HomeMy WebLinkAboutItem 4b. 2023-24 DEI High Impact Grant Liaison Roles Item 4b
Human Relations Commission
Agenda Report
For Agenda of: 8/15/2024
Item Number: 4b
FROM: Nestor Veloz-Passalacqua, Diversity, Equity, and Inclusion Manager
Phone Number: (805) 781-7073
E-mail: nveloz@slocity.org
SUBJECT: SELECTION OF THE COMMISSIONER LIAISON ROLES FOR THE 2023-
24 DEI HIGH IMPACT GRANT
RECOMMENDATION
Commissioners will designate and approve their liaison assignment roles for each of the
grant recipients from 2023-24 DEI High Impact Grant program
BACKGROUND
The Human Relations Commission (HRC) is tasked with reviewing grants and providing
funding recommendations to City Council for final approval. HRC is also tasked with
designating and approving their liaison roles for grant recipients, affording Commissioners
the opportunity to work and directly engage with various grant programs, projects, or
initiatives recommended by them, approved by City Council, and funded by the City.
The DEI High Impact Grant program provides financial support to non-profit organizations
to enhance the sense of belonging for all people in the San Luis Obispo community. This
funding allocation is an effort to uplift and support local projects, programs, and initiatives
that contribute to creating a San Luis Obispo that is welcoming, inclusive, equitable, and
safe.
The scope of inclusion and equity work in inherently broad and complex, and the funding
seeks to support initiatives that show understanding of “root causes” and “intractable”
problems, seek to address structural and systemic inequities, can demonstrate
measurable success, and will contribute to some aspect of systemic change.
Funding for the DEI High Impact Grant program should primarily focus on advancing and
implementing diversity, equity, and inclusion through innovative practices that seek to
narrow equity gaps and address intractable, systemic, and structural issues. Eligible
projects may provide a one-time service with long lasting impacts.
For the 2023-24 DEI High Impact, a total of eight (8) non-profit organizations were
awarded funding. The recipients include:
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Item 4b
Grant Recipient Program
1 Court Appointed Special
Advocates (CASA) Diversity is the Power of Change
2 Diversity Coalition BIPOC Board Leadership Program
3 GALA Pride & Diversity Center SLO Queer Cultural Revitalization Project
4 History Center of SLO County Translation & Multilingual Access
5 RACE Matters Shop Talk
6 SLO County UndocuSupport SLO County UndocuSupport
7 SLO Hillel Jews of Color Speaker Series
Presentation
8 SLO Museum of Art Expanding Equity Exhibitions
NEXT STEPS
Commissioners will designate and approve their liaison assignment roles for each of the
2023-24 Human Services Grant recipients in preparation for the mid-year report review.
ATTACHMENTS
A - 2023-24 DEI High Impact Grant Contracts
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DIVERSITY EQUITY INCLUSION HIGH IMPACT GRANT 23-24
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and Court Appointed Special Advocates (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to update bilingual and bicultural
recruitment plan for Latinx volunteers and DEI training for Board of Directors (hereinafter the
“Services”) as submitted in its application to the CITY on September 3, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from January
1, 2024 to December 31, 2024. GRANTEE shall not exclude from its Services any potential
participants based on membership in any protected class.
2. GRANTEE will provide CITY with a mid-year report, due July 10, 2024, and final program
report, due January 10, 2025, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto. Failure to provide
the mid-year or final program report may disqualify GRANTEE from future CITY grant
programs or other financial aid.
3. GRANTEE will scope their Services in proportion to the amount of funding received, if not
equal to the total funding requested, so that the reduction in magnitude of Services provided
does not substantially diminish the Services’ impact in addressing the equity gap(s) and
community need(s) described in the Application.
4. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
5. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
1/23/2024 | 3:35 PM PST
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6. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $8,000, to be used
for the Services as described in the Application. The grant will be paid in one installment
when a signed contract is received.
7. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program
are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not
limited to the description of Services incorporated herein as Exhibit A. Upon GRANTEE’s
alleged breach, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) days of receiving the notice, this Agreement shall be
terminated.
7.1.If the Agreement is terminated due to GRANTEE’s breach, any funds not expended
by GRANTEE in performance of the Services at the time of termination = shall revert
to CITY within 30 days of said termination.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
Court Appointed Special Advocates
75 Higuera Street, Suite 180
San Luis Obispo, CA 93401
Attn: Katrina Cathcart
kcathcart@slocasa.org
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Katrina Cathcart, Grants Manager
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TO FORM:
By: ________________________________________
Christine Dietrick, City Attorney
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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DEI High Impact Grant
23-24 Application
Part 1 Basic Information
1) Organization Name *
Court Appointed Special Advocates (CASA) of San Luis Obispo County Inc.
2) 501(c)(3) - employer identification number (if applicable)*
77-0316227
3) Fiscal Agent *
Court Appointed Special Advocates (CASA) of San Luis Obispo County Inc.
4) Project/Program Name *
Diversity is the Power of Change - Year 2
5) Requested Amount *
$8,000.00
6) Name of Person Completing Application *
Sarah DeYoung
7) Name of Person for Grant Communication for Grant Cycle (if different from above)
8) Organization Mailing Address *
Street Address
75 Higuera Street, Suite 180
Address Line 2
City
San Luis Obispo
State/Province/Region
CA
Postal/Zip Code
93401
Country
United States
9) Phone *
805-541-6542
10) E-mail
sdeyoung@slocasa.org
Part 2 Organizational Information
1) Purpose/Mission Statement *
SLO CASA is celebrating 30 years of advocating for and supporting abused and neglected children in the foster care system in San Luis Obispo
County. We recruit, screen, train, and supervise volunteers who advocate for this vulnerable population with the goal of ensuring that every child
grows up in a safe, nurturing, and permanent home. We are committed to providing a trained and competent CASA volunteer for every abused and
neglected child in the foster care system in San Luis Obispo County who wants or needs one.
2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
Exhibit ADocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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SLO CASA’s program is focused on recruiting, screening, training, and supervising CASA volunteers who provide one-on-one support and advocacy for
children who have been removed from their homes and whose parents are working with the court and Child Welfare Services (CWS) to reunify with
their children. In the event that reunification is not successful, these children are often adopted by relative caregivers such as grandparents or aunts
and uncles.
As of July 19, 2023, CASA staff supported 113 sworn volunteers who are assigned to 132 children in the foster care system in San Luis Obispo County.
This figure represents 73% of the children who need and want a CASA volunteer.
SLO CASA volunteers are recruited from the local community and are required to attend an information session, submit a detailed application, and
participate in a two-hour interview. Applicants are also required to provide three references and to be fingerprinted and screened via an extensive
background check. Only those applicants who successfully pass the interview and other screening requirements are admitted into one of our training
classes. When trainees have successfully completed the 40 hours of required training, they are sworn in as officers of the San Luis Obispo County
dependency court system and assigned to a child or sibling group. Last fiscal year we recruited, screened, and trained 38 new CASA volunteers.
CASA volunteers are trained to gather information and focus their advocacy (primarily in reports to the court) in order to cover the needs of the
whole child including placement, physical and mental health, education, permanency, and wellbeing. Each volunteer receives support and
supervision from one of our six Advocate Supervisors.
Perhaps the most important component of the CASA program is the weekly CASA/child visit. The goal of these visits is to have fun, build trust, and
gather information that will help CASA volunteers identify and advocate for outcomes that are in the youth’s best interests. Weekly outings take a
variety of formats based on the interests, age, and needs of each individual child.
When a child or youth reunifies with their parents or is adopted, the CASA volunteer’s official role ends. However, the volunteer often becomes a
“permanent connection” for the child and transitions into a role that might include periodic visits or ongoing support. After a case closes, many
volunteers agree to take another case and help another child.
3) Name of Executive Director *
Marina Bernheimer
4) Number of paid staff (full or part-time)*
15
5) Number of volunteers *
Over 200
6) Name of Board President or Chair *
Dr. Gilbert Stork
7) Describe the community(ies) your organization supports *
CASA of San Luis Obispo serves children and youth in the foster care system in San Luis Obispo County. In FY 2022-2023, SLO CASA supported 206
volunteers assigned to 223 foster children.
Of these 223 children: • 123 were female and 100 were male. • 63 were ages 0-5, 57 were ages 6-11, 69 were ages 12-17, and 34 were ages 18-21. • 3
were American Indian/Alaskan, 4 were Asian, 11 were Black/African American, 39 were Hispanic/Latino (all races), 9 were two or more races, 136 were
White/Caucasian, and 21 were Unknown/Decline to State.
Approximately 50 of those children, or 22%, were placed in the city of San Luis Obispo during the fiscal year. As of the end of the fiscal year,
approximately 30, or 15%, of our CASA volunteers resided within the city boundaries.
While the overwhelming majority of children and youth served by our CASA volunteers are placed within the county, we also have children and youth
who are placed with relatives or in Short Term Residential Treatment Placements in Santa Barbara, Sacramento, Ventura, Los Angeles, and San Diego
counties.
8) Approximate Annual Budget *
$1,458,587.00
9) Major Sources of Funding *
State Government Grants, Local Government Grants, Private Foundations, Corporate Foundations, Individuals and Businesses, Corporate Sponsors
Part 3 Project/Program Information
1) Please provide an executive summary of proposed project/program (200 words max)*
As noted in the mid-year report for our current grant, we have made progress on our DEI project goals but would like to expand the program in 2024.
In particular, we have identified new strategies and approaches to help us connect in a more meaningful way with the Latinx community and expect
to be aided in achieving those goals by the support of our newest Advocate Supervisor, who is both male and Hispanic/bi-lingual. We are also
interested in building on the Board training provided by local consultant Dr. Joy Pedersen to add staff modules and to provide more in-depth training
for the Board of Directors.
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2) Total project cost *
$50,000.00
3) Requested Amount *
$8,000.00
4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)*
CASA of San Luis Obispo (SLO CASA) adopted goals in its 2020-2023 Strategic Plan to improve the diversity, equity, and inclusion of its volunteer base
to more accurately reflect the gender and ethnicity of the foster children we serve. The Program Team specifically identified the need to recruit more
men and persons of Latino descent. Boys in the foster care system often lack positive male role models and respond very positively to being assigned
to a male CASA volunteer. Similarly, bilingual Latino CASA volunteers are crucial in helping Latino children stay connected with their cultural
traditions, as well as with their biological families. Currently, both groups are under-represented among SLO CASA’s volunteers.
In 2023, SLO CASA adopted a DEI project that was focused on assessing the effectiveness of CASA’s current recruitment marketing and expanding this
work to support additional strategies; convening two focus groups of current volunteers and staff members to identify additional recruitment
strategies focused on recruiting more male volunteers and more volunteers who identify as Latino; hosting two special recruitment events targeting
potential male and Latino volunteers; and preparing and offering DEI training for our Board of Directors led by a local consultant.
With funding provided by the city of San Luis Obispo and the National CASA/Gal Association, we made significant progress on our project goals. We
convened two focus groups and received helpful feedback and assistance identifying strategies and recruitment tools. We also updated our over-the-
street banners and brochures to feature men and Latino volunteers and children, in both Spanish and English. Our Executive Director participated in
an interview on a Spanish-speaking local radio station, and a local news station featured a story that resulted in 18 new volunteers signing up for an
information session, half of whom are men.
Short term results indicate that outreach to men has been especially effective. The overall percentage of men in our current volunteer pool has
increased from 17% to nearly 20% over the past year, and approximately 25% of the trainees in our July/August 2023 training class are male.
However, we recognize that we need to do more to make progress on recruiting more Latinx and bilingual volunteers. Although we have not yet
increased the overall percentage of Latino volunteers in our current volunteer pool from 6%, 19% of the trainees for our July/August 2023 training
class identify as Latino (and one is both male and Latino!).
In 2024, we plan to implement the recommendations from our two focus groups, especially with regard to changing our outreach to the Latinx
community. Focus group participants told us that rather than host large recruitment events to persuade potential Latino volunteers to come to us,
we need to look at venues and ways to do outreach in the Latinx community, including at Catholic churches and the Nipomo swap meet.
One of the two Advocate Supervisors hired in the 2Q23 is both male and Hispanic/bi-lingual, and he will be responsible for heading up this project in
2024 with the assistance of our Program Director and other Program staff. The project’s goals include 1) Developing an updated recruitment and
outreach plan for 2024, 2) Developing a plan for providing additional ongoing support to our male and Latinx/bilingual volunteers and 3)
Implementing these plans.
With regard to the Board of Directors, SLO CASA is committed to increasing the cultural competence of our Board of Directors and staff. A grant of
$8,000 from the City of San Luis Obispo will help us expand on our partnership with Dr. Joy Pedersen of Cal Poly and the Clarity Collective to provide
additional DEI training to our staff and Board of Directors.
5) Describe the community/population the project/program will support *
SLO CASA believes that its investments in improving the diversity, equity, and inclusion of its volunteer base to more accurately reflect the gender and
ethnicity of the foster children we serve will not only directly benefit boys and children of Latino descent but will also raise awareness and benefit the
entire San Luis Obispo County. Although prior to adopting our DEI project we had been successful in increasing the percentage of new volunteers
and volunteers who identified as Latino in recent years, the overall percentage of Latino volunteers assigned to children and youth last fiscal year
was only 7.23% and is still not reflective of the population of Latino children we currently serve (17%). Similarly, although the overall percentage of
men in our assigned volunteer pool has improved from 17% to 19.28%, it is still well below the percentage of boys we currently serve (45%). We are
committed to continuing to identify strategies and recruitment tools that will help us make additional progress toward our goals.
6) Describe the equity gaps and community needs this project/program will address *
We continue to believe – based on the experiences of children and youth served by these volunteers – that support from a positive male and/or
Latino role model significantly increases the sense of belonging and inclusion experienced by these often-marginalized youth.
Such diversity is important because many of the boys in the foster care system lack male role models and respond very positively to being assigned
to a male CASA volunteer and to do “guy stuff” with them.
Similarly, foster children of Latino heritage often face language barriers, and bilingual Latino CASA volunteers can be especially effective in helping
these children learn English, as well as supporting them in interacting with their biological families. Even where language is not an issue, Latino
volunteers can help Latino foster children stay connected to their cultural traditions.
7) Provide timeline for project *
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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1Q24 or once funding is secured:
1) Contract with Dr. Pedersen for additional DEI training to be delivered to SLO CASA's Board of Directors and staff.
2) Develop outreach and recruitment plan. 3) Develop plan to provide ongoing support to male and Hispanic/bi-lingual volunteers.
2Q - 4Q24: Deliver additional training and implement plans for outreach and additional support.
8) List any partnerships/collaborations that are supporting this project/program and their roles *
In 2023, we worked with the Promotores Collaborative of San Luis Obispo to identify new strategies for connecting with and doing more effective
recruitment in the Latinx community. The Promotores also assisted us in translating our new recruitment brochures into Spanish. Our Latinx focus
group has helped identify a number of community organizations and churches where we plan to do outreach in the coming months.
We also plan to continue our partnership with Dr. Joy Pedersen of Cal Poly and the Clarity Collective to provide additional DEI training to our staff and
Board of Directors.
We will continue to leverage funding from the City with funding we are seeking from the California Office of Emergency Services and the Community
Foundation of San Luis Obispo to make meaningful progress on our DEI goals.
9) Describe your plan for sustainability beyond the City’s one-year award funding *
In 2023, we gained great insight and knowledge about how to make significant progress on SLO CASA’s DEI work well beyond the funding period,
especially through the learnings from the two proposed focus groups. We believe that this information will be instrumental in helping us modify and
enhance our recruitment strategies and continue to improve the diversity of our volunteer base in the future.
As mentioned previously, our newest Advocate Supervisor hire is both male and Hispanic/bi-lingual. Once he is fully trained in his Advocate
Supervisor duties, we plan to designate him as the permanent lead for this project. This role would include developing and implementing plans for
2024 that would
include targeted recruitment as well as provide additional support and training to our existing male and Latino volunteers. This plan could include
regular gatherings of these subsets of volunteers (e.g., relaunching our monthly men’s group at a local brewery or coffee shop), new marketing and
advertising
materials or strategies (in both Spanish and English) and participating in outreach activities in the local community.
10) Describe the plan for promoting this project within the City of San Luis Obispo *
In 2023, we updated and placed new over-the-street banners (one placed above Marsh or Higuera Streets for two weeks at a time) that depict male
and Hispanic volunteers and children, and which were printed in English on one side and Spanish on the other. We plan to continue to display these
banners in 2024. We also updated our recruitment brochure and received help from the Promotores Collaborative to translate it into Spanish. Print
and online flyers, social media posts, and other materials will be included in our 2024 outreach and targeted recruitment plans.
11) Est. Number of people served through this project/program *
200
12) Est. Number of SLO City Residents served through this project/program *
50
13) In the table below include a minimum of four (4) metrics or performance outcomes that relate to
the implementation/success of the project. Examples include: # of SLO City residents served, # of
referrals provided to individuals seeking social services, # of trainings completed, # of cultural event
attendees reported a 10% increase in knowledge and application of DEI practices, etc.
Example: # of cultural event attendees reported a 10% increase in DEI knowledge and application
Metric #Indicators of Success / Measurable Outcomes
1 Improve percentage of male volunteers to 23% by December 31st 2024
2 Improve percentage of Latino/bilingual volunteers to 9% by December 31st 2024
3 Deliver additional DEI training provided by Dr. Joy Pedersen to the Board of Directors by December 31st 2024
4 Deliver DEI training provided by Dr. Joy Pedersen to SLO CASA staff by December 31st 2024
DEI statement *
that includes Applicants’ understanding and application of DEI, Affirming language that creates access and a sense of belonging in our community
apart from grant, and Explain how this project will advance DEI in the City of SLO.
SLO CASA DEI Policy 10-27-21.pdf 131.96KB
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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Detailed budget *
Including how the total requested amount of grant would be spent.
SLO CASA Proposed Budget City of SLO 2024 DEI Grant Application.pdf 45.46KB
Organizational chart.*
Organizational Chart July 2023.pdf 215.65KB
Federal Tax-Exempt Status *
Copy of 501(c)(3) Status IRS Determination Letter.pdf 220.7KB
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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*Management Team member
Development Director*
Sarah DeYoung
Program Director*
Nicole Perotti
Fundraiser Event
Coordinator
Rhonda Sims
Program
Associate
Sonja Orton
Operations Director*
Daniella Barion
Advocate
Supervisor
Cindy Nguyen
Advocate
Supervisor
Rayne Rice
Advocate
Supervisor
Julia Thompson
CASA of San Luis Obispo County
Organizational Chart, July 2023
Board of Directors
Senior Advocate
Supervisor
Pat Miljanich
Advocate
Supervisor
Fonda Winslow
Training
Manager
Laura Ochoa
Executive Director*
Marina Bernheimer
Administrative/
Development Assistant
Michele Chavez-Michel
Advocate
Supervisor
Esteban M. Galvan
Educational
Advocate
Sarah Perry
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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C A S A O F S A N L U I S O B I S P O C O U N T Y
Addendums to Policies and Procedures
Chapter 11
Chapter 11
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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Board approved, October 27, 2021
Diversity, Equity & Inclusion (DEI)
In order to create stability for our children and youth in an anti-racist and inclusive
environment, we pledge to examine and work to eliminate learned racism, bias, and
discrimination. We pledge to:
• Educate and train our board members, staff, and CASA volunteers and have the
conversations about systemic racism, unconscious bias, dominant culture, white
supremacy, color blindness, and any form of oppression that is affecting the
children and families we serve.
• Increase the diversity of our CASA staff members, board members, and
volunteers so that CASA of San Luis Obispo County better reflects the racial and
other identities of the children we serve.
• Advocate for fairness and equity in every individual case to which we are
assigned by the court.
• Advocate for and support relevant anti-racist policies in the California state
legislature, California judiciary, with local government officials, and in state and
local county child welfare and social services departments, as much as possible
within our sphere of influence.
• Lead by example through our own policies, recruiting, decisions, and
communications by being culturally responsive and inclusive of all identities. We
are committed to regular assessment of our pledge and our progress on this
journey.
Procedure
11
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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2023 City of SLO DEI High-Impact Grants Application
Proposed Budget
Budget 2024 Expenses Grant
Request
Personnel $1,500
Operating Expense $1,500
DEI Training – J. Pedersen $5,000
Grant Amount Requested: $8,000
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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Copy of 501(c)(3) Status IRS Determination Letter
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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1
Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: January 10, 2024 - Year-End Report Due: July 10, 2024
Grant Name:
Grant Year: FY 2022-2023
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs
provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occu rred during the reporting
period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
DocuSign Envelope ID: 84262DA7-6FC1-48D3-9240-5A359C48DF4B
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2
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3
Grant Metrics & Performance Outcomes Template
Metrics/Performance Outcomes Results
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
• Services directly provided by the grantee;
• Program/project applications, instructions, trainings, products, or
concepts;
• Information (orally or in printed, in-person, virtually or over the phone);
• Any materials (flyers, brochures, etc.);
• Referrals
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
3. Number of activities.
Activities can be defined as gatherings either the grantee organizes or attends.
In either case, grantee must specify if it attended or organized the activity. This
can be events, workshops, panel discussions, roundtable discussions,
presentations, etc.
• Activities refer to any gathering designed to promote programs,
services, or concepts related to the components within the scope of
the agreement signed by the grantee.
• Activities also refer to any gathering designed to create awareness of
the programs, services, or concepts related to the components as
defined within the agreement signed by the grantee.
• Activities also refer to any gathering designed to outreach, engage,
consult, and collaborate with the community as defined within the
agreement signed by the grantee
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
5. Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in a separate
page.
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4
Name Title Phone
Signature Date E-mail
Once signed, please scan and e-mail to Nestor Veloz-Passalacqua, DEI Manager (nveloz@slocity.org) and to
dei@slocity.org.
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DIVERSITY EQUITY INCLUSION HIGH IMPACT GRANT 23-24
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and Diversity Coalition (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to Board Leadership Training
Program (hereinafter the “Services”) as submitted in its application to the CITY on September 3,
2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from January
1, 2024 to December 31, 2024. GRANTEE shall not exclude from its Services any potential
participants based on membership in any protected class.
2. GRANTEE will provide CITY with a mid-year report, due July 10, 2024, and final program
report, due January 10, 2025, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto. Failure to provide
the mid-year or final program report may disqualify GRANTEE from future CITY grant
programs or other financial aid.
3. GRANTEE will scope their Services in proportion to the amount of funding received, if not
equal to the total funding requested, so that the reduction in magnitude of Services provided
does not substantially diminish the Services’ impact in addressing the equity gap(s) and
community need(s) described in the Application.
4. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
5. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
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6. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $40,000, to be used
for the Services as described in the Application. The grant will be paid in one installment
when a signed contract is received.
7. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program
are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not
limited to the description of Services incorporated herein as Exhibit A. Upon GRANTEE’s
alleged breach, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) days of receiving the notice, this Agreement shall be
terminated.
