FON DUNIN
R6388
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RESOLUTION NO. 6387
(1988 Series)
•
A RESOLUTION -OF THE COUNCIL OF THE CITY
OF SAN LUIS OBISPO SUPPORTING EFFORTS TOWARD
FEDERAL GOVERNMENT IMPROVEMENT OF MARINER
SAFETY,AT THE MORRO BAY HARBOR ENTRANCE
WHEREAS, since the United States Government's construction of the
Morro Bay Harbor, numerous accidents have occurred at the harbor
entrance resulting in needless loss of life and property; and
WHEREAS, the harbor of Morro Bay provides a year -round shelter
for various boating groups including Commercial Fishing, Recreational
Boating, and.Sportfishing; and
WHEREAS, it is recognized that various boating groups often
travel great distances to use and enjoy this Central California Coast
facility; and
WHEREAS., the Morro Bay Harbor provides the only port of refuge
between Monterey and Santa Barbara during inclement weather
conditions; and
WHEREAS, lack of federal action to enhance mariner safety at the
Morro Bay Harbor entrance has and will result in continued
unnecessary loss of life and property to the residents and visitors
of this community, and jeopardizes commerce activities occurring at
said facility.
NOW, THEREFORE. BE IT RESOLVED by the City Council of the City of
San Luis Obispo that the President of the United States of America
and the United States Congress be petitioned to direct the United
States Army Corps of'Engineers to fund the enlargement of the
existing harbor project boundaries seaward, beyond the existing
harbor jetties. in order to address the problem of large waves
breaking across the harbor entrance b,y additional dredging and /or
entrance reconfiguration; and
R6387
Resolution No
Page 2
6387 (1988 Series)
9
BE IT FURTHER RESOLVED that al.l necessary actions be supported
by United States Senators Alan Cranston and Pete Wilson, United
States Congressman Leon Panetta,.the San Luis Obispo County Board of
Supervisors, and the City of Morro Bay to accelerate the federal
obligation to increase national mariner safety at the Morro Bay
Harbor entrance.
On the motion of Councilman Settle seconded by Councilwoman Rappa
and on the following roll call vote:
AYES: Counclmembers Settle,_Rappa, Pinard, Reiss, and Mayor Dunin..
NOES : None
ABSENT: None
the foregoing Resolution was passed and adopted this 2nd day of February 1988.
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------------------------
AYOR RON DUNIN '
ATTEST: l
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CITY CLERK PAMELA VOGES \
Approved:
inistrative Office
City A
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RESOLUTION NO. 6386 (1988 SERIES)
A RESOLUTION OF THE COUNCIL OF THE
CITY OF SAN LUIS OBISPO APPROVING A
PROJECT AND APPROPRIATING FUNDS
FERRINI PARK. LANDSCAPE -& IRRIGATION -CITY PLAN 90. M -53Y
WHEREAS, dedication and landscaping of LoE 9 was a condition of the
approval of Tract 1182; and
WHEREAS, the City entered into an agreement to accept payment of
$14,000.00 from the developer to have the City complete the landscaping
after the completion of the improvements; and
WHEREAS, said $14,000 was deposited to the Parks -in -Lieu Fund in
February 1985; and
WHEREAS, the design of the landscaping is complete and was approved by
the ARC on November 9, 1987.
NOW THEREFORE BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Plans and Specifications for City Plan Number M -53Y,
Ferrini Park Landscape and Irrigation are approved and staff is authorized
to advertise for bids.
SECTION 2. Funds in the amount of $20,000 are appropriated for design
and construction of City Plan No. M -53Y.
SECTION 3. The Finance Director shall transfer $20,000 from the
Parks -in -Lieu Fund into the following project accounts:
CAO.
040- 9562 - 092 -571 $1,750.00 for design
040 - 9562- 092 -572 $18,250.00 for construction
The City Clerk shall advertise for bids and report these bids to the
SECTION 4. The City Administrative Officer is authorized to award the
contract within the available funds.
R6386
Resolution No. 63C 6 988 Series) O
Page 2
SECTION 5
The City Clerk shall furnish a copy of this resolution to
the Public Works Director and the Finance Director.
On motion of Councilman Settle , seconded
by Councilwoman Rappa and of the following roll call vote:
AYES: Councilmembers Settle, Rappa, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 2nd day of
February , 1988.
APPROVED:
City bdministrative Officer
F nce Director
Meg
YOR RON DUNIN
s s s s
A-S." n
City Att ney
Public Works Director
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RESOLUTION NO. 6385 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND WEST COAST AUCTIONEERS
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That certain agreement, attached hereto marked Exhibit "A" and
incorporated herein by reference, between the City of San Luis Obispo and West
Coast Auctioneers is hereby approved and the Mayor is authorized to execute the
same.
SECTION 2. The City Clerk shall furnish a copy of this resolution and a
copy of the executed agreement approved by it to: West Coast Auctioneers, and
City Administrative Officer, and the Director of Finance.
On motion of Councilman Settle
and on the following roll call vote:
, seconded by Councilman Reiss
AYES: Councilmembers Settle, Reiss, Pinard and Mayor Dunin
NOES: None
ABSENT: Councilwoman Rappa
the foregoing Resolution was passed and adopted this 19th of January 1988.
YOR RON DUNIN
ATTEST:
I MI �
CITY CLERK PAMELA VOGES
APPROVED:
ty AdmVDistra — .f-i_cer
City A
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ante Director
R6385
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WEST COAST AUCTIONEERS
ISO Marquita
Paso Robles, CA 93448
(B05)1f3q -0202
Proposal
City of San Luis Obispo
Surplus Vehicle Sale
EXfIT
Proposed that Rick Graff, dba West Coast Auctioneers (WCA),
shall, on January 23rd, 1988 at 10:00 a.m., sell at auction
to the highest bidder those vehicles deemed as surplus by the
City of San Luis Obispo (approx. 35 =45 vehicles). Said sale
to take place at the "corporate Yard" located on Elk Street
In the City of San Luis Obispo.
West Coast Auctioneers will pay advertising and promotional
costs and provide adequate personnel on sale day to conduct
the sale. WCA will handle all vehicle paperwork and
transfers as required by the Department OF -Motor Vehicles. in
addition, WCA will collect all moneys and provide payment to
the City within 10 working days of the sale..
The Commission rate shall be 10% of the selling price of each
vehicle.
The City shall clean
in running condition
necessary papers and
Proposal Submitted by
on December 24, 1987
and detail the vehicles
to the "Corporate Yard"
ser -
and
wit
deliver them
the
h
K. Graff, Owner
Coast AuctioneE
Date Approved January 19, 1988 By
MAYOR RON DUNIN
Title
ATTEST-
2,i
CITY gLERK PAMELA V6 ES
O O C-02--
RESOLUTION NO. 6384 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO AUTHORIZING CONTINUED PARTICIPATION IN THE
CALIFORNIA "MAIN STREET" PROGRAM AS A
SELF - INITIATED CITY
WHEREAS, the California Main Street Program has been
established in the California Department of Commerce to
assist small cities and towns to develop a public /private
effort to revitalize the "Main Street" areas; and.
WHEREAS, the City of San Luis Obispo, through the
Downtown Business Improvement Association (BIA), has been
participating in the California Main Street Program as a
self- initiated city.
NOW, THEREFORE, BE IT RESOLVED by the Council of the
City of San Luis Obispo as follows; -
SECTION 1. That the City of San Luis Obispo agrees to
continue to participate in the California Main Street
Program as a self- initiated city.
SECTION 2. That the City of San Luis Obispo in concert
with the Downtown Business Improvement Association
guarantees that a full -time Main Street Project Manager with
a travel and operating budget will be employed for calendar
year 1988.
On motion of Councilman Settle seconded by Councilman Reiss
and on the following roll call vote:
AYES: Councilmembers Settle, Reiss, Pinard and Mayor Dunin
NOES: None
ABS T: Councilwoman Rappa
the foregoing Resolution was passed and adopted this 19th day
of January , 1988.
-- , : . 51
ATTEST:.-,.
CITYI CLERK PAMELA OGES
R6384
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Resolution No. 6384
Page Two.
APPROVED:
o.
City Ad inistrative Officer
City A0orney
Community Development Direc
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RESOLUTION NO. 6383 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DECLARING CERTAIN PERSONAL PROPERTY AS SURPLUS
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. That the City Council herein declares that all
items of personal property listed in Exhibit "A" attached and
incorporated herein by reference shall be declared surplus property.
SECTION 2. That the sale of such property is hereby
authorized.
On motion of Councilman Settle seconded by Councilman Reiss
and on the following roll call vote:
AYES: Councilmembers Settle, Reiss, Pinard and Mayor Dunin
NOES: None
ABSENT: Councilwoman Rappa
the foregoing Resolution was passed and adopted this 19th day of
January, 1988.
MAYOR RON DUNIN
ATTEST: 1 f
CITY CLERK PAMELA VOGES
t
APPROVED:
R6383
CITY OF SAN LUIS OBISPO
SURPLUS VEHICLE LISTING
1987 -88
DEPT. CITY NO. PLATE NO. YEAR 'DESCRIPTION
FIRE
1178
E246345
1982
BUICK CENTURY 4DR. SDN.
FIRE
8302
E220113
1982
OLDS CUTLASS 4DR. SDN.
FIRE
0880
E758644
1980
F350 CAB /CHASSIS
SEWER
0866
E198024
1966
FORD F600 DUMP TRK.
STREETS
0869
1969
MB PAINT STRIPER
STREETS
HERCULES MTER PUMP
STREETS
ONAN GENERATOR 15 KW
STREETS
0870
1970
GALION - ROLLER
STREETS
0470
E557699
1970
FORD 1 TON FLATBED
STREETS
0177
E696296
1977
TOYOTA L /BACK SDN.
BLDG.MNT.
0665
E176944
1965
FORD PICK -UP
GOLF CRSE
0575
E658029
1975
JEEP
WATER ADM
1380
E756514
1980
CHEV. MALIBU S/W
WAT.TRT.
0143
E76956
1943
FORD BOMB SERV. CARRIER
WHALE RK.
0280
E749384
1980
CHEV. PICK -UP
WATER
1175
36J81
1975
WESTCOASTER - SCOOTER
PARKS
0470
E557699
1971
FORD TRACTOR LOADER
ENGINRNG.
1879
E727878
1979
DODGE DIPLOMAT SEDAN
POLICE
0686
E925924
1985
CHEV. CAMERO Z28 SDN.
POLICE
0583
E447305
1983
DODGE DIPLOMAT SDN.
POLICE
1682
E219919
1981
PONTIAC GRAND PRIX CPE.
POLICE
1283
E447307
1983
DODGE DIPLOMAT SDN.
POLICE
1885
E464974
1985
FORD LTD SEDAN
POLICE
1585
E464977
1985
FORD LTD SEDAN
POLICE
1183
E447301
1983
DODGE DIPLOMAT
POLICE
0684
E460032
1984
FORD CROWN VICTORIA
POLICE
0784
E460031
1984
FORD CROWN VICTORIA
POLICE
0884
E460030
1984
FORD CROWN VICTORIA
POLICE
1385
E464980
1985
FORD LTD SEDAN
POLICE
1685
E464975
1985
FORD LTD SEDAN
POLICE
1785
E464778
1985
FORD LTD SEDAN
POLICE
0581
E76J08
1981
KAWASAKI
POLICE
2484
E95J31
1984
KAWASAKI
POLICE
0482
1DXB283
1983
CHEV. MONTE CARLO SEDAN
POLICE
1484
1KED524
1983
BUICK CENTURY SEDAN
POLICE
1284
1KFM072
1983
CHEV. MONTE CARL,O
POLICE
1884
1KLK748
1983
OLDS. DELTA 88 SEDAN
POLICE
2084
E460043
1983
CHEV. CELEBRITY
POLICE
2284
1KXW841
1983
CHEV. CELEBRITY
FXHiHIT "A"
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RESOLUTION N0. 6382 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 781 AND TRACT 1122
WHEREAS, the Subdivision improvements for Tract 781 and Tract 1122 have
been satisfactorily completed, and
and
WHEREAS, all public improvements have been constructed to city standards,
WHEREAS, the Subdivider has requested acceptance of the improvements.
NOW THEREFORE BE IT RESOLVED by the Council of the City of San Luis Obispo
that the public improvements for Tract 781 are hereby accepted for maintenance
by the City of San Luis Obispo and the Council authorizes the release of all
but $62,580 of the Faithful Performance surety, said amount being 10% of the
original bonds to be kept on'file as a warranty for one year in accordance with
the Subdivision Agreement and State Law. The bond for Tract 1122 may be
released after February 3, 1988.
On motion of Councilman Settle
seconded by Councilman Reiss
,
and on the following roll call vote:
AYES: Councilmembers Settle, Reiss, Pinard and Mayor Dunin
NOES: None
ABSENT: Councilwoman Rappa
the foregoing Resolution was passed and adopted this 19th day of
January , 1988,
oeio*
f"XFOR RON DUNIN
ATTEST:
i
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CITY CLERK PAM VOGES
f . 1
R6382
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Resolution No. 6382 (1988 Series)
Page Two.
