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Home My WebLink About10-15-2024 Agenda City Council AGENDA Tuesday, October 15, 2024, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council meetings may be viewed remotely on Channel 20, the City’s YouTube Channel, and on the City’s website under the Public Meeting Agendas web page. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of complimentary parking; restrictions apply, visit Parking for Public Meetings for more details. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to emailcouncil@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day. Public Comment during the meeting: Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation must provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7114. 1.CALL TO ORDER Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order. 2.PLEDGE OF ALLEGIANCE Vice Mayor Andy Pease will lead the Council in the Pledge of Allegiance. 3.PRESENTATIONS 3.a ARBOR DAY PROCLAMATION Mayor Erica A. Stewart will present a proclamation declaring November 2 as "Arbor Day" to Walter Gault on behalf of the City's Community Development Department. 3.b CITY MANAGER REPORT Receive a brief report from City Manager Whitney McDonald. 4.PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. 5.CONSENT AGENDA Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. Recommendation: To approve Consent Calendar Items 5a-5k. 5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation: Waive reading of all resolutions and ordinances as appropriate. 5.b MINUTES REVIEW - OCTOBER 1, 2024 COUNCIL MINUTES Recommendation: Approve the minutes of the City Council meeting held on October 1, 2024. 5.c UPDATE TO TRIP REDUCTION INCENTIVE PROGRAM Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending the Trip Reduction Incentive Program,” effective January 1, 2025. 5.d CONSIDERATION OF A RESOLUTION ALLOWING PREVIOUSLY CONTRIBUTING EMPLOYEES TO CONTINUE PARTICIPATING IN THE FIRE RETIREE MEDICAL TRUST Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, allowing previously contributing employees to continue participating in the Retiree Medical Trust through the Peace Officers Research Association of California.” 5.e AUTHORIZATION TO ADVERTISE MILL STREET SEWER REPLACEMENT PROJECT, SPECIFICATION NO. 2000561 Recommendation: 1.Approve the project plans and specifications for Mill Street Sewer Replacement, Specification Number 2000561; and 2.Authorize staff to advertise for bids; and 3.Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code if the lowest responsible bid is within the Engineer’s Estimate of $2,400,000; and 4.Authorize the City Engineer to approve Contract Change Orders up to the available project budget and any amended budget subsequently approved by the City Manager up to $200,000. 5.f CONSIDERATION OF A RESOLUTION OF INTENTION TO ABANDON PORTIONS OF SLACK STREET TO ACCOMMODATE CAL POLY FACULTY AND STAFF HOUSING, AS WELL AS CONSIDERATION OF A DETACHMENT TO ADJUST CITY LIMIT BOUNDARIES NEAR CAL POLY (STAB-0038-2024, ANNX- 0219-2024) Recommendation: Adopt a Draft Resolution of Intention entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to abandon portions of Slack Street, which is proposed to accommodate Cal Poly faculty and staff housing, as well as future consideration of a detachment to adjust city limit boundaries near Cal Poly (STAB- 0038-2024, ANNX-0219-2024)”, and set a public hearing for November 12, 2024, to consider a Resolution of Abandonment and Detachment. 5.g FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR TRACT 2428 PHASE 3 – A RESIDENTIAL SUBDIVISION AT 3000 CALLE MALVA Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, accepting the completed Public Improvements for Tract 2428 Phase 3; certifying the completed Private Subdivision Improvements for Tract 2428 Phase 3; releasing the securities for the completed portions of Tract 2428 Phase 3; and authorizing the Director of Public Works to release the remaining securities once all Tract 2428 Phase 3 improvements are deemed complete.” 5.h AUTHORIZATION TO RECLASSIFY ENGINEERING MANAGEMENT CLASSIFICATIONS Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing an amendment to the FY 2024-25 Budget Appropriation to fund compensation changes to the Engineering Management Classifications and adopt a revised Regular and Contract Employee Salary Schedule.” 