7.1.If the Agreement is terminated due to GRANTEE’s breach, any funds not expended
by GRANTEE in performance of the Services at the time of termination = shall revert
to CITY within 30 days of said termination.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
Diversity Coalition
P.O. Box 376
Arroyo Grande, CA 93421
Attn: Greg Ellis
gregjohnellis@gmail.com
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Greg Ellis, Grant Administrator`
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CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TO FORM:
By: ________________________________________
Christine Dietrick, City Attorney
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DEI High Impact Grant
23-24 Application
Part 1 Basic Information
1) Organization Name *
Five Cities Diversity Coalition dba Diversity Coalition San Luis Obispo County
2) 501(c)(3) - employer identification number (if applicable)*
82-2075135
3) Fiscal Agent *
Five Cities Diversity Coalition dba Diversity Coalition San Luis Obispo County
4) Project/Program Name *
BIPOC Board Leadership Program
5) Requested Amount *
$40,000.00
6) Name of Person Completing Application *
Greg Ellis
7) Name of Person for Grant Communication for Grant Cycle (if different from above)
8) Organization Mailing Address *
Street Address
PO Box 376
Address Line 2
City
Arroyo Grande
State/Province/Region
CA
Postal/Zip Code
93421
Country
USA
9) Phone *
805-806-5626
10) E-mail
gregjohnellis@gmail.com
Part 2 Organizational Information
1) Purpose/Mission Statement *
Diversity Coalition San Luis Obispo County’s (DCSLOC) mission is to build and sustain a coalition that seeks a more diverse, equitable, and inclusive
community through advocacy and education.
2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
Purpose/Vision:
Over the last 12 years we have focused on coalition building and education through the sharing of personal stories to promote empathy and foster
understanding. Our vision is of a SLO County where everyone feels safe and valued by the diverse perspectives that they bring to each space.
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Primary Activities:
School Speakers: We bring renowned diversity speakers to schools, educating a predominantly white audience on diversity issues while also
affirming our BIPOC audience’s lived experiences.
Fostering Understanding Community Forums: We focus on bringing different community members to foster understanding through community
presentations and panel discussions around issues of diversity, equity and inclusion.
Climate Justice Alliance: Recognizing a need to connect climate change to social justice, we co-organized the formation of the San Luis Obispo County
Climate Justice Alliance, bringing together a variety of organizations from government, academics and the nonprofit sector to develop just and
effective solutions to climate change. Additionally, and in coalition, we have secured grant funding to work on more relatable messaging around
electrification for BIPOC and low and middle income communities in California.
BIPOC Board Leadership Training: Our new BIPOC Board Leadership Training program will provide comprehensive board governance training to local
BIPOC professionals and provide assistance for matchmaking with nonprofit and agency boards. Our goal is to tackle the current lack of fair
representation in SLO County. We have also leveraged support from Spokes, the local nonprofit resource center, to provide DEI training for white
board members.
Operating Structures:
Our current operating structure consists of an Executive Director and Program Director working with the Board of Directors to determine
organizational strategy and plan and implement programming. The board members take on specific roles to support program implementation and
expansion (see attached Organizational Structure document). The Program Director, our second paid staff member, was hired to lead development
and implementation of our new BIPOC Board Leadership Training Program. With guidance from the Executive Director, volunteers support our
educational events and outreach.
3) Name of Executive Director *
Rita Casaverde
4) Number of paid staff (full or part-time)*
2
5) Number of volunteers *
200
6) Name of Board President or Chair *
Cornel N. Morton
7) Describe the community(ies) your organization supports *
Through our programming we support a wide range of community members who face systemic barriers. Our advocacy in the county helps to shift
power structures, directing funding to disadvantaged communities, while our educational programming helps create allies who support and work
towards more equitable laws and distribution of resources. We provide BIPOC, refugees, LGBTQ+ individuals, and other often marginalized
community members with platforms to share their stories in their own words through our speaker series. Through our BIPOC Board Leadership
Training Program, we seek to support BIPOC individuals in accessing board leadership positions by providing comprehensive training and
networking opportunities. We will partner with Spokes, a local nonprofit resources agency, to leverage their community connections and increase
DEI training for local non-profit boards. This partnership will increase the success of our matching process by ensuring that trainees have a better
experience and longer terms of service when joining majority white boards.
8) Approximate Annual Budget *
$285,000.00
9) Major Sources of Funding *
Energy Solutions - $40,000
City of San Luis Obispo - $17,500
City of Morro Bay - $6,000
City of Arroyo Grande - $5,000
PG&E - $5,000
Institute for Climate Leadership & Research - $5,000
Individual Donations - $50,000
Part 3 Project/Program Information
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1) Please provide an executive summary of proposed project/program (200 words max)*
We request $40,000 to support our BIPOC Board Leadership Training Program--this developing program requires strong community investment to
establish and grow, therefore our request is for the maximum funding amount.
First, our BIPOC Board Leadership Training increases the pool of trained, willing and supported BIPOC ready to serve on boards, overcoming a
perceived shortage. We plan to have 2 (two) trainings every calendar year. Each training will last two days and will have a cohort of 12-15 diverse
BIPOC participants.
Second, after each training, we will provide board placement assistance services for BIPOC individuals with nonprofit boards through direct
communication as well as in-person mixer events held twice annually, overcoming systemic barriers in traditional board recruitment methods. We
aim to match 10-20 local boards with a BIPOC training graduate within a year of training completion (5-10 per cohort).
Third, we work with our partner Spokes to provide DEI training to local agencies interested in diversifying their boards, improving their ability to
recruit, retain and support BIPOC board members, reaching 50 board directors at 20 nonprofits.
2) Total project cost *
$130,000.00
3) Requested Amount *
$40,000.00
4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)*
This grant will support our BIPOC Board Leadership Training Program, partially funding a paid Program Director position in our organization to lead
program development and implementation in a focused and intentional way and to cover a portion of the operation expenses, and support Spokes’
DEI training for white-dominant boards--we request $40,000 over 12 months. Our program addresses a critical issue of board leadership diversity
raised through the Unity Committee Report done through the Sheriff ’s office, one of the only documents in SLO County recognizing systemic racism.
This is a new program which addresses the lack of diversity in nonprofit and agency governance by: 1. increasing the number of BIPOC trained and
ready to serve on boards through a comprehensive BIPOC board leadership training program; 2. facilitating placement of BIPOC on boards through
direct coordination and mixer events; 3. increasing demand for and recruitment and retention of BIPOC on boards by training existing nonprofit
boards in boardroom DEI best practices.
Strategy: BIPOC Board Leadership Training
There has been no substantial effort in our county to increase BIPOC capacity to serve on boards, and therefore barriers of culturally-relevant and
supportive technical training, confidence-building and mentorship required for BIPOC to break into leadership positions have been a limiting factor,
contributing to predominantly white boardrooms in both the nonprofit and government agency sectors.
Our program will train BIPOC specifically, with attention to the intersectionality of disability, immigration status, gender and age, etc. to increase
the pool of eligible, willing and supported BIPOC board members available to SLO agency boards. We will recruit widely throughout San Luis Obispo
County to attract BIPOC to the program, in addition to recruiting among our diverse array of affiliate organizations.
We will hold two trainings per year with each training cohort consisting of 12-15 BIPOC participants. Each two-day training will cover topics
including Board Governance, Finance, Fundraising/Networking, and Strategic Leadership Management. Each cohort will have the opportunity to
connect with each other, creating mini diverse networks. Additionally, our training instructors will also be BIPOC, experts in their fields, who will open
their own networks to our trainees.
Strategy: BIPOC Board Member Placement
Despite recognizing the need to diversify their boards, many organizations struggle to successfully recruit diverse individuals. One of the main
limitations is that well-established, predominantly white, existing board-member networks are hard to break through, as board recruiting often
occurs between professionals in the same field who already know one another.
This also causes tokenizations of the few BIPOC within their networks, where a few BIPOC individuals serve many roles, and BIPOC individuals in
service may represent a limited background and experience. Overall, there are few opportunities for boards to connect with BIPOC from diverse
backgrounds and experiences.
We will provide board matching assistance services to BIPOC individuals, connecting them with organization boards through direct
communication as well as in-person mixer events held twice annually after each BIPOC Board Leadership Training. We will recruit 10-15
organizations per board-matching mixer, collaborating with our partners to conduct outreach.
Strategy: Boardroom DEI Training
We will address training for dominantly white boards. Spokes will include boardroom DEI training in their annual Board Academy and Board
Officer training programs, ensuring that boards are doing everything they can to recruit and retain BIPOC board members.
Spokes offers two trainings per year and aims to train up to 50 board directors, executive directors and officers representing up to 20 local
organizations.
Over the 12 months of the grant, we expect to graduate 24-30 trainees prepared and willing to serve on local nonprofit and governmental boards,
matching them to 10-20 organization boards and dramatically shifting representation of BIPOC on decision making bodies. Spokes will train 50
white nonprofit leaders (representing 20 organizations) in boardroom DEI best practices.
Organizations will pay a one-time $150 fee to apply for direct-placement assistance services, while trainees will pay a $500 fee to participate in the
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program—this encourages personal investment in attending and completing the program and offsets some of the costs of the training (about $3000
per person). BIPOC individuals with financial need can apply for scholarships to ensure that this fee is not a barrier. Companies can also sponsor
their BIPOC employees to attend. Spokes’ workshops have a nominal fee for participants of $10 - $30 per person.
We will collect exit surveys from trainees and boards and will use participant feedback to evaluate and improve our program.
This program is a powerful lever that creates a profound ripple effect through the community while maximizing our use of our limited resources.
More BIPOC individuals placed on local boards will transform and expand the capacity of local organizations and agencies to provide effective,
equitable, and culturally competent services to our community members with the highest need. With the support of this grant, we will tackle
systemic inequities directly and empower other organizations and agencies in the community, many of whom are at the forefront of providing direct
services to marginalized populations, to do the same.
5) Describe the community/population the project/program will support *
Through our Board Diversity Program, we seek to support BIPOC individuals (with attention to the intersectionality of disability, immigration status,
gender and age) in accessing board leadership positions by providing comprehensive training and networking opportunities, and also training local
governing boards how to better recruit, retain, and support BIPOC board members. Increasing diversity on local governing boards will improve the
delivery of educational, social and health services to BIPOC communities throughout our county.
6) Describe the equity gaps and community needs this project/program will address *
The Lack of Board Diversity
Our program seeks to address the long-standing racial disparity in local board leadership--local boards are predominantly white. In 2021 the local
Unity Committee, created by the SLO Sheriff ’s Office with our support and input, presented a report which showed that of the 22 prominent county,
city, educational and nonprofit boards examined, all displayed historical and current overrepresentation of white people in board leadership by at
least 10%, and more than half of boards consisted entirely of white board members. The background and lived experiences of people in these
influential positions affect the policies and practices of their institutions, perpetuating opportunities for whites and intentional or unintentional bias
against people of color that directly result in poorer health, education, and economic outcomes. This local data points to an urgent need to address
the inequities in our community by elevating BIPOC to leadership positions—a need we are addressing directly through our new BIPOC Board
Leadership Training Program.
Barriers to BIPOC Board Recruitment
White-dominated boards have implicit biases that make recruitment and retention of BIPOC board members challenging. First, white boards act
within ‘bubbles’ of limited professional and social networks to recruit new board members, missing opportunities to bridge contact to more diverse
communities. At times, BIPOC individuals are tokenized--only BIPOC with similar experiences and backgrounds are recruited to white boards,
missing the chance to tap into more diversely experienced board members. Other barriers, such as give/get requirements for board members, may
limit the socio-economic and racial diversity of a board--board practices need to be examined for these biases. Second, when BIPOC board
members are recruited to boards, it is important that they are included, recognized, and treated respectfully--often BIPOC board members come
from vastly different backgrounds and experiences that can be hard for white boards to understand. These differences stand to enrich and
strengthen boardroom decision-making and better serve agency clientele.
The Local Demand for Board Diversity
There is a demonstrated interest by local nonprofit and agency boards to increase their diversity: 10 nonprofit organizations have reached out to
DCSLOC unprompted during the last year asking for help diversifying their boards—and there are more than 250 organizations in the county with
leadership boards. The City of San Luis Obispo has also expressed interest in increasing the diversity of its committee and advisory boards. This
indicates the local demand for a resource to train and connect governing boards with qualified BIPOC professionals who are prepared and willing to
serve.
7) Provide timeline for project *
January-February 2024 - Marketing and initial outreach activities
April -May 2024 - Training (Cohort #1 of BIPOC Board Leadership Training and Spokes Board Academy to train white board members)
May-June 2024 - Post-training Mixer
June-July 2024 - Follow-up surveys to participants and organizations, Program adjustments
August-September 2024 - Marketing
October-November 2024 - Training (Cohort #2 of BIPOC Board Leadership Training and Spokes Board Officer Training for white board members)
November-December 2024 - Post-training Mixer
December 2024 - Follow-up surveys to participants and organizations, Program adjustments
8) List any partnerships/collaborations that are supporting this project/program and their roles *
Spokes, a local resource and training hub for nonprofits is the primary partner for this project and will coordinate closely with DCSLOC to leverage
their nonprofit connections, helping recruit organizations to the board mixers. They will also lead the training of prevailing white boards and white
board members in boardroom DEI best practices.
We will recruit BIPOC trainees from our affiliate organizations. These organizations will be invited to our mixers. We will also partner with the wider
nonprofit community to involve them in mixers and board recruitment.
Affiliate organizations (not a comprehensive list):
R.A.C.E. Matters
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Central Coast Coalition for Undocumented Student Success (CCCUSS)
Bloc Power
Planned Parenthood California Central Coast
Peace Academy of the Sciences and Arts
Cal Poly Office of Diversity and Inclusion
Leadership SLO
Asian American & Pacific Islanders of SLO
SLO Climate Coalition
GALA Pride & Diversity Center
SLO County UndocuSupport
Boys & Girls Clubs of Mid Central Coast
Congregation Beth David
JCC Federation of San Luis Obispo
San Luis Obispo Symphony
The Tribune
The Community Foundation of SLO County
PG&E
Tech Clean California
RRM Design Group
City of SLO
County of San Luis Obispo
9) Describe your plan for sustainability beyond the City’s one-year award funding *
An initial investment from the City of SLO will have a high impact in helping our program succeed with our initial training cohorts, building a name
and increasing our profile to sponsors, donors, paying trainees and grantors who will continue to support the program financially into the future.
This grant’s benefits will persist through its legacy impacts of training new BIPOC board members, training existing boards in DEI best practices and
providing placement assistance with local nonprofits and agencies, leveraging Spokes connections with local nonprofits, improving local capacity of
boards to deliver effective, culturally competent services.
Spokes will integrate DEI boardroom best practices training into their annual Board Academy and Board Officer Training curriculum, ensuring that
the impacts of this grant are carried on into future years.
This program is currently being developed, with the first cohort planned for the fall of 2023. Once developed, the program will persist as a regular
part of the Diversity Coalition of San Luis Obispo County ’s programming. We will continue the program as long as we can secure funding, and
resources have been dedicated to this effort in the form of budgeting the program as a part of the organization’s annual budget and dedicating
resources to grant writing and fundraising. A highly qualified Program Director, with past experience leading similar board leadership trainings has
been hired to develop and implement the program and will continue its operation into the future, training more BIPOC board members and placing
them with local nonprofits with a goal of graduating 100 trainees within 3 years.
10) Describe the plan for promoting this project within the City of San Luis Obispo *
We will recruit widely throughout the City of San Luis Obispo to attract BIPOC to the program. In addition to recruiting directly among our diverse
array of affiliate organizations, we will conduct direct outreach to local nonprofits and city government diversity offices, inviting them to be involved
in the mixers. We will publicize our program through our email list and social media, and a number of our affiliate organizations will cross-promote
our program on their networks. We will conduct in-person outreach at our SLO-based Fostering Understanding events. Spokes, a resource hub for
local nonprofits, will also conduct outreach on our behalf. Spokes will work closely with the San Luis Obispo Chambers of Commerce to advertise
through E-Blasts, flyers, and a Good Morning SLO “soap box.” In addition to these methods Spokes will also advertise through: Social media; Direct
mail to nonprofits; Spokes email newsletter, outreach to membership; Radio and television PSA’s, such as KCBX, KVEC, KSBY.
We will also reach out to Cal Poly’s Office of University Diversity & Inclusion as well as the Student Diversity & Belonging Department. We will also
promote our program through press releases to local media.
11) Est. Number of people served through this project/program *
Directly: 24-30 BIPOC Board Leadership Trainees, 50 white Board Directors; Indirectly: 1000's of clients of nonprofits where BIPOC board members
will serve;
12) Est. Number of SLO City Residents served through this project/program *
5000
13) In the table below include a minimum of four (4) metrics or performance outcomes that relate to
the implementation/success of the project. Examples include: # of SLO City residents served, # of
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referrals provided to individuals seeking social services, # of trainings completed, # of cultural
event attendees reported a 10% increase in knowledge and application of DEI practices, etc.
Example: # of cultural event attendees reported a 10% increase in DEI knowledge and application
Metric #Indicators of Success / Measurable Outcomes
2 # of BIPOC board leadership trainings completed
2 # of post-training mixers held
20 # of orgs and agencies involved in the mixers
30 # of graduates trained
15 # of graduates placed on a nonprofit or governing board within 1 year of training completion
20 # of nonprofit boards trained in DEI best practices
50 # of nonprofit board members trained in DEI best practices
DEI statement *
that includes Applicants’ understanding and application of DEI, Affirming language that creates access and a sense of belonging in our community
apart from grant, and Explain how this project will advance DEI in the City of SLO.
DCSLOC DEI Statement - FY23 SLO City High Impact DEI Grant.pdf 53.53KB
Detailed budget *
Including how the total requested amount of grant would be spent.
DCSLOC Grant Budget - SLO City DEI Grant.pdf 55.81KB
Organizational chart.*
DCSLOC Org. Chart (5).pdf 89.35KB
Federal Tax-Exempt Status *
Diversity Coalition Letter of Determination (4).pdf 249.94KB
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The Diversity Coalition of San Luis Obispo County |Board of Directors
Rita Casaverde -Executive Director
Atascadero
Rita Casaverde was born and raised in Lima,Peru and moved to California in 2012.In
Peru,Rita received the Green Youth award by the United Nations.This award recognized her
conservation work with communities in the Andes of Peru where she helped protect an endemic
forest and multiple watersheds.
After moving to California,Rita had the opportunity to build a career in the Tech industry
as a Product Manager,but after eight years working for local tech companies,she decided to
join the office of Congressman Salud Carbajal to streamline her passions.In 2020,Rita and
other community leaders helped found SLO County UndocuSupport with the goal of financially
supporting immigrant families during the COVID-19 pandemic.
Rita joined the Diversity Coalition as Executive Director in 2022.
Vickie Prothro -Program Director
Los Osos
Victoire “Vickie”Prothro is our Program Director for the BIPOC Board Leadership
Training Program.Vickie brings her nearly 30 years of experience in community engagement
and project management to Diversity Coalition.
Vickie moved from the Los Angeles area to San Luis Obispo County in 2022.Contracted
by the SLO Climate Coalition as its first Interim Executive Director and subsequently as their
Equity Advisor.She previously held the position of director of communications and operations
for the African American Board Leadership Institute (AABLI).She produced the organization’s
first AABLI Board Talks video series.Before joining AABLI,she worked as an independent
contractor,performing communications,outreach,and program functions for several local
nonprofit institutions.Vickie is a cum laude graduate of Pepperdine University’s Graziadio
School of Business and Management,where she received a Bachelor of Science degree in
business management.
Cornel N.Morton -President
San Luis Obispo
Cornel N.Morton,Ph.D.is Cal Poly,San Luis Obispo Vice President for Student Affairs,
Emeritus.He has served as a consultant to public and private organizations in areas including
diversity awareness,student success,inclusivity,strategic planning,team building and conflict
mediation.
His community service includes membership on the French Hospital Community Board,
Board Member of the Martin Luther King Jr.Scholarship Committee and Life Long Learners of
the Central Coast Advisory Board.Cornel lives in San Luis Obispo County.
Trey Duffy -Board Treasurer
San Luis Obispo
Trey Duffy is a disability rights educator and former program administrator with 35 years
experience in higher education and social services.He previously served as the Director of the
Disability Resource Centers at the University of Wisconsin-Madison and Cal Poly-SLO.Mr.
Duffy has worked as a special education instructor,certified sign language interpreter,expert
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The Diversity Coalition of San Luis Obispo County |Board of Directors
witness representing colleges and universities,President of an independent living center and is
a former President of the Association on Higher Education and Disability.He retired from the
University of Wisconsin –Madison in 2006 and from Cal Poly-SLO in 2015.
Jean DeCosta -Secretary -Co-chair of Governance
Atascadero
Jean DeCosta,Ph.D.,retired from Cal Poly,Dean of Students,Emeritus.Jean’s
background is as an educator,administrator,organizational consultant and trainer.Jean has
provided consulting to public and private organizations in the areas of conflict resolution,
communication,strategic problem solving,and team development.Jean has worked in private
practice as a clinical therapist and trained as a conflict mediator.Jean holds a doctorate in
Organizational Systems,an M.S.in Education,and was a licensed clinical Marriage,Family
Therapist.Jean lives in SLO county.
Michael Boyer -Founding Director,Past-President &Membership Chair -Co-chair of
Governance
Arroyo Grande
Michael has been a business and community leader in San Luis Obispo County for over
20 years with continued business involvement in Epic Entertainment,Doc Burnstein's,and
Pismo Beach Homes.
Michael is the CEO of the Boys &Girls Clubs of Mid Central Coast,which serves
thousands of children who need us most from Orcutt to San Miguel.Serving kids every day in
Atascadero,Guadalupe,Paso Robles,Santa Maria,and Shandon to three priority outcomes:
Academic Success,Good Character &Citizenship,and Healthy Lifestyles.
Michael is committed to the community through his board involvement as the Chair of
Stand Strong,a Director at Arroyo Grande Community Hospital Foundation,a past Director at
Big Brothers Big Sisters,a Director at The Rotary Club of Pismo Beach,a past Director at San
Luis Obispo YMCA,a Director at Diversity Coalition &a past Director at St.Patrick School
Board.Michael lives in Arroyo Grande,CA.
Sarah Conn -Director -Co-Chair of Educational Programs
Pismo Beach
Sarah Conn,DVM,is a practicing veterinarian,mother of 2 rambunctious boys,and local
business owner along with her husband,Joel Conn,at Pismo Beach Veterinary Clinic.She
holds a B.S.in Conservation Biology and achieved her doctorate from the UC Davis School of
Veterinary Medicine.
Sarah hopes to strengthen our community by building respect and tolerance for each
other and for our Earth.She promotes these values in her business,with her employees,and
with her friends and family.She has participated in service projects and educational events with
her husband and the Rotary Club of Pismo Beach/Five Cities since they moved to the Central
Coast in 2009.She has sat on the Board of Directors for the SLO County YMCA since 2019,
and has been the Events and Programs Chair for the Diversity Coalition since 2017.
In her spare time,Sarah enjoys playing Ultimate Frisbee,traveling,listening to the ocean
from her deck,and playing board games with friends and family.
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The Diversity Coalition of San Luis Obispo County |Board of Directors
Kathleen Minck -Director -Co-Chair of Educational Programs
Arroyo Grande
Kathleen taught at the Lucia Mar school district for 32 years.Promoting tolerance for
diversity and teaching about our different cultural experiences were always passions of hers.
She sat on her district’s Wellness Committee and was her school’s Bully Prevention
Coordinator.CTA (Cal.Teachers Association)awarded her their Peace and Justice Human
Rights award for the work she did at her school and throughout her district,partnering with the
Canadian organization,Free the Children,and Heifer International,among others.She
continued her passion in her travels as well,helping to build a school in Kenya,and studying
health and education concerns with Witness for Peace and SOA Watch in Venezuela and Cuba.
As an advocate for unions,she was her school’s LMUTA union rep and sat on their board,and
was the Human Rights contact person for CTA’s local service center.She was also elected to
CTA’s State Council,sitting on the Civil Rights in Education committee,and to the NEA National
Assembly.
Kathleen retired from teaching in 2015 and currently volunteers for Wilshire Hospice,
Teddy Bear Foundation at Cottage Hospital,and Human Rights Watch.She resides in Arroyo
Grande.