APPROVED:
ity Adm nistrative Officer
City AtI&rney
City Engineer
jk5 /t781acc
by
RESOLUTION NO. 6381 (1988 Series)
EXPRESSING THE CITY'S GRATITUDE AND APPRECIATION
TO BILL L. TERRA FOR HIS LONG AND DEDICATED
SERVICE TO THE CITY AND ITS CITIZENS
WHEREAS, Bi.0 L. Tmta began his erip.eoyment with the City o6 San Luis Obispo
on February 11, 1949, and
(:WHEREAS, Bd t e has spent 39 year3 a6 an equipment opera ton on aU manse -`e o6
equipment 6rom street sweeper to backhoe to loader to you name it, and
WHEREAS, Biee started out earning the ptinee.ey sum ob $10.10 1day graduatey
increasing to a current much more pn,Lnceey sum, and
WHEREAS, &Ut has aenved under 3 Pubeie Worizs Di)tectons, 5 Water Supe- t,intendents
and a dozen 6oremen and teadmen, and
WHEREAS, B-i ee hae estabZi,6hed an env ab.ee reputation throughout the community
as a ha&d- woAiing, competent; atd knoweedgeabee equipment operator, and
WHEREAS, B,iU hae achieved aU his City goats and has outeasted aU o6 Fws
contempotaJiie6, and
WHEREAS, BiU has determined that it .i5 time to take a wete- ewuted nest, and
WHEREAS, di,U s knoweedge and.ab<itity wit be messed by the City and by his
beP.eow empt.o yee6 .
NOW, THEREFORE, BE IT RESOLVED that this City Couneie wizhe6 to express .i is
g,tnt>itude and appreciation to B.i t L. Terra 6or .hi.6 39 years o6 hervice and the
contAibutionh he ha.6 made to the community.
On motion ob Councieman Settee, seconded by Counci&an Rei,es, and on the
Soteow.ing rott cage vote:
AYES: CouncZ&embeu Settee, Reiss, Pinard and Mayor Dunn
NOES: None
ABSENT: Counci woman Rappa
the borego.ing resoeution was passed and adopted this 19th day o6 JanucLty, 1988.
ATTEST:
� yes �n
CITY CLERK PAMELA VO S r{AYOR RON DUNIN
co 3a/
C J
RESOLUTION NO. 6380 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING THE ATTACHED TRAFFIC ORDERS
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
The attached Traffic Work Orders for the period of October 1, 1987 through
December 31, 1987 are hereby approved.
On motion of Councilman Settle seconded by Councilman Reiss
and on the following roll call vote:
AYES: Councilmembers Settle, Reiss and Pinard
NOES: Mayor Ron Dunin
ABSENT: Councilwoman Rappa
the foregoing Resolution.was passed and adopted this 19th day of January
1988.
Qas
YOR RON DUNIN
ATTEST: /
V
CITY -C'ERK PAM VOGE
APPROVED:
Adm'nistrative Officer
�
City Atpprney
ty Engineer
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by
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����i�ir►►►��IIIIIIIIIP► ►��III city o s tUIS OBIspo
COUNCIL ^JpEn
FROM: David F. Romero Wayn
SUBJECT:
MEETING DATE:
January 19, 198
VIT ITEM NUMBE
Prepared by: Barbara Lynch
Traffic Work Orders for the.Period of October 1, 1987 through December 31,
1987.
CAD RECOMMENDATION:
Pass resolution approving Traffic Work Orders for the period of October 1,
1987 through December 31, 1987.
BACKGROUND:
The City Engineer has, over the past three months, issued work orders making
changes to improve safety and operation of the street system. One -fifth of the
work orders were for parking changes, one -fifth were bus - related changes to
accommodate new bus routes, two- fifths were signing and striping changes and
the remaining one -fifth were red curbing and signal work.
It has been Council's policy in the past to accept this report on a quarterly
basis. This report satisfies this past policy.
FISCAL IMPACT:
Minor implementation costs associated with street maintenance.
RECOMMENDATION:
Pass resolution approving Traffic Work Orders for the period of October 1, 1.987
through December 31, 1987.
Completed Traffic Work Orders
(October 1, 1987 through December 31, 1987)
Available in the Council office for review
bl5 /wrkordrs
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by
RESOLUTION NO. 6379. (1987 series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND DKS ASSOCIATES FOR CIRCULATION AND RELATED
STUDIES AND DIRECTING THE FINANCE DIRECTOR TO ENCUMBER FUNDS
WHEREAS, the City seeks to revise its Genera: Plan Circulation Element; and
WHEREAS, staff has negotiated an agreement with DKS Associates for consultant
services to conduct circulation and environmental impact studies and prepare revisions to
the city's General Plan Circulation Element.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The agreement attached hereto marked Exhibit "A" and incorporated herin
by reference between the City and DKS Associates is hereby approved and the Mayor is
authorized to execute the same.
SECTION 2. The City Finance Director shall encumber the total amount of the
contract ($119,180.00) under account number 001 - 4031 - 008 -086 using current appropriations
in that account and appropriations available in fiscal year 1988 -89.
SECTION 3. The City Clerk shall furnish a copy of this resolution and a copy of
the executed consultant's agreement approved by it to the City Finance Director,
Community Development Director and DKS Associates.
On motion of Councilmar ,Se*_ *_`le, seconded 'by' -- Co:in^'i'hiio4nan Rapp — I an=on
the following roll call vote:
AYES: Councilmembers Settle, Rappa, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT:vone
ncn�n
Resolution No_ 6379 (1988 Series)
Page 2
the foregoing Resolution was passed and adopted this .5th day'of- Janua- 1988.
Ron Dunin
ATTEST:
4CLE CIT Voges
APPROVED:
4CityA ..... ........inistrative Officer
Ci5...........
At ney
........................
Community Development Director
0
CONSULTANT'S SERVICES AGREEMENT
This agreement, made this 5th day of January by and between the
City of San Luis Obispo, California (hereinafter referred to as "City "), and DKS
Associates of San Jose, California, (hereinafter referred to as "Consultant ").
WITNESSETH:
WHEREAS, City desires to retain a consultant to analyze traffic circulation within
the community. The services being provided by this consultant under this contract are
evaluation of traffic patterns and problems, development of proposals that will improve
circulation, and environmental assessment; and
WHEREAS, City desires to engage Consultant to provide these services by reason of
its qualifications and experience for performing such services, and Consultant has
offered to provide the required services on the terms and in the manner set forth herein;
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. PROJECT COORDINATION
a. Citv. The Community Development Director shall be the representative of the
City for all purposes under this agreement. The director, or his designated
representative hereby is designated as the Project Manager for the City. He
shall supervise the progress and execution of this agreement.
b. Consultant. Consultant shall assign a single Project Manager to have overall
responsibility for the progress and execution of this agreement for
Consultant. Steven Jepsen hereby is designated as the project Manager for
Consultant.
Should circumstances or conditions subsequent to the execution of this
agreement require a substitute Project Manager for any reason, the Project
Managcr designee shall be subject to the prior written acceptance and approval
of the director. Consultant's Project Team is further described in Exhibit "C"
attached hereto and incorporated herein by this reference. Substitutions for
the individuals identified and the positions held as described in Exhibit "C"
shall not be made except with prior approval of City.
2. DUTIES OF CONSULTANT
a. Services to be furnished. Consultant shall provide all specified services as
set forth in Exhibit "A" attached hereto and incorporated herein by this
refercncc.
b. Laws to be observed. Consultant shall:
(1) Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incident to the due and lawful
prosecution of the services to be performed by Consultant under this
agreement;
11
(2) In accordance with the standard of care recognized by professional
engineers, keep itself fully informed of all existing and proposed
federal, state and local laws, ordinances, regulations, orders, and
decrees which may affect those engaged or employd under this agreement,
any materials used in Consultant's performance under this agreement, or
the conduct of the services under this agreement,
(3) In accordance with the standard of care recognized by professional
engineers, observe and comply with, and cause all of its employees to
observe and comply with laws, ordinances, regulations, orders, and decrees
mentioned above;
(4) Immediately report to the City's Project Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances,
regulations, orders, and decrees mentioned above in relation to any plans,
drawings, specifications, or provisions of this agreement.
c. Release of reports and information. Any reports, information, data, or other
material given to, or prepared or assembled by, Consultant under this agreement
shall be the property of City and shall not be made available to any individual
or organization by Consultant without the prior written approval of the City's
P.rojcct Manager.
d. Copies of reports and information. If City requests additional copies of
reports, drawings, specifications, or any other material in addition to what
the Consultant is required to furnish in limited quantities as part of the
services under this agreement, Consultant shall provide such additional copies
as are requested, and City shall compensate Consultant for the costs of
duplicating such copies at Consultant's direct expense.
0
LI
e. Oualifications of Consultant. Consultant represents that it is qualified to
furnish the services described under this agreement.
3. DUTIES OF CITY
City agrees to cooperate with Consultant and to perform that work described in
Exhibit "A" attached hereto and incorporated by this reference.
4. COMPENSATION
The Consultant will perform the work tasks as described in Exhibit ".A "..
Consultant shall bill City for labor and direct expenses upon completion of work
tasks 1, 2, 5, 6, 7, 9, and 10 as described in Exibit "A" and listed on Exhibit
"B." City will pay such bills within 30 days of receipt. The Consultant may not
charge more than the amount shown in Exhibit "B" without prior approval of the
City's Project Manager.
Consultant shall submit invoices every 30 days for progress payments for work tasks
3, 4, and 8 as described in Exhibit "A" and listed on Exhibit "B." Within seven (7)
days of receipt of consultant invoice, city shall determine whether satisfactory
progress has been made. Within 30 days of determination that satisfactory progress
has been made, city shall pay such bills.
Direct costs (computer processing, travel, and miscellaneous expenses) shall not
exceed the total amounts shown on Exhibit "B." All invoices to City shall identify
these direct expenses separate from labor costs for the completion of each task.
5. TIME FOR COMPLETION OF THE WORK
Program scheduling shall follow the attached chart (Exhibit "D ") unless revisions to
the chart are approved by the City's Project Manager.
Time extensions may be allowed for delays caused by City, other governmental
agencies, or factors not directly brought about by the negligence or lack of due
care on the part of the Consultant.
6. 'TEMPORARY SUSPENSION
The Community Development Director shall have the authority to suspend this
agreement wholly or in part, for such period as he deems necessary due to
unfavorable conditions or to the failure on the part of Consultant to perform any
provision of this agreement. Consultant will be paid the compensation due and
payable to the date of temporary suspension.
1. SUSPENSION; TERMINATION
a. Right to suspend or-terminate. The City retains the right to terminate this
agreement for any reason by notifying Consultant in writing seven days prior to
termination and by paying the compensation due and payable to the date of
termination; provided, however, if this agreement is terminated for fault of
Consultant, City shall be obligated to compensate Consultant only for that
portion of Consultant services which are of benefit to City. Said compensation
is to be arrived at by mutual agreement of the City and Consultant and should
they fail to agree, then an independent arbitrator is to be appointed and his
decision shall be binding upon the parties.
b. Return of materials: Upon such termination, Consultant shall turn over to the
City immediately any and all copies of studies, sketches, drawings,
computations, and other data, whether or not completed, prepared by Consultant,
and for which Consultant has received reasonable compensation, or given to
Consultant in connection with this agreement. Such materials shall become the
permanent property of City. Consultant, however, shall not be liable for
City's use of incomplete materials or for City's use of complete documents if
used for other than the project contemplated by this agreement.
8. INSPECTION
Consultant shall furnish City with every reasonable opportunity for City to
ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this agreement. All work done and all materials
furnished, if any, shall be subject to the City's Project Manager's inspection and
approval. The inspection of such work shall not relieve Consultant of any of its
obligations to fulfill its agreemcnt as prescribed.
9. OWNERSHIP OF MATERIALS
All original drawings, plan, documents and other materials prepared by or in
possession of Consultant pursuant to this agreement shall become the permanent
property of the City, and shall be delivered to the City upon demand. Consultant,
however, shall not be liable for City's use of incomplete materials or for City's
use of complete documents if used for other than the project contemplated by this
agreement.
10. INDEPENDENT JUDGMENT
Failure of City to agree with Consultant's independent findings, conclusions, or
recommendations, if the same are called for under this agreement, on the basis of
differences in matters of judgment shall not be construed as 'a failure on the part
of Consultant to meet the requirements of this agreement.
11. ASSIGNMENT: SUBCONTRACTORS: EMPLOYEES
This agreement is for the performance of professional consulting services for
circulation studies and for environmental assessment. Consultant proposes to have
David J. Powers and Associates of San Jose perform the environmental assessment
portion of the contract as subcontractor. City is relying on the professional
reputation and experience of David J.. Powers and Associates of San Jose to perform
the services contemplated hereunder.
Consultant shall therefore contract only with David J. Powers and Associates of San
Jose as subcontractor for the provision of environmental assessment services. With
regard to all other services described in Exhibit "A;" City is relying upon the
professional reputation and experience of Consultant. All other services are not
assignable by the Consultant without prior written consent of City.