5.i AUTHORIZE WASTEWATER IMPACT FEE FUNDS AND EXECUTION OF A CONTRACT CHANGE ORDER FOR THE BUCKLEY SEWER LIFT STATION Recommendation: 1.Authorize Wastewater Impact Fee Funds in the amount of $281,358.15 to reimburse Wathen Castanos Homes for the construction of the Buckley Lift Station; and 2.Authorize the Utilities Director and City Engineer to execute a Contract Change Order One (CCO#1) in the amount of $281,358.15 with Wathen Castanos Homes for construction modifications made to the Buckley Lift Station. 5.j ADVISORY BODY APPOINTMENT – MASS TRANSPORTATION COMMITTEE, ASSOCIATED STUDENTS INCORPORATED (ASI) REPRESENTATIVE Recommendation: Confirm the appointment of Emily McBride as the ASI Representative on the Mass Transportation Committee (MTC), to fill an unscheduled vacancy with a term ending August 31, 2026. 5.k APPROVE THE REVISED SCHEDULE OF CITY COUNCIL MEETINGS FOR 2024 Recommendation: Approve reinstating and rescheduling the Regular City Council meeting on December 17 to December 10, 2024, as shown on the revised 2024 Regular City Council Meeting Calendar. 6.PUBLIC HEARING AND BUSINESS ITEMS 6.a ANNUAL PUBLIC HEARING FOR THE TOURISM BUSINESS IMPROVEMENT DISTRICT (Estimated Time: 30 Minutes) Recommendation: 1.Conduct a public hearing to receive testimony regarding the City Council’s intention to continue the San Luis Obispo Tourism Business Improvement District and determine whether a legally sufficient protest is made; and 2.If no legally sufficient protest is made, adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, declaring the basis for and the levy of the assessment for the San Luis Obispo Tourism Business Improvement District and affirming the establishment of the District.” 6.b REVIEW OF AN APPEAL OF THE PLANNING COMMISSION’S DECISION TO APPROVE A CONDITIONAL USE PERMIT TO ESTABLISH A FRATERNITY (USE- 0331-2023, APPL-0365-2024) (Estimated Time: 60 Minutes) Recommendation: Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, denying an appeal and upholding the Planning Commission’s decision to approve a Conditional Use Permit to establish a fraternity for up to 24 residents at 1264 and 1264 ½ East Foothill Boulevard and 1241, 1243, 1249, and 1251 Monte Vista Place. The project includes a request to provide two (2) parking spaces in tandem on an existing driveway along East Foothill Boulevard. The project is exempt from environmental review under Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines as represented in the council agenda report and attachments dated October 15, 2024 (USE-0331-2023, APPL-0365-2024).” 7.LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Per Council direction at the August 27th Special Meeting, for the September 17, October 1, and October 15 City Council Meetings, Liaison Reports will be heard after the City Manager Report. Mayor Stewart •City/University Quarterly Meeting •Regional Economic Action Coalition (REACH) •City Selection Committee (Only meets once a year in January or February) •Performing Arts Center Commission •Visit SLO County Advisory Committee •Whale Rock Commission (Only meets once a year in May) Vice Mayor Pease •Downtown Association Board •County Water Resources Advisory Committee (WRAC) •San Luis Obispo Council of Government (SLOCOG) •San Luis Obispo Regional Transit Authority (SLORTA) Council Member Francis •Cal Poly Campus Planning Committee •Community Action Partnership •Local Agency Formation Commission (LAFCO) •Nacimiento Water Project Council Member Marx •Air Pollution Control District (APCD) •Integrated Waste Management Authority (IWMA) •Airport Land Use •Central Coast Clean Energy (3CE) Council Member Shoresman •California Men's Colony Citizens Advisory Committee •Homeless Services Oversight Committee (HSOC) •Zone 9 Advisory Committee •SLO Climate Coalition Liaison 8.ADJOURNMENT The next Regular Meeting of the City Council has been rescheduled to November 12, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. Council approved rescheduling the November 5th Regular Meeting on November 14, 2023, during their annual review of the 2024 Council Meeting Calendar. LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas- and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.