Kendra Paulding -Director -Chair of Fundraising
Arroyo Grande
Kendra Paulding,a Cal Poly SLO graduate,has a Bachelor of Science degree in
Business Finance.Formerly a financial advisor at Morgan Stanley,Kendra now manages the
office at Paulding Law with her husband,Jimmy Paulding.She lives in Arroyo Grande.
Joy Pedersen -Director -Chair of Coalition Building
Morro Bay
Joy M.Pedersen,Ph.D.grew up on the Central Coast,and her experience with social
justice is both personal and professional.She serves as the Dean of Students at Cal Poly,
teaches multicultural counseling at UMass,and owns a coaching and consulting company.She
is also a founding member of the Asian Pacific-Islander Faculty and Staff Association at Cal
Poly.In all aspects of her work,she has been deeply committed to diversity,equity and
inclusion.
In addition to her professional experience,she has a B.A.in Psychology from Claremont
McKenna,an M.A.in Counseling and Guidance from Cal Poly,and a Ph.D.in Educational
Leadership &Organization from University of California,Santa Barbara.
Joe Whitaker -Director -Chair of Marketing &Communications
Arroyo Grande
Joe Whitaker,a retired businessman,is a former senior marketing executive at Mattel
Toys,Columbia Pictures and Lorimar Productions.During his career,he also acted as an
independent marketing consultant to small and mid-size children’s product and entertainment
firms.
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The Diversity Coalition of San Luis Obispo County |Board of Directors
Joe is also a long-time member of SLO SCORE,the local chapter of the national
SCORE small business counseling service.He has resided in Cypress Ridge since 2006.
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Diversity Coalition of San Luis Obispo County
DEI Statement
The Diversity Coalition of San Luis Obispo County’s (DCSLOC)mission is to build
and sustain a coalition that seeks a more diverse,equitable,and inclusive community through
advocacy and education.Our organization was founded on these values,and over the past 12
years we have centered DEI in everything we do.The Coalition envisions San Luis Obispo
County as a welcoming and inclusive community,sustained by collaborative and shared
values of equity and social justice.In order to create a safe place for all people to live,learn,
work,grow,and play,we strive to create physical space,programs,and leadership to support
our diverse human lifestyles,cultural richness,and equity in health,education,and financial
security.
All of our work focuses on promoting and furthering diversity,equity,and inclusion
in the community.These values also drive the way we plan,promote,and implement our
programs and events.We reach a diverse,representative cross section of the community,
promoting directly to our own as well as affiliate organizations’diverse memberships.All of
our School Speakers and Fostering Understanding events are free.We strive to make our
BIPOC Board Leadership Training affordable for program participants—the training is being
offered at a fraction of the actual cost,and we have scholarship options for BIPOC
participants with financial need.Our goal is to train a diverse group of BIPOC individuals
that represent different groups of different incomes,disabilities,gender,backgrounds,skills,
etc.All of our community events are held in ADA accessible spaces that are easily accessible
by public transportation.Free food served at these events include gluten free,vegan and other
options that consider dietary preferences and restrictions.We also ensure that our events will
not be held on major religious or cultural holidays.
Our BIPOC Board Leadership Training Program will have a broad and long-lasting
impact on efforts to advance diversity,equity,and inclusion in the City of San Luis Obispo.
This program’s benefits will persist through its legacy impacts of training new BIPOC board
members and providing placement assistance with a wide range of SLO-based nonprofits and
agencies,improving capacity of boards to deliver effective,culturally competent services to
SLO City residents for years to come.
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DCSLOC Grant Budget -SLO City DEI Grant
DCSLOC Costs
Item Description Cost Unit Quantity Total DEI Grant
Program
Director
Plans,organizes and hosts raining,
coordinates partners,evaluations
$66,000 salary 1 $66,000 $15,000
Support Staff Including ED Time,assistant time $30 hour 270 $8,100 $0
Staff overhead Insurance,office cost,travel,etc.$14,500 n/a 1 $14,500 $0
DCSLOC Staff Costs Total $88,600 $15,000
Marketing digital +printing +tabling +event
fees +cohort headshots
$3,250 cohort 2 $6,500 $6,500
Materials branded training packet,certificates $200 person 30 $6,000 $6,000
Venue 2 trainings/year -2 days/training =4
(includes insurance)
$250 day 4 $1,000 $1,000
Meals cohort participant +faculty +staff,
breakfast,snacks,drinks and lunch
$38 person 40 $1,500 $1,500
Faculty Stipends for DEI training teachers $500 person 10 $5,000 $0
DCSLOC Program Costs Total $20,000 $15,000
Spokes Costs
Item Description Cost Unit Quantity Total DEI Grant
DEI consultants Expert presentations $750 hours 3 $2,250 $2,250
DEI consultants Planning $250 hours 8 $2,000 $2,000
DEI consultants Panelists $100 hours 9 $900 $900
DEI consultants Roundtable facilitator $250 hours 3 $750 $750
DEI consultants Total $0 $5,900
Publicity KCBX promo $100 ad 3 $300 $300
Publicity Chamber e-blast $125 ad 3 $375 $375
Publicity Chamber soapbox $225 ad 1 $225 $225
Publicity Chamber mailing list $150 ad 1 $150 $150
Publicity TV promo $250 ad 1 $250 $250
Publicity Facebook $100 ad 3 $300 $300
Publicity Direct mail $1 ad 350 $420 $420
Publicity Total $2020 $2,020
Technology Webinar room $50 room 2 $100 $100
Supplies Printing,office $200 job 1 $200 $200
Supplies &Technology Total $300 $300
Staff Program assistant $31 hours 150 $4,650 $620
Staff CEO $58 hours 150 $8,700 $1,160
Spokes Total $37,240 $10,000
Total Grant Request $130,170 $40,000
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Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: January 10, 2024 - Year-End Report Due: July 10, 2024
Grant Name:
Grant Year: FY 2022-2023
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs
provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occu rred during the reporting
period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
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Grant Metrics & Performance Outcomes Template
Metrics/Performance Outcomes Results
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
• Services directly provided by the grantee;
• Program/project applications, instructions, trainings, products, or
concepts;
• Information (orally or in printed, in-person, virtually or over the phone);
• Any materials (flyers, brochures, etc.);
• Referrals
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
3. Number of activities.
Activities can be defined as gatherings either the grantee organizes or attends.
In either case, grantee must specify if it attended or organized the activity. This
can be events, workshops, panel discussions, roundtable discussions,
presentations, etc.
• Activities refer to any gathering designed to promote programs,
services, or concepts related to the components within the scope of
the agreement signed by the grantee.
• Activities also refer to any gathering designed to create awareness of
the programs, services, or concepts related to the components as
defined within the agreement signed by the grantee.
• Activities also refer to any gathering designed to outreach, engage,
consult, and collaborate with the community as defined within the
agreement signed by the grantee
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
5. Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in a separate
page.
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Name Title Phone
Signature Date E-mail
Once signed, please scan and e-mail to Nestor Veloz-Passalacqua, DEI Manager (nveloz@slocity.org) and to
dei@slocity.org.
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DIVERSITY EQUITY INCLUSION HIGH IMPACT GRANT 23-24
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and GALA Pride & Diversity Center (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to SLO Queer Cultural Revitalization
Project and Roundtable Discussions (hereinafter the “Services”) as submitted in its application to
the CITY on September 3, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from January
1, 2024 to December 31, 2024. GRANTEE shall not exclude from its Services any potential
participants based on membership in any protected class.
2. GRANTEE will provide CITY with a mid-year report, due July 10, 2024, and final program
report, due January 10, 2025, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto. Failure to provide
the mid-year or final program report may disqualify GRANTEE from future CITY grant
programs or other financial aid.
3. GRANTEE will scope their Services in proportion to the amount of funding received, if not
equal to the total funding requested, so that the reduction in magnitude of Services provided
does not substantially diminish the Services’ impact in addressing the equity gap(s) and
community need(s) described in the Application.
4. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
5. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
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6. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $20,000, to be used
for the Services as described in the Application. The grant will be paid in one installment
when a signed contract is received.
7. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program
are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not
limited to the description of Services incorporated herein as Exhibit A. Upon GRANTEE’s
alleged breach, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) days of receiving the notice, this Agreement shall be
terminated.
7.1.If the Agreement is terminated due to GRANTEE’s breach, any funds not expended
by GRANTEE in performance of the Services at the time of termination = shall revert
to CITY within 30 days of said termination.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
GALA Pride & Diversity Center
1060 Palm St.
San Luis Obispo, CA 93401
Attn: Serrin Ruggles
sruggles@galacc.org
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Serrin Ruggles, Director of Operations
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CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TO FORM:
By: ________________________________________
Christine Dietrick, City Attorney
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DEI High Impact Grant
23-24 Application
Part 1 Basic Information
1) Organization Name *
The Gala Pride & Diversity Center
2) 501(c)(3) - employer identification number (if applicable)*
77-0372544
3) Fiscal Agent *
The Gala Pride & Diversity Center
4) Project/Program Name *
SLO Queer Cultural Revitalization Project
5) Requested Amount *
$20,000.00
6) Name of Person Completing Application *
Serrin Ruggles
7) Name of Person for Grant Communication for Grant Cycle (if different from above)
8) Organization Mailing Address *
Street Address
1060 Palm St.
Address Line 2
City
San Luis Obispo
State/Province/Region
CA
Postal/Zip Code
93401
Country
USA
9) Phone *
805-541-4252
10) E-mail
sruggles@galacc.org
Part 2 Organizational Information
1) Purpose/Mission Statement *
The Gala Pride & Diversity Center supports and empowers people of all sexual orientations, gender identities and expressions to strengthen and
unite our Central Coast community.
El Centro de Orgullo y Diversidad (Gala) apoya y empodera a la gente de todas las orientaciónes sexuales, identidades de género, y expresiones de
género, para fortalecer y unir nuestra comunidad de la Costa Central.
2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
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The Gala Pride & Diversity Center (GPDC) supports and empowers people of all sexual orientations, gender identities and expressions to strengthen
and unite our Central Coast community. To this end, we provide support and social groups, youth services, special events, in-house affirming therapy
services, community informational sessions, and connecting those in need with affirming services. We also provide regular community newsletters,
cultural competency training, meet with community stakeholders to enact policy changes, and work with state run organizations to help them meet
state and federal anti-discriminiation requirements. Our community service center work is informed by community members who attend listening
sessions, information sessions, or reach out to us directly, and there are no membership fees or requirements for receiving services. We have a
volunteer board of directors, who work with our Executive Director to guide the organization forward. We also have two volunteer youth directors, as
well as volunteer run committees such as our Pride and governance committee, another key way we engage our community in the development and
delivery of our work. All of our work is framed by the DEI statement developed through collaboration with QueerProfs and BIPOC stakeholders in our
community, which is posted on our website. The day-to-day work is overseen by the Director of Operations and carried out by our general staff
members.
3) Name of Executive Director *
Dusty Colyer-Worth
4) Number of paid staff (full or part-time)*
5
5) Number of volunteers *
380
6) Name of Board President or Chair *
Elissa DeHart
7) Describe the community(ies) your organization supports *
The Gala Pride & Diversity Center is an LGBTQ+ resource center based in the city of San Luis Obispo offering a wide variety of support and advocacy
services in San Luis Obispo County and Region. The majority of those receiving direct services are either organizations seeking to improve DEI efforts
or LGBTQ+ individuals and families based in San Luis Obispo County. However, we collaborate with other local nonprofits to advocate for LGBTQ+,
BIPOC, immigrant, disabled, and incarcerated communities, and to ensure that those communities are well represented in all of our training and
social programming. Intersectional considerations for these and other marginalized communities are woven into all training sessions and services
that we provide.
8) Approximate Annual Budget *
$384,250.00
9) Major Sources of Funding *
Individual donors, company sponsorships, fundraising events, training services, grants, and endowments
Part 3 Project/Program Information
1) Please provide an executive summary of proposed project/program (200 words max)*
Local queer cultural spaces are in dire need of revitalization. We lost most of our local queer artist groups to the pandemic and increased anti-
LGBTQ+ efforts, and the few remaining queer event producers struggle to withstand backlash or lack the capacity for consistent programming. Our
goal with this program would be to bring talented LGBTQ+ artists, performers, and producers together with low to no cost events to network,
collaborate to make new queer cultural spaces, and build skill in combating bigoted efforts, all while rebuilding a sense of community,
empowerment, and unadulterated queer joy.
2) Total project cost *
$43,600.00
3) Requested Amount *
$20,000.00
4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)*
GPDC built the first regional Pride in 1997 and has decades of connections and experience as a stronghold against efforts to shut down LGBTQ+
events. By leveraging connections and history of partnerships with local nonprofits, businesses, and queer artists for these events, we bring
marginalized voices to established local organizations and connect them into the larger San Luis Obispo cultural network. We have the resources to
protect and empower local queer and allied artists and producers to come together and create community driven events that endure beyond the
year funded by this grant.
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We have identified LGBTQIA2S+ and allied creatives, producers, venue managers, businesses, and audiences in San Luis Obispo as our stakeholders
for this project, and will be working to bring in long standing favorites as well as new members. The series will start with a roundtable discussion of
these stakeholders, a space where we can share our successes, challenges, and ideas for the future. This discussion will help us identify the most
pressing needs in the coming year and begin to build networks and seed ideas for collaboration.
Over the next 11 months, we will offer a special event for these stakeholders every other month, each with unique networking opportunities and
activities designed to draw our stakeholders together. Each event will feature a different aspect of queer culture, from drag in all its forms across
cultures, to cinematic features, to community crafting nights, to fine art gallery exhibits. Additionally, each event will serve to highlight one of our
stakeholder groups, whether it’s an open stage for new drag talent, an evening bringing in local venues and businesses eager for new business, art
showings, or a social event for event producers looking for talent and connections.
We’ll wrap the program up with a final roundtable discussion to identify the successes of the program and what new initiatives came of it, and build a
long-term support plan to ensure the longevity of the cultural spaces and initiatives that grew from this project. The Gala Pride & Diversity Center
commits to supporting these new groups by offering ongoing advertisement through our monthly newsletter, social media, and weekly bulletin, and
will offer an ongoing quarterly social for queer and allied artists, producers, venues, and businesses. The support plan from this discussion will also
integrate the network of queer and allied professionals built during this project, building on a community of support.
5) Describe the community/population the project/program will support *
The Gala Pride & Diversity Center serves as a vital resource organization for LGBTQIA2S+ people in San Luis Obispo County and region. Our artist
community was deeply impacted by the COVID-19 pandemic, and these struggles have been compounded further by the steep rise in anti-LGBTQ+
efforts in recent years and continuing problems of racial inequity. This programming would focus on uplifting queer voices, and especially queer
voices of color. This benefits creatives and producers by supporting their connection and development, promotes opportunities for collaboration
and growth for local businesses and organizations, and builds audiences. We know that the arts are a crucial way to build community and
understanding, and our audiences are a key part of building the success of the ongoing independent programming we seek to build with this project.
All told, this project will connect and empower queer, and especially BIPOC and gender diverse creatives and producers while benefiting local
businesses and building understanding and inclusion in the wider community.
GPDC served approximately 8,500 people in 2022 through special events. Our programming is designed to meet the needs of a diverse range of
people, with inclusive programming that welcomes allies and everyone under the LGBTQIA2S+ umbrella, as well as specialized programs that center
specific experiences such as those of BIPOC and gender diverse people. 30% of our program was specific to our transgender population in 2022, but
due to our inclusive programming, closer to 60% of our served populace was transgender, nonbinary, or gender nonconforming (TGNC). We also
work to center queer BIPOC voices by hiring artists, speakers, and panelists of color, and hosting bilingual special events. We aim to increase our
capacity to serve 10,000 people with special events over the next year while centering TGNC and LGBTQ+ youth, and Black and Latinx community
members based on our community feedback.
6) Describe the equity gaps and community needs this project/program will address *
We lost most of our queer nightlife to the pandemic and increased anti-LGBTQ+ efforts. In 2018, our county had 9 independent, long standing
LGBTQ+ groups putting on cultural events outside of Gala; only 3 of those groups exist today, and are producing a fraction of the cultural events they
used to. Many local queer event producers struggle to withstand backlash or lack the capacity for consistent programming. These events are crucial
for providing space for community building, understanding for our marginalized communities, and building a sense of greater belonging.
Feedback collected during and after our month-long series of Pride events tells us that community events like these remind people that they aren’t
alone, helps friends and families understand their loved ones better, and gives LGBTQ+ people a sense of pride in their often marginalized identities.
We built the first regional Pride in 1997 and have decades of connections and experience as a stronghold against efforts to shut down LGBTQ+
events. Our partnerships with other local groups and businesses have grown Pride into a county-wide celebration, with first-time Pride events in Los
Osos, Cambria, Atascadero, Paso Robles, and Arroyo Grande in the past two years.
LGBTQ+ rights are under fire on both a local and national level. While it’s our coordinated advocacy efforts that push for long term policy changes,
we know that arts and cultural events promote understanding. Our special events and cultural activations bring greater awareness to the struggles
faced by LGBTQ+ people and build empathy for marginalized people in our community. We consistently see an uptick in people volunteering for
LGBTQ+ organizations around the county after our special events, and we need allies in this fight. The expansion of these cultural arts events is
crucial to our ability to provide meaningful support to our marginalized populations and foster understanding and belonging in our greater
community.
This grant would transform our ability to hire local queer and allied professionals to increase the capacity of these events and support the
revitalization of our local queer cultural arts scene. These events provide a crucial space for creators to create and connect, whether it’s for
programming directly provided by the Gala Pride & Diversity Center, or a collaboration for future events to diversify our local queer art community
offerings. This grant would also allow us to expand our ability to support and empower a diverse community of LGBTQ+, Latinx, and allied
community builders to build a local network of creatives to build the foundation for an enduring effort to revitalize our queer cultural scene. The
ultimate goal of this program is to support the development of a diverse community of creators to form intersectional queer cultural programming
throughout SLO County for years to come, and foster the development of new and renewed groups producing queer events to diversify and
revitalize our cultural scene.
We also hope to promote belonging by looking back. The contributions of queer people to SLO County are often overlooked, and many of our
younger members don’t feel connected to the roots of their community. We’ve partnered with staff at the SLO Museum of Art and History Museum
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of SLO County to digitize our collection of historical documents and collect data from previous efforts to record our history, resulting in greater
availability of local queer histories and collaboration between our organizations. We hope to use the funds from this grant to use these digital
archives to design and install a permanent display in our library celebrating local LGBTQ+ history and culture. With these types of activations, we
hope to expand awareness, belonging, and empowerment for our queer community members and lay the foundation for sustainable programming
that constantly evolves to meet the diverse cultural needs of our marginalized communities.
7) Provide timeline for project *
This one year project will focus on developing spaces for local queer and allied producers, creatives, and venue managers to come together to
network for future collaborations, build skills in enduring backlash, and bring new audiences to queer arts and culture events. We will kick things off
with a roundtable of local event makers to start building connections and identify the most pressing needs of the program participants to build on in
the coming year. We’ll continue with special events every other month designed to bring producers, creatives, venue owners, and audiences together
with networking and skill building activities to support the development of new and renewed collaborations and queer artist groups. The year-long
program will finish off with another event maker roundtable to evaluate the successes of the program, identify new creative groups that emerged
from our efforts, and build a support plan for initiatives that incorporates the entire network of queer and allied professionals.
8) List any partnerships/collaborations that are supporting this project/program and their roles *
The Gala Pride & Diversity Center has longstanding partnerships with many of our local service organizations. Programming supported by this grant
would likely see us partnering with the Latino Outreach Council, RACE Matters SLO, Cal Poly Pride Center, SLO Museum of Art, Cuesta College Harold
J Miossi Art Gallery, History Museum of SLO County, and Queer Archives Project. Our partner organizations help us reach new audiences and talent,
identify and address equity needs, and bring our programming to established venues. We will also utilize our connections with local businesses such
as the Palm Theater, Fremont Theater, Sunset Drive-In, Libertine, Skipper ’s Brew, SLO Provisions, Bang the Drum, Two Broads Cider, and more to
further connections between local businesses and the queer cultural arts scene. We will also levy our decades of connections with queer and allied
performers and producers to expand our networks and make these events possible. Some of the programs funded by this grant may also be
supported by grants from the Growing Together Foundation, Absolut Ally initiative, and other grants we’re pursuing this year. We hope to use this
grant to identify even more affirming businesses, artists, producers, and support organizations to build an ongoing community of queer cultural arts
in SLO County.
9) Describe your plan for sustainability beyond the City’s one-year award funding *
This program is designed to bring our community together to build lasting independent queer cultural spaces. Our project builds on itself to develop,
establish, and support new queer creative initiatives that platform the unique voices that already exist here in San Luis Obispo and empower
marginalized artists with resiliency skills and deeper empowering connections to the greater community. This program is designed to set artists up
for long-term success and independence by providing them the tools they need to come together and build new cultural spaces and connect with
established organizations in the wider community. We will continue to support these artists and events through ongoing promotional opportunities
through GPDC and establishing an ongoing quarterly social for queer and allied artists, producers, businesses, and venue hosts.
10) Describe the plan for promoting this project within the City of San Luis Obispo *
GPDC has a direct line to our established LGBTQ+ community through our social media, weekly bulletin, monthly newsletter, and our home office
where people gather for affinity groups, where we promote our programming directly to our primary audience. We build on this network by working
with partner organizations like RACE Matters SLO, Diversity Coalition SLO, the Latino Outreach Council, SLO Chamber of Commerce, the City ’s
Tourism Business Improvement District, and many more local groups to collaborate and cross-promote events to reach an even larger audience. Our
keynote special events will also be promoted in local publications such as the New Times and Santa Maria Sun, The Tribune, and local radio stations.
We will acknowledge the support of the City of San Luis Obispo through the DEI High Impact Grant in these advertisements.
11) Est. Number of people served through this project/program *
300
12) Est. Number of SLO City Residents served through this project/program *
300
13) In the table below include a minimum of four (4) metrics or performance outcomes that relate to
the implementation/success of the project. Examples include: # of SLO City residents served, # of
referrals provided to individuals seeking social services, # of trainings completed, # of cultural
event attendees reported a 10% increase in knowledge and application of DEI practices, etc.
Example: # of cultural event attendees reported a 10% increase in DEI knowledge and application
Metric #Indicators of Success / Measurable Outcomes
300 Attendees across all events associated with this program
3 Number of new artist collectives, organizations, renewed projects, and/or ongoing programming developed in this
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project
2 New independent events or programs in planning stage by the end of the year
1 Event or program successfully implemented by participants by the end of the one year program
DEI statement *
that includes Applicants’ understanding and application of DEI, Affirming language that creates access and a sense of belonging in our community
apart from grant, and Explain how this project will advance DEI in the City of SLO.
GPDC DEI Statement January 2022.pdf 70.85KB
Detailed budget *
Including how the total requested amount of grant would be spent.
23 SLO City DEI 1 Yr Grant Budget - Sheet1.pdf 54.97KB
Organizational chart.*
GPDC 2023 Organizational Chart.pdf 38.87KB
Federal Tax-Exempt Status *
501-c-3 (1).pdf 60.72KB
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Executive Director
Dusty Colyer-Worth
Board President
Elissa DeHart
Director of Programming
Serrin Ruggles
Events & Volunteer
Coordinator
J Bird
Social Media Coordinator
Rafa Ovalle-Garcia
Content Curator
Lola White-Sanborn
Volunteers
Volunteer Board of DirectorsStaff
Executive Board
Vice President - Aja Milne
Secretary - Kimberli Andridge
Treasurer - George Seibert
Member at Large - Julia Thompson
General Board Members
Ila Moncrief, Willow Kawamoto,
Michael Pennon, Fr. Ian Delinger,
Val Jones, Alyssa Atkinson,
Brooke Klever, Jessica Yacoub
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DIVERSITY, EQUITY AND INCLUSION STATEMENT OF
The Gala Pride and Diversity Center (GPDC)
In working with and for lesbian, gay, bisexual, transgender, non-binary, queer, Indigenous
identities, and similarly identified (LGBTQ+) communities in San Luis Obispo County, The Gala
Pride and Diversity Center (GPDC) acknowledges that white supremacy and settler-colonialism
are enduring systems of hierarchy, division, and exploitation. These systems create significant
inequities in our communities, but they do not operate in isolation. Oppression is mutually
constructed based on categories including sexual orientation, gender identity, gender
expression, race, ethnicity, Indigeneity, social class, disability, religion, and immigration status.