1 NOTICFS
All notices hereunder shall be given in writing and mailed, postage prepaid, by
Certified Mail, addressed as follows:
To City: City Clerks Office,
City of San Luis Obispo
P.O. Box 8100
San Luis Obispo, CA 93403 -8100
To Consultant: DKS Associates
2890 Zanker Road, Suite 107
San Jose, CA 95134
13. INTEREST OF CONSULTANT
Consultant covenants that it presently has no interest, and shall not acquire any
interest, direct or indirect, financial or otherwise, which would conflict in any
manner or degree with the performance of the services hereunder. Consultant further
covenants that, in the performance of this agreement, no subcontractor or person
having such an interest shall be employed. Consultant certifies that no one who has
or will have any financial interest under this agreement is an officer or employee
of City. It is expressly agreed that, in the performance of the services hereunder,
Consultant shall at all times be deemed an independent contractor and not an agent,
or employee of City:
14. INDEMNITY
Consultant hereby agrees to indemnify and save harmless City, its officers, agents
and emplovees of and from:
a. Any and all claims and demands which may be made against City, its officers,
agents, or employees by reason of any injury to or death of any person or
corporation caused by any negligent act or omission of Consultant under this
agreement or of Consultant's employees or agents;
b. Any and all damage to or destruction of the property of City, its officers,
agents,, or employees occupied or used by or in the care, custody, or control of
Consultant, or in proximity to the site of Consultant's work, caused by any
negligent act or omission of Consultant under this agreement or of Consultant's
employees or agents;
n
C. Any and all claims and demands which may be made against City, its officers,
agents, or employees by reason of any injury to or death of or damage suffered
or sustained by any employee or agent of Consultant under this agreement,
however caused, excepting, however, any such claims and demands which are the
result of the negligence or willful misconduct of City, its officers, agents,
or employees;
d. Any and all claims and demands which may be made against City, its officers,
agents; or employees by reason of any infringement or alleged infringement of
any patent rights or claims caused by the use of any apparatus, appliance, or
materials furnished by Consultant under this agreement; ,and
C. Any and all penalties imposed or damages sought on account of the violation of
any law or regulation or of any term or condition of any permit, when said
violation of any law or regulation or of any term or condition of any permit is
due to negligence on the part of the Consultant.
Consultant agrees to save, keep and hold harmless City from and against all
claims, costs, suits, and damages, including defense costs and attorney's fees,
that may at any time arise because of damage to property or injury to persons
received or suffered by reason of the operation of Consultant, its officers,
employees, or agents, which may be occasioned by any negligent act or omission
to act which amounts to negligence on the part of Consultant.
C •
15. WORKERS COMPENSATION
Consultant certifies that it is aware of the provisions of the Labor Code of the
State of California, which require every employer to be insured against liability
for workers compensation or to undertake self - insurance in accordance with the
provisions of that code, and it certifies that it will comply with such provisions
before commencing the performance of the work of this agreement.
16. INSURANCE
Consultant shall provide proof, satisfactory to the City, of comprehensive general
liability insurance in the amount of $1,000,000 per occurrence and annual aggregate,
automobile liability insurance in the amount of $1,600,000 combined single limits
per occurrence, and professional liability insurance in the amount of $1,000,000 per
occurrence and annual aggregate.
17. AGREEMENT BINDING
The terms, covenants, and conditions of this agreement shall apply to, and shall
bind, the heirs, successors, executors, administrators, assigns, and subcontractors
of both parties.
18. WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or
condition of this agreement or of any provision, ordinance, or law shall not be
deemed to be a waiver of any subsequent breach or violation of the same or of any
other term, covenant, condition, ordinance, or law. The subsequent acceptance by
either party of any fee or other money which may become due hereunder shall not be
deemed to be a waiver of any preceding breach or violation by the other party of any
term, covenant, or condition of this agreement or of any applicable law or
ordinance.
19. COSTS AND ATTORNEY'S FEES
The prevailing party in any action between the parties to this agreement brought to
enforce the terms of this agreement or arising out of this agreement may recover its
reasonable costs and attorney's fees expended in connection with such an action from
the other party.
20. DISCRIMINATION
No discrimination shall be made in the employment of persons under this agreemen
because of the race, color, national origin, ancestry, religion or sex of such
person.
If Consultant is found in violation of the nondiscrimination provisions of the State
of California Fair Employment Practices Act or similar provisions of federal law or
executive order in the performance of this agreement, it shall thereby be found in
material breach of this agreement. Thereupon, City shall have the power to cancel
or suspend this agreement, in whole or in part, or to deduct from the amount payable
to Consultant the sum of Twenty -five Dollars ($25) for each person for each calendar
day during which such person was discriminated against, as damages for said breach
of contract. or both.
Only a finding of the State of California Fair Employment Practices Commission or
the equivalent federal agency or officer shall constitute evidence of a violation of
contract under this paragraph..
O i
21. AGREEMENT CONTAINS ALL UNDERSTANDINGS
This document represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral. This document may be amended only by written instrument,
signed by both City and Consultant. All provisions of this agreement are expressly
made conditions. This agreement shall be governed by the laws of the State of
California.
IN WITNESS WHEREOF, City and Consultant have executed this agreement the day and
year first above written.
CONSULTANT
Michael A. Kennedy
DKS Associates
CITY OF SAN LUIS OBISPO
9 e —
ayor Ron Tunin
ATTEST: (j,
City T erk Pam Vo s
O •
EXHIBIT °A" WORK SCOPE
TASK 1: EVALUATION FRAMEWORK
This is an important element of the study which will define the goals of
the circulation element and the standards by which it will be judged.
This requires both local knowledge and sensitivity to local community
values. For these reasons this work will be coordinated through the
City's Community Development and Public Works Departments.
1.1 Project Initiation
DKS will meet with City representatives to discuss priorities of the study
and level of detail to be accomplished in the analysis. This initial
meeting will assure that work scopes and expectations are tailored to meet
the needs of the City. in addition, the City and Consultant will discuss
the aspects of modeling use and the maintenance of software to assure the
appropriate application of the TRANPLAN model in San Luis Obispo. Work
scope and budget allocations among individual tasks would be modified if
appropriate.
1.2 Goals and Objectives
Existing General Plan goals and objectives related to transportation, land
use, and the environment will be reviewed for consistency and
..applicability to the current conditions. Modification to the existing
goals and objectives would be made on the basis of City staff input.
Revised goals and objectives will serve as the basis for this circulation
study.
1.3 Evaluation Criteria
Evaluation criteria will be developed based on existing research and
discussions with staff to evaluate alternative network, corridor, and
intersection improvements. The focus would be on '!environmental
capacities" and "tolerance levels" for residential collectors such as
Broad Street (north) and Buchon Street, and safety and efficiency measures
for arterial roadways such as South Higuera and South Broad Street.
1.4 Performance Standards
The establishment of performance standards will reflect the community's
values and tolerance level for vehicle delay. This will ultimately serve
as an important element in the determination of future roadway
improvements. The evaluation of alternatives and the potential for future
development along important corridors such as Santa Rosa and Monterey
Streets will be dependent upon established standards of performance.
Level of service for functional classifications, by time of day and /or
intersection location, will be the basis for land use development controls
and development assessments for required off -site improvements.
A -1
CI
1.5 Definition of the Street and Highway System Hierarchy
This task will establish a common understanding among city staff and the
consultant of the city's street system, including technical terms,
concepts, and funs regarding traffic circulation in the study area.
The status of study area roadways with regard to current plan designations
and San Luis Obispo County designations will be identified and compared
for consistency. To accomplish this, the relationship between the city's
arterial system and those of cities similar to San Luis Obispo will be
explored. Constraints or problems will be discussed for the major
arterial and collector streets.
The purpose of this task is to identify those streets which are necessary
to carry traffic in the community as being distinctly different than those
streets serving only localized traffic. Since so many streets necessary
to move traffic in San Luis Obispo pass through neighborhoods, proper
designation will allow those individuals living on the streets to
understand the community -wide importance of maintaining streets to move
vehicles, and allow the City to deal effectively with "problem" streets
not designated as necessary to move traffic.
1.6 Plan Line Requirements
Existing plan line requirements will be examined in determining the need
for travel lanes on arterial streets. Cross sectional analysis will
include variable lane widths to accommodate desirable conditions and
constrained right -of -way conditions for built out corridors. Existing
plan line streets will be identified and mapped.
Task 1 Work products MKS Associates will prepare a working paper that
Presents the following:
a. A summary of transportation plan goals and objectives will be provided
along with an assessment of possible modifications based on staff
direction.
b. Evaluation criteria and performance standards will be provided that
allow for achievable levels of service and delay within a range of
reasonable limits of the City and development to fund.
c. An inventory of all collector and arterial roadway segments indicating
classification and plan line setbacks will be provided.
TASK 2. EXISTING CONDITIONS
This task will develop the quantitative and qualitative understanding
necessary for the study including: assembly of existing information,
defining the study areas, and assessing regional traffic implications.
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This task also considers which circulation improvements are necessary to
solve existing traffic problems from a compilation of city, county, and
developer traffic studies and EIR's. As part of this task an early
assessment of environmental constraints will be conducted to flag
potential problem areas.
2.1 Identify Study Area Boundaries
The study area for detailed traffic analysis and the regional sphere of
influence for system level impacts will be defined in consultation with
city staff. The traffic analysis will also take impacts from adjacent
communities and unincorporated growth areas into account in network
development and in the determination of local controls.
2.2 Assemble and Review Existing Data
DKS will assemble data from existing City and County files which is
relevant to the project, including:
o Traffic volume data
• Records pertaining to street and traffic control improvements that
have been made during the last 5 years.
• Engineering and enforcement experience relative to what works well
and techniques that have not lived up to expectations. The police
are on the scene daily and observe traffic characteristics which may
not be revealed in the accident reports.
• Documented citizen perceptions and concerns about traffic safety,
either site specific or generalized along the major traffic corridor
streets.
• Transit utilization for student, commuter, and other trip purposes by
route and time of day.
• Paratransit support programs and use.
• Pedestrian and bicycle facilities and standards.
• Contemplated improvements to the traffic network and their potential
for implementation, including City, as well as state programs.
• Existing traffic reports and environmental studies as listed in the
RFP.
2.3 Quantify Regional Traffic Demands
DKS will work with county staff to quantify historic and projected traffic
passing through and commuting to San Luis Obispo. Caltrans screenline
historic data will be used along with the county's trending analysis for
the SR1 and US101 access study. Economic and population trend factors
from the Angus McDonald Report will be used to determine traffic
distribution to Atascadero, Baywood /Morro Bay, 5 Cities area, and Edna.
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2.4 Existing Conditions Review
This task will allow for a systematic review of the identified problems
and issues in relationship to all transportation modes. Additionally,
early action items can be defined and pulled out for consideration while
the study is ongoing.
A comprehensive needs and deficiencies analysis will be conducted,
comparing existing traffic levels to available or anticipated roadway
capacity. This analysis will. identify areas of critical overload,
locations and magnitudes of potential problems, and areas of arterial
traffic "intrusion," or overflow, into inappropriate land uses (e.g.,
residential) .
Information on the needs and deficiencies of other modes, such as transit
services, pedestrians, and bikeways will be reviewed with the Transit
Manager- and summarized in the working paper. The transit information will
include type of service, number of routes, number of vehicles and
patronage data for each operator.
This assessment of existing conditions will provide direction for
formulating the circulation element and constitute the "Setting" for the
Circulation. Section of the EIR. Existing traffic conditions will be
described and locations of congestion, if any, identified. Graphics
identifying facility type and usage will be included that display the
results of the analysis of existing conditions.
An initial assessment of opportunities and constraints will also be made.
These will provide the basis for formulation of goals and policies for the
General Plan as well as provide direction on those alternative
improvements that are reasonable to consider for inclusion in the
Circulation Element. A review of environment constraints will be
conducted as part of this early effort to screen out those alternatives
with strong negative impacts.
2.5 Identify Improvements
Near and mid =term roadway improvements to address deficiencies found
through the roadway condition analysis will be identified. Improvements
will be recommended based upon traffic volumes and levels of service as
well as operating conditions, geometric design or pavement condition
Problems- Where conflicts between functional classification and traffic
conditions are found, improvements will be proposed to remedy the
situation as appropriate.
Task 2 Work Products: A working paper that includes the following:
a. A description of the existing roadway system in terms of its extent,
traffic volumes, levels of service, peaking conditions and traffic
growth will be provided. The report will be annotated with maps and
graphics as appropriate.
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b. Roadway deficiencies will be identified from the analysis of existing
conditions, and as projected from traffic reports conducted for the
city. A Preliminary environmental review and issues hot spots map will
be provided, identifying areas of concern.
C. A short to mid -range list of roadway improvement projects necessary to
accommodate existing traffic, along with planning level cost estimates.
TASK 3. NEIGHBORHOOD IMPACTS
The traffic issues associated with residential areas in San Luis Obispo
are complex. The evaluation of neighborhood transportation needs will
include the following: identifying real versus perceived problems, how to
balance the desire for isolation from problem traffic with the desire for
easy neighborhood access, and how to deal with arterial streets passing
through residential areas. A consensus position on neighborhood traffic
control will be sought through neighborhood meetings. Two neighborhood
meetings will be held within each of the two study neighborhoods
identified in the RFP, for a total cf. 4 meetings. Meeting Number One will
examine identified impacts and potential solution alternatives, while
meeting Number Two will examine alternatives and build consensus support
for improvement options.
3.1. Data Summary and Refinement
The refinement of base data will provide for mil the measurement of problem
severity and allow for a comparative analysis of the problem with other
similar streets elsewhere in San Luis Obispo. Existing city records and
Prior studies of development in the areas of north Broad Street and the
south downtown neighborhood appeared adequate for initial assessments.
Data will be provided by the City for neighborhood impacts identified
through the study process as determined necessary including:
• Speed data
• Turning movement counts
• Average daily traffic
• Through traffic
• Bike and pedestrian activity (as applicable), and
• Emergency access.
Task 3.2. Identification of Residential Traffic Control Alternatives
Individual satisfaction with existing conditions is usually based on
desires and expectations in relationship to perceived reality. In this
regard the introduction of technical conditions relative to identified
issues within the neighborhood itself will help establish a perspective
based on community -wide needs and priorities.
