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HomeMy WebLinkAboutItem 3a. 2025 Council Liaison and Subcommittee Assignments Item 3a Department: Administration Cost Center: 1021 For Agenda of: 12/17/2024 Placement: Discussion Estimated Time: 90 Minutes FROM: Greg Hermann, Deputy City Manager Prepared By: Teresa Purrington, City Clerk SUBJECT: 2025 COUNCIL LIAISON AND SUBCOMMITTEE ASSIGNMENTS RECOMMENDATION Review and discuss Council’s 2025 Council Liaison and Subcommittee Assignments. POLICY CONTEXT Council’s Policies and Procedures, Chapter 6, outlines the procedures for appointing and serving on Council Liaison and Subcommittees assignments and Regional board representation. DISCUSSION At the October 22, 2024 Special Meeting, Council directed staff to schedule a special meeting on December 17, 2024 to discuss the 2025 Council Liaison Subcommittee assignments. To assist you in determining which City and/or Regional Committee(s) you would like to be assigned to, included as Attachment A, is a list of the Committees, with a brief description and the date and time that they meet. Please review the attached spreadsheet and prioritize your assignments by marking up the list as follows: #1 This is my preferred assignment / I would like to keep this assignment #2 I am willing to serve, if needed / This assignment could be changed Please return your completed spreadsheet to the City Clerk by Monday, December 16, 2024. Staff will compile the information into one sheet for Council to review and discuss at the December 17th meeting. ATTACHMENTS A - City and Regional Committee Meeting Information B - Subcommittee Assignment Worksheet Page 5 of 26 Page 6 of 26 County/Regional Serves as voting representative 1 | Page Air Pollution Control District San Luis Obispo County Meetings Regular APCD Board Meetings are held on the fourth Wednesday of every odd numbered month, with some exceptions. Meetings will convene at 9:00 a.m. in the County Board of Supervisors Chambers. About APCD The San Luis Obispo County Air Pollution Control District (APCD or District) is the local agency working to protect the health of over 269,000 county residents by preserving good air quality. By partnering with the local communities and businesses, we implement regulations and programs to reduce air pollution and assist the county in reaching all outdoor air quality standards. APCD Board of Directors The San Luis Obispo (SLO) County Air Pollution Control District (APCD) is a local government agency that works to protect the people and the environment of SLO County from harmful effects of air pollution. The APCD’s jurisdiction covers the entire county including the incorporated cities of Paso Robles, Atascadero, Morro Bay, San Luis Obispo, Pismo Beach, Arroyo Grande and Grover Beach. In 2013, the APCD Board took action to establish an Executive Committee to review proposed agendas for upcoming Board meetings and discuss other ad hoc issues referred to it by the Board. Membership on the Executive Committee consists of the Chair, Vice Chair, and Immediate Past Chair of the Board. Executive Committee meetings are subject to all Brown Act requirements and include published agendas, official minutes and public comment. What happens at Board meetings? Board Members discuss ways to improve air quality and establish effective clean air programs. The Board receives reports from APCD’s Executive Director, Larry Allen, and staff who recommend new rules, rule amendments or programs to help reduce air pollution. The Board also hears public testimony. After a public hearing, the Board may vote to adopt a rule as proposed or with changes. In some cases, the Board may postpone a decision and instruct APCD staff to develop a new proposal. In addition, the Board approves contracts, policies and various reports. The Board may also act on budget requests and personnel matters. Agenda items that involve relatively simple administrative decisions are grouped in what is known as a "consent agenda." Board Members and members of the public may comment on any individual item on the consent agenda. When discussion is completed, the Board may vote on the consent agenda as a whole. Page 7 of 26 County/Regional Serves as voting representative 2 | Page City Selection Committee Meetings Meets once a year at San Luis Obispo County, Board of Supervisors Chambers, 1055 Monterey Street. About Requires that in any county in which two or more cities are incorporated there is hereby created a city selection committee the purpose of which shall be to appoint city representatives to boards, commissions, and agencies as required by law. The membership of each such city selection committee shall consist of the mayor or each city within the county. CMC Citizens Advisory Committee Meetings Meets at least every two months or as often as may be necessary to carry out the purpose and duties of the committee. The Chairperson, with concurrence of the committee, will designate the date, time and place of each meeting. Purpose and Objectives The Citizens' Advisory Committee was created to promote communication between the California Men's Colony and its neighboring communities, to improve the public's understanding of correctional programs and to provide a venue for public comment concerning corrections. The Warden is responsible for assuring that the objectives of this procedure are carried