HomeMy WebLinkAboutR-11524 amending the Trip Reduction Incentive ProgramR 11524
RESOLUTION NO. 11524 (2024 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AMENDING THE TRIP REDUCTION INCENTIVE
PROGRAM
WHEREAS, the City of San Luis Obispo has offered a Trip Reduction Incentive
Program to City employees since 1997; and
WHEREAS, the City Council desires to continue making progress toward its
sustainability goals as stated in the City’s General Plan, Climate Action Plan, Lead by
Example Plan and Active Transportation Plan; and
WHEREAS, the Trip Reduction Incentive Program supports these goals; and
WHEREAS, the City Manager has oversight of all citywide operations, leads City
employees in accomplishing City Council objectives and ensuring the delivery of day-to-
day core responsibilities and public service.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. The City Council hereby adopts the amended Trip Reduction
Incentive Program, effective January 1, 2025, attached hereto as Exhibit 1.
Docusign Envelope ID: 1A8943AD-2630-43F0-AAD3-2FB356C0CA2F
Resolution No. 11524 (2024 Series) Page 2
R 11524
SECTION 2. The City Council hereby delegates authority to the City Manager to
make administrative changes to the Trip Reduction Incentive Program, including but not
limited to, changes to eligibility or the qualifying modes of sustainable transportation. Any
changes to the programs that trigger the City's obligation to meet and confer with
represented employee groups will be satisfied prior to obtaining City Manager approval.
Upon motion of Council Member Francis, seconded by Council Member
Shoresman, and on the following roll call vote:
AYES: Council Member Francis, Marx, Shoresman, Vice Mayor Pease, and
Mayor Stewart
NOES: None
ABSENT: None
The foregoing resolution was adopted this 15th day of October 2024.
___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City of San Luis Obispo, California, on ______________________.
___________________________
Teresa Purrington
City Clerk
Docusign Envelope ID: 1A8943AD-2630-43F0-AAD3-2FB356C0CA2F
10/21/2024 | 7:48 AM PDT
Exhibit 1
Revised 10/15/2024 Page 1 of 6
TRIP REDUCTION INCENTIVE
PROGRAM (TRIP)
PURPOSE ................................................................................................................................. 2
INCREASED TIME OFF ............................................................................................................ 2
Eligibility ................................................................................................................................. 2
Incentive ................................................................................................................................. 2
Procedures ............................................................................................................................. 2
Definitions .............................................................................................................................. 3
GUARANTEED RIDE HOME ..................................................................................................... 4
Purpose .................................................................................................................................. 4
Eligibility ................................................................................................................................. 4
Procedures ............................................................................................................................. 4
Use of Vehicles ...................................................................................................................... 4
OTHER ACTIVITIES .................................................................................................................. 4
QUESTIONS?............................................................................................................................ 5
APPROVAL AUTHORITY ......................................................................................................... 6
Docusign Envelope ID: 1A8943AD-2630-43F0-AAD3-2FB356C0CA2F
Exhibit 1
City of San Luis Obispo – TRIP Reduction Incentive Program (TRIP)
Revised 10/15/2024 Page 2 of 6
PURPOSE
The Trip Reduction Incentive Program (TRIP) is a voluntary program for the City’s workforce,
with the following objectives:
• Support achievement of long-term goals of the General Plan, Active Transportation Plan,
and Climate Action Plan of reducing traffic levels, reducing greenhouse gas emissions,
and preserving the environment and the quality of life in San Luis Obispo.
• “Lead by Example” by incentivizing sustainable transportation methods that could be
adopted by other public and private-sector employers to achieve similar results
throughout the community.
• Encourage employees to use sustainable transportation to travel to and from work or
reduce the number of work trips, thereby incrementally reducing the use of motor
vehicles and associated climate pollution.
This program identifies a variety of potential benefits to City employees who use sustainable
transportation to travel to and from work.
INCREASED TIME OFF
Eligibility
All regular and limited-term contract City employees.
Incentive
Employees who use sustainable transportation to travel to and from work will be eligible for
increased time off as follows:
• Employees who use alternative transportation at least one (1) day per work week
throughout a calendar year (average weekly use) will receive four (4) hours of additional
paid vacation.
• Employees who use alternative transportation at least two (2) days per work week
throughout a calendar year (average weekly use) will receive eight (8) hours of
additional paid vacation.
• Employees who use alternative transportation at least three (3) days per work week
throughout a calendar year (average weekly use) will receive twelve (12) hours of
additional paid vacation.
• Employees who use alternative transportation at least four (4) days per work week
throughout a calendar year (average weekly use) will receive sixteen (16) hours of
additional paid vacation.
• 56-hour workweek employees will receive additional paid vacation time based on the
percentage of days they use alternative transportation.
Procedures
To participate in this program, interested employees must do the following:
• Enroll in the Commuter Club via iRideshare.org.
• Use sustainable transportation and log your trips on the iRideshare.org website
throughout the program year.
Docusign Envelope ID: 1A8943AD-2630-43F0-AAD3-2FB356C0CA2F
Exhibit 1
City of San Luis Obispo – TRIP Reduction Incentive Program (TRIP)
Revised 10/15/2024 Page 3 of 6
• By the end of the first pay period in January of each year, submit the certification form
linked below and attach a report from iRideshare.org showing the days sustainable
transportation was used during the program year. The supervisor will verify participation.
The Human Resources Department will notify Payroll of the employees who have earned
increased time off. Additional paid vacation hours will appear on the last paycheck in January. If
an employee begins work for the City part way through the program year, they will be eligible for
a prorated amount of paid vacation hours based on the number of full months they participated.