The analysis will provide for an overview of how the individual
neighborhoods fit into the larger community context, and will assist in
establishing priorities within the study area itself and within the
community as a whole. The analysis of traffic data will assist in the
clarification of identified traffic issues and provide for effectiveness
measures for existing and alternative traffic system evaluations.
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A post card survey will be developed by the Consultant for printing,
distribution and return collection by city staff. The Consultant will
tabulate and interpret the results of the questionnaire. The
questionnaire will help measure public perception related to the magnitude
of traffic problems and the acceptability of potential improvements. This
survey will be simple and short, setting direction for policies rather
than serving as a scientific tool for analysis.
Task 3.3 Public Meeting #1
Public Meeting Number 1: A meeting will .be held within each neighborhood
on consecutive evenings (two meetings) to examine traffic impacts and
comparative traffic data assembled by the City and the Consultant. Issues
will be refined and prioritized and alternative solutions will be
identified and discussed. The purpose of this meeting is to provide
information to work toward a common understanding of issues, perspectives,
and identify other areas of concern for inclusion into the study. The
format of the meeting would be to provide an open forum for input into the
study issues and identification of alternatives. The City shall schedule
the meetings, provide notice to participants and handle advertising.
Task 3.4 Alternatives Evaluations
The evaluation of alternative roadway improvements will be considered on
two levels: (1) community wide transportation needs, and (2) the
identification and analysis of specific neighborhood traffic control
devices. The analysis must examine selected roadway links in the
neighborhood within the context of broader transportation needs. The
overall goal of this evaluation process is to identify an acceptable
package of roadway improvements that provides an overall positive benefit
to the neighborhood areas and the community.
Task 3.4A Community Wide Transportation Needs
The application of traffic improvements must be considered in
relationship to the entire transportation system. Any application of
measures to control traffic on residential streets, without a
continued commitment to arterial street improvements, could increase
commuter travel time and delay. As such, the implementation of a
package of area traffic transportation system as a whole.
The evaluation will focus on maximizing improvements within the
existing right -of -way and long -term improvements that will
accommodate the projected needs of key roadways and intersections in
the study area. Major street improvement alternatives will be
examined for safety, efficiency, cost, implementation time, and
consistency with the San Luis Obispo General Plan.
Task 3.4B Neighborhood Traffic Control
The main purpose of residential traffic control is to serve and
protect the neighborhood environment, although a multitude of other
purposes could be served. Two concepts that have been tried with
varying degrees of success and controversy are !'traffic absorption"
and neighborhood "traffic separation ". Traffic absorption techniques
include signs, signals, medians and neckdowns.
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Task 3.5 Neighborhood Meeting #2
DKS will organize and facilitate neighborhood meetings on both identified
neighborhoods on consecutive evenings (two meetings) to discuss the
alternatives assessment and consultant recommendations. The purpose of
this meeting is to reach a consensus position on level and type of
improvement plans. The City shall schedule the meetings, provide notice
to participants, and handle advertising.
Task 3.6 Development of Recommendations
Recommendations will be developed that are consistent with the work plan
and based upon neighborhood objectives, identification and agreement on
issues and problem areas, and a consensus position on alternative
Priorities among participants in the study process. From this collective
input a recommended improvement program will be developed for
implementation.
Task 3 Work Products: A working paper that includes the following:
a. The Consultant will attend four neighborhood meetings in two
neighborhoods on two consecutive nights each to present information and
lead discussion with participants. The Consultant will prepare all
materials necessary for the meetings. The City shall schedule,
Publicize and obtain facilities for all neighborhood meetings.
b. A comparative analysis of environmental versus physical capacity of
residential streets and an evaluation of problem severity. Priorities
for program implementation will be based upon this analysis.
c. An analysis of: alternative consideration for neighborhood traffic
mitigation will be conducted and documented. Recommendations for
improvements will be based on a consensus position of staff and local
residents.
d, Develop an implementation plan as part of the overall transportation
improvements program that sets priorities for neighborhood improvements
with respect to community -wide priorities for funding.
- TASK 4. TRAFFIC MODEL
As a part of the overall work program, we propose to develop a traffic
forecasting model that will project future traffic volumes on City streets
based on land use inputs. Once calibrated, the model will be used in
this study for evaluating future circulation needs and alternatives. The
model will also be available to the City for future use in other studies,
if desired. The necessary software and training will be provided as a
part. of this work program.
DKS proposes to develop a network -based traffic forecast model
encompassing San ibis Obispo's city limits and Urban Reserve area. As
with most conventional traffic forecast models, the citywide model will
contain three major components:
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o Trip Generation: Estimation of total trips originating or
destined in each zone, as a function of land use type and
intensity. This defines the total amount of travel activity in
each zone.
o Trio Distribution: Use of a "gravity model" to forecast the
number of trips between each pair of zones based on the
model - estimated travel times between the zones and the number- of
trips generated in each zone.
° Trio Assignment» Assignment of auto trips between each pair of
zones to specific routes, with resulting volumes accumulated on
the network. We " "
propose to use capacity- restraint assignment
which spreads traffic loadings among alternative routes on the
basis of available roadway capacity through an iterative process.
A description of the individual steps to develop and apply the traffic
forecast model is provided below.
4.1 Design City Traffic Model
This first step will define the structure and initial parameters of the
model involving the following elements:
o Define and display the zone system: A traffic zone system
encompassing the city limits and urban reserve area will be
developed based on the density of the roadway network and the
availability of land use inputs, for approval by the City.
Consultant will design zones with advice and review of City. We
would expect to define up to 50 zones within the study area. At the
boundary to the City Traffic Model area, external gateways will be
defined to represent each entry /exit to and from the area.
o Develop Existing Circulation Network: The existing City and
surrounding street network will be encoded into the computer. The
network will include all freeways, interchanges, ramps, arterials,
expressways and major collectors in the study area. Other streets
would be added as appropriate to ensure adequate portrayal of travel
within the City.
As part of the network development and calibration process, travel
paths between selected traffic zones will be plotted and traced to
ensure that the network is constricted logically. The network coding
will also include geocoding for each network node to enable hardcopy
plotting and graphical output for city review.
o Define land .use data requirements: DKS will work with City planning
staff to define the type and format for summarizing available land
use data for use in the model, This is expected to include number of
dwelling units by type and square footages, acreages or employment
estimates for retail and non -retail commercial activities. This data
will be categorized by traffic zone by City staff.
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o Incorporate regional travel: The model will. b_ a structured to
incorporate estimates of through - travel (i.e., trips that pass
through San Luis Obispo with either origins or destinations within
the City) and external travel (i.e., vehicles that have one trip end
within the city but the other end outside). This travel component
will be estimated by Consultant for existing and future conditions
based on ongoing work by the Regional Transportati:on.Planning Agency.
4.2 Calibrate City Traffic Model
The traffic forecast model will be calibrated by operating it on existing
land use and network data and comparing model outputs (e.g., assigned
traffic volumes) to actual traffic counts along selected study area
screen -fines. This may require the City to collect supplemental data to
the extent they wish to validate the model and determine intersection
levels of .service. The "various model parameters such as trip generation
rates and distribution factors will be successively refined until there is
reasonable consistency between modeled and observed traffic counts, trip
lengths and other travel patterns. For costing purposes we have assumed
that the model calibration process (daily and PM peak) will require no
more than 12 calibration runs. All data for model calibration shall be
collected and provided by City staff.
4.3 Baseline Traffic Projections
The initial application of the model will test implications of build -out .
of the current General Plan land uses on the existing and programmed
circulation system, assuming no shift toward other modes, This "baseline"
application will provide directions for subsequent definition of
circulation alternatives, and also assist Community Development staff in
formulating changes to land use designations. City staff will provide the
necessary land use data for the build -out of. the current General Plan.
4.4 Alternatives Testing
DKS will prepare travel demand forecasts for future highway network
alternative scenarios to identify the most appropriate combination of
future improvements. This evaluation will include at least one network
that identifies ,relocated interchanges along US101. The number of model
runs necessary can be min; eed by proper planning of the alternatives to
be evaluated. For costing purposes, it was assumed that no more than
three future network alternatives will require evaluation. Additional
model runs will be provided on a fixed cost basis as provided by in
Exhibit "B ", Cost by Task.
A comprehensive needs and deficiencies analysis will be conducted for each
of the alternative network forecasts to compare projected. demand to
available or anticipated roadway capacity. This analysis will identify
areas of critical Overload, locations and magnitude of potential problems,
and areas of neighborhood "intrusion," or overflow, into inappropriate
land uses (e.g., residential). The analysis will also include a
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comparative evaluation of the effectiveness of each of the network
alternatives and ether measures such as increased transit ridership and a
collective system of transportation system management activities (as
described. in Task 6) in solving anticipated traffic problems in the City.
4.5 Model Installation and Training
Consultant will install the model on an IBM- oompatible PC computer at the
City's offices and provide training for city staff in the use of the City
Traffic Model. The Consultant will provide five days of training. The
initial day will be devoted to an overview of transportation forecasting
models in general and the City's model in particular. The remaining four
days will be set up as an exercise in producing and interpreting forecasts
from the model. The sessions will be phased in such a way as to allow
city staff time to absorb the material of each session before going on to
the next step. At the conclusion of the process, city staff should have a
complete working understanding of the entire process.
Task 4 Work Products:
a. A working paper will be prepared that documents the model design,
calibration results and application process. This, in combination
with the Users' Guide for the software, will provide the necessary
supporting documentation for the City traffic model.
b. For each alternative, outputs of the ' model will include:
o Peak hour and daily traffic volumes by link (roadway segment)
and at intersections (turning volumes) .Levels of service will
be calculated for all calibrated links and intersections.
o Summary plots that compare assigned volumes to roadway
capacities along all roadways and critical roadway links.
o Planning level estimates of intersection volume /capacity and
level of service. at key intersections will be compared with
adopted City criteria.
TASK 5: ALTERNATIVES EVALUATION
The identification and analysis of alternatives is an iterative process in
which a broad range of improvement options are examined and refined based
on projected future needs. The modeling process will be used to measure
the effects of alternative network modification to add potential new
roadway links or -to assess the impacts of improved corridor capacities
through adding lanes or creating one way pairs.
Since many alternatives have been proposed for the San Luis Obispo
transportation network and many have already been found to be either
unworkable or candidates for future study, DKS proposes a two phase
analysis that would include a sketch planning assessment to review with
City staff options before proceeding to a more detailed analysis of
alternative networks.
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5.1 Alternative Identification
DKS Associates would work with city staff to identify alternative roadway
networks for evaluation in an early attempt to ferret out non - productive
alternatives or alternatives that have previously been studied and
dismissed. The Consultant will focus on opportunities for roadway system
improvements taking advantage of the city's expertise and experience in
prior community transportation studies.
The results of the sketch planning effort will allow for the
identification of three alternative roadway networks for detailed study
analysis.
5.2 Network Refinement
,The identification of future roadway needs is an iterative process which
must balance the projected future traffic demand (a function of land use)
with the amount of capacity which can reasonably be provided in the
roadway network. This will involve consideration of physical constraints
(such as right -of -way) as well as cost Alternative roadway networks will
be evaluated for design year build out conditions.
Development of an effective Transportation Management program including
incentives for carpooling and flextime may lower peak hour demand
associated with employment centers, thereby reducing the need for capacity
increases. The effects of changes in auto demand will be reflected in the
.model evaluations of alternative roadway networks.
If very heavy traffic. demands are projected, it may ultimately be
necessary to consider the trade -offs between the amount of roadway
capacity which can be provided at certain points through the removal of
parking or street widenings, and the amount of delays to which motorists
are subjected.
DKS Associates will emphasize a balanced and reasonable circulation plan
for San Luis Obispo. This will be acoomplished by selecting workable and
fundable street improvements on a basis which allows meaningful comparison
of alternatives.
5.3 Alternatives Analysis
The sketch planning element will allow for development of alternative
evaluation networks for comparative analysis, while the more formal
evaluation will allow for a more detailed analysis of alternative
transportation network impacts.
A detailed evaluation matrix and its background analysis will be
documented in the working paper. Given this technical background, DKS
Associates will formulate a simplified matrix for presenting the
trade -offs between alternatives to non- technical. groups including Policy
bodies. This process will involve a simplified rating of each alternative
on a limited number of key objectives from the detailed evaluation matrix
in Task 1. DKS Associates will present this evaluation to the city staff
before finalizing the rating of alternatives.
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A more detailed envir -a imental review will assist in the study through the
identification of potential problem alternatives. This process will allow
for the screening of environmental sensitive issues as part of the
alternatives analysis.
Task 5 Work Products:
A future condition report which presents traffic volumes and levels of
service with alternative roadway networks will be provided. The report
will include a recommended circulation plan in conjunction with them and
will identify improvements required by the City under .the design year
build out conditions. A preliminary environmental review will be provided
for key alternatives as a screening device for evaluation.
TASK 6: TRANSPORTATION MANAGEMENT ANALYSIS
In this task, we will identify and evaluate transportation system
management (TSM) and transportation demand management (TDM) measures for
application in San Luis Obispo. The Consultant will provide the City with
a practical TSM program that can make meaningful reductions in the need
for facility expansion while avoiding the pitfalls of overexpectation that
has marked a number of programs in the past.