out. He/she will determine the role of the committee with general direction provided by the Associate Director, Division of Adult Institutions. Community Action Partnership Meetings Meets the third Thursday of every month at 5:15 pm at 1030 Southwood Drive, San Luis Obispo. About Annually Community Action Partnership serves 40,000 persons across San Luis Obispo County and nine other central and southern California counties. Through a variety of programs and in collaboration with other community service agencies, Community Action Partnership helps individuals and families achieve and maintain self-sufficiency through the following services: • Help participants secure and retain employment • Help maintain adequate housing • Help in receiving medical services • Help obtain energy subsidy and weatherization assistance • Help provide child care and preschool education Page 8 of 26 County/Regional Serves as voting representative 3 | Page County Water Resources Advisory Meetings Meets first Wednesday of every month at 1:30 pm at City/County library Community Room, 995 Palm Street. Purpose of the Committee • To advise the County Board of Supervisors concerning all policy decisions relating to the water resources of the SLO County Flood Control and Water Conservation District. • To recommend to the Board specific water resource programs. • To recommend methods of financing water resource program. Homeless Services Oversight Committee Meetings Meets every third Wednesday of every other month beginning in January, 1 at 3:00 pm. Located at SLO Veterans Hall, 801 Grand Avenue, San Luis Obispo, 4th floor, Board Conference Room. Mission Statement & By-Laws • The purpose of San Luis Obispo County Homeless Services Oversight Council (HSOC) is to ensure that everyone has access to appropriate and affordable housing and to services they need to sustain it. HSOC identifies the following priorities to end homelessness: • Facilitate access to affordable housing • Stop homelessness before it starts through prevention and effective intervention • End and prevent homelessness through integrated, comprehensive and responsive support services • Coordinate a solid administrative & financial structure to support an effective implementation plan Integrated Waste Management Authority SLO County Meetings Meets once every two months on the second Wednesday at 1:30 pm. Meetings are held at San Luis Obispo Board of Supervisors Chambers at County Government Center in San Luis Obispo. About The San Luis Obispo County Integrated Waste Management Authority (IWMA) includes San Luis Obispo County and the Cities of Arroyo Grande, Atascadero, Grover Beach, Morro Bay, Paso Robles, Pismo Beach, San Luis Obispo and the Community Service Districts. Page 9 of 26 County/Regional Serves as voting representative 4 | Page These jurisdictions formed a new agency in 1994 to plan and implement regional solid waste and hazardous waste programs. These programs have helped its member jurisdictions in achieving the California goal of a 50% reduction in solid waste by the year 2000. Read the Joint Powers Agreement. Local Agency Formation Commission (LAFCO) Meetings Meets the third Thursday of every month at 9:00 am. Meetings are held in the Board of Supervisors Chambers at the County Government Center in San Luis Obispo. Mission The Local Agency Formation Commission is committed to serving the residents of San Luis Obispo County and the State of California by discouraging urban sprawl and encouraging the orderly formation and development of local agencies based on local conditions and circumstances. The Commission The Local Agency Formation Commission was created by the California Legislature in 1963 to discourage urban sprawl and encourage the orderly formation and development of local government agencies. There is a LAFCO in each county in California. San Luis Obispo LAFCO is a seven-member Commission comprised of two city council members (chosen by the City Mayors), two county supervisor members (chosen by the Board of Supervisors), two special district members (chosen by Independent Special District Selection Committee), and one public member (chosen by the members of the Commission). San Luis Obispo LAFCO currently serves 52 local government agencies with 7 cities and 35 special districts and 10 dependent special districts (districts under the county Board of Supervisors). LAFCO's are responsible for evaluating annexations, the formation of districts, and the incorporation of cities. LAFCOs also establish a sphere of influence for each jurisdiction that plans for future growth of a jurisdiction. Nacimiento Water Project Meetings Meets once every three months starting in February with a special meeting held in April. Meeting start at 4 p.m. on the fourth Thursday and are held at the Templeton Community Services District Offices. Project Description This regional Project consists of a multi-port sloping intake facility at Lake Nacimiento with a pump station, two intermediate pump stations, three storage tanks, a control system, and approximately 45 miles of transmission pipeline ranging from 36- to 12-inches in diameter, with the ability to deliver 15,750 acre-feet of raw water each year to communities within San Luis Obispo County. Page 10 of 26 County/Regional Serves as voting representative 5 | Page The $176.1-million Project is owned, managed and operated by the