If an employee separates from City employment prior to issuance of the last paycheck in
January, they will not be eligible for any amount of increased time off. This program is designed
to provide the eligible employee vacation hours to be used starting in the calendar year
following program participation.
Certification Forms: TRIP Program: Increased Time Off Form
Definitions
• Sustainable transportation: Riding the bus, riding a bicycle, walking, ridesharing
(vanpools or carpools), other forms of active transportation, regional electric
transportation and/or a combination of these modes of transportation.
Carpooling/vanpooling does not have to be with another City employee. Remote work
and compressed work schedules are not considered sustainable transportation for the
purpose of this policy.
• Regional electric transportation: Driving a battery electric vehicle where the
commute’s origin point begins outside San Luis Obispo city limits. Hybrid and plug-in
hybrid vehicles are not considered regional electric transportation for the purpose of
this policy.
Docusign Envelope ID: 1A8943AD-2630-43F0-AAD3-2FB356C0CA2F
Exhibit 1
City of San Luis Obispo – TRIP Reduction Incentive Program (TRIP)
Revised 10/15/2024 Page 4 of 6
GUARANTEED RIDE HOME
Purpose
In cases of personal emergencies or unplanned (but approved) changes in work schedules, City
employees who use sustainable transportation to travel to and from work will have access to a
guaranteed ride home through iRideshare.org, or may also use a City-owned passenger vehicle
to get home. This program is also available to members of carpools when designated drivers
must unexpectedly leave work and other pool members may find themselves without a ride.
This program is not available to employees who must leave work early to attend a scheduled
appointment or other planned engagement. The purpose is to provide peace of mind to
employees who use sustainable transportation that, if an emergency does occur while they are
at work, they will have available transportation to return home quickly.
Eligibility
All regular and contract City employees who use sustainable transportation are eligible to
participate.
Procedures
If an employee must leave work during normal business hours, or extend their workday
beyond normal business hours due to an unplanned but approved work schedule change,
the following steps should be taken:
1. The employee tells their supervisor that they need to leave work or work
beyond their regular schedule, and the reason. If needed, the employee may
request help with transportation.
2. The employee may use one of the following options:
a. Arrange for a ride-sharing service or public transportation.
b. Request a ride from another employee.
c. Use a City-owned passenger vehicle (More information below).
Use of Vehicles
City-owned passenger vehicles are normally available at each work site, but the employee is
responsible for checking their availability.
• City-owned passenger vehicles available for this program shall be:
o Used only for trips to and from the employee’s home and work site and not for
personal use.
o Operated only by an employee with a valid California Driver’s License.
o Returned to City operation as soon as possible.
If employee is unable to promptly return the vehicle, the City may arrange for
the vehicle to be retrieved from employee’s home. Employee shall ensure
access and keys to the vehicle for this purpose.
• Used in compliance with the City’s Vehicle Use Policy.
• At no point shall an employee, while in the possession of a City vehicle pursuant to this
program, consume or be under the influence of alcohol, drugs, or medication not
prescribed by a medical professional.
OTHER ACTIVITIES
Docusign Envelope ID: 1A8943AD-2630-43F0-AAD3-2FB356C0CA2F
Exhibit 1
City of San Luis Obispo – TRIP Reduction Incentive Program (TRIP)
Revised 10/15/2024 Page 5 of 6
In addition to the incentive portion of this program, the City encourages use of sustainable
transportation and reduction of work commute trips in the following ways:
• Compressed Work Schedules:
o With supervisor approval and based on operational need, City employees may
work a compressed work schedule, such as a 09/80 or a 4/10, that reduces their
quantity of workdays per pay period, therefore reducing the number of trips taken
to and from work. Please refer to the Compressed Work Schedule guidelines for
more information.
• Telework
o With supervisor approval, remote work from a location other than the employee’s
primary City work site may be available for certain positions. Please refer to the
Telework Policy for more information.
• Free rides on City busses using a Downtown Access Pass. Contact the Transit division
at 805.781.7012 or slotransit@slocity.org for more information.
• Bike parking at City work sites where feasible.
• Commute programs and services through SLO Regional Rideshare, including:
o Vanpools
o Carpool Ride Match
o Guaranteed ride home o Various other innovative transportation solutions
• The City owns Hybrid and Electric Vehicles that City employees may use for City
business.
• The City also encourages the personal purchase and use of Electric Vehicles (EV’s) by
City employees. Information about rebates and tax credits for electric vehicles is
available at https://ev.3ce.org/.
• The City owns electric bicycles that City employees may use for City business.
For more information about these programs, visit www.rideshare.org
QUESTIONS
Contact the Human Resources office at 805.781.7250 or the Active Transportation Manager in
Public Works at 805.781.7590.
Docusign Envelope ID: 1A8943AD-2630-43F0-AAD3-2FB356C0CA2F
Exhibit 1
City of San Luis Obispo – TRIP Reduction Incentive Program (TRIP)
Revised 10/15/2024 Page 6 of 6
APPROVAL AUTHORITY: The City Council has delegated authority to the City Manager for
administrative updates to this program.
Responsible Department(s): Human Resources and Administration
Approved By: City Council
Date Adopted: May 1997 (trail program), February 2002 (ongoing program)
Date Revised: October 15, 2024
For questions regarding this policy or to discuss a particular situation, please contact the Human
Resources Department at (805) 781-7250.
Docusign Envelope ID: 1A8943AD-2630-43F0-AAD3-2FB356C0CA2F