6.1 Identify Options for TSM /TDM
DKS will review the existing TSM/TDM measures and delivery mechanisms in
the City and identify other options that could be applied. These may
include parking management strategies, area -wide carpool matching
services, traffic signal management, incentives for bicycling, transit
services and promotions and other ideas. Generally, these fall into the
categories of either techniques to manage the supply or demand of
transportation services (e g., flextime) or measures to promote shifts to
alternative modes (e.g., carpool and transit incentives) . The key here is
to package a variety of complementary measures cost - effectively so as to
have maximum impact. These measures would be assembled into one or more
Policy alternatives. They would naturally focus on downtown application,
which is where greatest potential lies, but other activity centers,
especially Cal Poly, need to be included as well. specific techniques for
consideration include:
o Extend City employee carpool matching services citywide.
o Meter regional traffic on Broad Street or other overloaded streets
through signal timing techniques or provide directional
progression on parallel streets to simulate one way operation.
o Identify and promote convenient peripheral parking facilities
around downtown or other commercial concentrations to intercept
long -term or employee parking.
o Provide incentives for employers to promote use of alternative
modes such as reduced on -site parking requirements or increase
intensity incentives.
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o Develop revised traffic service standards for specific target
areas to allow greater delays on arterial streets.
6.2 Evaluate Policy Alternatives
Transportation policies have a major long -term influence on where people
live and work. Transportation facilities such as roadways and rail lines
become virtually permanent features of the landscape. They continue to
influence development far into the future. Therefore, major
transportation decisions have very long -range impacts.
Responsible transportation planning must, therefore, include consideration
of the impacts of decisions well into the future, beyond 20 years. There
are a number of specific overall policy issues which relate directly to
the development of a Long -range circulation plan that must be addressed.
Each of these issues identified for San Luis Obispo will be evaluated and
specific policy recommendations will be prepared for inclusion in the
Circulation Element Update. The following policy issues will be
evaluated:
• Parking with respect to future park- and -ride locations;
• On- street parking restrictions along arterial roadways;
• Highway Standards, to ensure compatibility and consistency with
other agencies and anticipated growth and development;
• Land Use Regulations, particularly with regards to protecting
right -of -way; and
• A revised Roadway /Street Classification System.
Task 6 Products: The fallowing work products will be incorporated into
the recommended circulation plan, Task 5:
a. working paper identifying candidate TSM /TDM measures and their
potential impacts on future traffic as well as their costs and
other impacts.
b. Recommendations for TSM/TDM program for City adoption, including
supporting General Plan policy(ies).
TASK 7: GENERAL PLAN UPDATE IMPACTS
The evaluation of the General Plan land use element will be conducted by
city staff concurrent with the development of the circulation element.
This task provides for the examination of transportation system impacts
for land use options, regional and local population growth scenarios, and
alternative mode programs.
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7.1 Land Use Options
Various land use options will be provided as input into the modeling
process to determine roadway impacts. DKS Associates will work with the
Community Development Department to assess the sensitivity of major
density and land use type changes.
7.2 Population Trends
San Luis Obispo is affected by areas of development outside its
jurisdiction that are primarily residential based: San Luis Obispo's
prior policies of discouraging population growth while not placing
restricting on job related industries has made it an importer of persons
for employment purposes. DKS Associates will work closely with city staff
and the county to determine the impacts of population base shifts on the
roadway network.
7.3 Evaluate Roadway Network Impacts
A comparative analysis of roadway impacts will be conducted based on
TSM/TDM assumptions from .Task 6. Two alternative 'model runs have been
budgeted for this task. Model outputs would be examined to determine
impacts to the recommended transportation system.
Task 7 Work Products:
A working paper that presents an assessment of alternative land use
modifications and PePelation growth factors will be provided listing the
potential impacts to the recommended transportation system.
TASK 8:._ ENVIRONMENTAL ASSESSMENT
8.1 Identification of Issues
An Environmental Impact Report will be provided for the adoption of the
Proposed amendments to the Circulation Element of the. City of San Luis
Obis
po's General Plan, our first step in analyzing and identifying the
impacts associated with the proposed amendments to the Circulation Element
would be to conduct field reconnaissances of the project area and identify
the conditions that presently exist throughout the project area in
Task 2.4. In connection with these field reconnaissances, we would review
and become familiar with the available relevant environmental documents.
Special attention will be given to the areas of concern that have been
Previously expressed in evaluating alternative improvements for traffic in
residential areas; 2) traffic in the downtown area; and, 3) regional
traffic impacts on .City roadways and neighborhoods created by the
proximity of U.S. Highway 101 and State Route 227. A screening of
alternatives has been established through both the existing conditions
review, Task 2 and alternative.analysis section, Task 5.
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After the identification of the existing conditions and the formulation of
the basic components of the Circulation Element amendment, a public
scoping session would be held. The purpose of this public sopping meeting
is to identity the concerns of the residents of the City and to verify
that all issues of concern have been considered for the preparation of the
Environmental Impact Report We will attend and Participate in the public
scoping meeting, as necessary and appropriate.
8.2 Preparation of Draft Environmental Impact Report
After the formulation of the initial components of the .amendments to the
Circulation Element, we will beg' in
,preparing the Administrative Draft EIR,
addressing the anticipated or expected impacts created by the
imPlementation of the proposed project. These impacts are expected to
include noise, air quality, existing land uses (including historic
structures) growth and other related issues. The issue of growth will be
analyzed from two perspectives. One perspective is the development
anticipated and planned for in the City's General Plan. The other
perspective is the growth that could be accommodated by the roadway
capacity planned for in the proposed amendment to the Circ„lation Element.
The secondary impacts associated with growth and development will be
addressed.
We will analyze the impact of upgrading or modifying existing roadway
segments and compare these widening impacts to the congestion and other
impacts associated with leaving the roadway in their present condition.
Our analysis would identify and estimate the severity of the impacts
associated with roadway widening and right -of -way requirements and
acquisitions in the downtown area. The acquisitions are anticipated to be
significant in many cases as a result of the established development
Pattern in the downtown area. Additionally, the elimination of on- street .
parking would affect the already deficient parking situation in the
downtown and adjacent residential areas. Consideration will be given to
the benefits associated with possible im-
provements in these areas by
avoiding the adverse effects of roadway widening projects. The EIR will
consider the impacts associated with the relocation of residences and
businesses as a result of proposed roadway widening..
The EIR will use the existing land use traffic model as a basis of
comparison for alternative transportation network improvements. The EIR
will address impacts in a level of detail commensurate with the level of
detail of the proposed amendments of the Circulation Element. Additional
environmental review may be necessary for actual approval of construction
of roadway improvement projects.
We will prepare five copies of the Administrative Draft EIR for an
"in- house" review by the city staff. We will prepare a Draft EIR by
incorporating the revisions to the Administrative Draft EIR and reproduce
75 copies for circulation to the public and public agencies.
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8,3 Public Review and Circulation of Environmental Impact Report
The Draft EIR will be circulated to the public and public agencies for a
45 day review period. Either during or after the public review period, we
Will attend and participate in a public hearing on the Draft EIR. Our
Participation will include responding to comments and presenting a short
synopsis of the Draft EIR.
8.4 Preparation of Final Environmental Impact Report
Following the Public review period and public hearing_ , we will prepare a
Final EIR by responding to comments on the Draft EIR and making any
necessary additions or revisions to the EIR. We will reproduce ten copies
of the Final EIR. The Final EIR and all other work. will be completed in
accordance with the California Environmental Quality Act. (CEQA) and City
of San Luis Obispo guidelines and procedures.
TASK 9: IMPLEMENTATION PROGRAM
This task synthesizes the previous work into a comparison and selection
process for plan implementation. The evaluative, funding, cost, and
environmental information for each alternative will be assembled and
analyzed and .a recommendation made as to the preferred development
alternative. To implement that recommendation, a master strategy will be
developed that links traffic growth rates, traffic operation improvements,
transportation service needs, transportation facility improvements, and
funding actions.
The major efforts in this task will be the selection of a distinct
strategy, and the development of supporting rationale for each of the
following transportation elements:
• Transportation Network Improvements
• TSM /TDM Plan
• Funding Sources
• Scheduling of Priority Projects
The implementation strategy must be flexible enough to accommodate
alternative future funding levels. The alternative funding levels could
sources, range from those based on secure sou, to those that include creative
financing techniques, some of which may ultimately _ be unfeasible. This
flexibility would be accomplished by a priority ranking system for
transportation improvements.
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9.1 Transportation Network Improvements
A workable roadway system will be presented that balances land use needs
with transportation system requirements. This task will rely on inputs
from Tasks 5, 6 and 7 for selected circulation improvements. Areas
requiring an upgrade or new roadways will be identified by comparing the
proposed future condition to the existing roadway network. A system
mapping of lane use needs, right -of =way acquisition, and street
classification systems will be provided.
9.2 Design Standards
This task will identify prototype cress sections for the proposed roadway
improvements. Recognizing that a balance must be achieved between
facility cost (both capital as well as maintenance) and the capacity and
convenience of the roadways, we will review existing design standards for
conformity to revised street classifications and current practice —
Specific aspects to be looked at will include.
• Lane widths,
• Right -of -way and set -.back requirements
• Accommodation for parking, bicycles, pedestrians and transit.
Separate design standards will be developed as necessary for application
in new growth areas and in existing built out areas of the community
having constrained right -of -ways.
9.3 Funding mechanisms
This task will identify the range of funding sources available to the City
for development of the circulation system. A review of current practices
and policies will be conducted to help assess the alternatives which are
currently used by a variety of jurisdictions. This work element will draw
on our recent experiences in Concord, Pleasant Hill, Napa and Tracy, and a
nationwide survey of impact fees used by other cities recently conducted
by one of our "staff members as part of an ongoing Institute of
Transportation Engineers Committee project. Consideration for funding
options will include:
• Bonds
• Benefit Assessment Districting
• Sales Tax Initiative Funding
• Developer Contributions (exactions)
As a part of the early evaluation of the current General plan, we will
bracket the range of funding that can realistically be generated from all
sources and compare this to potential infrastructure costs associated with
the circulation plan.• This preliminary analysis will help to define the
directions for reshaping the recommended plan as well as suggesting the
magnitude and role for public versus private expenditures.
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To the degree that the City wishes new development to °pay its own way",
Public funds may be largely earmarked to address existing circulation
problems , including maintenance as well: as capital projects. Monies which
are available over and above these amounts could be used to develop new
projects of Community -wide benefit (such as locally- funded improvements to
U.S. 101.) or to pay for a portion of new roadways included in the
circulation plan.
9.3 Transportation Management Plan
A program for TSM/TDM programs and standards for participation, including
a plan for monitoring and enforcing demand management provisions will be
developed out of Task 6. The potential mode split and demand reductions
on vehicle trips will be reflected in the circulation element as future
targets for improved service.
Information on the needs and deficiencies of non -auto modes, including:
transit, paratransit, pedestrians and bikes will be reviewed and
summarized.
9.4 Project Scheduling
Project scheduling will be dependent upon the availability of funding and
the anticipated need for the recommended improvement. A prioritized list
of projects will be prepared that lists cost estimates with funding
sources. Project priorities will consider the following factors:
o The likely timing. of need for each project
o The implementation or lead time required to implement a project.
(conceptual, environmental and engineering plan time requirements)
o Funding availability by year for each funding source.
Task 9 Work Products:
Work products are the draft and final reports listed in Task 10.
TASK 10: STUDY REPORTS
Based on the results of working paper development a composite set of
transportation policies, programs and elements will be developed. These
will include recommendations for transportation circulation improvements
and programs. The study report will provide a concise circulation element
update including: a roadway circulation element, alternative mode element,
and funding priorities. All other multi.modal support documentation will
be provided by the City for transportation activities beyond the scope of
study. The Consultant will incorporate this information into the Draft
and Final Reports.
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10.1 Draft Report
The Draft Report will summarize all working papers and prior task work
Products into a single unified document. The report will be written in
easily understood language and be imolementationngri,ented. In identifying
the necessary policies, programs, and prioritization, the draft plan
will function as a master implementation strategy for the coordination of
land use alternatives and transportation systems improvements.
The plan recommendations will be both feasible and implementable with a
carefully designed balance between the major elements. The work related
to identifying the relationships between highway, TSM/TDM and transit will
allow the plan to maximize benefits of the transportation improvement
program.
Five copies of the Draft Report will be submitted to staff for review.
Upon acceptanCe by staff and amendment, The Consultant will submit "camera
ready" copy.
10.2 Presentation of. Circulation Element
DKS Associates will present the final Circulation Element to the Planning
Commission and City Council for adoption. The DKs Project Manager will
attend the meetings, public hearings, and/or study sessions conducted for
this Purpose- A total of two Polscy level meetings has been assumed for
DKS Associates would be available
time and for additional meetings on a
Material s or fixed fee basis as provided in Exhibit B, Payment
Schedule.
10.3 Final Report
The Final Report shall respond to written and oral comments received
regarding its content and will be revised to reflect the individual
concerns expres-Sed. Five copies of the Final Report shall be submitted
for staff review upon acceptance by City staff and amendment. The
Consultant will submit a camera ready copy..
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EXHIBIT "B"
HOURS AND COST BY TASK
SAN LUIS OBISPO CIRCULATION ELEMENT
TASK TOTAL LABOR
HOURS COST
1. EVALUATION FRAMEWORK 40 $ 2,800
2. EXISTING CONDITIONS 176 8,340
3.
NEIGHBORHOOD IMPACTS
172
10,040
4.
TRAFFIC MODELa-
A. SOFTWARE LICENSE FEE
320
170900
2,000
B. TRAINING
3,000
S.