Just as all forms of inequality are interconnected, so are all forms of justice. Working for racial
justice, Indigenous sovereignty, economic justice, and all forms of social justice are part of the
core mission of the Gala Pride and Diversity Center.
The Gala Pride and Diversity Center is located on the unceded land of the yak tityu tityu yak
tiłhini – Northern Chumash Tribe of San Luis Obispo County and Region. We are aware that this
land was taken from Indigenous peoples violently - without agreement, consideration, or
compensation. We are committed to including local Indigenous history in our training and we
set the intention of relationship with and support of local Indigenous peoples. Additionally, we
acknowledge our responsibility to protect the natural environment.
To effectively support all people within the LGBTQ+ community, the Gala Pride and Diversity
Center commits to proactively working in solidarity against white supremacy, settler-colonialism,
xenophobia, ableism, capitalist exploitation, religious bigotry, and all forms of cis-
heteropatriarchy.
The following Organizational Policy details (1) current organizational priorities and practices in
transformative work of dismantling oppression and (2) a transparent structure for ensuring
community-responsive policies that will grow over time.
Organizational Practices
● Celebrate diverse cultures and heritage in solidarity with trusted community leaders.
o Seek out cultural celebrations in the community to find appropriate ways to
include and support LGBTQ+ community members.
o Be consistent and inclusive of all Black, Indigenous, and People of Color
(BIPOC) groups to demonstrate commitment and build trust.
● Prioritize BIPOC experts, communities, and needs in the majority of programs.
● Offer interpretation/translation and multiple formats of engagement in all programs.
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o Create relationships with multiple vendors who can provide Spanish-language
interpretation, Indigenous-language interpretation, live captioning, and American
Sign Language (ASL) interpretation.
o Feature the capacity, including equipment and staffing, to allow for hybrid
participation (virtual/face-to-face) in programs, as well as synchronous and
asynchronous engagement per public meeting protocols and guidance.
▪ Follow all relevant guidelines and procedures for safe gatherings.
▪ Document, record, and publicize all public programs (not including
discussion groups, private community spaces, etc.).
▪ Maintain and grow community spaces in-person and online.
● “Nothing about us without us”: Center the voices of affected community members in
programs, panel discussions, and sponsored events.
o Build meaningful relationships with BIPOC community leaders, including
LGBTQ+ allies (see also, Leadership section).
o Support leadership development among multiply marginalized communities to
increase capacity for self-determination and participation in collaborative efforts.
o Value BIPOC expertise through paid opportunities to lead programs and consult
on a range of topics, including but not limited to race and racism.
o Create a speaker’s bureau of relevant experts to participate in panels and
events.
● Publicize appropriate collaborations and diversity work to help raise the visibility of
partner organizations and demonstrate positive inclusion.
● Work against the lasting impact of bias and exclusion that have been experienced within
LGBTQ+ spaces.
Communications
● Commit to reaching diverse community members in public communications.
o Translate website, newsletter communications, and social media content into
Spanish.
o Include image descriptions in all social media captioning.
o Work with BIPOC community leaders and collaborate with community networks
to ensure that all sectors of the County and Region are aware of opportunities
and programs.
● “Stand in the gap”: Create inclusive communication by meeting people where they
already are.
o Work with allied organizations to identify gaps in services and resources for
shared constituencies.
Growth
● Counter the isolation that disparately affects BIPOC and lower-income communities by
expanding efforts into more places throughout the County.
o Partner with existing community leaders and allies in a collaborative manner.
o Close equity gaps by holding space to serve North County.
o Rotate the location of in-person events (when safe and appropriate).
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● Develop organizational capacity for diversity, equity, and inclusion work.
o Provide ongoing professional development support for staff members and
volunteer leaders to increase and refresh their fluency in anti-racist, decolonial,
and other anti-oppressive practices.
o Include work toward diversity, equity, and inclusion goals in all performance
evaluations and consideration for promotions and raises.
o Incorporate diversity, equity, and inclusion into development goals.
▪ Commit a portion of general operating funds to these projects.
▪ Prioritize grants and donors with dedicated support for equity and social
change work.
Leadership
● Build pathways for leadership and representation among BIPOC and other historically
underrepresented groups.
o Publicize Board meetings and opportunities for community members to observe
meetings and get involved.
o Create a training program that orients potential Board members from historically
underrepresented groups to learn more about the organization and how to get
involved.
o Welcome young board members, including minors (with no voting capacity).
● Hire and cultivate internal leaders with the expertise to advance diversity, equity, and
inclusion.
o Recruit staff members, volunteers, and organizational leaders from historically
underserved groups, including LGBTQ+ allies.
o Prioritize hiring individuals with experience leading efforts with historically
underserved groups.
o Establish bi/multilingual fluency as a preferred qualification for all job postings.
o Include specific items in descriptions of job duties to advance diversity, equity,
and inclusion throughout organizational processes.
▪ For example: Participate in strategic partnerships with coalitions led by
affected groups.
o Include lived experience and relevant professional background equivalent to
formal credentials in job qualifications for staff and contract positions.
o Advertise job postings to reach a wide range of eligible candidates (see also,
Communications section).
o Practice transparency with salaries and job postings for potential candidates,
speakers and consultants.
● Engage in ongoing evaluation and strategic planning with a lens for diversity, equity, and
inclusion.
o Address progress toward diversity, equity, and inclusion goals in the
organization’s Annual Report.
o Create regular space in Board meetings to address diversity, equity, and
inclusion issues as a group.
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Accessibility
● Ensure physical access to programs and events for people with disabilities.
o Ensure availability of ramps, guard rails, assistive equipment, technological
resources, and all reasonable accommodations including, but not limited to,
those required under the Americans with Disabilities Act.
o Utilize the principle of universal design to create accessible spaces that minimize
the need for accommodation.
o Apply these requirements to outside spaces rented for public programs and
events.
● Create free and sliding scale participation options for a majority of public events.
● and events.
o Provide bus vouchers, parking reimbursement, and gas cards for attending
events.
o When possible, select locations that are easily accessible by public
transportation.
o When possible and appropriate, provide transportation directly to community
members in need.
● Create access for families and communities by creating programs that are open to multi-
generational groups.
o Create family-oriented events and community programs inclusive of allies to
encourage participation by entire families.
o Assess potential for child-care services or create opportunities for guests to self-
organize child care.
Advocacy
● Take an active role in working against injustice in the San Luis Obispo County and
Region, including racism, white supremacy, settler-colonialism, xenophobia, and
exploitative capitalism.
o Sign on to relevant letters of support and campaigns against systems of
oppression.
o Participate in meetings and coalitions with key partners.
o Fund collaborative efforts to address local equity gaps.
● Sponsor regular research and evaluation to provide evidence of the existence and
experience of diverse LGBTQ+ peoples.
● Elevate BIPOC and historically underrepresented voices when providing input and
training to relevant institutions like City and County Governments, Dignity Health, Sierra
Vista, and Community Health Centers.
● Ensure that all vendors at events, including Pride and other public programs,
acknowledge and affirm the Gala Pride and Diversity Center’s policies on Diversity,
Equity and Inclusion.
● Work toward economic justice by supporting local producers to counter corporate Pride
(i.e., rainbow-washing).
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● Continue to sponsor, collaborate with, and promote LGBTQ+ owned and LGBTQ+
friendly businesses, along with BIPOC-owned and BIPOC-friendly businesses.
Methodology, Accountability and Living Policy
This document was created through a collaborative process between The GPDC Board, staff,
community constituents, and QueerProfs. The organization recognized the need for a statement
to strategically organize policy for diversity, equity, and inclusion within GPDC. The first round of
development included reviewing organizational strengths, weaknesses, opportunities, and
threats, and reflecting on findings within the QCares study and other relevant research.
QueerProfs synthesized this feedback in conversation with the staff and Board to identify the
context that guides current diversity, equity, and inclusion work at the GPDC. These priorities
helped inspire a Black, Indigenous, and People of Color (BIPOC) Listening Session, which was
held on August 17, 2021. This session included community members and representatives of
local BIPOC organizations. The conversation allowed participants to share experiences and
provide direct feedback on organizational policies and programs. In addition to the discussion
over Zoom video conference and chat, participants and community members were invited to
share written feedback through an anonymous form.
The policies identified here were created by systematically coding the content of these
conversations. Data used were the audio recording and transcript of this Listening Session,
along with feedback submitted by Zoom chat and through the standalone Google Form.
QueerProfs coded this data by extracting relevant themes from each of the responses. When
possible, codes were used reflecting the exact language shared by participants. These codes
identified specific experiences as well as direct recommendations for the GPDC. Themes that
appeared multiple times were noted for importance and relevance, as well as complexity. When
BIPOC and non-BIPOC voices converged on a single theme, the content of BIPOC
perspectives was centered to inform effective policy recommendations. Themes were then
grouped according to the actionable steps available to the organization in the areas presented
above: programs, communications, growth, leadership, accessibility, and advocacy.
This document will be made available to the public, including the GPDC supporters and
constituents (see also, Communications section). Individuals can provide feedback by writing a
Comment in Google docs or contacting the QueerProfs at queerprofs@gmail.com. This is a
living document, which is meant to be updated continuously. For example, the goals set out in
this document should be accomplished and expanded to address new ambitions and address
emergent problems.
Further practices for this Living Policy are:
● Host regular listening sessions (at least once per quarter) to bring a wide range of
BIPOC voices into the process of evaluating progress and setting new goals.
o Staff and leaders will be responsible for providing indicators of effort and
progress concerning the goals included in this document.
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o These listening sessions will include opportunities to provide direct feedback on
this living policy document.
o Additional listening sessions would be helpful to center the specific needs of
transgender individuals, bisexuals, people with disabilities, religious minorities,
women, and immigrants.
● Completed goals will be removed and logged in a separate section celebrating
accomplishments.
● The current effective document and past versions will be available to the public on The
Gala Pride and Diversity Center’s website at www.galacc.org along with instructions on
providing feedback or suggestions.
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Note: A significant portion of funding for all of the expenses listed below comes from
sponsorships (especially during Pride season), as well as monthly donations from our
constituents, and other grants. We do not have any grants secured for 2024 or 2025
yet, but are pursuing grants from diverse sources that would further support these
events. Any income from events (including fundraisers not supported by this grant) also
helps to support our low to no cost community events outlined here. Values in the
"Other Funding Amount" column are projections based on our expectations for that
funding in the coming years. We anticipate an increase in sponsorships and regular
donations in the next two years as our leadership activates a capital campaign to set
our organization up for long term growth and success.
Budget Item 2024 Expense
2024 Grant
Budget
Requested
2024 Other
Funding
Amount
Personnel Expenses
Performers (Drag Artists, DJs,
Dancers, Musicians, Comedians,
Luchadores, etc.) for Cultural Events $15,000 $7,000 $8,000
Facilitators for Art Workshops, Panel
and Roundtable Discussions $3,000 $2,000 $1,000
Latinx Event Development
Contracted Staff $2,000 $1,500 $500
Graphic Designers for Event
Promotion $2,000 $1,000 $1,000
Graphic Designers for Creating
Historical Display $500 $300 $200
Website Designer for Gala, Tranz
Central Coast, and SLO Pride Sites $1,500 $1,000 $500
Translation Services $5,000 $3,000 $2,000
Total Personnel Expenses $24,000 $12,800 $11,200
Operating Expenses
Printed Promotional Material $9,500 $3,000 $6,500
Promotion Space on Local TV,
Newspapers, and Radio Stations $8,000 $3,000 $5,000
Film Screening Fees $1,000 $500 $500
Art Supplies for Workshops $300 $200 $100
SLO Queer History Sign $800 $500 $300
Total Operating Expenses $19,600 $7,200 $12,400
Total Expenses $43,600 $20,000 $23,600
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INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY
DISTRICT DIRECTOR
P. O. BOX 2508
CINCINNATI, OH 45201 Employer Identification Number:
77-0372544
Date: DLN:
17053023713039
Contact Person:
MIKE CRONIN ID# 31094
GAY AND LESBIAN ALLIANCE OF THE Contact Telephone Number:
CENTRAL COAST (877) 829-5500
P.O. BOX 3558 Our Letter Dated:
SAN LUIS OBISPO, CA 93403-3558 May 1994
Addendum Applies:
No
Dear Applicant:
This modifies our letter of the above date in which we stated that you
would be treated as an organization that is not a private foundation until the
expiration of your advance ruling period.
Your exempt. status under section 501(a) of the Internal Revenue Code as an
organization described in section 501(c)(3) is still in effect. Based on the
information you submitted, we have determined that you are not a private
foundation within the meaning of section 509(a) of the Code because you are an
organization of the type described in section 509(a)(2).
Grantors and contributors may rely on this determination unless the
Internal Revenue Service publishes notice to the contrary. However, if you
lose your section 509(a)(2) status, a grantor or contributor may not rely on
this determination if he or she was in part responsible for, or was aware of,
the act or failure to act, or the substantial or material change on the part of
the organization that resulted in your loss of such status, or if he or she
acquired knowledge that the Internal Revenue Service had given notice that you
would no longer be classified as a section .509(a)(2)organization.
If we have indicated in the heading of this letter that an addendum
applies., the addendum enclosed is an integral part of this letter.
Because this letter could help resolve any questions about your private
foundation status, please keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown above.
Sincerely yours,
Letter 1050 (DO/CG)
3
MAR 24 1999
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1
Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: January 10, 2024 - Year -End Report Due: July 10, 2024
Grant Name:
Grant Year: FY 2022-2023
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs
provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occurred during the reporting
period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
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2
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3
Grant Metrics & Performance Outcomes Template
Metrics/Performance Outcomes Results
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
• Services directly provided by the grantee;
• Program/project applications, instructions, trainings, products, or
concepts;
• Information (orally or in printed, in-person, virtually or over the phone);
• Any materials (flyers, brochures, etc.);
• Referrals
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
3. Number of activities.
Activities can be defined as gatherings either the grantee organizes or attends.
In either case, grantee must specify if it attended or organized the activity. This
can be events, workshops, panel discussions, roundtable discussions,
presentations, etc.
• Activities refer to any gathering designed to promote programs,
services, or concepts related to the components within the scope of
the agreement signed by the grantee.
• Activities also refer to any gathering designed to create awareness of
the programs, services, or concepts related to the components as
defined within the agreement signed by the grantee.
• Activities also refer to any gathering designed to outreach, engage,
consult, and collaborate with the community as defined within the
agreement signed by the grantee
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
5. Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in a separate
page.
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4
Name Title Phone
Signature Date E-mail
Once signed, please scan and e-mail to Nestor Veloz-Passalacqua, DEI Manager (nveloz@slocity.org) and to
dei@slocity.org.
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DIVERSITY EQUITY INCLUSION HIGH IMPACT GRANT 23-24
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and History Center of SLO County (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to accessible translated material,
immersive experience, and public lectures in Spanish (hereinafter the “Services”) as submitted in
its application to the CITY on September 3, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1.GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from January
1, 2024 to December 31, 2024. GRANTEE shall not exclude from its Services any potential
participants based on membership in any protected class.
2.GRANTEE will provide CITY with a mid-year report, due July 10, 2024, and final program
report, due January 10, 2025, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto. Failure to provide
the mid-year or final program report may disqualify GRANTEE from future CITY grant
programs or other financial aid.
3. GRANTEE will scope their Services in proportion to the amount of funding received, if not
equal to the total funding requested, so that the reduction in magnitude of Services provided
does not substantially diminish the Services’ impact in addressing the equity gap(s) and
community need(s) described in the Application. GRANTEE agrees to the modified scope as
set forth in Exhibit C
4. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
5. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
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6. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $6,000, to be used
for the Services as described in the Application. The grant will be paid in one installment
when a signed contract is received.
7. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program
are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not
limited to the description of Services incorporated herein as Exhibit A. Upon GRANTEE’s
alleged breach, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) days of receiving the notice, this Agreement shall be
terminated.
7.1.If the Agreement is terminated due to GRANTEE’s breach, any funds not expended
by GRANTEE in performance of the Services at the time of termination = shall revert
to CITY within 30 days of said termination.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
History Center of SLO
696 Monterey St
San Luis Obispo, CA 93401
Attn: Thomas Kessler
director@historycenterslo.org
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Thomas Kessler, Executive Director
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CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TOFORM:
By: ________________________________________
Christine Dietrick, City Attorney
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DEI High Impact Grant
23-24 Application
Part 1 Basic Information
1) Organization Name *
History Center of San Luis Obispo County
2) 501(c)(3) - employer identification number (if applicable)*
95-6150680
3) Fiscal Agent *
none
4) Project/Program Name *
Translation and Multilingual Access
5) Requested Amount *
$7,000.00
6) Name of Person Completing Application *
Thomas Kessler
7) Name of Person for Grant Communication for Grant Cycle (if different from above)
8) Organization Mailing Address *
Street Address
696 Monterey Street
Address Line 2
City
San Luis Obispo
State/Province/Region
CA
Postal/Zip Code
93401
Country
USA
9) Phone *
(805) 543-0638
10) E-mail
director@historycenterslo.org
Part 2 Organizational Information
1) Purpose/Mission Statement *
The History Center promotes the understanding and appreciation of San Luis Obispo County’s historical and cultural heritage. The History Center
collects, preserves and exhibits historic artifacts, records, images, and documents and provides access to its collections in both traditional and digital
forms, for research, study and educational purposes. The History Center cooperates with other regional organizations and promotes their goals and
programs.
2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
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Founded in 1953, the Historical Society for the county of San Luis Obispo facilities consist of a museum, archive, research room, and historic home &
garden. We believe that an impartial understanding of the past provides the community with an identity and the power to shape its future. We are
committed to providing the tools and the forum to preserve this history.
We are governed by a Board of Directors, which provides direction. The Executive Director answers to the Board and is responsible for day-to-day
implementation of direction. Our collections staff care for the historic materials in our possession and three part time managers assist in running
portions of our facilities when regular staff isn’t present. A large portion of the organization’s work is done by volunteers who take part in our
committee structure.
3) Name of Executive Director *
Thomas Kessler
4) Number of paid staff (full or part-time)*
5
5) Number of volunteers *
50
6) Name of Board President or Chair *
Benjamin Peterson
7) Describe the community(ies) your organization supports *
The History Center is dedicated to encouraging access to historical information for all residents AND visitors to San Luis Obispo who want to know
more about the people, places, and events that have shaped our county. Whether that curiosity already exists, or we are able to spark it through our
outreach, we believe that a population that understands its history is better able to make informed decisions about its future. As we serve a
linguistically diverse community, we need to be able to provide access to our materials in multiple languages. Thus far, we have struggled to
accommodate non-English speakers when creating our exhibits due to resource constraints.
8) Approximate Annual Budget *
$300,000.00
9) Major Sources of Funding *
County of San Luis Obispo; private donors; earned income through events, rentals, and sales.
Part 3 Project/Program Information
1) Please provide an executive summary of proposed project/program (200 words max)*
Our goal is to increase accessibility to our exhibits and public lecture events by offering text translations and public lectures in Spanish, the second
most commonly spoken language in our area. Translating our exhibits into Spanish and introducing a Spanish-language lecture series will enhance
public accessibility to our institution. By providing Spanish translations of exhibit materials we can create a more immersive experience for Spanish-
speaking visitors and foster a deeper connection with the stories and artifacts we present. This accommodates diverse audiences and encourages
cross-cultural understanding.
Moreover, a dedicated Spanish-language lecture series will allow our museum to engage with the community on a more profound level. Experts and
scholars can deliver insightful talks on various topics, conducted in Spanish. This initiative allows the Spanish-speaking population access to the
same information the English speaking community receives and creates a platform for intellectual exchange and dialogue in their native language.
Introducing linguistic and cultural adaptations acknowledges the importance of language diversity in enriching the visitor experience. It also reflects
the museum's commitment to embracing multiculturalism and catering to the needs of a globalized world. Ultimately, translating exhibits and
offering lectures in Spanish facilitates knowledge dissemination, bridges language gaps, and promotes a more inclusive and enlightened society.
2) Total project cost *
$7,000.00
3) Requested Amount *
$7,000.00
4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)*
This program has two distinct but closely related tracks.
The first track relates to translation of materials presented to the public in the museum. Our permanent exhibit consists of a 15-minute video that
tells a broad-brush overview of the history of the county through photographs and narration. We propose translating the script into Spanish and
having a second version of the film produced with a Spanish audio track. We also have three gallery spaces that have rotating exhibitions - though it
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must be stressed that the amount of effort and research necessary to produce an exhibit means that they don’t change more than once a year. The
panels will remain in English for now, but we will be able to offer supplemental materials in Spanish - most likely in the form of laminated cards with
translations of all written panels, captions, and descriptions.
The second track will involve outreach to the Spanish speaking population of our county through a lecture series designed specifically for them, to be
carried out in Spanish and advertised in Spanish-language media. Translations into English can be provided afterward, but the primary focus of this
program will have at its center the idea that hispanophones have been, are, and will remain a significant factor in our community. Stories of local
and state history will be brought to life through speakers who can bring a Latinx, non-Anglo perspective.
5) Describe the community/population the project/program will support *
We will be specifically targeting Spanish speaking residents of San Luis Obispo County. In preparing this application, we reached out to the San Luis
Coastal School District for a breakdown of the languages spoken at home by their students - the thinking being that the children are the tip of the
iceberg in identifying our local communities. They reported 1299 Spanish speaking students. Second place is a tie between Arabic and Tagalog at 27
each. As the Spanish-speaking community is the most prominent, we have chosen to begin with this community.
6) Describe the equity gaps and community needs this project/program will address *
Our volunteer base has been nearly exclusively English speaking, which means that the members of our community who are unable to communicate
effectively in English - or those who prefer to use a different language - have been underserved. By offering translations of our exhibits in a second,
broadly-spoken language, we will be able to serve segments of the population that haven’t traditionally felt welcomed in museum spaces.
A critical component of this project is outreach and relationship building within the Spanish-speaking community. Running off a few copies of
translated written materials will not achieve our goal of expanding access to our institution: we need to connect with the Spanish-speaking
community through outreach programs. Eventually, we hope to make connections with groups and organizations that we could work with for future
exhibits with a focus on underrepresented communities in our county.
7) Provide timeline for project *
Initial translation of the movie and exhibit panels could happen in relatively short order upon receipt of the funding. The speaker program and
accompanying Spanish-language media outreach would take longer to prepare and we would likely aim for March or April 2024 to give us enough
time to lay the groundwork and not risk getting caught up in the holidays.
8) List any partnerships/collaborations that are supporting this project/program and their roles *
Steve Lombardi & Associates has a track record of providing us with wide-ranging and effective marketing at exceptional rates.
Cal Interpreting & Translations is a vendor we have identified that can do both the actual translation from English to Spanish and other languages,
and also the technical work of applying secondary audio channels and subtitles for our video.