San Luis Obispo County Flood Control and Water Conservation District (District). It is the District's largest project ever constructed by a factor of six, and serves as an icon of collaboration between communities within San Luis Obispo County. The Participants in the Project are the City of Paso Robles, Templeton Community Services District, Atascadero Mutual Water Company, the City of San Luis Obispo, and Community Services Area 10, Benefit Zone A. The Project began operations on January 7, 2011. Performing Arts Center Commission Meetings Meets quarterly. About The PAC Commission provides policy to the managing director of the PAC. The City Foundation for the PAC (FPAC) and Cal Poly have seats. PAC is managed by Chris. Performing Arts Center Facilities Standing Committee Meetings Meets quarterly. About This committee is advisory to the managing director and staff at the PAC as it related to the physical features, fixtures and equipment in the PAC. Meetings involve inspecting the PAC and providing input about needs. San Luis Obispo Council of Governments (SLOCOG) Meetings SLOCOG and the Regional Transit Authority (RTA) share the same board of directors and trade off meeting times every month. SLOCOG generally has board meetings in January, February, April, June, August, October and December. Occasionally, SLOCOG will hold an off-month meeting immediately following a regularly scheduled RTA meeting. About The San Luis Obispo Council of Governments (SLOCOG) connects our communities by allocating federal and state funds, planning for the future and facilitating the collaboration of all levels of government, interested parties and residents toward a common goal: to improve the quality of life in San Luis Obispo County. SLOCOG is an association of local governments in San Luis Obispo County, which is made up of seven cities (Arroyo Grande, Atascadero, Grover Beach, Morro Bay, Paso Robles, Pismo Beach, and San Luis Obispo) and the County of San Luis Obispo. Page 11 of 26 County/Regional Serves as voting representative 6 | Page The organization’s central purpose is to examine common regional problems and suggest solutions. SLOCOG’s prime responsibilities include transportation planning and funding for the region, while also serving as a forum for the study and resolution of regional issues. In addition to preparing the region’s long-range transportation plan, SLOCOG plans and provides funding for public transit services, highway and roadway improvements, other alternative methods of transportation, and prepares the Regional Housing Needs Allocation and the Sustainable Communities Strategy as part of the Regional Transportation Plan. San Luis Obispo Regional Transit Authority (SLORTA) Meetings RTA Board meetings are generally held every other month on the first Wednesday of the month at 8:30 am in the Board of Supervisor’s Chambers. Mission Statement The Mission of RTA is to provide safe, reliable and efficient transportation services that improve and enhance the quality of life for the citizens and visitors of San Luis Obispo County. The San Luis Obispo Regional Transit Authority (RTA) provides intercommunity public transportation. RTA’s service area includes all of San Luis Obispo County and extends into Santa Barbara County to the south. RTA provides regional fixed-route service (RTA) and Americans with Disabilities Act (ADA) complementary paratransit service (Runabout). RTA is a JPA (Joint Powers Authority) in San Luis Obispo County that operates bus service connecting cities throughout San Luis Obispo County (and beyond), including Arroyo Grande, Atascadero, Grover Beach, Morro Bay, Paso Robles, Pismo Beach, San Luis Obispo and more. RTA also oversees the administration of South County Area Transit (SCAT) which operates in the Five Cities area of Shell Beach, Pismo Beach, Grover Beach, Oceano and Arroyo Grande. Visit SLO County Advisory Committee Meetings Meets the third Wednesday of every month at 8:30 am, and the location will be determined. About Visit San Luis Obispo County is the non-profit countywide destination marketing organization. Its goal is to promote San Luis Obispo County through marketing, advertising, public relations, group sales, promotions, events and sponsorship branding the region as a choice destination for regional, national and international travelers alike. Visit San Luis Obispo County works in partnership with tourism industry-related businesses including lodging properties, restaurants, wineries, activities, golf courses and retail stores to create a unified marketing approach that promotes the Culinary, Coastal and Cultural assets of the County. The Advisory Committee was established when the Tourism Marketing District (TMD) was approved in 2015. The purpose of Page 12 of 26 County/Regional Serves as voting representative 7 | Page the Advisory Committee is to provide input to the TMD’s governing board which is made up of hoteliers from throughout the county. Whale Rock Commission Meetings Meets once a year in April or May in the Council Hearing Room. The next scheduled meeting is April 27th from 2:00 pm to 4:00 pm. About The commission was established in 1957 to maintain the Whale Rock Project. They conduct the business and affairs of the project. Zone 9 Advisory Committee Meetings Meets the second Wednesday of even numbered months from 1:30 pm to 3:30 pm. Meetings are held at the San