ALTERNATIVES EVALUATION
248
15,450
6.
TSM ANALYSIS
108.
71120
7.
GENERAL PLAN UPDATE
52
3,240
S.
ENVIRONMENTAL ASSESSMENT
340
20,720
9.
IMPLEMENTATION PROGRAM
180
11,800
10 -STUDY REPORTSb.
128
7,840
SUBTOTAL 1,764 $110,250
DIRECT EXPENSES:
COMPUTER PROCESSING_ $ 2,750
TRAVEL 3,300
MIS C. 2.880
SUBTOTAL EXPENSES $ 81930
TOTAL COST $119,180
Cost /Unit of Extra Services
a. Additional Model Alternative. Runs
Task 4.4 = $2,240 each Alternative Run
b. Cost of extra Public Meeting attendance = $620 each Public Meeting
Note: Tasks 3, 4, and 8 are to be compensated on a percent comlete
basis for periodic billings. p
EXHIBIT "C"
PROJECT ORGANIZATION
TRAFFIC MODEL
AND FORECAST
BRENT OGDEN
Task Leader
• A. ALBERS
• C. THNAY'
ENVIRONMENTAL
ASSESSMENT
DAVID POWERS
Task Leader
• M. JOHNSON
CITY OF
SAN LUIS OBISPO
PRINCIPAL -IN— CHARGE
MICHAEL KENNEDY
PROJECT MANAGER
STEVEN JEPSEN
TSM /TDP
ASSESSMENT
MICE KENNEDY
Task Leader
• S. JEPSEN
• R. GRANDY
9
CIRCULATION NEED/
PROGRAM DEYELOPMENT'
STEVEN JEPSEN
Task Leader
• R. GRANDY
• J. SOHRIAKOFF
CIVIL ENGINEERING/
COST ESTIMATING
DIANA WALKER
Task Leader
• M. HANNEMAN
FUNDING ANALYSIS
STEVE COLMAN
Task Leader
• R. LEE
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AMENDMENT TO CONSULTANT'S SERVICES AGREEMENT
This amendment, made this 5th day of January, 1988 by and
between the City of San Luis Obispo, California (hereinafter referred to
as "City "), and DKS Associates of San Jose, California, (hereinafter
referred to as "Consultant ").
Mais document amends the contract between the City of San Luis Obispo
1/5/88 (hereinafter referred to as "Agreement")
and DKS Associates dated , for the traffic circulation
and environmental assessment services.
City hereby authorizes Consultant to
work on Tasks 1, 21 3, and 4 as
provided in Exhibit A of the /l? Wq( Agreement. Further authorization is
given for work on Tasks 8 and 10 not to exceed twenty percent (20 %) of
Task 8 and fifty percent (50 %) of Task 10 as provided in Exhibits A and B
of the Prime Agreement.
By mutual understanding, it is agreed that work on the remaining -
Tasks 5, 61 7 and 9, and the completion of Tasks 8 and 10 will be
dependent upon an interim review of completed work and direction of
remaining tasks by City Council. Written authorization for the balance of
the study will be provided to the Consultant by the City with concurrence
from the San Luis Obispo City Council.
This Amendment further modifies Section 4 of the PAyc t ( Agreement to
allow for progress payments on Task 10 "Study Reports" based on work
described in Exhibit "A" and listed in Exhibit "B" of the Vita Agreement,
and as further modified by this Amendment The purpose of this change is
to provide for partial payment on working papers and extra meetings that
may be required on behalf of the City.
All other conditions of the.,P/4#0 Agreement apply. Any further
changes to the contract and/or this amendment must be in writing by mutual
agreement of all parties.
The City and Consultant have executed this Agreement the day and year
first written above.
CONSULTANT
DKS Associates
By Steven R. Jepsen
Title Director. San Jose Operations
CITY OF SAN LUIS OBISPO
MAYOR RON DUNIN
Authorized Signature
Title Mayor
ATTEST:
CI Y CLERK PAID OGES
o
RESOLUTION 6378(1988 Series)
A RESOLUTION OF THE COUNCIL OF THE
CITY OF SAN LUIS OBISPO APPROVING THE
ADOPTION OF,CRITERIA FOR GRANTS -IN -AID
WHEREAS, the City Council provides funding to local non - profit groups
providing services that enhance the quality of life for City residents;
and
WHEREAS, the Human Relations Commission and the Promotional
Coordinating Committee review applications submitted by those agencies in
order to make fair and objective recommendations to the City Council
regarding appropriate funding through their annual Grants -In -Aid programs;
and
WHEREAS, in an effort to standardize and formalize that review
process, a set of criteria for Grants -In -Aid funding have been developed
by those commissions, as follows:
1. At least one appropriate representative from each applicant agency
will be required to attend a workshop which details the application
process.
2. The application must be completed in full and on time. Late or
incomplete applications will not be considered.
3. Applicants must have the status of a non - profit organization (Articles
of Inc., 501 C3 status, Federal ID number and Tax Exempt
Notification), prior to submitting proposals for funding.
4. Applicant proposals must be compatible with the current goals and
objectives of the Grants -In -Aid program.
5. Applicants must demonstrate they have the managerial and fiscal
competence to complete the proposed project.
6. Applicants must show what percentage of the total agency budget the
requested City funds represent, and what percentage of agency
Clients /participants /users will be City and County residents.
7. Applicants should be aware that there is no guarantee that funding
will be available to them in future fiscal years. Dependency on
future city funding is discouraged.
8. An applicant agency may not be eligible if its reserve is more than
10% of the organization's annual budget. Applicant agencies must
identify designation of any reserves in excess of 10 %.
9. Preference will be given to those agencies that provide direct
services to residents and that provide a clear description of how they
intend to use the City funds.
10. The City is reluctant to fund new projects which duplicate existing
programs. The applicant must show that this particular program is in
some way unique or needed by city residents.
R6378
Resolution No. 63 =;1988 Series)
Page 2
F
11. Applicants should be able to demonstrate clear attempts at
coordination with related agencies and a high use level of existing
community resources.
12. Applicants should be able to show their fundraising history as well as
clear attempts at obtaining funding from sources other than the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve and adopt
the above criteria for funding grants -in -aid programs of the Promotional
Coordinating Committee and the Human Relations Commission.
On motion of Councilwoman Rappa , seconded by Councilman Settle
and on the following roll call vote:
AYES: Councilmembers Rappa, Settle, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 5th day of January
1988.
ATTEST: D
"�C +�
CITY CLERK PAMELA -VIES
Approved:
City dministrative Officer
/ Z
Finance Direct
City A torney
'1
1 r �
MAYOR RON DUNIN
GRANTS -IN -AID
CRITERIA FOR FUNDING
1. At least one appropriate representative from each applicant agency
will be required to attend a workshop which details the application
process.
2. The application must be completed in full and on time. Late or
incomplete applications will not be considered.
3. Applicants must have the status of a non - profit organization (Articles
of Inc., 501 C3 status, Federal ID number and Tax Exempt
Notification), prior to submitting proposals for funding.
4. Applicant proposals must be compatible with the current goals and
objectives of the Grants -In -Aid program.
5. Applicants must demonstrate they have the managerial and fiscal
competence to complete the proposed project.
6. Applicants must show what percentage of the total agency budget the
requested City funds represent, and what percentage of agency
clients /participants /users will be City and County residents.
7. Applicants should be aware that there is no guarantee that funding
will be available to them in future fiscal years. Dependency on
future city funding is discouraged.
8. An applicant agency may not be eligible if its reserve is more than
10% of the organization's annual budget. Applicant agencies must
identify designation of any reserves in excess of 10 %.
9. Preference will be given to those agencies that provide direct
services to residents and that provide a clear description of how they
intend to use the City funds.
10. The City is reluctant to fund new projects which duplicate existing
programs. The applicant must show that this particular program is in
some way unique or needed by city residents.
11. Applicants should be able to demonstrate clear attempts at
coordination with related agencies and a high use level of existing
community resources.
12. Applicants should be able to show their fundraising history as well as
clear attempts at obtaining funding from sources other than the City.
rl
r lb
RESOLUTION NO. 6377 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DENYING AN APPEAL OF THE PLANNING COMMISSION'S ACTION TO
DENY USE PERMIT A133 -87 AND VARIANCE V1342, DENYING THE USE
OF A SITE ON HIGH STREET FOR A CARWASH.
WHEREAS, the Planning Commission and City Council have held public hearings on this
use permit and variance in accordance with the city's Zoning Regulations; and
WHEREAS, the item has come to the council upon appeal from the Planning Commission
and the council has considered the reports of staff, minutes of the Planning Commission,
public testimony, and materials submitted by the applicant.
NOW, THEREFORE, the council resolves to deny the appeal and uphold the Planning
Commission's action to deny Use Permit A 133 -87 and Variance V1342 with the following
findings:
The granting of such an application would adversely affect the health, safety or
general welfare of persons living or working in the vicinity; specifically, the use
would result in hazards for traffic and pedestrians.
2. The use is not appropriate for the site. Specifically, the site is too small to
accomodate a self - service carwash and customer vehicles on -site.
On motion of Cqu.nc,ilrman, Set,t.le,, , seconded by ,Councilwoman Pinard
..............,
and on the following roll call vote:
AYES: Councilmembers Settle, Pinard, Rappa, and Mayor Dunin
NOES: Councilman Reiss
ABSENT: None
the foregoing resolution was passed and adopted this ..5th.. day of January ,
1988.
ayoer=o unn
ATT
City Clerk Pa loges
R6377
n
4'
Resolution No. 6377 (1988 Series)
Page 2
APPROVED:
ity A ministrative Officer
City Atto ey
/-11 %6 �
................... ..............
Community Development Director
judolcarres
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RESOLUTION NO. 6376 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING A DISADVANTAGED BUSINESS ENTERPRISE (DBE)
PROGRAM FOR FEDERAL -AID PROJECTS
WHEREAS, the Congress of the United States has in the 1986 U.S.
Surface Transportation Assistance Act declared it to be in the national
interest for federal funds to be expended for highway projects; and
WHEREAS, the City and the State have entered into Master Agreement
No. 05 -5016 for Federal -Aid Projects; and
WHEREAS, as a condition to receiving any Federal -Aid funds the City
agrees to comply with Federal Regulation 49CFR Part 23, "Participation by
Minority Business Enterprises in Department of Transportation Program; and
WHEREAS, the Federal Regulation includes requirements that recipients
of Federal -Aid funds adopt a "Disadvantaged Business Enterprise (DBE)
Program; and
WHEREAS, State policy requires that the City will administer its
Federal -Aid projects;
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of San
Luis Obispo, California, hereby:
1. Approves Exhibit A attached, entitled "Disadvantaged Business
Enterprise (DBE) Program ", and the Mayor is authorized to execute the
same.
2. Directs the City Clerk to transmit a copy of the adopted DBE
Program and this resolution to:
Mr. T. 0. Montague
Asst. Dist. Local Streets & Roads Engr.
California Dept. of Transportation
P. 0. Box 8114
San Luis Obispo, CA 93403 -8114
R 6376
� p
Resolution No. 6376 (1988 Series)
Page Two
3. Directs the City Clerk upon receiving State approval of this City
DBE Program, to prepare a Public Notice to be published in the
Telegram- Tribune for one day, and transmit a "Declaration or Proof of
Publication" of said Public Notice to:
Mr. T. 0. Montague
Asst. Dist. Local Streets & Roads Engr.
California Dept. of Transportation
P. 0. Box 8114
San Luis Obispo, CA 93403 -8114
On motion of Councilwoman Rappa , seconded by Councilman Settle
and on the following roll call vote:
AYES: Councilmembers Rappa, Settle, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 5th
day of January 1988,
��'
AYOR Ron Dunin
ATTES
CITY LERK Pam oges
r * r * r «
APPROVED:
City Administrative Officer
City Ayjorney //
A- ) -;k--._ 4.,. V1;'—
" Public Works Director
City E)gineer
jh5 /DBEprog
jms
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EXHIBIT "A"
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
CITY OF SAN LUIS OBISPO
I. Policy Statement
It is the policy of the City of San Luis Obispo to utilize
Disadvantaged Business Enterprises (DBE) and firms as defined in 49 CFR
Part 23 in all aspects of contracting to the maximum extent feasible.
This policy which is fully described herein constitutes policy and
commitment to substantially increase DBE Utilization in all program
activities funded wholly or in part by any U.S. Department of
Transportation model element.
This Agency, its contractors and subcontractors, which are the
recipients of Federal -aid funds, agree to ensure DBE firms have the
maximum opportunity to participate in the performance of contracts and
subcontracts. In this regard, this Agency and all of its contractors and
subcontractors will take all reasonable steps in accordance with 49 CFR
Part 23 to ensure that DBE and firms have the maximum opportunity to
compete for and perform contracts..
II. Disadvantaged Business Enterprise (DBE) Liaison Officer.
Director of Public Works, is the DBE Liaison Officer for this agency and
shall report to the City Administrative Officer. He will be assigned such
staff as is necessary to fully implement the provision of 49 CFR Part 23
and such other DBE programs as may be required.
III. Duties of the DBE Liaison Officer., The DBE Liaison Officer shall
develop, manage and implement the DBE Program on a day -to -day basis. The
Liaison Officer shall:
* Develop and carry out technical assistance programs for DBE's.
*
Arrange solicitations, time for the presentation of bids, quantities, .
specifications, and delivery schedules so as to facilitate the
participation of DBE's. Where such changes are found necessary to
increase DBE_ utilization, they will be made in consultation and
cooperation with the functional unit involved.