WriteNowSF is an organization based in San Francisco that we have worked with to bring attention to topics like Japanese-American farmers in San
Luis Obispo County, as well as hosting speakers and readings from poets, educators, artists, and activists such as Jaime Cortez, Sandra Bass, Karla
Brundage, and Shizue Seigel.
We also intend to collaborate with the Latino Outreach Council and other groups to identify potential speakers for our Spanish outreach program.
9) Describe your plan for sustainability beyond the City’s one-year award funding *
This program will enable us to translate our permanent video exhibit as well as our current rotating exhibits, which each tend to be up for a year or
so. As we move forward, we will need to make it a part of our central operations to budget translation services into each new exhibit’s production
pricing.
10) Describe the plan for promoting this project within the City of San Luis Obispo *
We plan on making heavy use of free and earned media, including email, social media, community calendars, and outreach to fellow organizations.
We will also take advantage of Spanish-language radio stations in San Luis Obispo, Paso Robles, and Santa Maria to make inroads into populations
we haven’t traditionally done a good job of serving.
11) Est. Number of people served through this project/program *
We average about 10,000 visitors per year. We would love to aim for 500 Spanish-speaking visitors during the grant period.
12) Est. Number of SLO City Residents served through this project/program *
We do receive a significant number of tourists through the museum, but we hope this program will encourage visitation by city residents who will be
able to learn about their history in their own language.
13) In the table below include a minimum of four (4) metrics or performance outcomes that relate to
the implementation/success of the project. Examples include: # of SLO City residents served, # of
referrals provided to individuals seeking social services, # of trainings completed, # of cultural
event attendees reported a 10% increase in knowledge and application of DEI practices, etc.
Example: # of cultural event attendees reported a 10% increase in DEI knowledge and application
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Metric #Indicators of Success / Measurable Outcomes
500 # of Spanish speaking visitors
75 # of requests for translated audio of the movie
250 # of attendees to Spanish-language lectures
10 % increase in attendance by locals
DEI statement *
that includes Applicants’ understanding and application of DEI, Affirming language that creates access and a sense of belonging in our community
apart from grant, and Explain how this project will advance DEI in the City of SLO.
DEI and History statement.pdf 52.16KB
Detailed budget *
Including how the total requested amount of grant would be spent.
Translation and Multilingual Access budget.pdf 53.07KB
Organizational chart.*
Board and Staff.pdf 9.63KB
Federal Tax-Exempt Status *
History Center IRS 501c3.pdf 752.27KB
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Chair Peterson, Benjamin
Directors Andre, Jim
Cairns, Kathleen
Collins, Debbie
Dublin Macmillan, Leola
Gottesfeld, Sharon
Scoggins Herring, Kaylee
Roberta Soules
Villa, John
Staff:
Executive Director Thomas Kessler
Collections Manager Brittany Webb
Rentals Manager Stacey Avelar
Weekend Docent Jim Dellemonico
Weekend Docent Ariel Waterman
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Diversity, Equity, and Inclusion at the History Center
The History Center of San Luis Obispo County acknowledges, accepts, and embraces the idea that a
thorough understanding of history requires study from multiple perspectives and a recognition of the
biases those perspectives carry.
We are guided by the belief that an inclusive interpretation of the past must uphold historical truths, must
encompass a wide range of voices and lived experiences, and must not suppress information t hat may
make some uncomfortable.
Historical practices of racism, discrimination, and exclusion have often been institutionalized over time,
and the way history is narrated can either reinforce or challenge dominant power structures. Because
of these facts, we commit ourselves to ensuring that our programming both respects the diverse
traditions, heritages, and experiences of our community and presents the story of our community’s
history in diverse and inclusive ways.
We are committed to continually strengthening and evaluating our DEI efforts and to exploring
underlying, unquestioned assumptions that interfere with inclusiveness.
We will strive to embed diversity, equity, and inclusion practices in every aspect of our organization, and
to recognize and address inequities in our policies, programs, and services.
The History Center of San Luis Obispo County respects and welcomes varied perspectives from the
community as well as members, donors, and employees.
-----
This statement is a work in progress and has not yet been adopted by our Board of Directors, but it does
reflect the work being done and the values held by the History Center.
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CIT interpretation of 15-minute film 350
Spanish audio for 15-minute film 1150
Translation of exhibit panels 2500
Advertising campaign on Spanish-Language Radio 2000
Honoraria for speakers 1000
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City of San Luis Obispo
Grant Recipient Report Template
Grant Name: DEI HIGH IMPACT GRANT
Grant Year: FY 2023-2024
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or
programs provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occurred during
the reporting period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
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City of San Luis Obispo
To : History Center
From: Office of Diversity, Equity, and Inclusion
Date: December 7, 2023
Re: DEI High Impact Grant Exhibit C Contract
____________________________________________________________________________
As a recipient of the 2023-24 DEI High Impact Grant program and receiving partial funds for the
project listed in Exhibit A, grantee will scope their Services, as stipulated in the contract, in
proportion to the amount of funding received, if not equal to the total funding requested, so that
the reduction in magnitude of Services provided does not substantially diminish the Services’
impact in addressing the equity gap(s) and community need(s) described in the grantee’s
application. Grantee agrees to scope Services as required by the new allocated dollar amount.
Best,
Office of Diversity, Equity, & Inclusion
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DIVERSITY EQUITY INCLUSION HIGH IMPACT GRANT 23-24
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and RACE MATTERS (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to 48 free "Shop talk" community
healing sessions (hereinafter the “Services”) as submitted in its application to the CITY on
September 3, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from January
1, 2024 to December 31, 2024. GRANTEE shall not exclude from its Services any potential
participants based on membership in any protected class.
2. GRANTEE will provide CITY with a mid-year report, due July 10, 2024, and final program
report, due January 10, 2025, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto. Failure to provide
the mid-year or final program report may disqualify GRANTEE from future CITY grant
programs or other financial aid.
3. GRANTEE will scope their Services in proportion to the amount of funding received, if not
equal to the total funding requested, so that the reduction in magnitude of Services provided
does not substantially diminish the Services’ impact in addressing the equity gap(s) and
community need(s) described in the Application. GRANTEE agrees to the modified scope as
set forth in Exhibit C
4. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
5. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
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6. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $16,800, to be used
for the Services as described in the Application. The grant will be paid in one installment
when a signed contract is received.
7. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program
are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not
limited to the description of Services incorporated herein as Exhibit A. Upon GRANTEE’s
alleged breach, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) days of receiving the notice, this Agreement shall be
terminated.
7.1.If the Agreement is terminated due to GRANTEE’s breach, any funds not expended
by GRANTEE in performance of the Services at the time of termination = shall revert
to CITY within 30 days of said termination.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
RACE MATTERS
PO Box 5215
San Luis Obispo, CA 93403
Attn: Courtney Haile
hello@racematterslo.org
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Courtney Haile, Executive Director
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CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TOFORM:
By: ________________________________________
Christine Dietrick, City Attorney
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DEI High Impact Grant
23-24 Application
Part 1 Basic Information
1) Organization Name *
RACE Matters SLO County
2) 501(c)(3) - employer identification number (if applicable)*
86-1879181
3) Fiscal Agent *
N/A
4) Project/Program Name *
Shop Talk (primary) Hair Fund (secondary)
5) Requested Amount *
$20,000.00
6) Name of Person Completing Application *
Courtney Haile
7) Name of Person for Grant Communication for Grant Cycle (if different from above)
8) Organization Mailing Address *
Street Address
P.O. Box 5215
Address Line 2
City
SAN LUIS OBISPO
State/Province/Region
CA
Postal/Zip Code
93403
Country
United States
9) Phone *
8052426256
10) E-mail
hello@racemattersslo.org
Part 2 Organizational Information
1) Purpose/Mission Statement *
MISSION:
Create artistic, cultural, educational, and social experiences that amplify Black voices and matters of racial justice.
2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
VISION:
Build community that celebrates diversity and works together for racial and social justice.
WHAT WE DO
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Produce events, media content, cultural activations, and programs -- respond to social and racial injustice, and support others in the community
working in this space.
R.A.C.E. Matters is a Black-led organization under the direction of a Board
3) Name of Executive Director *
Courtney Haile
4) Number of paid staff (full or part-time)*
3
5) Number of volunteers *
5-10
6) Name of Board President or Chair *
Preston Allen
7) Describe the community(ies) your organization supports *
R.A.C.E. Matters aims to center Black communities in particular and BIPOC communities more broadly -- regularly supporting and contracting artists,
culture bearers, and scholars of color for our events and original content. We also strive to center members of these communities in our planning of
social events and more intimate programs intended to foster belonging and community building. Our educational resources -- including resource
pages for programs including Belonging 2021 - we are here, documentary film Restrictions Apply, and Braiding Water - invite the community at large
to learn about the importance of representation, the history of systemic racism right here at home, and contextualization of the climate crisis and
climate justice.
8) Approximate Annual Budget *
$150,000.00
9) Major Sources of Funding *
Corporate and government grants + individual donations.
Part 3 Project/Program Information
1) Please provide an executive summary of proposed project/program (200 words max)*
R.A.C.E. Matters seeks funds to support programs dedicated to Health Equity and Well Being for BIPOC Community Members through two initiatives:
"Shop Talk" - Advancing Health Equity and Well Being with Clinician-Led Discussion Groups:
We are seeking funds to support free, monthly, therapist and/or clinician-led discussion groups intended to foster healing, community making, well-
being, and joy. While R.A.C.E. Matters does not discriminate, the Shop Talk program would consist of 4 monthly sessions (48 total) intended to serve
community members who identify with the following categories 1) Black-identified adults 2) Black-identified youth and/or young adults 3) BIPOC
identified adults 4)BIPOC identified youth and/or young adults. Requested Shop Talk funds would be used for 1) compensation for clinicians 2)
compensations for other healers such as breathwork practitioners, artists, culture bearers or cultural scholars 3) facility and administrative costs to
R.A.C.E. Matters directly related to the program, and more as outlined in the budget spreadsheet. Over the past year, R.A.C.E. Matters personnel
have been in conversation and community with clinicians of color regarding the Shop Talk program, broaching subjects including but not limited to
potential program structure and community agreements. While we’ve outlined the session categories above, we are flexible to adjust along the way
and defer to expressed community needs, such as mixed-raced or LGBTQ of color sessions, and/or if there is needed processing of national or local
racial trauma. In addition, while sessions would be clinician-led, confidential and intended to encourage healing, they would not be a substitute for a
therapeutic environment or group therapy. R.A.C.E. Matters is committed to this program and intends to execute a pilot prior to the funding decision
for this application.
Hair Fund: This particular ask around hair services is inspired by a “Back to School” braiding event at Texture salon organized by a skilled and
generous volunteer. R.A.C.E. Matters seeks funds for a hair fund that enables local folks with financial barriers to receive hair services at Texture
salon, while also allowing stylists and braiders to be compensated for their labor. Funds are sought for stylist compensation + facility use and
administrative costs directly related to the program. R.A.C.E. Matters plans to sustain the Hair Fund with community donations.
2) Total project cost *
$20,000.00
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3) Requested Amount *
$20,000.00
4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)*
"Shop Talk" - Advancing Health Equity and Well Being with Clinician-Led Discussion Groups:
We are seeking funds to support free, monthly, therapist and/or clinician-led discussion groups intended to foster healing, community making, well-
being, and joy. While R.A.C.E. Matters does not discriminate, the Shop Talk program would consist of 4 monthly sessions (48 total) intended to serve
community members who identify with the following categories 1) Black-identified adults 2) Black-identified youth and/or young adults 3) BIPOC
identified adults 4)BIPOC identified youth and/or young adults. Requested Shop Talk funds would be used for 1) compensation for clinicians 2)
compensations for other healers such as breathwork practitioners, artists, culture bearers or cultural scholars 3) facility and administrative costs to
R.A.C.E. Matters directly related to the program, and more as outlined in the budget spreadsheet. Over the past year, R.A.C.E. Matters personnel
have been in conversation and community with clinicians of color regarding the Shop Talk program, broaching subjects including but not limited to
potential program structure and community agreements. While we’ve outlined the session categories above, we are flexible to adjust along the way
and defer to expressed community needs, such as mixed-raced or LGBTQ of color sessions, and/or if there is needed processing of national or local
racial trauma. In addition, while sessions would be clinician-led, confidential and intended to encourage healing, they would not be a substitute for a
therapeutic environment or group therapy. R.A.C.E. Matters is committed to this program and intends to execute a pilot prior to the funding decision
for this application.
Hair Fund: This particular ask around hair services is inspired by a “Back to School” braiding event at Texture salon organized by a skilled and
generous volunteer. R.A.C.E. Matters seeks funds for a hair fund that enables local folks with financial barriers to receive hair services at Texture
salon, while also allowing stylists and braiders to be compensated for their labor. Funds are sought for stylist compensation + facility use and
administrative costs directly related to the program. R.A.C.E. Matters plans to sustain the Hair Fund with community donations.
The Shop Talk program will advance diversity, equity, and inclusion in San Luis Obispo by promoting health and well being for Black and BIPOC
residents in a safe, professionally led and culturally affirming space. While our cities, institutions, and organizations strive towards greater
representation and inclusion of Black and BIPOC community members, we must also care and hold space for the health and well being of those who
are representing.
The Hair Fund program will advance diversity, equity, and inclusion in San Luis Obispo by providing culturally affirming personal services to those
who face financial barriers. While free hair services certainly may aid self-esteem and be an exciting treat, protective styles such as braids and
weaves, along with basic maintenance such as texture-specific hair trimming and conditioning treatments can protect the long term condition of
one’s hair. Braided styles can also be essential for periods of limited mobility due to medical issues.
5) Describe the community/population the project/program will support *
While R.A.C.E. Matters does not discriminate, the Shop Talk program would consist of 4 monthly sessions (48 total) intended to serve community
members who identify with the following categories 1) Black-identified adults 2) Black-identified youth and/or young adults 3) BIPOC identified adults
4)BIPOC identified youth and/or young adults.
While we’ve outlined the session categories above, we are flexible to adjust along the way and defer to expressed community needs, such as mixed-
raced or LGBTQ of color sessions, and/or if there is needed processing of national or local racial trauma.
The Hair Fund will support those with textured hair who have financial barriers.
6) Describe the equity gaps and community needs this project/program will address *
The Shop Talk program will advance diversity, equity, and inclusion in San Luis Obispo by promoting health and well being for Black and BIPOC
residents in a safe, professionally led and culturally affirming space. While our cities, institutions, and organizations strive towards greater
representation and inclusion of Black and BIPOC community members, being a community representative or simply surviving in an expensive area
like SLO city can be taxing. As a professionally-led affinity space aimed at healing, "Shop -Talk" would address health equity by creating free spaces
that offer community care.
The Hair Fund program will advance diversity, equity, and inclusion in San Luis Obispo by providing culturally affirming personal services to those
who face financial barriers. While free hair services certainly may aid self-esteem and be an exciting treat, protective styles such as braids and
weaves, along with basic maintenance such as texture-specific hair trimming and conditioning treatments can protect the long term condition of
one’s hair. Braided styles can also be essential for periods of limited mobility due to medical issues.
7) Provide timeline for project *
Over the past year, R.A.C.E. Matters personnel have been in conversation and community with clinicians of color regarding the Shop Talk program,
broaching subjects including but not limited to potential program structure and community agreements. R.A.C.E. Matters is committed to this
program and intends to execute a pilot prior to the funding decision for this application. We intend to meet with clinicians to plan the pilot before
2023's end, and plan to begin the program in January.
8) List any partnerships/collaborations that are supporting this project/program and their roles *
R.A.C.E. Matters enjoys fruitful relationships with several organizations including Cal Poly's Black Academic Excellence Center and Black Faculty and
Staff Association. These relationships will help with recruitment of program participants. While R.A.C.E. Matters will be the primary organization
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executing the program, we are open to collaboration as needed.
9) Describe your plan for sustainability beyond the City’s one-year award funding *
R.A.C.E. Matters plans to sustain Shop Talk and the Hair Fund by pursuing corporate and governmental grants in addition to seeking individual
donations with a targeted campaign.
10) Describe the plan for promoting this project within the City of San Luis Obispo *
Our promotional plan includes the design and printing of flyers that will distributed to section 8 housing complexes, BIPOC owned businesses, and
more generally. Additionally, paid social media advertisements and community outreach will be used. We will also rely on our mailing list and on
outreach at our own events.
11) Est. Number of people served through this project/program *
65
12) Est. Number of SLO City Residents served through this project/program *
45
13) In the table below include a minimum of four (4) metrics or performance outcomes that relate to
the implementation/success of the project. Examples include: # of SLO City residents served, # of
referrals provided to individuals seeking social services, # of trainings completed, # of cultural
event attendees reported a 10% increase in knowledge and application of DEI practices, etc.
Example: # of cultural event attendees reported a 10% increase in DEI knowledge and application
Metric #Indicators of Success / Measurable Outcomes
1 # of city residents served, measured by attendance tracking and surveys.
2 # of county residents (not city residents)served, measured by attendance tracking and surveys
3 consistent attendance, measured by attendance tracking and surveys
4 positive feedback reflected, measured with qualitative surveys
5 referrals made by community members, measured with attendance surveys
DEI statement *
that includes Applicants’ understanding and application of DEI, Affirming language that creates access and a sense of belonging in our community
apart from grant, and Explain how this project will advance DEI in the City of SLO.
RM_DEI Statement_ High Impact Funding .docx.pdf 89.15KB
Detailed budget *
Including how the total requested amount of grant would be spent.
DEI_HighImpact_2023_2024 (1).xlsx 10.88KB
Organizational chart.*
R.A.C.E. Matters Organizational Chart 2023 (1).pdf 41.64KB
Federal Tax-Exempt Status *
Copy of EIN-2021-02-04 (2).pdf 13.58KB
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R.A.C.E.Matters Organizational Chart 2023
Board of Directors
Preston Allen,President
Julie Lynem,Vice President
Renoda Campbell -Monza,Secretary
Laura Albers,Treasurer
Dr.Alexis Smith,Member at Large
Executive Director
Courtney Haile
Program Coordinator:Nalah Loman
Specialized Volunteer Support:Stephanie Allen,Dr.Elizabeth Sine
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R.A.C.E.Matters was founded in 2016 and has been a non-profit organization since 2021 –with the
mission to create artistic,cultural,educational,and social experiences that amplify Black voices and matters
of racial justice.By engaging the public through the creation of public dialogues,Black-centered social
spaces,cultural and arts events that center Black creative expressions,and racial justice educational
programming,the group has emerged as a publicly recognized local leader in matters of race relations.The
organization has led and advanced the racial justice conversation locally since its first event –A
Conversation About Race In America in 2016,as well as through its Belonging arts and culture series and
numerous other initiatives.R.A.C.E.Matters’educational resources –including the original documentary
film Restrictions Apply –invite the community at large to unpack local systemic racism.
R.A.C.E.Matters seeks funds to support programs dedicated to Health Equity and Well Being for BIPOC
Community Members through two initiatives:
Shop Talk -Advancing Health Equity and Well Being with Clinician-Led Discussion Groups:
We are seeking funds to support free,monthly,therapist and/or clinician-led discussion groups intended to foster
healing,community making,well-being,and joy.While R.A.C.E.Matters does not discriminate,the Shop Talk
program would consist of 4 monthly sessions (48 total)intended to serve community members who identify with
the following categories 1)Black-identified adults 2)Black-identified youth and/or young adults 3)BIPOC identified
adults 4)BIPOC identified youth and/or young adults.Requested Shop Talk funds would be used for 1)
compensation for clinicians 2)compensations for other healers such as breathwork practitioners,artists,culture
bearers or cultural scholars 3)facility and administrative costs to R.A.C.E.Matters directly related to the program,
and more as outlined in the budget spreadsheet.Over the past year,R.A.C.E.Matters personnel have been in
conversation and community with clinicians of color regarding the Shop Talk program,broaching subjects including
but not limited to potential program structure and community agreements.While we’ve outlined the session
categories above,we are flexible to adjust along the way and defer to expressed community needs,such as
mixed-raced or LGBTQ of color sessions,and/or if there is needed processing of national or local racial trauma.In
addition,while sessions would be clinician-led,confidential and intended to encourage healing,they would not be
a substitute for a therapeutic environment or group therapy.R.A.C.E.Matters is committed to this program and
intends to execute a pilot prior to the funding decision for this application.
Hair Fund:This particular ask around hair services is inspired by a “Back to School”braiding event at Texture
salon organized by a skilled and generous volunteer.R.A.C.E.Matters seeks funds for a hair fund that enables
local folks with financial barriers to receive hair services at Texture salon,while also allowing stylists and braiders
to be compensated for their labor.Funds are sought for stylist compensation +facility use and administrative costs
directly related to the program.R.A.C.E.Matters plans to sustain the Hair Fund with community donations.
The Shop Talk program will advance diversity,equity,and inclusion in San Luis Obispo by promoting health
and well being for Black and BIPOC residents in a safe,professionally led and culturally affirming space.While our
cities,institutions,and organizations strive towards greater representation and inclusion of Black and BIPOC
community members,we must also care and hold space for the health and well being of those who are
representing.
The Hair Fund program will advance diversity,equity,and inclusion in San Luis Obispo by providing
culturally affirming personal services to those who face financial barriers.While free hair services certainly may aid
self-esteem and be an exciting treat,protective styles such as braids and weaves,along with basic maintenance
such as texture-specific hair trimming and conditioning treatments can protect the long term condition of one’s hair.
Braided styles can also be essential for periods of limited mobility due to medical issues.
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"Shop Talk": Clinician-Led Discussion Groups Honoraria for therapists/clinicians ($100 x 48 sessions - 4 monthly
sessions)$4,800
Facility Rental (48 sessions, half day rental of $50)$2,400Admin costs directly related to project: Internet, QBO, Zoom,
Insurance (5% of ttl. RM costs)$200Staff labor directly related to program ($50/hr X 70 hours of
overall program prep, individual session prep, session debriefs, $3,500
Facility cleaning fee, ($25 x 48 sessions)$1,200Honoria for additional facilitators (ie: breathwork, artists) ($100
each for half of total sessions)$2,400
Refreshments ($25 x 48 sessions)$1,200
Marketing (printing of flyers, paid social media posts $500
Supplies for craft-based sessions ($50 X12 sessions)$600
$0
Shop Talk Program Costs $16,800
Funding towards compensating braiders to service appox.10
people for free $2,500Facility, cleaning, staff, and admin costs to provide free hair
services $700
$3,200
Total program costs $20,000
Hair Fund Program Costs
R.A.C.E. Matters SLO
HEALTH EQUITY & WELL BEING
2023/4 Program Estimated Budget
Program Costs
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DEPARTMENT OF THE TREASURY
INTERNAL REVENUE SERVICE
CINCINNATI OH 45999-0023
Date of this notice: 02-04-2021
Employer Identification Number:
86-1879181
Form: SS-4
Number of this notice: CP 575 E
RACE MATTERS SLO COUNTY
PO BOX 5215
SN LUIS OBISP, CA 93403 For assistance you may call us at:
1-800-829-4933
IF YOU WRITE, ATTACH THE
STUB AT THE END OF THIS NOTICE.
WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER
Thank you for applying for an Employer Identification Number (EIN). We assigned
you EIN 86-1879181. This EIN will identify you, your business accounts, tax returns,
and documents, even if you have no employees. Please keep this notice in your
permanent records.
When filing tax documents, payments, and related correspondence, it is very
important that you use your EIN and complete name and address exactly as shown above.
Any variation may cause a delay in processing, result in incorrect information in your
account, or even cause you to be assigned more than one EIN. If the information
is not correct as shown above, please make the correction using the attached tear-off
stub and return it to us.