Luis Obispo City Offices 919 Palm Street. Goals The guiding document for Zone 9’s goals and objectives is the SLO Waterway Management Plan (WMP) which was developed and adopted in March 2003. The SLO WMP consists of three (3) volumes. Volume I contains a detailed hydrology and hydraulic analysis of the watershed and its tributaries, identification of management problems as well as alternatives for addressing flooding, bank instability, habitat protection and enhancement. A preferred project is also presented. Volume II consists of a stream management and maintenance program. It identifies an approach to routine maintenance such as vegetation management, bank stabilization and sediment removal along with suggested Best Management Practices for these activities. Volume III is a drainage design manual for determining criteria for design of drainage channels, storm drain systems and storm water detention as well as other storm water facilities. There are eight (8) watershed management goals for the watershed: • Flooding • Erosion • Water Quality • Biological Resources • Land Use • Social Values • Public Involvement & Education • Inter-Agency Coordination Page 13 of 26 County/Regional Serves as voting representative 8 | Page Membership The Zone 9 Advisory Committee is comprised of three representatives from the City of San Luis Obispo and three from the County of San Luis Obispo. Preference is given to members who represent the Resource Conservation District, the Avila community, the agricultural community, Cal Poly, Caltrans, or other community agency. Airport Land Use Commission Meetings Meets once a month on every third Wednesday of the month at 1:30 pm. Meetings are held in the (new) Board of Supervisors Chambers, County Government Center, 1055 Monterey Street, Room D170, San Luis Obispo. About The San Luis Obispo County Airport Land Use Commission (ALUC) is an independent body of seven members, which was created in response to the mandates of The State Aeronautics Act, first enacted in 1967. Under this statute, it is the duty of the ALUC: To assist local agencies in examining compatible land uses in the vicinity of all new airports and in the vicinity of existing airports to the extent that the land in the vicinity is not already devoted to incompatible uses; To coordinate planning at the state, regional, and local levels so as to provide for the orderly development of air transportation, while at the same time protecting the public health, safety, and welfare; and To provide for the orderly development of the areas surrounding public use airports within the county so that new developments are not likely ultimately to cause restrictions to be placed on flight operations to or from the airport. As the means of fulfilling these basic obligations, the ALUC has two basic duties under the Public Utilities Code: • To Prepare Airport Compatibility Plans (Airport Land Use Plans) – The Commission is required to prepare and adopt an Airport Land Use Plan (ALUP) for each of the airports within its jurisdiction. In the case of San Luis Obispo County, this requirement applies to the Airport (SBP), the Oceano Airport, and the Paso Robles Municipal Airport. • To Review Referring Agency Actions and Airport Plans – In addition to formulating ALUPs, the ALUC is required to review certain types of action by local counties and cities that affect the land use in the vicinity of airports to ensure that the action proposed by the referring agency is consistent with the ALUP. The City Council has an ad hoc committee to work with city staff to represent the city’s adopted policies. Page 14 of 26 County/Regional Serves as voting representative 9 | Page Cal Poly Campus Planning Committee Meetings Meetings are scheduled quarterly or more often is necessary. Functions Each state university and college was required by resolution of the Trustees on May 12, 1961, to establish a committee whose basic membership and functions were prescribed by the Trustee action. The committee's primary function is to assist the President in the coordination, development, and control of a long-range plan for the physical development of the campus, within a framework of policy established by the Trustees of the California State University. The committee serves in an advisory capacity in relation to the following: •Development and maintenance of a long-range plan for the physical development of the campus. •Selection of sites for each new building and other physical facilities on any university- owned property. •Review the work of the architects during the schematic drawings phase. •Review of recommendations on the five-year and other long-range building programs. •Review of all proposed projects to be constructed on the campus that will have an architectural and/or environmental impact. These projects will include, but are not necessarily limited to, structures, roads, walks, signs, etc. •Study and review such other areas as may be delegated to it by the President. •Work with city and county planning commissions on matters related to campus development, zoning in areas surrounding the university, streets, and highways leading to and from the campus, and other matters. Downtown Association Board Meetings Meets every second Tuesday of the month at 8:00 am in the Downtown Association conference room. Duties of the SLO Downtown Association The Downtown Association