* Provide guidance to DBE's in overcoming barriers, such as inability to
obtain bonding or financing.
* Carry out information and communication programs. on contracting
opportunities in a timely manner. Programs shall be bilingual where
appropriate.
* Investigate the services offered by banks owned and controlled by
Disadvantaged Business Enterprises.
* Unless noted elsewhere herein the listing of DBE's certified by
Caltrans will be utilized. Said listing is to be made available to
all project bidders. Such lising will include the following
information: Name, address, telephone number, ethnic and /or sexual
ownership, type of work.performed by firm.
* Prior to approval of the substitution of any DBE sub - contractor, the.
prime contractors will be required to prove performance of good faith
efforts to replace the DBE with another eligible DBE.
* Establish a DBE overall annual goal. The goal shall be evaluated
annually and adjusted as necessary.
* Establish an appropriate individual project DBE goal for each Federal
Aid Project advertised.
* Perform good faith analysis when the project goal is not achieved.
* Maintain such documentation as is necessary to verify performance of
all activities included in this program.
IV. Public Notification
1. At the time of submittal of this program to the State Department of
Transportation, a notice in both minority and majority local media
will be published. Said publication shall include:
* The annual overall DBE goal.
* Notification that a description of how the goal was set is available
for public inspection for a period of 30 days.
ft
C-11
* Notification that both U.:S. DOT and this agency will accept comments
on the goal for 45 days from the date of the notice. The notice shall
advise interested parties that comments are for information purposes
only.
2. This program will be reaffirmed by public notice annually at the time
of publication of overall goal. If substantial changes are made to
this document, the entire document shall be subject to notification
noted in (1) above.
3. In addition to the foregoing, interested disadvantaged and majority
contractor organizations will receive direct mailings of this complete
program.
V. Establishment of Goal
1. The DBE goal will be established both annually (overall) and on a per
contract basis. The overall goal will be based on planned contract
activity for the coming year. The overall goal established will be
subject to methodology and procedures established in 49CFR Part 23,
Subparts (C) and (D) and take effect on October 1st of each year.
2. The overall DBE goal established with this initial program is 10% and
covers the period October 1, 1987 to September 30, 1988.
3. Individual project goals will be established based on the following
criteria:
* Attainment of established overall goals.
* Size of project.
* Opportunities for DBE's as subcontractors, vendors, and suppliers.
* Minority population of geographic area in which work is to be
performed.
* DBE goals being utilized in the geographic area by other State,
Federal or local jurisdictions.
* Availability of certified DBE's.
LM:7
40
• Past experience on projects similar to the project being evaluated.
• Such other factors as may affect the utilization of DBE's.
Complete evaluation documentation will be retained for each project.
4. Projects which do not contain a specific goal will contain the
following provisions:
A. "Policy. It is the policy of the Department of Transportation
that disadvantaged business enterprises as defined in 49 CFR
Part 23 shall have the maximum opportunity to participate in the
performance of contracts financed in whole or in part with Federal
funds under this agreement. Consequently, the DBE requirements of
49 CFR Part 23 apply to this agreement."
B. DBE Obligation. (i) The recipient or its contractor agrees to
ensure that disadvantaged business enterprises as defined in
49 CFR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in
part with Federal funds provided under this agreement. In this
regard, all recipients or contractors shall take all necessary and
reasonable steps A n accordance with 49 CFR Part 23 to ensure that
disadvantaged business enterprises have the maximum opportunity to
compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color,
national origin, or sex in the award and performance of
DOT- assisted contracts."
VI. Contract Procedure
This program shall be implemented through the utilization of a
contract special provision which will be provided /updated as necessary by
Caltrans' Division of Local Streets and Roads. These procedures require
bidders to submit the names of DBE subcontractors and suppliers, a
description of the work each is to perform or material to be furnished,
and the dollar value of each DBE subactivity.
VII. DBE Notification
Projects will be advertised in local newspapers and minority focus
newspapers when possible. These ads will include reference to DBE
requirements and will indicate the DBE project goal.
DBE supportive service assistance centers will receive notification of
projects scheduled to be advertised. Such Centers will be afforded the
opportunity to receive complimentary plans and specifications for projects
within their geographical area of responsibility.
VIII. Selection Criteria for Projects with DBE Goal
Every project containing a DBE goal shall be evaluated by the DBE
Liaison Officer or his designee to ascertain bidding contractors' efforts
to attain the DBE goal. The award of any project must be concurred with
by the DBE Liaison Officer or his designee before said contract may be
awarded. Should there be disagreement between functional units concerning
contractors' efforts to attain contract goals for DBE participation, the
matter shall be referred to the City Administrative Officer or his
designee, for final determination.
Competitors that fail to meet the DBE goal and fail to demonstrate
sufficient reasonable good faith efforts shall be declared non - responsive
and ineligible for award of the contract.
All contracts that contain a DBE goal, pursuant to this policy, will
be monitored on an ongoing basis by project personnel during the course of
construction. The DBE Liaison Officer is to be immediately advised of any
•
a
circumstances wherein contractor compliance with the DBE provision is
questionable. The contractor shall submit 'a final report for each project
which includes total payments to the prime contractor as well as any
payments the prime contractor has made to DBE subcontractors, vendors and
suppliers. If the report indicates the prime contractor has not achieved
the project goal, project personnel shall attach an evaluation, in
narrative form, of the reasons for failure to attain the goal and any
corrective action that was taken.
Prime contractors will be required to notify the Agency of any
situation in which regularly scheduled progress payments are not made to
DBE subcontractors, vendors or suppliers.
IX. Set - Asides
If determined necessary by the DBE Liaison Officer, DBE Set - Asides
will be considered as a tool to achieve annual overall goals.
X. Counting DBE Participants
This Agency, its contractor's, and subcontractors shall count DBE
participation in accordance with the provisions of Section 23.47,
Title 49, of the Code of Federal Regulations.
XI. Records and Reports
1. The DBE Liaison Officer shall maintain such records, and provide
such reports, as are necessary to ensure full compliance with this
policy. Such records and reports shall include, as a minimum, the
following information:
* Awards to DBE's
* Awards to majority contractors.
* Final project reports concerning DBE utilization.
* Such other data as is needed to fully evaluation compliance with this
program
to
QI
2. The DBE Liaison Officer shall submit reports to Caltrans and /or to
the appropriate U.S. DOT element as required. These reports will
include:
* Number and dollar value of contracts awarded.
* Number and dollar value of contracts and subcontracts awarded to
DBE's.
* Description of general categories of contracts awarded to DBE's.
* The percentage of the dollar value of all contracts awarded during the
Year which were awarded to DBE's.
• Indication as -to the extent of which the percentage met or exceeded
the overall goal.
• Reports shall be broken down separately by ethnic grouping.
XII. Complaints
Any complaints received by the Agency concerning this program will be
investigated by the DBE Liaison Officer who will endeavor to resolve said
complaints within 90 days of receipt. The appropriate DOT element and
Caltrans will be furnished a copy of the complaint and may be invited to
participate in the investigation /resolution. The DOT element and Caltrans
will receive a complete investigative report on the complaint and may be
requested to concur in the proposed disposition of said complaint.
Contractors will be directed to notify the Agency of any complaints
they may receive concerning this program.
jh5 /dbeprog
by
IYl "r. I 'YI
RESOLUTION NO.6375 (1988 SERIES)
A RESOLUTION OF THE COUNCIL OF.THE CITY OF SAN LUIS OBISPO
APPROVING THE CENTRAL COAST REGIONAL TRANSIT
AUTHORITY JOINT POWERS AGREEMENT
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. That certain agreement attached hereto marked Exhibit "A"
and incorporated herein by reference, is hereby approved and the Mayor is
authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of the executed .
agreement approved by it to: George Protopapas, County Engineer, San Luis
Obispo County Government Center, San Luis Obispo, CA 93408.
On motion of Councilwoman Rappa Y , seconded by Councilman Settle,
and on the following roll call vote:
AYES: Councilmembers Rappa, Settle, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 5th_ day
of January 1988.
Mayor Ron Dunin
ATTEST: 1
V _ _
City erk Pamela vogeo
APPROVED:
City Adm nistrative Officer
City A rney
s
R6375
� EXHIBIT "A"
JOINT POWERS AGREEMENT
CENTRAL COAST REGIONAL TRANSIT AUTHORITY
This Agreement, by and between the Cities of Morro Bay,
Atascadero and San Luis Obispo, the County of San Luis Obispo and
San Luis Obispo County Community College District, is hereby entered
into pursuant to Section 6500 et seq. of the Government Code of the
State of California.
This Agreement terminates the Joint Powers Agreement - North
Coastal Transit entered into on January 12, 1979 and as subsequently
amended. The Authority assumes all powers, duties, assets,
liabilities and obligations of North Coastal Transit.
ARTICLE I
GENERAL PROVISIONS
SECTION 1: PURPOSES.
The purpose of this Agreement is to
of the member agencies by the formation
with full power and authority to own,
public transportation system within the
Joint Powers Agency has jurisdiction. i
Exhibit .A. )
SECTION 2: NAME.
exe.rcise the common powers
of a Joint Powers Agency
operate and administer a
territory over which the
See map attached hereto a.s
The legal name of the Joint Powers Agency shall be Central
Coast Regional Transit Authority hereinafter referred to as
Authority.
SECTION 3: POWERS.
The Authority shall have all powers necessary to carry out the
purposes of this Agreement, except the power to tax. The power to
expend funds shall be limited only- by the availability of funds as
set forth in Section 1 of Article III, Financial Provisions of this
Agreement. The powers of the Authority specifically include, but
are not limited to, the following:
a. To operate a public transit system to serve the Highway 1
Corridor between the Cities of Morro Bay and San Luis Obispo
including the Baywood -Los Osos Area, and the Old Highwa.y 101
Corridor between the Cities of San Luis Obispo and Atascadero, as is
shown on the map attached hereto as Exhibit A.
b. To sue and be sued.
C. To employ agents, employees and to contract for
professional or other services.
d. To make and enter into contracts including labor and
employment contracts.
e. To acquire, convey, construct, manage, maintain and
operate buildings and improvements.
f. To acquire and convey real and personal property.
g. To incur debts, liabilities and obligations.
h. To apply for and execute contracts of financial assistance
from state and federal agencies and to obligate the agency to
operate the improvements, equipment, or transportation system in
accordance with the terms and conditions of said financial
assistance.
i. To purchase necessary insurance.
SECTION 4: AUTHORITY IS A PUBLIC LEGAL ENTITY.
Central Coast Regional Transit Authority, is a public entity
duly formed and existing under the laws of the State of California.
It is a separate and distinct legal entity from its member
agencies. The debts, duties and obligations created pursuant to the
this Agreement, or those created pursuant to previous Agreement.,
shall be solely the obligation of the Central Coast Regional Transit
Authority and not those of its member agencies or of officers,
employees, members of the Authority or representatives of the member
agencies.
ARTICLE II
ORGANIZATION
SECTION 1: THE AUTHORITY.
The powers of the agency are vested in its Governing Board.
The Governing Board shall be composed of one representative from
each member agency. Each member of the Board shall have one vote.
Each member agency shall appoint one regular representative and one
alternate representative to the Board, and shall notify the agency
in writing of their appointments or of any change of
representative. The representative shall serve solely at the
pleasure of the appointing member agency. Representatives shall be
either elected officials or officers or employees of the member
agency.
SECTION 2. MEETING - VOTING QUORUM..
The Board shall establish a time, place and date for a regular
monthly meeting. Regular meetings may be adjourned from time to
time. Special meetings may be called by the Chair or upon written
K
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request of any two members of the Board. Members shall be given at
least 48 hours written notice of special meetings, provided however,
the representative of any member may waive said notice.
A majority of the members shall constitute a quorum for the
transaction of business.
Nothing in this section shall conflict with any Brown Act
requirements.
Unless specifically_ limited by this Agreement, the vote of a
majority of the members present at any regular, adjourned or special
meeting shall be sufficient to act upon any matter.
SECTION 3: OFFICERS.
The Board shall elect a Chair and Vice- Chair, and the Vice
Chair shall act in the absence of the Chair. The Board shall also
elect such other officers as deemed necessary.
All officers shall serve for a term of one year from the date
of their election or until their successors are elected. The Chair
or Vice -Chair is authorized to execute all documents in the name of
the Authority.
SECTION 4: ADMINISTRATION.
The Board may, in its discretion, appoint an administrator of
the transit system, to serve at the pleasure of the Board, and to
have the power to certify agency documents as required by law and to
assume such duties and responsibilities as the Board may direct.
SECTION 5: NEW MEMBERS.
The Board may accept new members to the Board on such terms and
conditions as the Board may prescribe.
SECTION 6: CHANGE OF BOUNDARIES.
The boundaries of this Authority are subject to change, but
shall initially be as set forth upon Exhibit "A" attached hereto and
made a part of this Agreement and incorporated herein by reference.
If any portion of the unincorporated area of the County is annexed
to a member city, that annexed portion shall automatically be
included within the boundaries of this Authority, and the said
member city shall assume any obligations of the County as to that
%area. If a new city should be formed in any portion of the
unincorporated area of the County presently included wi.thin the
territory of this Authority, and if such a new city should become a
party to this Agreement, then the affected area shall be the
responsibility of the new city and the County shall not be
responsible for any obligations on account of the area. so included
3
within the new city as of the effective date of the incorporation of
the new city. The boundaries of this Authority shall be adjusted to
reflect annexations or new incorporations as set forth hereinabove.