When you submitted your application for an EIN, you checked the box indicating
you are a non-profit organization. Assigning an EIN does not grant tax-exempt status
to non-profit organizations. Publication 557, Tax-Exempt Status for Your
Organization, has details on the application process, as well as information on
returns you may need to file. To apply for recognition of tax-exempt status under
Internal Revenue Code Section 501(c)(3), organizations must complete a Form
1023-series application for recognition. All other entities should file Form 1024 if
they want to request recognition under Section 501(a).
Nearly all organizations claiming tax-exempt status must file a Form 990-series
annual information return (Form 990, 990-EZ, or 990-PF) or notice (Form 990-N)
beginning with the year they legally form, even if they have not yet applied for or
received recognition of tax-exempt status.
Unless a filing exception applies to you (search www.irs.gov for Annual Exempt
Organization Return: Who Must File), you will lose your tax-exempt status if you fail
to file a required return or notice for three consecutive years. We start calculating
this three-year period from the tax year we assigned the EIN to you. If that first
tax year isn't a full twelve months, you're still responsible for submitting a return
for that year. If you didn't legally form in the same tax year in which you obtained
your EIN, contact us at the phone number or address listed at the top of this letter.
For the most current information on your filing requirements and other important
information, visit www.irs.gov/charities.
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(IRS USE ONLY) 575E 02-04-2021 RACE O 9999999999 SS-4
IMPORTANT REMINDERS:
* Keep a copy of this notice in your permanent records. This notice is issued only
one time and the IRS will not be able to generate a duplicate copy for you. You
may give a copy of this document to anyone asking for proof of your EIN.
* Use this EIN and your name exactly as they appear at the top of this notice on all
your federal tax forms.
* Refer to this EIN on your tax-related correspondence and documents.
* Provide future officers of your organization with a copy of this notice.
Your name control associated with this EIN is RACE. You will need to provide
this information, along with your EIN, if you file your returns electronically.
If you have questions about your EIN, you can contact us at the phone number or
address listed at the top of this notice. If you write, please tear off the stub at
the bottom of this notice and include it with your letter. Thank you for your
cooperation.
Keep this part for your records. CP 575 E (Rev. 7-2007)
----------------------------------------------------------------------------------------------
Return this part with any correspondence
so we may identify your account. Please CP 575 E
correct any errors in your name or address.
9999999999
Your Telephone Number Best Time to Call DATE OF THIS NOTICE: 02-04-2021
( ) -EMPLOYER IDENTIFICATION NUMBER: 86-1879181
_____________________ _________________ FORM: SS-4 NOBOD
INTERNAL REVENUE SERVICE RACE MATTERS SLO COUNTY
CINCINNATI OH 45999-0023 PO BOX 5215
SN LUIS OBISP, CA 93403
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City of San Luis Obispo
Grant Recipient Report Template
Grant Name: DEI HIGH IMPACT GRANT
Grant Year: FY 2023-2024
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or
programs provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occurred during
the reporting period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
Exhibit BDocuSign Envelope ID: 2AEDBB97-E542-488A-9EED-6C3DE3186D46
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City of San Luis Obispo
To : Texture
From: Office of Diversity, Equity, and Inclusion
Date: December 7, 2023
Re: DEI High Impact Grant Exhibit C Contract
____________________________________________________________________________
As a recipient of the 2023-24 DEI High Impact Grant program and receiving partial funds for the
project listed in Exhibit A, grantee will scope their Services, as stipulated in the contract, in
proportion to the amount of funding received, if not equal to the total funding requested, so that
the reduction in magnitude of Services provided does not substantially diminish the Services’
impact in addressing the equity gap(s) and community need(s) described in the grantee’s
application. Grantee agrees to use funds for the following:
1.Funds to cover the 48 free shop talk community healing sessions.
Best,
Office of Diversity, Equity, & Inclusion
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DIVERSITY EQUITY INCLUSION HIGH IMPACT GRANT 23-24
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and SLO HILLEL (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to one presentation for the Jews of
Color speaker series (hereinafter the “Services”) as submitted in its application to the CITY on
September 3, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from January
1, 2024 to December 31, 2024. GRANTEE shall not exclude from its Services any potential
participants based on membership in any protected class.
2. GRANTEE will provide CITY with a mid-year report, due July 10, 2024, and final program
report, due January 10, 2025, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto. Failure to provide
the mid-year or final program report may disqualify GRANTEE from future CITY grant
programs or other financial aid.
3. GRANTEE will scope their Services in proportion to the amount of funding received, if not
equal to the total funding requested, so that the reduction in magnitude of Services provided
does not substantially diminish the Services’ impact in addressing the equity gap(s) and
community need(s) described in the Application. GRANTEE agrees to the modified scope as
set forth in Exhibit C
4. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
5. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
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6. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $10,000, to be used
for the Services as described in the Application. The grant will be paid in one installment
when a signed contract is received.
7. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program
are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not
limited to the description of Services incorporated herein as Exhibit A. Upon GRANTEE’s
alleged breach, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) days of receiving the notice, this Agreement shall be
terminated.
7.1.If the Agreement is terminated due to GRANTEE’s breach, any funds not expended
by GRANTEE in performance of the Services at the time of termination = shall revert
to CITY within 30 days of said termination.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
SLO HILLEL
1 Grand Ave
San Luis Obispo, CA 93407
Attn: Lauren Bandari
lauren.bandari@slohillel.org
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Lauren Bandari, Executive Director
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CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TOFORM:
By: ________________________________________
Christine Dietrick, City Attorney
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DEI High Impact Grant
23-24 Application
Part 1 Basic Information
1) Organization Name *
San Luis Obispo Hillel
2) 501(c)(3) - employer identification number (if applicable)*
521844823
3) Fiscal Agent *
Lauren Bandari
4) Project/Program Name *
“Jews of Color” Speaker Series Presentation
5) Requested Amount *
$20,000.00
6) Name of Person Completing Application *
Lauren Bandari
7) Name of Person for Grant Communication for Grant Cycle (if different from above)
8) Organization Mailing Address *
Street Address
1 Grand Ave
Address Line 2
City
San Luis Obispo
State/Province/Region
CA
Postal/Zip Code
93407
Country
USA
9) Phone *
(805) 295-0890
10) E-mail
lauren.bandari@slohillel.org
Part 2 Organizational Information
1) Purpose/Mission Statement *
San Luis Obispo Hillel is the center-point of Jewish life at Cal Poly and in the San Luis Obispo community. We provide a welcoming and supportive
environment, so our students can be proud of and engaged with their Jewish heritage.
2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
Hillel raises awareness on campus of the significance of our Jewish heritage and values. Through career-based and community-service programs,
social and cultural events, and gatherings, SLO Hillel brings Jewish students and the entire community together to enrich lives. San Luis Obispo Hillel
strives to be pluralistic and diverse though new programming. Events include hiking, music and bonfires, on-campus BBQs, off-campus retreats,
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wellness activities, seminars with diverse and intriguing speakers, and dinners with other cultural and religious groups, building connections and
unity on campus and throughout the community. From 1970-2018, the organization was entirely student run. Currently, San Luis Obispo Hillel has an
Executive Director, Lauren Bandari, and an Israeli fellow, Lidar Eini, who manage day-to-day operations and outreach, expanding the scope and
overall reach of the organization.
3) Name of Executive Director *
Lauren Bandari
4) Number of paid staff (full or part-time)*
2
5) Number of volunteers *
20
6) Name of Board President or Chair *
Micah Dekofsky
7) Describe the community(ies) your organization supports *
Every day, San Luis Obispo Hillel supports Jewish young adults on campus and in the broader San Luis Obispo community, and on a deeper level, we
support the education of the entire community on the diversity and richness of Jewish culture, history and traditions. Inclusion can come only
through outreach, awareness and relationship building, and San Luis Obispo Hillel is thrilled to be at the forefront of campus and community DEI
efforts.
8) Approximate Annual Budget *
$150,000.00
9) Major Sources of Funding *
Individual Donors and Board Members (Cal Poly Alum), Hillel International grants, Jewish Agency grant
Part 3 Project/Program Information
1) Please provide an executive summary of proposed project/program (200 words max)*
After a very successful event with actress Rain Pryor last year, San Luis Obispo Hillel is seeking grant funding to host another charismatic speaker to
break down stereotypes and inspire San Luis Obispo audiences in the pursuit of DEI. The speaker (TBD) would be a well-renowned Jewish person of
color – someone of the caliber of Rain Pryor – who can speak to the diversity of the Jewish identity and experience, as well as the shared social
struggles that we face in a way that is engaging and powerful. Building on the momentum from last spring’s moving talk, this dynamic speaker will
provide thought- provoking new insights into the ongoing conversations of race, ethnicity and identity, with a particular focus on the relationship
between antisemitism and systemic racism in today’s world. The impact of this speaking engagement would be expanded beyond the single event,
with a separate planned (smaller) engagement with members of campus/student leadership, and a reception with collaborating groups (in the DEI
space).
2) Total project cost *
$42,000.00
3) Requested Amount *
$20,000.00
4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)*
We’ve seen a stunning rise in antisemitism in our city and county, and as Dan Miesel, Regional Director of ADL Santa Barbara/Tri Counties noted, “the
best response to hate is a combination of communal condemnation and meaningful engagement.” This free speaking event, with its proven track
record, is an ideal opportunity to engage in this conversation in a way that will help attendees recognize and challenge antisemitism and all forms of
racial and ethnic hatred - wherever they see it - in our community and beyond.
Additionally, we will be expanding our impact through a reception with partner organizations, and a separate intimate talk with student leadership
(student organization leadership, student government, etc.) on campus, made possible through a separate grant we received through the Taubman
Symposium grant. These two separate events would provide additional valuable opportunities for dialogue and discussion.
This year, we have begun expanding our outreach to build support through collaboration (financial and promotional) to some of the key leaders in
this space - NAACP, Race Matters, Cal Poly DEI, and the Jews of Color Initiative. The goal is to grow our attendee numbers, attract a speaker with a
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higher honorarium cost, and increase our impact.
The speaking event would be a special feature presentation under the Jewish Festival of Learning umbrella. The Jewish Festival of Learning is a
community-wide celebration of Jewish life and education on antisemitism for the Central Coast. This event occurs at the end of January/early
February, coinciding with International Holocaust Remembrance Day. The Jewish Festival of Learning features a diverse range of authors, scholars,
podcasters, and other luminaries, and has been well-attended in past years, reaching around 800 participants during the 2022 event.
A speaker who has experienced antisemitism and racism based on the color of their skin or appearance would be able to speak to the impact of
both and share how these experiences are interconnected. Through educational opportunities like this, we can target its root cause, and make our
community and world more inclusive.
San Luis Obispo Hillel believes that a dynamic speaker who is a Jew of color would be the best mouthpiece to deliver this message to the San Luis
Obispo community and enlighten our residents to the diversity of the Jewish identity, how this perspective and understanding can fit into existing DEI
efforts by deconstructing harmful stereotypes, and how to fight back against antisemitism and other forms of racism have impacted generations of
diverse peoples.
After the success of last year’s Rain Pryor event, we believe that we can attract an even larger audience, and that the presentation’s powerful impact
will resonate throughout the community and beyond. It is important to note that this keynote program will NOT be a religious program or feature
religious practices of any kind, in accordance with the guidelines of this grant.
5) Describe the community/population the project/program will support *
This speaker event will be free and open to the public, with a target audience of San Luis Obispo residents (of all ages). The event will be hosted at a
San Luis Obispo movie theatre or a similar sized venue that is easily accessible to all residents.
6) Describe the equity gaps and community needs this project/program will address *
To the average person, the perception of Jewish identity is “whitewashed” and generalized, and the rich diversity of Jewish identity is often
overlooked. Just as the Black community is not a monolith, the same is true for the Jewish community, and both share a unique history of racial
oppression in this country and others. Jewish people descend from ancient communities in Ethiopia, India, and China, and today with increasing
numbers of interracial marriages, some experts estimate that up to 15 percent of American Jews are Jews of color.
Yet even those perceived as “white” Jews understand that their privilege ends at the point where antisemitism begins. Many define the Jewish identity
solely in religious terms, but Jews are more than just a religious group and the racism they face is much more surface level than their beliefs.
Historically, Jews have been designated as “a people apart”; Jews were, and continue to be, characterized as distinct or different – harassed, derided
and hated for being Jews. And as a result, they have been plagued with racism throughout their 4000-year history – racism that has ultimately led to
oppression and genocide in the last century, and a legacy of antisemitism, that persists even in our very own county.
We would like to bring this issue to light through the perspective of a diverse, captivating speaker, who is both ethnically Jewish and a person of
color, and frame it within the broader DEI context of denouncing all forms of racism, breaking down stereotypes and uniting our community against
intolerance and hatred.
7) Provide timeline for project *
-October – November 2023: Planning/Logistics; Initial Promotion
-December 2023 – January 2024: Early Promotion Continues; Media Blitz to all local and regional outlets
-Late January/Early February 2024: Paid Social Promotion Begins (Facebook/Instagram Ads); Event Execution
8) List any partnerships/collaborations that are supporting this project/program and their roles *
-NAACP San Luis Obispo County: Local Promotional Support, leveraging connections to attract larger- name speakers
-Jews of Color Initiative: Speaker suggestions
-ADL: Publicity support
-JCC Federation: Financial Support, Outreach
-AEPi: Financial Support, Outreach
9) Describe your plan for sustainability beyond the City’s one-year award funding *
Ultimately, the goal is to continue to build this up as an annual series, so that the community can hear from diverse perspectives. We would continue
the momentum of last year ’s successful event by working with other organizations that are looking to achieve a similar end goal (Anti-Defamation
League, NAACP, Jews of Color, etc). However, we believe the City’s support and endorsement of this special keynote presentation will help it gain the
attention of local community groups to sustain similar events like it in the future.
10) Describe the plan for promoting this project within the City of San Luis Obispo *
We plan to advertise the event through traditional means and social media advertising:
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• Posters and other direct outreach to frequented venues throughout the City, Cal Poly and Cuesta College
• Communications sent to high school teachers and college (Cal Poly/Cuesta College) professors to share with their students
• Communications sent to local DEI groups (to reach diverse audiences) and SLO-based community groups
• Local media blitz and press releases
• Targeted Facebook and Instagram ad campaigns focused on the City of San Luis Obispo, as well as Cal Poly, and Cuesta College
11) Est. Number of people served through this project/program *
750
12) Est. Number of SLO City Residents served through this project/program *
600
13) In the table below include a minimum of four (4) metrics or performance outcomes that relate to
the implementation/success of the project. Examples include: # of SLO City residents served, # of
referrals provided to individuals seeking social services, # of trainings completed, # of cultural
event attendees reported a 10% increase in knowledge and application of DEI practices, etc.
Example: # of cultural event attendees reported a 10% increase in DEI knowledge and application
Metric #Indicators of Success / Measurable Outcomes
750 Number of Total Keynote Presentation & Other Session Attendees
600 Number of SLO City Residents Served
70 Net Promoter Score from Survey Responses Showing Favorable Impact
70 % of "Yes" Responses in Post-Event Survey to the Question "Did this speaker change your perspective?"
DEI statement *
that includes Applicants’ understanding and application of DEI, Affirming language that creates access and a sense of belonging in our community
apart from grant, and Explain how this project will advance DEI in the City of SLO.
DEI Statement_SLO Hillel.pdf 81.08KB
Detailed budget *
Including how the total requested amount of grant would be spent.
DEI Impact Grant Budget.pdf 94.47KB
Organizational chart.*
Org Chart - SLO Hillel.pdf 62.76KB
Federal Tax-Exempt Status *
Exemption 9.17.98.pdf 2.08MB
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SLO Hillel - Organizational Chart
Lauren Bandari
Executive Director
Lidar Eini
Israeli Fellow
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San Luis Obispo Hillel – DEI Statement
In alignment with the City of San Luis Obispo’s commitment to making San Luis Obispo a more
welcoming, equitable, and inclusive city for all, we believe it’s critical that we educate our community on
the complexity of the Jewish identity. Only by doing so can we truly enhance the sense of belonging for
all people in our community. We’re all in this together, and antisemitism is still present today in part
because of a failure of our society to reflect upon the tragedies caused by antisemitism in the past and
to say “never again” – both to antisemitism specifically, and to racism in general. On a broader level,
San Luis Obispo Hillel is all about building community, and this starts with inclusion. We never turn away
those who have a sincere desire to learn about our culture and values, and we challenge those who have
misguided preconceptions and beliefs – about any person. Inclusion can come only through outreach,
awareness and relationship building, and San Luis Obispo Hillel is thrilled to be at the forefront of
campus and community DEI efforts.
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Jews of Color - Event Budget
Total Cost
Amount Requested
from City of SLO
Speaker Honorarium $25,000 $15,000
Main Event Venue Costs $2,000 $2,000
Speaker Travel Costs $2,000 $0
Paid Social Media Advertising $1,000 $0
Private Event Security $1,000 $1,000
Photographer/Videographer $1,000 $0
Meet & Greet Reception Costs $4,000 $2,000
On-Campus Event at Cal Poly
(Venue & Other Costs)$6,000 $0
Total Budget $42,000
Total Requested from City $20,000
Total Committed by Other Sources 6,000.00$
Remaining Funded/Fundraised by SLO Hillel
& Partner Organizations $16,000.00
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Amount Committed
by Other Sources
6,000.00$
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City of San Luis Obispo
Grant Recipient Report Template
Grant Name: DEI HIGH IMPACT GRANT
Grant Year: FY 2023-2024
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or
programs provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occurred during
the reporting period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
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City of San Luis Obispo
To : SLO Hillel
From: Office of Diversity, Equity, and Inclusion
Date: December 7, 2023
Re: DEI High Impact Grant Exhibit C Contract
____________________________________________________________________________
As a recipient of the 2023-24 DEI High Impact Grant program and receiving partial funds for the
project listed in Exhibit A, grantee will scope their Services, as stipulated in the contract, in
proportion to the amount of funding received, if not equal to the total funding requested, so that
the reduction in magnitude of Services provided does not substantially diminish the Services’
impact in addressing the equity gap(s) and community need(s) described in the grantee’s
application. Grantee agrees to use funds for the following:
1.Funds to cover one (1) presentation for the Jews of Color Speaker Series
Best,
Office of Diversity, Equity, & Inclusion
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DIVERSITY EQUITY INCLUSION HIGH IMPACT GRANT 23-24
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and SLO Museum of Art (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to free exhibitions showcasing
underserved and excluded communities (hereinafter the “Services”) as submitted in its
application to the CITY on September 3, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from January
1, 2024 to December 31, 2024. GRANTEE shall not exclude from its Services any potential
participants based on membership in any protected class.
2. GRANTEE will provide CITY with a mid-year report, due July 10, 2024, and final program
report, due January 10, 2025, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto. Failure to provide
the mid-year or final program report may disqualify GRANTEE from future CITY grant
programs or other financial aid.
3. GRANTEE will scope their Services in proportion to the amount of funding received, if not
equal to the total funding requested, so that the reduction in magnitude of Services provided
does not substantially diminish the Services’ impact in addressing the equity gap(s) and
community need(s) described in the Application. GRANTEE agrees to the modified scope as
set forth in Exhibit C
4. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
5. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
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6. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $9,424.38, to be
used for the Services as described in the Application. The grant will be paid in one
installment when a signed contract is received.
7. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program
are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not
limited to the description of Services incorporated herein as Exhibit A. Upon GRANTEE’s
alleged breach, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) days of receiving the notice, this Agreement shall be
terminated.
7.1.If the Agreement is terminated due to GRANTEE’s breach, any funds not expended
by GRANTEE in performance of the Services at the time of termination = shall revert
to CITY within 30 days of said termination.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
SLO Museum of Art
1010 Broad St.
San Luis Obispo, CA 93401
Attn: Erica Ellis
eellis@sloma.org
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Erica Ellis, Operations & Collections Manager
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CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TOFORM:
By: ________________________________________
Christine Dietrick, City Attorney
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DEI High Impact Grant
23-24 Application
Part 1 Basic Information
1) Organization Name *
San Luis Obispo Museum of Art
2) 501(c)(3) - employer identification number (if applicable)*
95-6134270
3) Fiscal Agent *
San Luis Obispo Museum of Art
4) Project/Program Name *
Expanding Equity in Exhibitions
5) Requested Amount *
$20,000.00
6) Name of Person Completing Application *
Erica Ellis
7) Name of Person for Grant Communication for Grant Cycle (if different from above)
8) Organization Mailing Address *
Street Address
1010 Broad Street
Address Line 2
City
San Luis Obispo
State/Province/Region
CA
Postal/Zip Code
93401
Country
USA
9) Phone *
(805) 543-8562
10) E-mail
eellis@sloma.org
Part 2 Organizational Information
1) Purpose/Mission Statement *
Art Matters: We enrich our community by using art as a doorway to deeper insight and connection.
2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
The San Luis Obispo Museum of Art (SLOMA) is a 501c3 nonprofit organization located in the heart of San Luis Obispo’s arts and culture district.
SLOMA is led by a volunteer Board of Directors and a professional staff of 7 dedicated and talented individuals.
SLOMA contributes to the arts and culture of San Luis Obispo by presenting high-caliber art exhibitions and public art projects, engaging visual arts
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events, and impactful arts education for youths and adults. Our admission and public programs are all offered as a free community service. Our
Vision is to bring people together through art.
3) Name of Executive Director *
Leann Standish
4) Number of paid staff (full or part-time)*
7
5) Number of volunteers *
20
6) Name of Board President or Chair *
Barbara Bell
7) Describe the community(ies) your organization supports *
SLOMA serves the diverse communities of San Luis Obispo County, primarily the residents, workers, and visitors of the City of San Luis Obispo.
8) Approximate Annual Budget *
$951,000.00
9) Major Sources of Funding *
Major sources of funding include museum memberships, private donations, private and civic grants, and corporate giving.
Part 3 Project/Program Information
1) Please provide an executive summary of proposed project/program (200 words max)*
Grant funds will support two exhibitions showcasing artists from historically underserved and excluded communities, as well as free public
programming for youths and adults presented in collaboration with local community partners.
The first exhibition, by artist Maria Molteni, will build upon a prior collaboration with the City of San Luis Obispo as part of the “Art in Public Places”
program and will launch in June 2024 in SLOMA’s McMeen Gallery.
The second exhibition, a group show of BIPOC artists from the Central Coast and greater California, will explore historic segregation within California
surf communities and highlight the BIPOC and LGBTQIA+ communities that have long been excluded from beaches and beach communities. The
exhibition will launch in July 2024 in SLOMA’s Gray Wing.
We anticipate the exhibitions will be visited by 10,000-15,000 people, with additional engagement through programs and events. The goals of this
project include increasing the representation of artists from historically excluded communities and providing opportunities for community gathering
and storytelling to enhance a sense of belonging.
2) Total project cost *
$45,000.00
3) Requested Amount *
$20,000.00
4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)*
DEI High Impact grant funds will support an exhibition by artist Maria Molteni tentatively titled “Celestial Antiphony,” as well as complementary
public programs for adults and youths. Molteni (They/She) is a queer transdisciplinary artist and educator. Their practice has grown from formal
studies in Painting, Printmaking, and Dance to incorporate research, ritual, and play-based collaboration. Exploring seemingly separate areas of
study—athletics, craft, feminism, spiritualism, and queerness—they seek to interrupt binary thinking, crossing otherwise siloed communities and
research. They engage in extensive research to gather imagery from academic, folkloric, and mystical/spiritual sources. In 2010 they founded the
international queer/feminist collective New Craft Artists in Action.
Molteni’s exhibition will build upon “Seven Sisters (Celestial Subduction),” their successful 2021 mural in downtown SLO that was a joint project
between the Museum of Art and the City of SLO. The exhibition will explore themes around queerness and faith, and complementary public
programs will incorporate the themes and media of the exhibition in active, tactile modalities. Molteni’s experience with youth education and
queer/feminist coalition building will influence the exhibition and programs to thoughtfully engage members of the LGBTQIA+ communities on the
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Central Coast. The exhibition will be complemented by public programming in collaboration with the Gala Pride and Diversity Center.
DEI High Impact grant funds will also support a group exhibition of California and Central Coast-based visual artists exploring hidden surf
communities. Coastal California is the land of sun, sand, and surf. It is ingrained into the lifestyle, sold to tourists and residents alike so much so that
if you conduct an internet search for “California surfer” you will be inundated by pictures of men and women who are overwhelmingly cisgender,
young, and white. However, these images do not reflect reality and exclude many historically underrepresented communities, including BIPOC and
LGBTQIA+, sending the message that surfing isn’t for them. This community is particularly conducive to hosting an exhibition that explores the in-
group/out-group aspects of a sport—a lifestyle—so fraught with these specific concerns.
The exhibition, whose working title is simply “The Surf Show,” will build upon the photojournalistic work of Southern California BIPOC artist Gabriella
Angotti-Jones whose “I Just Wanna Surf ” book highlights Black female and non-binary surfers as well as other unseen or outright ignored
communities that ride the waves off the Golden State. The exhibition will explore the history of California surfing from a socio-political perspective
through the work of other artists from across California, including San Luis Obispo County, that represent the impacted communities. This project is
especially applicable to San Luis Obispo and the greater Central Coast, home to some of the best surf spots in the state.
San Luis Obispo-based BIPOC artist Shea Somma will also be included in the exhibition and is collaborating with SLOMA’s Chief Curator to bring
together 10-15 additional Central Coast visual and surfcraft artists from historically excluded communities to be included in the exhibition and in
public programs, including a surfboard swap event on SLOMA’s lawn area adjacent to Mission Plaza. The exhibition, running from July to September
2024, will be accompanied by a series of public programs including a “Surf Shorts” mini film festival and a discussion panel with artists and content
experts from project partner California Polytechnic University, San Luis Obispo's faculty and Office of University Diversity and Inclusion.
Both exhibitions will be complemented by free public programming including docent tours, school group tours, YMCA kids camp tours and art
activities, family art days, digital and in-person educational materials, and an accessible and multi-lingual mobile app. All exhibition and educational
materials will be presented in both English and Spanish, and exhibition signage will conform to ADA accessibility recommendations.
5) Describe the community/population the project/program will support *
The exhibitions and public programming will intentionally engage BIPOC and LGBTQIA+ communities through the integration of artists and
grassroots organizations that identify with these communities and art reflecting their lived experiences. By building partnerships with content
experts and grassroots organizations directly serving these underrepresented communities, we will be able to deeply impact audiences in a
respectful and collaborative manner. Public events held in collaboration with these project partners will also provide opportunities for community
gathering and story sharing.
Through our continuing partnership with the YMCA of SLO County, SLOMA will host interactive group tours and guided art activities for YMCA
summer camps serving youths from Grover Beach, Los Osos, and San Luis Obispo. Grover Beach and Los Osos in particular are beach-adjacent
towns with significant historically underserved populations, making our onsite and offsite guided programming for this project especially significant.
The art activities will be inspired by the exhibitions and incorporate tactile, auditory, and visual learning modalities to engage children with different
learning strengths and will also be presented in both English and Spanish to engage bilingual/multilingual students.
6) Describe the equity gaps and community needs this project/program will address *
The exhibitions and public programming in this project will address a need at SLOMA, in our community, and in cultural institutions across the
nation: increasing the diversity in the artists exhibited. SLOMA was founded in the late 1960s as the volunteer-run San Luis Obispo Art Center by, and
primarily to exhibit the works of local visual artists. For a long time, white male artists represented most of the work in the exhibitions. Over the
years, the representation of female artists and artists of color gradually increased, though the balance was still remarkably unequal. In 2011, the Art
Center became the Museum of Art and we began to build a trained curatorial staff. Over the past decade, we have made the concerted effort to
engage more historically excluded artists, to listen to stakeholders, and to build collaborative partnerships with organizations that directly serve
historically excluded communities. These efforts have resulted in new programs and exhibitions uplifting the voices and perspectives of diverse
artists, especially since our May 2021 post-COVID reopening. In late 2021, we completed our first IMLS/AAM Museum Assessment Program project,
which has had an immense influence on our programs and strategic planning. In early 2022, SLOMA’s Board of Directors and staff collaborated with
a DEI consultant to craft the Museum’s Strategic Plan intentionally focused on improving our practices and setting goals for equity, access, and
inclusion. Our IDEA (Inclusion, Diversity, Equity, and Access) statement was formally adopted in 2022 and is now available on our website. We
recognize that we still have a lot of work to do, and that these exhibitions and programs represent only one step in the long journey toward equity,
but SLOMA’s staff and board are committed to expanding access to, and participation in, the visual arts for historically excluded communities and
artists.
As mentioned previously, the work of advancing diversity is something that the entire cultural industry needs to address. According to a 2018 joint
investigation by In Other Words and artnet News, since 2008, less than 8% of exhibitions at 30 prominent US museums sampled featured work by
African-American artists. While US museums are starting to engage more with artists from historically excluded communities, many larger museums
tend to focus their exhibitions and resources on a small number of known names, to the detriment of emerging artists. This lack of equity in
exhibitions translates into a lack of diversity in audiences, who do not see themselves represented on gallery walls: in a recent report on museum
participation, researchers found that cultural representation is a “primary motivator” for BIPOC and other historically excluded groups to visit
museums.
It is because of such sobering statistics as these that one of our Strategic Plan’s top goals is to ensure that our exhibitions, programming, and
communications are diverse, accessible, and inclusive by showcasing a variety of perspectives and elevating the voices and histories of
underrepresented artists.
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The target populations for direct services are primarily adults and families in the CIty of San Luis Obispo, and SLOMA staff will intentionally engage
audiences from regional BIPOC and LGBTQIA+ communities. The artists themselves identify as members of the BIPOC and LGBTQIA+ communities
and will drive engagement strategies in partnership with SLOMA. Outreach strategies will be directed by the artists, cultural partners, and the Chief
Curator.
7) Provide timeline for project *
• Pre-exhibition curatorial collaboration with artist Maria Molteni and partner orgs, Mar-Jun 2024
• Pre-exhibition curatorial collaboration with Surf Show artists and partner orgs, Apr-Jul 2024
• Exhibition marketing and collaborations with fellow nonprofits/grassroots orgs, led by SLOMA’s curatorial staff members, May-Sept 2024
• Preparation and installation of the exhibitions by our preparator, the artist, and Cal Poly interns, Jun-Jul 2024
• Public programming launched in collaboration with community organizations and partners, Jun-Sept 2024.
• Weekly free docent tours of the exhibition will be led by SLOMA’s trained docents, Jun-Nov 2024. "Second Saturdays," a free family art-making
day with art activities inspired by the exhibitions, Jun and Sept 2024.
• YMCA youth group tours and art activity events, led by SLOMA’s Chief Curator, Jun-Aug 2024
• School group VTS tours and art activities, led by SLOMA’s Chief Curator, Sep-Nov 2024
• "First Fridays," a free monthly event with exhibition receptions and community partner events, Jun-Nov 2024.
• Surf Show programs, including panel discussion, surf shorts film fest, and surfboard swap, Jul-Nov 2024.
8) List any partnerships/collaborations that are supporting this project/program and their roles *
SLOMA will partner with the Gala Pride and Diversity Center for the Maria Molteni exhibition. Gala will participate in SLOMA’s monthly "First Fridays"
program and provide promotional assistance as part of their Pride Month festivities around the City of San Luis Obispo. Additional collaboration and
cross-promotion opportunities are currently being discussed between Gala, SLOMA, and the artist.
As part of the Surf Show exhibition, SLOMA will partner with the Cal Poly Office of University Diversity and Inclusion. Cal Poly OUDI will provide
promotional and programming assistance, as well as provide translation services for the exhibition and related materials. Representatives from Cal
Poly OUDI and additional faculty from the university will promote and also participate in an artist’s panel discussion (presented for free and open to
the public) that will take place shortly after the exhibition launch.
Through our continuing partnership with the YMCA of SLO County, SLOMA will host interactive group tours and guided art activities during both
exhibitions for YMCA summer camps serving youths from Grover Beach, Los Osos, and San Luis Obispo. All three camps come from beach-adjacent
towns and serve historically underserved populations, making our onsite and offsite guided programming for both exhibitions especially significant.
SLOMA has confirmed the above-named partnerships and we have worked with these organizations on previous DEI initiatives and programs.
9) Describe your plan for sustainability beyond the City’s one-year award funding *
This project only requires one-year award funding as the exhibitions will end before December 2024. However, both exhibitions will be archived on
SLOMA’s website which is supported through SLOMA’s operations budget.
10) Describe the plan for promoting this project within the City of San Luis Obispo *
SLOMA will promote the events through the City of San Luis Obispo’s tourism website, VisitSLO , as well as other digital, television, radio, and print
outlets including The New Times, VisitSLOCAL, KSBY 6 News, KCBX radio, Facebook, Instagram, and SLO LIFE Magazine. A pre-launch promotional
postcard for the Surf Show will be mailed to local SLOMA members. Promotions will include the logos of exhibition sponsors. Promotions with
sponsor logos will also be sent to SLOMA’s email list of over 3800 throughout both exhibitions; most people on SLOMA’s email list are from the City
and County of San Luis Obispo.
11) Est. Number of people served through this project/program *
We anticipate between 10,000-15,000 people will tour these exhibitions and participate in associated public programming.
12) Est. Number of SLO City Residents served through this project/program *
Based on past audience surveys, we anticipate approximately 8,000 adults viewing the exhibitions will be San Luis Obispo City residents. We
anticipate another 300-400 youths from the City of SLO will participate in school tours, family art days, and YMCA events.
13) In the table below include a minimum of four (4) metrics or performance outcomes that relate to
the implementation/success of the project. Examples include: # of SLO City residents served, # of
referrals provided to individuals seeking social services, # of trainings completed, # of cultural
event attendees reported a 10% increase in knowledge and application of DEI practices, etc.
Example: # of cultural event attendees reported a 10% increase in DEI knowledge and application
Metric #Indicators of Success / Measurable Outcomes
800 Number of SLO City residents served through the exhibitions
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300 Number of K-12 children from City of SLO served through youth-oriented programming
10 Percentage increase in engagement from audiences identifying as BIPOC or LGBTQIA+
10 Number of BIPOC or LGBTQIA+ artists gaining valuable industry experience to further their careers
DEI statement *
that includes Applicants’ understanding and application of DEI, Affirming language that creates access and a sense of belonging in our community
apart from grant, and Explain how this project will advance DEI in the City of SLO.
IDEA Statement SLOMA.pdf 85.33KB
Detailed budget *
Including how the total requested amount of grant would be spent.
Project budget.pdf 124.17KB
Organizational chart.*
SLOMA Org Chart 2023.pdf 214.34KB
Federal Tax-Exempt Status *
SLOMA 501c3_combined.pdf 106.57KB
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BOARD OF DIRECTORS
Leann Standish
EXECUTIVE DIRECTOR
Emma Saperstein
CHIEF CURATOR
Erica Ellis
OPS & COLLECTIONS
Lena Rushing
VISITOR SERVICES
Rowan Waters
ADMIN ASST.
Taylor Owens
PREPARATOR
Mac Wilkinson
CURATORIAL ASST.
VOLUNTEERS
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SLOMA is committed to Inclusion, Diversity, Equity, and Access (IDEA) in all aspects of
our work. We have a responsibility to build authentic and affirming relationships with
members of every community we serve. We are committed to creating welcoming
spaces that foster safety and belonging within our museum and gathering places.
INCLUSION
We define Inclusion as the ongoing and intentional work to ensure SLOMA is a
welcoming space for visitors, volunteers, artists, and staff of all backgrounds, identities,
abilities, and cultural beliefs. The mere presence of difference alone does not ensure
inclusion; Inclusion requires people to value, respect, and accept diversity.
DIVERSITY
We define Diversity as the representation or the presence of difference (including but
not limited to race and ethnicity, gender and gender identity, sexual orientation, social
class, language, culture, national origin, religion, age, (dis)ability status) and value
difference/diversity for the positive impact it can make in any organization or community.
EQUITY
We define Equity as promoting fair and just treatment of all community members by
identifying and removing structural barriers that have prevented the full participation of
historically and currently underrepresented groups. Tackling equity issues requires an
understanding of the underlying or root causes of outcome disparities within our society.
ACCESS
We define Access as the design of programs, products, devices, services, or
environments with the goal of meeting the needs of all visitors, volunteers, artists, and
staff to ensure full participation in SLOMA programming.
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SLOMA se compromete a promover la inclusión, la diversidad, la equidad y el acceso
(IDEA) en todos los aspectos de su trabajo. Es nuestra responsabilidad entablar
relaciones auténticas y afirmativas con los miembros de todas las comunidades a las
que ofrecemos nuestros servicios. Nos comprometemos a crear espacios abiertos que
fomenten la seguridad y la pertenencia a nuestros museos y lugares de reunión.
INCLUSIÓN
Definimos la Inclusión como el trabajo continuo e intencionado para garantizar que
SLOMA sea un espacio cálido para visitantes, voluntarios, artistas y personal de todos
los orígenes, identidades, capacidades y creencias culturales. La sola presencia de la
diversidad no garantiza la inclusión; la inclusión implica que las personas valoren,
respeten y acepten la diversidad.
DIVERSIDAD
Definimos la Diversidad como la representación o la presencia de la diferencia
(incluidos, entre otros, la raza y la etnia, el género y la identidad de género, la
orientación sexual, la clase social, la lengua, la cultura, el origen nacional, la religión, la
edad y el estado de (dis)capacidad) y valoramos la diferencia/diversidad por el impacto
positivo que puede tener en cualquier organización o comunidad.
EQUIDAD
Definimos la equidad como la promoción de un trato justo y equitativo para todos los
miembros de la comunidad mediante la identificación y eliminación de las barreras
estructurales que han impedido la plena participación de los grupos históricamente y
escasamente representados en la actualidad. Abordar las cuestiones de equidad exige
comprender las causas subyacentes o profundas de las disparidades de resultados en
nuestra sociedad.
ACCESO
Definimos el acceso como el diseño de programas, productos, dispositivos, servicios o
ambientes con el objetivo de satisfacer las necesidades de todos los visitantes,
voluntarios, artistas y personal para garantizar la plena participación en la
programación de SLOMA.
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ADVANCING DEI IN THE CITY OF SLO
This project will complement the City of San Luis Obispo’s DEI initiatives by providing
space and opportunities for historically underserved and excluded communities to
gather, affirm each other, and share their experiences. Public programming provided
through this project will also advance the City’s education and inclusion priorities,
increase engagement with the arts, and increase a sense of belonging for BIPOC and
LGBTQIA+ communities.
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PROJECT BUDGET AND GRANT ALLOCATION SAN LUIS OBISPO MUSEUM OF ART
Item Budgeted DEI Grant Allocation
Gallery preparation, signage, and
exhibition materials; artwork shipping &
insurance; artist honorariums & travel
$4,050 $1,400
Translation & ADA accommodation svcs $200 $100
Public programming $1,100 $1,000
Marketing and promotions $3,250 $1,700
Staff time $9,000 $3,000
GRAND TOTALS $17,600 $7,200
Item Budgeted DEI Grant Allocation
Gallery preparation, signage, and
exhibition materials; artwork shipping &
insurance; artist honorariums & travel
$5,000 $2,500
Translation & ADA accommodation svcs $300 $200
Public programming $4,000 $3,600
Marketing and promotions $5,100 $2,500
Staff time $13,000 $4,000
GRAND TOTALS $27,400 $12,800
PROJECT TOTAL BUDGET $45,000 $20,000
Maria Molteni: Celestial Antiphony
The Surf Show
DocuSign Envelope ID: 102484B1-7460-40E9-A7B9-BF091B7BA57D
Page 132 of 181
DocuSign Envelope ID: 102484B1-7460-40E9-A7B9-BF091B7BA57D
Page 133 of 181
DocuSign Envelope ID: 102484B1-7460-40E9-A7B9-BF091B7BA57D
Page 134 of 181
City of San Luis Obispo
Grant Recipient Report Template
Grant Name: DEI HIGH IMPACT GRANT
Grant Year: FY 2023-2024
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or
programs provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occurred during
the reporting period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
Exhibit BDocuSign Envelope ID: 102484B1-7460-40E9-A7B9-BF091B7BA57D
Page 135 of 181
City of San Luis Obispo
To : SLO Museum of Art
From: Office of Diversity, Equity, and Inclusion
Date: December 7, 2023
Re: DEI High Impact Grant Exhibit C Contract
____________________________________________________________________________
As a recipient of the 2023-24 DEI High Impact Grant program and receiving partial funds for the
project listed in Exhibit A, grantee will scope their Services, as stipulated in the contract, in
proportion to the amount of funding received, if not equal to the total funding requested, so that
the reduction in magnitude of Services provided does not substantially diminish the Services’
impact in addressing the equity gap(s) and community need(s) described in the grantee’s
application. Grantee agrees to scope Services as required by the new allocated dollar amount.
Best,
Office of Diversity, Equity, & Inclusion
Exhibit CDocuSign Envelope ID: 102484B1-7460-40E9-A7B9-BF091B7BA57D
Page 136 of 181
Certificate Of Completion
Envelope Id: 102484B1746040E9A7B9BF091B7BA57D Status: Completed
Subject: Complete with DocuSign: SLO Museum of Art DEI High Impact Grant 23-24 Contract.pdf
Department:
Supplier:
Source Envelope:
Document Pages: 17 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Daniel Clancy
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
990 Palm Street
San Luis Obispo, CA 93422
dclancy@slocity.org
IP Address: 104.129.202.86
Record Tracking
Status: Original
12/13/2023 5:11:19 PM
Holder: Daniel Clancy
dclancy@slocity.org
Location: DocuSign
Signer Events Signature Timestamp
Erica Ellis, SLOMA
eellis@sloma.org
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 97.84.123.94
Sent: 12/13/2023 5:13:16 PM
Viewed: 12/14/2023 8:23:17 AM
Signed: 12/14/2023 8:25:17 AM
Electronic Record and Signature Disclosure:
Accepted: 12/14/2023 8:23:17 AM
ID: 047c162b-c568-4752-84d3-0bc57a970442
Markie Kersten for Christine Dietrick
mkersten@slocity.org
Assistant City Attorney
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 104.129.202.82
Sent: 12/14/2023 8:25:18 AM
Resent: 1/3/2024 12:40:04 PM
Resent: 1/22/2024 7:49:24 PM
Viewed: 1/23/2024 9:19:43 AM
Signed: 1/23/2024 9:20:35 AM
Electronic Record and Signature Disclosure:
Accepted: 1/23/2024 9:19:43 AM
ID: 723d8234-8ff8-4ff9-bc4c-b6933b0bc063
Greg Hermann for Derek Johnson
ghermann@slocity.org
Deputy City Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 104.129.202.95
Sent: 1/23/2024 9:20:36 AM
Viewed: 1/23/2024 10:15:58 AM
Signed: 1/23/2024 10:16:56 AM
Electronic Record and Signature Disclosure:
Accepted: 1/23/2024 10:15:58 AM
ID: 181b0c20-eeb8-43e5-be61-1878fd5fe9ed
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Page 137 of 181
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Erica Ellis, SLOMA
eellis@sloma.org
Security Level: Email, Account Authentication
(None)
Sent: 1/23/2024 10:16:57 AM
Electronic Record and Signature Disclosure:
Accepted: 12/14/2023 8:23:17 AM
ID: 047c162b-c568-4752-84d3-0bc57a970442
Matt Melendrez
mmelendr@slocity.org
Security Level: Email, Account Authentication
(None)
Sent: 1/23/2024 10:16:58 AM
Electronic Record and Signature Disclosure:
Accepted: 12/4/2023 8:53:32 AM
ID: d03156ca-f732-4a13-b71c-48b997c994d0
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/13/2023 5:13:16 PM
Certified Delivered Security Checked 1/23/2024 10:15:58 AM
Signing Complete Security Checked 1/23/2024 10:16:56 AM
Completed Security Checked 1/23/2024 10:16:58 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Page 138 of 181
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Electronic Record and Signature Disclosure created on: 5/10/2017 10:25:58 AM
Parties agreed to: Erica Ellis, SLOMA, Markie Kersten for Christine Dietrick, Greg Hermann for Derek Johnson, Erica Ellis, SLOMA, Matt Melendrez
Page 139 of 181
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Page 141 of 181
DIVERSITY EQUITY INCLUSION HIGH IMPACT GRANT 23-24
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and San Luis Obispo County UndocuSupport (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to 14 “how to” videos in English,
Spanish, and Mixteco on accessing various resources and services in the City of San Luis Obispo
and SLO County (hereinafter the “Services”) as submitted in its application to the CITY on
September 3, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from January
1, 2024 to December 31, 2024. GRANTEE shall not exclude from its Services any potential
participants based on membership in any protected class.
2. GRANTEE will provide CITY with a mid-year report, due July 10, 2024, and final program
report, due January 10, 2025, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto. Failure to provide
the mid-year or final program report may disqualify GRANTEE from future CITY grant
programs or other financial aid.
3. GRANTEE will scope their Services in proportion to the amount of funding received, if not
equal to the total funding requested, so that the reduction in magnitude of Services provided
does not substantially diminish the Services’ impact in addressing the equity gap(s) and
community need(s) described in the Application.
4. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
5. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
DocuSign Envelope ID: 3F12C47C-BBDD-4536-8751-869DAD153F8B
1/23/2024 | 3:40 PM PST
Page 142 of 181
6. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $39,775.62, to be
used for the Services as described in the Application. The grant will be paid in one
installment when a signed contract is received.
7. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program
are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not
limited to the description of Services incorporated herein as Exhibit A. Upon GRANTEE’s
alleged breach, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) days of receiving the notice, this Agreement shall be
terminated.
7.1.If the Agreement is terminated due to GRANTEE’s breach, any funds not expended
by GRANTEE in performance of the Services at the time of termination = shall revert
to CITY within 30 days of said termination.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
San Luis Obispo County UndocuSupport
550 Dana St.
San Luis Obispo, CA 93401
Attn: Heidi McPherson
heidi@cfsloco.org
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Heidi McPherson, CEO
DocuSign Envelope ID: 3F12C47C-BBDD-4536-8751-869DAD153F8B
Page 143 of 181
CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TO FORM:
By: ________________________________________
Christine Dietrick, City Attorney
DocuSign Envelope ID: 3F12C47C-BBDD-4536-8751-869DAD153F8B
Page 144 of 181
DEI High Impact Grant
23-24 Application
Part 1 Basic Information
1) Organization Name *
San Luis Obispo County UndocuSupport
2) 501(c)(3) - employer identification number (if applicable)*
77-0496500
3) Fiscal Agent *
The Community Foundation San Luis Obispo County
4) Project/Program Name *
San Luis Obispo County UndocuSupport
5) Requested Amount *
$39,775.62
6) Name of Person Completing Application *
Chelsea Ruiz
7) Name of Person for Grant Communication for Grant Cycle (if different from above)
8) Organization Mailing Address *
Street Address
550 Dana St.
Address Line 2
City
San Luis Obispo
State/Province/Region
CA
Postal/Zip Code
93401
Country
United States
9) Phone *
8013189478
10) E-mail
UndocuSupport@cfsloco.org
Part 2 Organizational Information
1) Purpose/Mission Statement *
To provide and connect resources, support and advocacy for and with immigrant families in San Luis Obispo County in order to make meaningful
impact and true system change.
2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures *
Purpose:
San Luis Obispo County UndocuSupport strives to meet the basic needs of immigrant families to allow them to be healthy and thrive in the
challenging environment of disproportionate impacts of disasters and beyond, layered over years of systemic racism. UndocuSupport seeks to
Exhibit ADocuSign Envelope ID: 3F12C47C-BBDD-4536-8751-869DAD153F8B
Page 145 of 181
improve access to basic health and social services, and provide support to allow families to work, attend school, and care for children.
Guiding Principles:
Driven by the community, Maximize existing resources, Fill critical gaps, and Stand up & speak out
Primary Activities / Focus Areas:
1) Aid for urgent, critical needs
Provide financial and other support to local undocumented and other immigrant families who have limited access to resources. Ensure that our
partners can meet immediate and ongoing critical needs to reduce vulnerability and fill the gaps in resources.
2) Integrated and streamlined access to and delivery of services for undocumented and other immigrants
Harness our collective strength by supporting the collaboration, coordination and effectiveness of existing and emerging providers to maximize
resources, ensure efficient aid distribution, build resiliency and spur system change.
3) System change
Go beyond meeting immediate needs and address the root causes of inequities faced by undocumented and other immigrants. Leverage our
resources and deploy strategies that strengthen this community ’s voice, increase awareness, and grow the critical mass needed to influence decision
makers and bring real system change.
4) Fiscal and operational sustainability
Ensure the success, resiliency, and sustainability of this work. Employ traditional and innovative approaches to structure, leadership, and fundraising.
Remain realistic about scope, planning and operations given the social and political challenges in funding this mission.
Operating Structures:
UndocuSupport is a funded program of The Community Foundation San Luis Obispo County which serves as its fiscal sponsor and provides all
financial and administrative oversight and support. The organizational structure consists of an Executive Committee comprised of a Chair, Vice
Chair, and Treasurer which provide vision, leadership, and oversight. A Leadership Council of 11-13 members meets monthly to direct the program
and provide support. UndocuSupport also works with and benefits from the collective wisdom of a wider coalition of nonprofits, community
organizations, government agencies, volunteers and community members, and others.
3) Name of Executive Director *
Chelsea Ruiz, Program Manager
4) Number of paid staff (full or part-time)*
1
5) Number of volunteers *
Approx. 30
6) Name of Board President or Chair *
Rita Casaverde, Executive Committee Chair
7) Describe the community(ies) your organization supports *
SLO County UndocuSupport serves local immigrant families, focusing on undocumented and indigenous immigrants.
8) Approximate Annual Budget *
$128,000.00
9) Major Sources of Funding *
UndocuSupport’s major funding sources include grants and gifts:
Grants:
1) $55,000
Source: CenCal Housing and Homeless Incentive Program
Grant ends: Oct. 31, 2023
2) $10,000
Source: The Community Foundation San Luis Obispo County
Grant ends: Nov. 30, 2023
3) $10,000
Source: The Community Foundation San Luis Obispo County
Grant ends: Nov. 30, 2024
Gifts:
1) $25,000
Source: Individual donor
2) We also have a small number of gifts from various individual donors totaling approx. $5,000 / year, but it currently doesn’t make up a significant
DocuSign Envelope ID: 3F12C47C-BBDD-4536-8751-869DAD153F8B
Page 146 of 181
portion of our funding sources
Future funding opportunities:
1) League of California Community Foundations
Request: $40,000
Submission deadline: Sep. 1, 2024
2) We are also in communication with another local funder on a potential project with a budget of up to $100,000 that would begin later this fall and
end in June 2024.
Part 3 Project/Program Information
1) Please provide an executive summary of proposed project/program (200 words max)*
Our project will increase access for Spanish and Mixteco-speaking undocumented immigrants to free and low-cost services available within the
community that will improve their health and economic situation. We will create 14 “How To” videos covering 7 topics with easy to understand, step-
by-step instructions on eligibility and the basics of how to apply. For each topic covered, one video will be produced in Spanish with English subtitles,
and a second companion video will be created with the same visuals and information with Mixteco voiceover. We will film and use photography
taken in the City of San Luis Obispo and focus on services that can be obtained in the city, however the principles outlined in the videos will be
generalizable and services are available county-wide which will allow us to disseminate the information not only within the city but throughout the
entire county as well.
2) Total project cost *
$44,295.62
3) Requested Amount *
$39,775.62
4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)*
Purpose:
To connect Spanish and Mixteco-speaking undocumented and mixed-status community members to community resources and services they qualify
for but are not accessing due to lack of knowledge of systems, procedures, language barriers, lack of both general literacy and technological, and
fear of potential legal repercussions such as deportation and/or public charge which could jeopardize future applications for citizenship.
Project:
Create a series of 14 "How To” videos on 7 topics in Spanish with English subtitles and Mixteco with easy to follow, step-by-step instructions on how
undocumented and mixed-status immigrant families can access community services and resources.
Proposed Videos (Only 7 of the following topics would be produced):
Entity: SLO Legal Assistance Foundation
Topics: Renter’s rights and other legal services
Entity: SESLOC Credit Union
Topic: How to access and create credit
Entity: Community Action Partnership SLO
Topic: How to become a licensed childcare provider as a home business
Entity: Department of Social Services
Topic: MediCal eligibility and enrollment
Topic: How to apply for CalFresh
Entity: Local immigration lawyers
Topic: Public charge misconceptions and/or how to avoid notario scams
Entity: SLO County Food Bank
Topic: How to access a food distribution and public charge misconceptions
Entity: Employment Development Department of California
Topics: How to access resumé and job finding services
Entity: San Luis Obispo Public Library
Topic: Benefits of and how to access basic library services
Entity: Lumina Alliance
DocuSign Envelope ID: 3F12C47C-BBDD-4536-8751-869DAD153F8B
Page 147 of 181
Topics: Rights in situations of domestic violence and sexual assault (restraining orders,
temporary housing, legal services, etc.)
Dissemination:
A robust dissemination of the videos will put these tools in the hands of service-providers so they can be shared as needed with clients. These
videos will be shared through Promotores facebook and What'sApp and on UndocuSupport's website. They will also be shared by partner
organizations such as the agencies featured in the videos, SLO County Public Health Department, and others that serve the undocumented
immigrant population.
Logistics:
UndocuSupport will work with a local, professional videographer to create the videos and will collaborate with partner agencies on the scripts and
coordinate filming schedules. Partner agencies will provide actors which will be compensated for their time and mileage. Herencia Indígena, a local
medical interpreting business, will provide voiceover in Mixteco. The video production company will work with UndocuSupport to host the videos on
YouTube so they can be easily shared via social media and linked to UndocuSupport’s Immigrant Services Guide to enhance the information shared
there. UndocuSupport will look for opportunities to coordinate with the video series Public Health is currently creating (Healthy Voices) and cross-
promote and share information to avoid duplication and increase viewership.
VIdeo Ulitization:
We envision providing a quick and easy go-to resources that front line staff such as Promotores, LINK Family Advocates, school counselors, church
leaders, field nurses, and other service-providing agencies can use to quickly send accurate information via text to specific clients who can view
and/or listen to the videos as they work or from the comfort of their homes without having to call the agency and find someone who speaks Spanish
or Mixteco to assist them during business hours or travel to the office, itself. These videos are intended to increase awareness of and open the door
to services and resources that undocumented immigrants wouldn't have otherwise known about, known they qualify for, and known how to access.
A call to action will be included at the end of each video with next steps.
5) Describe the community/population the project/program will support *
This project will serve local Spanish and Mixteco-speaking immigrant families who have limited knowledge of and experience significant barriers to
accessing services provided by government agencies, nonprofits, and other organizations that are available for free or low-cost that will improve
their health and/or economic situation and will not impact their immigration status if utilized.
6) Describe the equity gaps and community needs this project/program will address *
There are significant barriers for the undocumented immigrant population in accessing essential resources and services that they already qualify for
which include but are not limited to:
Lack of information:
- There is a widespread lack of awareness of programs and services as well as eligibility and how to access them.
- Most people don’t know what’s out there or where to start which is exactly what these videos will cover.
Lack of literacy, both general and technological:
- The clientele UndocuSupport focuses on serving is the most vulnerable subset of the undocumented immigrant population. For native Spanish-
speakers, literacy in their own language is often a significant barrier to accessing resources. For native Mixteco-speakers, Mixteco is only a spoken
language with over 81 variants, and translation of written materials is not feasible. Audio and video are the best ways to reach this population with
information and services.
- This video series will be in Spanish and Mixteco and can be played on YouTube and accessed via this population’s preferred social media platforms
of facebook and What’sApp.
Lack of access to technology:
- Most families do not own a computer, and they only way they ’re able to access the internet is via smart phone which households sometimes share
with the head of household taking it to work with them.
- Our videos can be played on smartphones and shared via radio both of which are highly utilized by this population including during and after work
and are accessible via smartphone.
Accessible hours of operation:
- Most family members work multiple jobs and can’t make it to an office that’s only open M-F from 8:00 AM - 5:00 PM.
- Our video series can be played anytime including during work hours. This population has multiple household members that work multiple jobs
and spend most of their time, (often 6 days a week,) working. These videos will enable them to be accessed when it’s most convenient for them.
Access to transportation:
- If they have a car, families prioritize it for work. Multiple workers in a household with multiple jobs sharing a car make it almost impossible for
other transportation needs such as for doctor ’s appointments and appointments for accessing services.
- Accessing our video series doesn’t require transportation.
Childcare:
- Affordable childcare options with extended hours of operation, especially for agricultural workers who begin work at 5:00 or 6:00 AM are non-
existent in our area.
- Our video series can be accessed during work hours or at home and doesn’t require clients to engage childcare services.
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For undocumented immigrants, the most basic necessities of rent, food, and work are prioritized. Families don’t have the time or resources to
research services nor do they have the time to make and attend multiple appointments, travel to and from multiple agencies, gather documents,
complete applications, and follow up with service providing agencies on their applications. Our videos will be shared online via trusted social media
sources and will be able to be played via YouTube while people are working. They will be in Spanish and Mixteco and will use accessible language
that people can easily understand. These videos will also address specific fears of deportation and immigration status which is another barrier this
population faces in accessing services.
From 2021-2023, UndocuSupport conducted focus groups in locations throughout SLO County. These open-ended discussions were held in Spanish
and Mixteco. We heard from 131 individuals who shared barriers to accessing resources and identified their top 3 needs:
1) Affordable housing and high cost of living
2) Access to affordable medical care
3) Need for interpretation services and language barriers
Other concerns included hunger, healthcare, childcare, unfair working conditions, and multiple hurdles to accessing services including discrimination
and exploitation based on their immigration status, race and ethnicity, and language barriers.
Specifically, many participants expressed frustration about the high cost of deposits for rental units. The high cost of rental unit deposits, county-
wide shortage of affordable housing, and further reduced housing stock available to undocumented immigrants due to their lack of a social security
number and credit present significant barriers to obtaining housing. One-time housing assistance will support families and individuals who are
striving for self-sufficiency and would become homeless without the aid.
This video series is a direct response to the equity gaps highlighted by our undocumented community members in these focus groups.
7) Provide timeline for project *
2024:
Jan. - Feb. - Solidify partnerships with participating agencies and create filming schedule and video distribution plan
Mar. - Apr. - Produce scripts in English and translate into Spanish and begin filming
May - Jun. - Filming and solidify/confirm video distribution plan
Jul - Aug. - Post-production and Mixteco voiceover
Sep. - Oct. - Video distribution (One featured video per week for 7 weeks + 1 additional video from Public Health)
Nov. - Dec. - Partner payments and Reporting
8) List any partnerships/collaborations that are supporting this project/program and their roles *
Center for Family Strengthening and/or the Promotores Collaborative - Assistance with script development and translation, actors, and video
distribution
Sky ’s the Limit Productions - Video production for 14 videos including both filming and post-production
Herencia Indigena - Mixteco voiceover for 7 videos/topics
SLO County Public Health (Healthy Voices Project) - Coordination of video topics, possible video collaboration, cross promotion of videos, thought
partnership, and potential B-roll sharing
Partner organizations such as the SLO Legal Assistance Foundation, SESLOC Credit Union, Community Action Partnership SLO, SLO County
Department of Social Services, local immigration lawyers, the SLO County Food Bank, Employment Development Department of California, San Luis
Obispo Public Library, and Lumina Alliance who would provide script development and actors for filming.
9) Describe your plan for sustainability beyond the City’s one-year award funding *
The financial sustainability of this project is tied to its success. As UndocuSupport is able to disseminate valued information and become a trusted
resource by both partner organizations and community members, we will attract funding and other collaborative opportunities that will sustain us
past the life of this project. UndocuSupport continues to seek funding opportunities so we can carry on this important work. We are still a relatively
new organization, and as we continue to grow, our opportunities are expanding as well.
This project is sustainable in ways that are less tangible (financial) but more transformative of the undocumented community members themselves.
As they are provided with accurate and easily-accessible information that is culturally-appropriate, they will be more knowledgeable and confident in
their own abilities to access resources for themselves and their families. One of the many things I find incredible about this community is the power
of word-of-mouth. When one person has a good experience, they spread it, and it spreads extremely quickly. The impact of one person viewing one
video has the potential to be multiplied throughout the entire community, if the video is produced and disseminated well.
The sustainability we seek to create is in the community. We want to build a foundation which helps community members live more prosperous
lives and help the entire system of services that benefit undocumented immigrants function in a more coordinated and connected way. Once this
project ends, the community members and referring service-providers will be equipped with a better understanding of the services available and
how to access those services. This information and these new skills will stay with people long after the information in the videos is outdated. Word-
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of-mouth is a critical component of sustainability, because it means the resource is trusted. Building on community historical knowledge is another
goal of this project which makes it sustainable.
10) Describe the plan for promoting this project within the City of San Luis Obispo *
We will work with service-providing agencies within the City of San Luis Obispo to highlight resources available here. All filming will take place within
the city. UndocuSupport will work with the DEI Office to promote the videos as appropriate and the agencies featured in the videos to share online
in website, newsletters, and on social media. The entire series will be featured on UndocuSupport’s website and will enhance the information
provided on the Immigrant Services Guide. We will also work with Public Health to cross-promote their Healthy Voices video series and create
opportunities to share each other’s information.
11) Est. Number of people served through this project/program *
1,000
12) Est. Number of SLO City Residents served through this project/program *
300
13) In the table below include a minimum of four (4) metrics or performance outcomes that relate to
the implementation/success of the project. Examples include: # of SLO City residents served, # of
referrals provided to individuals seeking social services, # of trainings completed, # of cultural
event attendees reported a 10% increase in knowledge and application of DEI practices, etc.
Example: # of cultural event attendees reported a 10% increase in DEI knowledge and application
Metric #Indicators of Success / Measurable Outcomes
14 How To Videos produced (7 in Spanish and 7 in Mixteco)
14 How To Videos on 7 topics disseminated via client-preferred media platforms
30 30% increased views to UndocuSupport’s website where the videos are posted
20 20% increase in undocumented immigrant community member awareness of community resources featured in videos
DEI statement *
that includes Applicants’ understanding and application of DEI, Affirming language that creates access and a sense of belonging in our community
apart from grant, and Explain how this project will advance DEI in the City of SLO.
UndocuSupport DEI Statement - Aug. 2023 (3).pdf 128.29KB
Detailed budget *
Including how the total requested amount of grant would be spent.
UndocuSupport Project Budget - SLO City DEI High Impact (3).pdf 85.43KB
Organizational chart.*
UndocuSupport Org Chart - Feb. 2023 (2).pdf 105.25KB
Federal Tax-Exempt Status *
TCFSLOCO_IRS_Determination_Letter (2).pdf 4.81MB
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Fiscal Agent:
The Community Foundation San Luis Obispo County
550 Dana St.,San Luis Obispo,CA 93401
C:(801)318-9478 -O:(805)543-2323
UndocuSupport@cfsloco.org
2023 Leadership
Council
Adrienne Garcia-Specht
&Jane Lehr
Central Coast Coalition for
Undocumented Student Success
Erica Ruvalcaba-Heredia
Promotores Collaborative of
SLO County
Gina Whitaker
Allies for Immigration Justice,
SLO County
Irebid Gilbert
Herencia Indígena
Lisa Fraser
Center for Family Strengthening
Mariana Gutierrez
Community Action Partnership
of San Luis Obispo County
Mayra Valencia
Community Advocate
Quinn Brady
Community Advocate
Rita Casaverde
Diversity Coalition SLO County
Wendy Wendt
First 5 SLO County
ㅡ
Chelsea Ruiz
Program Manager
SLO County UndocuSupport
August 2023
Diversity,Equity,and Inclusion Statement for the SLO City DEI
High Impact Grant:
We are a collaboration of local organizations,community leaders,and
concerned individuals that came together in April 2020 during the early
stages of the COVID-19 pandemic with a common goal:to provide financial
support for local immigrant families,including undocumented and mixed
status immigrant families who were left out of federal pandemic relief
programs.
We proactively provide leadership in coalition-building to influence policy
makers and decision-making to influence discussions and activities that
increase awareness of and support of immigrants and focus efforts to
elevate their voices,help immigrants become influential leaders
themselves,maximize and champion efforts of providers and change
agents,and provide awareness and education to the community at large.
This project will advance diversity,equity,and inclusion in the City of San
Luis Obispo by providing culturally-appropriate and accessible information
regarding community services and increased access to essential resources
for our undocumented Spanish and Mixteco-speaking immigrant
community members.
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UndocuSupport Project Budget
Personnel Amount
Requested
Amount
Secured
through other
funding
sources
Total Project
Cost Notes
UndocuSupport
Program Mananger $10,533.60 $4,520.00 $10,533.60
1/3 FTE for project coordination and
oversight including script development
and translation, arranging partners for
videos, overseeing filming, and grant
reporting. 95 days (Oct. 1, 2023 - Mar.
30, 2024.)
Partner Agency
Consultant/ Project
Co-Manager
$6,000.00 $6,000.00
Coordinate and enhance video
dissemination, script editing and
oversight, actor and filming scheduling,
and reporting. (Approx. 8 hrs / mo. for 1
year at $60/hr for 100 hrs total.)
Mileage
Program Manager $45.85 $45.85 10 mi. roundtrip / video x 1 person x 7
videos
Actors / Talent $550.20 $550.20 60 miles roundtrip / video x 2 actors x 7
videos
Mixteco
Voiceover $2,600.00 $2,600.00
7 videos 4 min. or less. $300/video for
the Mixteco voiceover plus $500 flat fee
Admin. Bid.
Video
Production
Sky's the Limit $7,400.00 $7,400.00 Video production (10 "How To" Videos.)
Bid.
Script production
and translation $1,470.00 $1,470.00 $35/hr x 6 hrs/ script x 7 Spanish scripts
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Community
member actor
compensation
$700.00 $700.00
$35/hr x 10 hrs/film including prep and
actual filming x 2 community members
(one per video)
Partner agency
actors $2,450.00 $2,450.00
$35/hr x 10 hrs/film including
coordinating meetings, script
memorization, and actual filming x 7
community members (one per video)
Distribution
Partner agency
video dissemination $4,410.00 $4,410.00
Video distribution via social media
including scheduling/timing coordination
($35/hr x 3 staff persons x 3 hr/ video x
14 vidoes)
$36,159.65 $36,159.65 SUBTOTAL
Admin
Community
Foundation $3,615.97 $3,615.97 10% of Total Grant Request
$39,775.62 $4,520.00 $44,295.62 Total Program Cost
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1
Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: January 10, 2024 - Year -End Report Due: July 10, 2024
Grant Name:
Grant Year: FY 2022-2023
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs
provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occurred during the reporting
period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
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2
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3
Grant Metrics & Performance Outcomes Template
Metrics/Performance Outcomes Results
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
• Services directly provided by the grantee;
• Program/project applications, instructions, trainings, products, or
concepts;
• Information (orally or in printed, in-person, virtually or over the phone);
• Any materials (flyers, brochures, etc.);
• Referrals
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
3. Number of activities.
Activities can be defined as gatherings either the grantee organizes or attends.
In either case, grantee must specify if it attended or organized the activity. This
can be events, workshops, panel discussions, roundtable discussions,
presentations, etc.
• Activities refer to any gathering designed to promote programs,
services, or concepts related to the components within the scope of
the agreement signed by the grantee.
• Activities also refer to any gathering designed to create awareness of
the programs, services, or concepts related to the components as
defined within the agreement signed by the grantee.
• Activities also refer to any gathering designed to outreach, engage,
consult, and collaborate with the community as defined within the
agreement signed by the grantee
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
5. Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in a separate
page.
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4
Name Title Phone
Signature Date E-mail
Once signed, please scan and e-mail to Nestor Veloz-Passalacqua, DEI Manager (nveloz@slocity.org) and to
dei@slocity.org.
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Certificate Of Completion
Envelope Id: 3F12C47CBBDD45368751869DAD153F8B Status: Completed
Subject: Complete with DocuSign: UndocuSupport DEI High Impact Grant 23-24 Contract.pdf
Department:
Supplier:
Source Envelope:
Document Pages: 25 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Daniel Clancy
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
990 Palm Street
San Luis Obispo, CA 93422
dclancy@slocity.org
IP Address: 71.86.109.130
Record Tracking
Status: Original
1/17/2024 10:15:21 PM
Holder: Daniel Clancy
dclancy@slocity.org
Location: DocuSign
Signer Events Signature Timestamp
Heidi McPherson
heidi@cfsloco.org
CEO
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 97.93.18.177
Signed using mobile
Sent: 1/17/2024 10:17:20 PM
Viewed: 1/18/2024 5:48:44 PM
Signed: 1/18/2024 5:49:08 PM
Electronic Record and Signature Disclosure:
Accepted: 1/18/2024 5:48:44 PM
ID: 1c5586c9-eabe-4fe7-887a-a089db340685
Sadie Symens for Christine Dietrick
ssymens@slocity.org
Deputy City Attorney
City of San Luis Obispo
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 104.129.199.29
Sent: 1/18/2024 5:49:09 PM
Viewed: 1/19/2024 7:50:57 AM
Signed: 1/19/2024 7:51:10 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Greg Hermann
ghermann@slocity.org
Deputy City Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 104.129.202.83
Sent: 1/19/2024 7:51:11 AM
Resent: 1/22/2024 7:49:24 PM
Viewed: 1/23/2024 3:39:45 PM
Signed: 1/23/2024 3:40:30 PM
Electronic Record and Signature Disclosure:
Accepted: 1/23/2024 3:39:45 PM
ID: 18704b56-11c6-45b9-b766-96443d00388d
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
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Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Heidi McPherson
heidi@cfsloco.org
CEO
Security Level: Email, Account Authentication
(None)
Sent: 1/23/2024 3:40:31 PM
Electronic Record and Signature Disclosure:
Accepted: 1/18/2024 5:48:44 PM
ID: 1c5586c9-eabe-4fe7-887a-a089db340685
Nestor Veloz-Passalacqua
nveloz@slocity.org
Security Level: Email, Account Authentication
(None)
Sent: 1/23/2024 3:40:32 PM
Viewed: 1/24/2024 9:26:21 AM
Electronic Record and Signature Disclosure:
Accepted: 7/19/2023 12:29:17 PM
ID: 4fd29707-c1b8-4e6d-9dc8-7b8fb7dd0644
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/17/2024 10:17:20 PM
Certified Delivered Security Checked 1/23/2024 3:39:45 PM
Signing Complete Security Checked 1/23/2024 3:40:30 PM
Completed Security Checked 1/23/2024 3:40:32 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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