primarily serves its members in the areas of Parking, Promotions, Design, Economic Activities, Food, Beverage & Services and Thursday Night Promotions. (See our Committee Page) Committees are comprised of business owners, employees and the public at large. The 11-member Board of Directors is comprised of business owners, managers and ex- officio members representing finance, media and not for profits. The Downtown Association is a voluntary member run organization, with the exception of the staff. The businesses are their own guide and determine the ultimate direction of the Downtown Association. Page 15 of 26 County/Regional Serves as voting representative 10 | Page The Board of Directors hires an administrator who is responsible for carrying out the directive of the committees, overseeing the budget, maintaining relationships with City Hall, members, other state and community organizations and the media. The administrator also serves as the Main St. Manager and oversees the activities of the staff. The Thursday Night Promotions Coordinator is responsible for coordinating the highly popular Farmers’ Market activities. The Promotions Coordinator manages all promotions that occur in the Downtown area; including Concerts in the Plaza, Hallowe’en activities, Holiday Happenings and much more. The office manager runs the daily nuts and bolts of a busy office including phones, letters, errands, working with the public and mounds of paperwork as well as much of our print and media design. Economic Vitality Corporation Meetings Meetings are held on the fourth Wednesday of most months except August, November, and December. They are held from 4:00 pm to 5:30 pm at CANNON located at 1050 Southwood Drive, San Luis Obispo. Mission "The EVC mission is to stimulate the economic vitality of San Luis Obispo County, generate jobs, increase investment in the community and promote the start-up, growth and attraction of businesses." Overview San Luis Obispo County is uniquely positioned to grow its technology ecosystem by capitalizing on its infrastructure and entrepreneurial spirit, while providing benefits to the region through the creation of jobs. The Knowledge and Innovation Cluster members seek to integrate world-class talent into the community by increasing connectivity among local industries and employees through job fairs and job placement programs. The cluster members are also fostering greater access and speed of local internet connectivity by leveraging our fiber-optic infrastructure to enhance our economic competitiveness. Vision To foster a thriving, technological community by offering a superior set of resources to plant, grow and sustain businesses with a competitive advantage and achieve recognition for the county as a cradle of innovation. Page 16 of 26 County/Regional Serves as voting representative 11 | Page Objectives • Explore cluster cross-collaborations to cultivate partnerships, connections and technological improvements • Enhance fiber-optic broadband connectivity infrastructure in partnership with the Broadband Consortium of the Pacific Coast Broadband (BCPC) and others • Collaborate with Cal Poly State University and Cuesta College to support workforce development and augment the region’s startup culture • Host job fairs for local companies and expand industry networking Mayor’s Advisory Body Quarterly Meetings Meets quarterly starting in January on the second Thursday of the month, 11:30 am to 2:00 pm in the Council Hearing Room. About The Mayor meets quarterly with the chairpersons of all advisory bodies. The purpose shall be for informational updates and to encourage communication. Quarterly written reports shall be submitted at this meeting and are shared with all Council Members. The chairperson shall report back to the full committee at the next regular meeting. Student Community Liaison Committee Meetings Meets on the third Thursday of every month 3:00 pm to 5:00 pm in the City Hall Hearing Room. Mission Statement: The mission of the Student Community Liaison Committee (SCLC) is to serve as a mechanism for communication among Cal Poly State University, Cuesta College, City and County of San Luis Obispo, and community organizations and to proactively engage in discussions and actions to promote positive relations, mutual respect, and improved quality of life for all citizens of San Luis Obispo. Page 17 of 26 Regional (Ad-Hoc: non-voting representative) 12 | Page SLO Climate Coalition Meetings Meets on the third Thursday of every month at 6:30 pm p.m. at the Ludwick Community Center. Duties Serve as a liaison to the SLO Climate Coalition to provide updates on City’s climate related activities, communicate back to staff and council, and to provide general support to the SLO Climate Coalition on an ongoing basis. MOU: The City has an Memorandum of Understanding with the SLO Climate Coalition that provides for limited funding, facility use, and a reporting function. The MOU outlines that the SLO Climate Coalition will work to help achieve the objectives and timelines of the City’s Climate Action Plan, specifically: • Outreach and Community Engagement: The SLO Climate Coalition will maintain a positive presence in the community and work to be a primary voice in the community to engage the public and promote the City’s climate action efforts and organize community education materials, forums and events