HomeMy WebLinkAboutPD - Vounteer or Intern background records 01-02-2025Police Department
1 042 Walnut Street, San Luis 0bispo, CA 93401 -2729
805.781.7317
slocity"org
October 31,2024
To:Rick Scott, Chief of Police
Ghristine Dietrick, Gity Attorney
From: Tiffany Hopkins, Executive Assistant to the Police Chief
Subject: REQUEST FOR RECORDS DESTRUCTION
On April 24,2001, the City Council adopted a Records Retention Policy and Schedule.
ln accordance with that policy and schedule, certain records have been identified as
eligible for destruction. A listing of those records and relevant sections from the records
retention schedule are attached.
The method of destruction will be by shredding and recycling. No records will be
destroyed prior to the approved retention period. We will begin destroying the records
upon receiving your written authorization below.
Requesting approval to destroy:
Non-em ployee (vol u nteer/intern) backg rounds ; see attached spreadsheet
Attachment:
Copy of Retention/Disposition Schedule
Please sign below indicating your ap proval for the destruction of the above listed
records
Lea"( fu,Jrh
/e;eu, /,&
Rick Scott
Chief of Police
Christine Dietrick
City Attorney
CERTIFICATION OF DESTRUCTION
I certify that the records listed above were properly disposed of on
SI to the Police Chief
tr-(
DEPT/DIV
TOTAL
RETENTION
PERIOD Tltle Record Tltle Date
Total Retention
Perlod
To Be
Purged After
Potice Dept 2016-2024 Kristi Keht Backqround - votunteer 0ntv 313012076 T+5 202I
Potice Dept 2075-2024 Joshua Loqier Background - Cat Poty intern onty 2076 T+5 2027
Potice Dept 20r8-2024 Jutian Lohser Background - Cat Poty intern onty 2019 T+5 2024
Potice Dept 2018-2024 Rhys Gitmore Backqround - Cat Polv intern onlv 2079 T+5 2024
Potice Deot 2019-2024 Ctarissa Gallo Background - Cat Poty intern onty 2019 T+5 2024
Potice Dept 2018-2024 Barrie Dubois Background - votunteer ontv 2079 T+5 2024
Potice Dept 2019-2024 Jennier Baro Backeround - Excet custodian ontv 2019 T+5 2024
Potice Deot 2078-2024 Brett Rancadore Background - Excel custodian onty 2079 T+5 2024
Potice Dept 2075-2024 Thom O'Leary Background - volunteer ontv 2019 T+5 2024
Potlce Dept 2010-2024 DouA Odum BackSround - votunteer 0n[v unknown but Drior to 2018 T+5 2023
CITY OF SAN LUIS OBISPO RECORDS RETENTION SGHEDULE
I
1300 POLTCE
lAdministative Accident Review cL+5 Police GC34o90
News Releases (Press Releases)
Narcotics Reqistrant
Missinq Persons - Active
Misdemeanor and lnfraction violation cases
Massaoe. Taxi. Permits
Kidnaooino - Active
Juvenile Detention Loos/Survev/Monthlv reoorts
Incident and Non-criminal Reports
Homicides
Health &Safetv Codes Sections-1 1 s57(b),(c),(d), or (e) or H&S 1 1 360
Fire Arms - lost or stolen
Felony crime reports
Felony capital crimes, crimes punishable by death/life in prisonment
Fatal Traffic Collision
Employee Traininq Records
Embezzlement of Public Funds
Death cases
Dailv Calls for Service Loq
Court Loq
Confidential lnformants
Concealed Weapon Permit Records
Collision Reports
Citizen Comolaints
Citations
Child Abuse. Neqlect. Molest
Backoround lnvestioations - Not Hired
Backqround lnvestiqations
Audio Remrdinqs- Telephone and Radio
Arson Reqistrant - Juvenile
Arson Reqistrant - Adult
Arrest and Citation Reoister
All Arrest Reoorts
Administrative/lnternal lnvestiqations
WRF Monthlv Discharoe Monitorinq Reoorts
WRF Annual Discharqe Monitorinq Reoorts
Whale Rock/Minutes
Whale Rock Financial Plans and Statements
Wells & Groundu/ater information
Water Treatment Plant - EPA reports
Water Treatment Plant - Dept of Public Health reports
Water Reuse - SWRCB & NMFS reportinq
Waler CJualitv Reoorts
Water & Wastewater Studies
Water & Waslewater Manaoement Plans
lJtilties Rebate aoolications
RECORD TITLE
5
P
P
A
CL+2
P
CU+2
P
2
Cl+5OrP
10
P
P
T+5
2
AIE+2
5
cL+5
2
P
CL+2
T+5
P
P
2
P
CL+5
2
P
P
P
P
P
P
P
cL+10
S+2
J
PERIOD
RETENTION
TOTAL
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police
L,tilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
Utilities
tltilities
tltilities
titilities
utilities
DISPOSITION OF RECORD
FOR RETENTION AND
OFFICE RESPONSIBLE
GC34090 - Electronic records onlv
H&S 11594
CLETS P&P
GC34090 with exceptions: related unserved warrants, identifiable items which have
not been recovered, unadjudicated arrests (except H&S 11357/11360), presently
involved in civil or criminal litiqation
GC34090/SLOMC 5.56.150
CLETS P&P
GC34090
GC34090 - Electronic records with the exception of death and missing persons
cases
PC 799
H&S 1 1361 .5(a) - Exception: violation H&S 1 1 357(e) by a juvenille.
)LETS P&P - Permanenl until weaoon is located
PC 804
PC 799 - Case by case determination as to whether stored electronically or paper
GC34090(c)
GC34090(c)
PC 803
GC34090
GC34090
GC34090 - Electronic records onlv
GC34090
GC34090
GC24090 and GC34090.7 - with the exception of fatality reports
GC34090
GC34090 - Electronic records onlV
PC 799
GC34090
GC34090
GC34090.6 - Electronic records onlv
w&t 781
PC 457.1(b)2
GC34090
GC34090 Electronic records only with the exception of mandated destruction
pursuant to sections: PC 290(dX4) & 851.8, H&S 11361.5(a),(b),(d),&(e), W&l
781 (a). 826(a). 826(b).
GC34090
4OCFR
40CFR + Historical
GC34090
GC34090
GC34090
40CFR + Historical
40CFR + Historical
40CFR + Historical
GC34090
GC34090
40CFR
GC34090
REMARKS
CODE SECTION
AE=After Expiration AU=Audit Cl=Closed/Completed Cu=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated