HomeMy WebLinkAboutItem 5j. Advisory Body Appointment (MTC ASI Representative) Item 5j
Department: Administration
Cost Center: 1021
For Agenda of: 10/15/2024
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Kevin Christian, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENT – MASS TRANSPORTATION
COMMITTEE, ASSOCIATED STUDENTS INCORPORATED (ASI)
REPRESENTATIVE
RECOMMENDATION
Confirm the appointment of Emily McBride as the ASI Representative on the Mass
Transportation Committee (MTC), to fill an unscheduled vacancy with a term ending
August 31, 2026.
POLICY CONTEXT
The Advisory Body Handbook, last adopted by City Council in September 2021, with
amendments being made in December 2023, outlines the recruitment procedures,
membership requirements, and term limits for all City advisory bodies. Additionally, the
City Council Policies and Procedures Manual, last updated September 2024, describes
the “Appointment Procedure” and “Process” for Advisory Body appointments.
Recruitment and appointment recommendations were performed in conformance with a ll
recruitment procedures, processes, and bylaws found in these resources.
California Government Code Section 54972, Local Appointments List (Maddy Act),
requires that on or before December 31st of each year, each legislative body shall prepare
an appointments list for their boards, commissions, and committees, whose members
serve at the pleasure of the legislative body. This obligation was met and is ongoing.
Additionally, the Maddy Act limits the posting for upcoming vacancies to be no more than
twenty days in advance of vacancies and that posting must be publicly available for at
least ten days. Posting for this vacancy was made in compliance with the Maddy Act.
DISCUSSION
The vacant MTC position is for the Cal Poly Associated Students Inc. (ASI)
representative. This position requires that the individual be a registered Cal Poly student
and that they have an endorsement from the ASI to represent the group. It does not
require residency in the City of San Luis Obispo. The position has become vacant
because the previously appointed ASI representative graduated from Cal Poly, which
disqualified them from holding the role.
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Item 5j
Per the Advisory Body bylaws, appointments for this two -year term position are made in
September to coincide with the start of the Fall university term. With input from the MTC
Chair and working through the City Clerk’s office, the ASI President was able to identify,
review qualifications, and provide an endorsement for the recommended candidate.
Further, the Council Liaison Subcommittee assigned for the MTC, Councilmembers
Francis and Shoresman, recommend Emily McBride to fill the unscheduled vacancy
through August 2026.
Public Engagement
Notices that the City was accepting applications for City Advisory Bodies Annual
Recruitment were placed on the City’s website and distributed through the “e-notification”
service, listed in the annual Local Appointments List (Maddy Act Notice – GC 54972) on
the City Website and City Information kiosk, and distributed via City social media outlets,
in late November 2023. A notice that the City was specifically recruiting for the current
unscheduled MTC vacancy was posted on September 23, 2024, in the City Information
kiosk outside City Hall and on the Advisory Body Vacancies page of the City website,
following Maddy Act guidelines. Additionally, notification of the upcoming vacancy was
sent to the ASI via email on August 21, 2024.
CONCURRENCE
The Council liaisons for the MTC concur with the recommendation.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guideli nes
Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year: 2024-25
Funding Identified: *N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Fees
Other:
Total $ $ $ $0
*Advisory body members serve as volunteers and donate their time. The costs related to
recruitment are accounted for in the annual budget appropriation in the City Clerk
program.
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Item 5j
ALTERNATIVES
Council could recommend changes to the subcommittee’s recommended
appointment or direct staff to re-open recruitment for additional candidates. This is
not recommended as the applicant has been endorsed by the ASI and the Council
Liaisons for the committee have reviewed the recommended candidate’s qualifications
and feel that they have been quite thorough in their consideration of the applicant and the
Council’s needs in their selection process.
ATTACHMENTS
The candidate application is available for review in the City Clerk’s office.
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