to inform residents and businesses about greenhouse gas reducing opportunities. • The SLO Climate Coalition will help with the Climate Action Plan update adoption. • The SLO Climate Coalition will help to implement the climate action plan to support the City’s 2035 carbon neutrality goal. • The SLO Climate Coalition will assist with research, advocacy to, and ongoing support of Central Coast Community Energy, including program design and other technical support. Page 18 of 26 City Council Advisory Body – Liaison to Council 13 | Page Active Transportation Committee Meetings Generally, the committee meets on the third Thursday every other month (starting in January) at 7 p.m. in the Council Hearing Room, City Hall, 990 Palm Street. The BAC provides oversight and policy decisions on matters related to bicycle transportation in the City of San Luis Obispo and its relationship to bicycling outside the City. The BAC consists of seven members, who must be residents and registered voters of the City. Members are appointed to four-year terms and are eligible for reappointment for an additional four-year term. Administrative Review Board Meetings Meets only as needed. The ARB serves as the final decision maker for the City on administrative appeal hearings relating to administrative citations issued for certain contested San Luis Obispo Municipal Code enforcement matters that require a more detailed administrative record. The ARB consists of three members, who must be residents and registered voters of the City. Members are appointed to serve two-year terms and may be reappointed for an additional two-year term (maximum four years). Architectural Review Commission Meetings Generally, the commission meets on the first and third Monday of each month at 5:00 pm in the Council Hearing Room, City Hall, 990 Palm Street The ARC establishes architectural guidelines and rules on the design of new construction and major commercial remodeling projects. The ARC consist of seven members, who must be residents and registered voters of the City. Members should have a proven interest in the City's physical environment and the ability to make positive and fair aesthetic evaluations. Page 19 of 26 City Council Advisory Body – Liaison to Council 14 | Page Construction Board of Appeals Meetings Meetings are scheduled on an as-needed basis. The Construction Board of Appeals (CBA) hears and decides appeals of orders, decisions, and determinations made by the building official relative to the applications and interpretations of various technical codes. In addition, the members of the CBA may meet as the Appeals Board for Disabled Access for the purpose of considering appeals to the standards in the California Building Standards Code regarding accommodations for persons with physical disabilities. The CBA consist of seven members, who must be residents and registered voters of the City. Five of the members shall be qualified by experience or training on matters pertaining to building construction and building service equipment, and who are not employees of the City. Two members shall be physically disabled, as defined by the California Building Code. Revenue Enhancement Oversight Commission Meetings Meets a minimum of four times per year. Meeting are held at a time and place to be determined by the Commissioners. The REOC reviews, reports, and makes recommendations directly to the City Council regarding the revenue and expenditures of the City's voter-approved general purpose, half-percent sales tax. The REOC consists of five members, who must be residents and registered voters of the City. Preference will be given to applicants with experience with finance, budgeting, or municipal accounting. Members are appointed to three-year terms and are eligible for re- appointment for an additional three years. Cultural Heritage Committee Meetings Meets the fourth Monday of each month at 5:30 pm in the Council Hearing Room, City Hall, 990 Palm Street. The CHC oversees a broad range of educational and technical assistance programs aimed at preserving historical and cultural resources. The program goal is preservation of historic and architecturally-significant buildings and locations. The CHC consists of seven members, who must be residents and registered voters of the City. When possible, membership includes a person with knowledge of architecture, and when possible, a person knowledgeable in local archaeology. The membership also includes a resident of each of the City's three Historical Preservation Districts, when possible. Members are appointed to four-year terms and are eligible for reappointment for an additional four years. Page 20 of 26 City Council Advisory Body – Liaison to Council 15 | Page Housing Authority Board Meetings Meets the third Thursday of each month at noon in the Housing Authority office located at 487 Leff Street, San Luis Obispo. The HA is directly responsible for policy, staff, and management of the authority's operating budget, approves applications for federal and state housing programs, and assists the City in addressing housing needs for low- and medium-income households. The HA consists of seven members, and terms of office, qualifications for appointment and grounds for removal from office are defined by state law. Appointments to the HA are not subject to residency requirements. Five members are selected at-large and