If the new city should not become a member of this Authority, then
the area of the new City shall be deleted from the area of this
Authority.
ARTICLE III
FINANCIAL PROVISIONS
SECTION 1: BUDGET - LIMITATION OF FINANCIAL COMMITMENT
The Board shall establish the fiscal year for the Authority and
shall, prior to the commencement of each fiscal year, adopt an
annual budget. The budget may additionally carry funds for future
fiscal years where necessary to reflect obligations under state or
federal funding agreements, to the extent allowable by California
law.
The representatives
expenditures beyond one
legislative bodies of the
be required to expend any
operations of the Board.
be funded from revenues
appropriate revenue sour(
contribution to the agency
shall not obligate the Authority to
year without express approval of the
member agencies. No member Agency shall
of its general fund monies to support the
The operation of the transit system shall
derived from operations and any other
:es. Each member shall make an annual
for funding the adopted budget.
The formulas for funding the operation of the existing bus
lines are as follows:
Morro Bay Route (Route 7)
The formula for funding the operation of this route will
consider population of the area served and daily passenger
miles departing from the members jurisdiction. Sixty -five
percent of the operating costs will be funded according. to
population, the remaining thirty -five percent according to
passenger miles. The populations of the Cities of Morro Bay
and San Luis Obispo shall include the populations within their
respective incorporated areas.
Each local agency's funding share shall be based uoon the
amount that the member's population bears to the total
population of all the members. For this route the service area
of the County of San Luis Obispo includes the populations of
the students housed at California Polytechnic State University,
the California Mans Colony, Los Osos, Cayucos, Cambria and the
Estero Rural area. Population figures for the California Mens
Colony and the Cal Poly residents shall be provided by the
respective institutions.
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The passenger- miles information shall be based upon an annual
on -board survey taken in the month of January. The survey will
be of a one day duration.. The main purpose of the survey is to
determine the rider's place of residence and trip length. .
Cuesta - CMC Route (Route 8):
One third the total cost of operating this route shall be paid
by each of the following agencies. City of San Luis Obispo,
County of San Luis Obispo and San Luis Obispo County Community
College District.
Atascadero - (Route 9):
One third the total cost of operating this route shall be paid
by each of the following agencies: Cities of San Luis Obispo
and Atascadero and the County of San Luis Obispo.
A6y population percentages utililized shall be based annually on
figures prepared from SS 90 estimates of the State Department of
Finance.
SECTION 2: EXPENDITURES.
The Board may establish procedures and policies to insure
competitive prices for the purchases of goods and services. Formal
bidding shall not be required unless directed specifically by the
Board or unless required by state or federal law. Particularly in
the purchase of equipment, including buses, the Board may consider
the design, maintenance and operating costs, and other similar
factors in determining the most suitable equipment and need not
purchase equipment having the lowest initial cost.
SECTION 3: TREASURER AND AUDITOR.
Pursuant to Government Code Section 6505.5, the Treasurer of
the County of San Luis Obispo is hereby designated as Treasurer of
the Board. The Treasurer shall have the powers and duties set forth
in Government Code. Section 6505.5.
The Auditor /Controller of the County of San Luis Obispo is
designated as Auditor of this Authority, likewise pursuant to
Government Code Section 6505.5, with the powers and duties set forth
therein.
SECTION 4: ANNUAL AUDIT.
The Board shall cause an annual audit to be prepared and filed
in accordance with Government. Code Section 6505 and Public Utilities
Section 99245 unless provided by the Area Coordinating Council.
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SECTION 5: PERIODIC REPORTS.
The Board may require periodic reporting of ridership,. finances
or other pertinent information. It shall be the responsibility of
the contractor and administrator to provide such reports in a form
acceptable to the Board.
SECTION 6: OFFICIAL BONDS.
The Administrator and such other employees
Board may direct shall file an official bond in
determined by the Board. The cost of said bond(s)
the Authority.
ARTICLE IV
MISCELLANEOUS PROVISIONS
SECTION 1: WITHDRAWAL OF MEMBERS.
or agents as the
an amount to be
shall be borne by
Any member of this Board may withdraw at any time after written
notice to the Board.
If the Board has contractual obligations to continue operation
of a public transit system at the time of withdrawal of any member
agency, the remaining member agencies may impose such conditions
upon the withdrawing member agency as may be reasonable, including
future financial support to meet the contractual obligations of the
Board at the time of withdrawal. The obligations of the withdrawing
member agency shall not extend to the general funds of the
withdrawing member.
SECTION 2: AMENDMENT OF AGREEMENT.
This Agreement may be amended at any time with the approval of
ail-the legislative bodies of the member agencies.
SECTION 3: RATIFICATION- EFFECTIVE DATE.
This Agreement shall become effective upon ratification by all
member agencies. This Agreement shall be dated and shall be
effective upon the last date ratified by a member agency.
SECTION 4: ASSIGNABILITY.
In the event it is deemed in the best public interest to have
the public transportation system operated by another individual or
entity, whether public or private, and provided that the operation
complies with State and Federal law, the Board may sell, lease, or
assign all of its real and personal property and may assign
operations upon such terms and conditions as the Board determines to
be reasonable.
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SECTION 5: TERMINATION.
This Agreement shall continue in full force and effect until
cancelled by a majority of the member agencies.
SECTION 6: NOTIFICATION TO SECRETARY OF STATE.
Pursuant to Government Code Section 6503.5, the Board shall
cause a notice of the execution of this Agreement to be prepared and
filed with the Office of the Secretary of the State of California,
within thirty (30) days after the effective date of this Agreement.
Until such filing is completed, the Board shall not issue any bonds
or incur indebtedness of any kind.
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IN WITNESS WHEREOF, the parties hereto have executed this
Agreement to be effective on the day of , 1987,
which is the last date of signing by a member.
SAN LUIS OBISPO COUNTY
COMMUNITY COLLEGE DISTRICT
By:
Chairperson, Board of Trustees
Date Signed:
COUNTY OF SAN LUIS OBISPO
CITY OF SAN LUIS OBISPO
By
Mayor
Date Signed: /
CITY OF MORRO BAY
By.
Mayor
Date Signed:
CITY OF ATASCADERO
By: By:
Chairman of the Board of Mayor
Supervisors
Autharized by Board Action on
, 1987.
Date Signed:
APPROVED AS TO FORA AND LEGAL EFFECT:
JAMES B. LINDHOLM, JR.
County Counsel
By: gk:e7��
Deputy We C u sel
Dated: Wev , � qf2
Co. Eng. JW /nt
0150x 0056x
L•'
Date Signed:
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RESOLUTION NO. 6374 (1988 Series)
A RESOLUTION OF,THE SAN LUIS OBISPO CITY COUNCIL
APPROVING AN AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND
LA FIESTA DE SAN LUIS OBISPO
FOR CITY TO PAY ASSOCIATION $3,620.00
TO BE EXPENDED FOR FISCAL YEAR 1987 -88
BE IT RESOLVED by the San Luis Obispo City Council as follows:
SECTION 1. That certain agreement attached hereto, marked Exhibit
"A," and incorporated herein by reference, between the City of San Luis
Obispo and La Fiesta de San Luis Obispo is hereby approved and the Mayor
is authorized to execute the same.
SECTION 2. The City Clerk shall furnish a copy of this resolution
and a copy of the executed agreement approved by it to: La Fiesta; City
Finance Director.
On motion of Councilwoman Rappa , seconded by Councilman Settle , and
on the following roll call vote:
AYES: Councilmembers Rappa, Settle, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 5th day of
January , 1988.
ATTEST
CITY_ LERK Pam Vc0es
Approved:
r, G
Cit ministrat,;Or er
City At orney
inance Director
MAYOR Ron Ounin
R6374
A G R E E M E N T
TO ACCOMPANY GRANT BY THE CITY OF SAN LUIS 081SPO
TO CULTURAL, ARTISTIC OR FDUCATTONAL ORGANIZATIONS
FOR FISCAL YEAR 1987 -88
LA FIESTA DE SAN LUIS OBISPO
This agreement, made and entered into this day of
1988, by and between the CITY OF SAN LUIS OBISPO, a chartered municipal
corporation (referred to herein as "City "). and LA FIESTA DE SAN LUIS
OBISPO, a non - profit organization (referred to herein as "Association);
WITNESSETH:
WHEREAS, City desires to sponsor and support activities of a
cultural, artistic., and educational nature for the benefit of the City's
residents for the promotion of the City as an inviting place for visitors
and tourists; and
WHEREAS, Association has demonstrated its ability to provide a
program which contributes to the quality of life in San Luis Obispo; and
WHEREAS, Association has requested City to grant it funds to conduct
its program; and
WHEREAS, City has established La Fiesta as a line item grant in the
amount of $3,620.00; and
NOW THEREFORE.:
1. City agrees to pay Association the sum of Three Thousand Six
Hundred Twenty Dollars ($3,620.00) to be expended for the purpose of
organizing and staging the events of La Fiesta.
2. On or before October 1, 1988, Association will provide City with
a detailed statement of its income and expenses for the previous twelve-
month period ending September 1, 1988.
3. Association and all of its agents, representatives, and
participants in any manner in the performance of Association's obligations
and duties hereunder shall be employees, independent contractors or
volunteers for Association and shall not for any purpose be considered as
employees or agents of City. Association agrees to hold City harmless and
to defend City in any action, proceeding, or hearing wherein the cause of
action or claim is based upon allegation that any person acting on behalf
of Association or the Association itself is an employee or agent of the
City including, without limitation, all actions and claims based upon
contract, tort, or statutory provisions.
4. For purpose of notice under this Agreement, all notices shall be
considered effective upon being sent by certified mail to the following
addresses:
1 V.a 6b 99.
City: Office of the City Clerk
City of San Luis Obispo
P.O. Box 8100
San Luis Obispo, CA 93403 -81.00
Association: La Fiesta de San Luis Obispo
P.O. Box 1733
San Luis Obispo, CA 93406
IN WITNESS WHEREOF, the parties hereto have executed this agreement
by their proper officers duly authorized, as of the date first written
above.
ASSOCIATION:
LA FIESTA DE SAN LUIS OBISPO
By Y1Se_ N!7��1 --
Vicki Carroll, President
2
CITY:
CITY OF SAN LUIS OBISPO
By:
Ron Dunin, Mayor
ATTES
Pame a Voges, City C rk
Attachment 1
RESOLUTION ND. 6373 (1966 SERIES)
A RESOLUTION.OF THE CITY COUNCIL OF
THE CITY OF SAN LUIS OBISPO- EXTENDING THE
CURRENT ADDENDUM TO THE MEMORANDUM OF AGREEMENT
BETWEEN THE CITY OF SAN LUIS OBISPO AND
THE SAN'LUIS.OBISPO POLICE OFFICERS' ASSOCIATION;
AND AUTHOR IZING.THE CHIEF OF POLICE TO ADOPT OR
CHANGE WORK SCHEDULE PLANS AS NEEDED..
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
Section 1. The modification and extension to the Addendum of the
current Memorandum.of Agreement between the City of San Luis Obispo and
the San Luis Obispo Police Officers' Association, attached hereto as
Exhibit "A ", and incorporated herein by this reference is hereby adopted
and ratified.
Section 2.. The City Council,'further, reaffirms the authority of
the Chief of Police to alter or adopt necessary schedule changes to meet
the needs of the City and /or its employees.
Section 3, The City Clerk shall furnish a copy of this resolution
and a copy of the executed Extended Addendum to Gary Nemeth, President of
the Police Officers' Association; Ann Crossey,,Personnel Director; Dixon-
Flynn, Acting Finance ,Director; and James Gardiner, Chief of Police:
On motion of Councilw `oman_Rappa,_seconded_by- Councilman Settle,. and or_ the
following roll call vote:
AYES: Councilmembers Rappa, Settle, P natd, Reiss and Mayor Dunin
NOES: None.
ABSENT: None
R6373
Resolution No. 6M (1988 Series)
Page 2
the foregoing resolution was passed and adopted this 5th day of
January, 1988..
Mayor Ron Dunin
ATTEST:
/1
City Clerk, PamelaXVoges
APPROVED:
"—
City A,ministrative Officer
City AUorney
Finance Director
j
Personnel Director
Attachment 1
Exhibit A
SIDE LETTER TO ADDENDUM
of 1985 -88 Memorandum of Agreement
Between the City of San Luis Obispo
and the San Luis Obispo Police Officers Association
By mutual consent of the City and the Police Officers Association,
the attached addendum with sideletter adopted May 19, 1987 by Resolution
6216 (1987 series) is hereby modified to read as follows:
A. Page One, Paragraph One :
In an effort to improve scheduling, the Chief
of Police desires to implement a 3/12 Work
Hour Plan. This plan will be implemented
beginning January 1, 1988 and will remain in
effect until such time that it is no longer
determined to be beneficial to the City and /or
the Police Officers' Association.
B. Page One, Paragraphs Two, Three, Four and Five:
All Paragraphs deleted.
C. Page Two, Paragraph One:
Deleted.
D. Page Two, Paragraph Three:
Deleted.
The City and the Police Officers Association agree to continue all
other aspects of the current addendum to the 1985 -86 MDA as written through
June 30, 1988.
The City and Police Officers' Association also agree that all
other provisions of the current MOA, not effected by the addendum, will
remain the same.
Nothing herein should be construed to indicate that the City will,
in any way, relinquish current or future management prerogatives to
establish necessary work plans appropriate to the needs of the Department.
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