are appointed by the Mayor subject to confirmation by the Council and serve a term of four years. The other two members are appointed by the Mayor from the Housing Authority's tenant population and each serves a two- year term. At least one of the tenant members must be 62 years of age or older. Human Relations Commission Meetings Meets at least quarterly, the first Wednesday of the month at 5:00 pm in the Council Hearing Room, City Hall, 990 Palm Street. The HRC advises the City Council on matters concerning social problems affecting the residents of the City, assists in tenant/landlord problems, and receives and recommends grants-in-aid to assist groups which provide human services programs. The commission consists of seven members, who must be residents and registered voters of the City. It is preferable that applicants have experience or a demonstrated interest in community social issues. Members are appointed to four-year terms and are eligible for reappointment for an additional four years. Investment Oversight Commission (this is a voting position on a City Committee) Meetings Meets quarterly and on an as-needed basis. The IOC reviews investment policy and practice and portfolio performance. The IOC consists of the City Manager, Assistant City Manager, Director of Finance & Information Technology/City Treasurer, Finance Operations Manager, one Council Member, and one member of the public. The City's independent auditor serves as an ex-officio member of the IOC. Page 21 of 26 City Council Advisory Body – Liaison to Council 16 | Page Mass Transportation Committee Meetings Meets the second Wednesday of every other month at 2:30 pm in the Council Hearing Room, City Hall, 990 Palm Street. The MTC assists with the ongoing program of public transit in the City and Cal Poly. As requested, the MTC provides recommendations and input to the Council regarding routes, schedules, capital projects, fares, marketing, and additional services. The MTC has seven members, consisting of one Cal Poly designated employee, one Cal Poly student representative designated by Associated Students, Inc. (ASI), one senior citizen (62 years of age or older), one person from the business community, one person with technical transportation planning experience, one disabled person, one member at-large, and one student. When possible, two alternate members selected from the general public will be appointed. The Cal Poly representatives are exempt from the residency requirements. All other members must be residents and registered voters of the City. Members are appointed to four-year terms and are eligible for re-appointment for an additional four-year term. Parks & Recreation Commission Meetings Meets the first Wednesday of every month at 5:30 pm in the City Council Chamber, City Hall, 990 Palm Street. The PRC advises the City Council on park development and recreation programs and provides general guidance to the Parks and Recreation Department. The PRC consists of seven members, who must be residents and registered voters of the City. Members are appointed to four-year terms and are eligible for re-appointment for an additional four-year term. Personnel Board Meetings Meets on an as-needed basis. The PB provides a forum for airing both sides of unresolved employee grievances and disciplinary matters with its recommendations forwarded to the City Council. The PB consist of five members, who must be residents and registered voters of the City. It is preferable that members have some knowledge or background in personnel matters. Members are appointed to four-year terms and are eligible for re-appointment for an additional four-year term. Page 22 of 26 City Council Advisory Body – Liaison to Council 17 | Page Planning Commission Meetings Meets the second and fourth Wednesday of every month at 6:00 pm in the City Council Chamber, City Hall, 990 Palm Street. The PC regularly makes decisions regarding land use policies and specific development applications. Some are recommendations to the Council and some are final, subject to appeal to the Council. The PC also reviews and recommends long-range plans for the City's growth and development. The PC consist of seven members who are not necessarily planning professionals. Members must be residents and registered voters of the City. Members are appointed to four- year terms and are eligible for re-appointment for an additional four-year term. Promotional Coordination Committee Meetings Meets the second Wednesday of every month at 5:30 pm in the City Council Hearing Room, City Hall, 990 Palm Street. The PCC advises the Council in working to improve the quality of life for all City residents and visitors. The committee recommends internal projects to help promote the City as a regional trade, recreation, and tourist center consistent with community goals. The PCC works collaboratively with the City’s Tourism Business Improvement District (TBID) to ensure a unique San Luis Obispo experience for residents and visitors. Annually, the PCC advises Council on city grants to support the promotion of local cultural groups and activities. Tourism Business Improvement District Board Meetings Meets the second Wednesday of every month at 10:00 am in the City Council Hearing Room, City Hall, 990 Palm Street. The TBID allows the hotel industry to raise funds solely dedicated to tourism marketing and promotions to attract visitors to San Luis Obispo. Currently the City TBID assessment is 2%. The TBID is inclusive of all lodging properties in the City of San Luis Obispo including hotels, motels, bed and breakfasts, hostels, inns and owner occupied homestays. The Board consists of seven members from the San Luis Obispo lodging industry. One of those members serves as a representative to the Promotional Coordinating Committee. Members are appointed to four year terms and are eligible for re-appointment for an additional four years. Page 23 of 26 City Council Advisory Body – Liaison to Council 18 | Page Tree Committee Meetings Meets the fourth Monday of every month at 5:00 pm at the City Corporation Yard located at 25 Prado Road, San Luis Obispo. The TC makes recommendations to the Council and staff on tree policies and regulations. The TC consists of seven members, including one representative of the City Parks and Recreation Commission, one representative of the Architectural Review Commission, and five members from the general public (one of whom shall be a horticultural expert). Members must be residents and registered voters of the City. Page 24 of 26 City Advisory Bodies Interview/Rec. Appointment/Facilitate Comm. Meeting Frequency / Time Chair Member Chair Member Active Transportation Committee Every other month 3rd Thursday at 6:00 PM Francis Shoresman Administrative Review Board As needed - only met once a year in 2 years Shoresman Marx Architectural Review Commission 1st and 3rd Monday of month - 5:30 PM Francis Pease Construction Board of Appeals Minimum of 4 times per year Shoresman Francis Citizen's Revenue Enhancement Oversight Commission As needed - Hasn't met in 3 years Marx Shoresman Cultural Heritage Committee 4th Monday of the month - 5:30 PM Marx Francis Human Relations Commission Quarterly, 1st Wednesday - 5:00 PM Stewart N/A Investment Oversight Committee (This is not an advisory committee) Quarterly, 3rd Thursday - 1:30 PM Stewart Shoresman Mass Transportation Committee Every other month, 2nd Wednesday - 2:30 PM Marx Pease Parks & Recreation Commission 1st Wednesday of month - 5:30 PM Francis Shoreman Personnel Board As needed Shoresman Francis Planning Commission 2nd and 4th Wednesday of every month - 6:00 PM Stewart Marx Promotional Coordinating Committee 2nd Wednesday of every month - 5:30 PM Marx Shoresman Tourism Business Improvement District 2nd Wednesday of every month - 10:00 AM Francis Pease Tree Committee 4th Monday of every month - 5:00 PM Pease Marx Member Alternate Air Pollution Control District (APCD)4th Wednesday every odd numbered month - 9:00 AM Marx Francis LAFCO (Liaison only)3rd Thursday of every month - 9:00 AM Francis Pease SLO Council of Governments (SLOCOG) Same Council Rep. as SLORTA Jan, Feb, April, June, August October, December - 8:30 AM Pease Francis San Luis Obispo Regional Transit Authority (SLORTA) Same Council Rep. as SLOCOG 1st Wednesday of every other month - 8:30 AM Pease Francis Airport Land Use Council Subcommittee 3rd Wednesday of the month - 1:30 PM Marx Stewart California Mens Colony Citizens Advisory Committee (*2 year term)Every 2 months or as needed Shoresman (Year 2 of 2 year Term)Pease Community Action Partnership 3rd Thursday of every month - 5:15 PM Francis Homeless Services Oversight Committee (HSOC) 3rd Wednesday every other month 3:00 PM Shoresman Stewart County Water Resources Adv. Committee (BOS ratifies) 1st Wednesday of month - 1:30 PM Pease Francis County Regional Water Management Group (RWMG)As Needed Pease Marx Nacimiento Water Project Once every 3 months, 4th Thursday - 4:00 PM Francis Shoresman SLO Valley Basin Groundwater Sustainability Agency (GSA) Quarterly, 2nd Wednesday - 3:30 PM Pease Floyd Downtown Association Board (Monthly) 2nd Tuesday of every Month - 7:30 AM Pease Shoresman Integrated Waste Management Authority (IWMA) 2nd Wednesday every 2 months - 1:30 PM Marx Shoresman Zone 9 Advisory Committee 2nd Wednesday of even numbered months - 1:30 PM Shoresman Francis Cal Poly Campus Planning Committee Quarterly Francis Shoresman Climate Coalition 3rd Thursday of every month - 6:30 PM Shoresman Marx Central Coast Community Energy (3CE) – Policy Board Director Quarterly - 9:00 AM or as scheduled Marx Stewart 2024 2025 #1 - My prefered assignment #2 - Willing to serve, if needed Page 25 of 26 Member Alternate Housing Authority (Mayor by state mandate)Stewart Stewart City Selection Committee (Mayor/V. Mayor Alternate) Once a year Stewart Pease Stewart Shoresman Citizen's Transportation Advisory (CTAC), a SLOCOG Regional Committee (Mayor) Stewart Stewart Regional Economic Action Coalition (REACH) Stewart Stewart Performing Arts Center Commission (Mayor/V. Mayor Alt.)Quarterly Stewart Pease Stewart Shoresman Visit SLO County Advisory Com. (Mayor/V. Mayor Alt.) 3rd Wednesday every month - 8:30 AM Stewart Pease Stewart Shoresman Whale Rock Commission (Mayor/V. Mayor Alt.) Once a year in April or May - 1:30 PM Stewart Pease Stewart Shoresman Area Agency on Aging (Mayor) Stewart Stewart Member Alternate Mayor's Advisory Body Chair Quarterly Meeting (Mayor/Rotation) Quarterly, 2nd Thursday - 11:30 AM Stewart Rotation Stewart Rotation Student Community Liaison Committee (Mayor/Rotation) 3rd Thursday of every month - 3:00 PM Stewart Rotation Stewart City / University (Mayor/Rotation)Quarterly Stewart Rotation Stewart Rotation 2024 2025 Page 26 of 26