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HomeMy WebLinkAboutR-5750 Agreement with the Child Development Center for Services between 7-1-85 and 6-30-86RESOLUTION NO. ___5750____ _____(1985 Series) A RESOLTUION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND CHILD DEVELOPMENT CENTER TO PROVIDE TEN THOUSAND DOLLARS ($10,000) FOR SERVICES PROVIDED BETWEEN JULY 1, 1985 AND JUNE 30, 1986. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agreement, attached hereto and marked Exhibit "A" and incorporated herein by reference, between the City of San Luis Obispo and Child Development Center. SECTION 2. The City Clerk shall furnish a copy of this resolution and a copy of the executed agreement approved by it to: Child Development Center, Human Relations Commission, and City's Finance Director. On motion of Councilman Settle - -_ -- ,seconded by Councilman Griffin ----------- - - - - -- --------------- - and on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig NOES: None ABSENT: None the foregoing resolution was passed and adopted this6th__day of_August____, 1985. ATTE / _______ �a ---- Pa ela Voges, C y Clerk APPROVED: City /49,4 istrat ve OP�icer c -- - - - -- --- -- -- -- - - -- City torney Finance Direolor C ( � ay r elanie C. Bi R 5750 EXHIBIT A K ��► ������►► ����i i�������ililllllllllh1 °' ° " °���� III city san tins oBis o � � p HUMAN RELATIONS COMMISSION Post Office Box 8100 • San Luis Obispo, CA 93403 -8100 • 549 -7150 AGREEMENT THIS AGREEMENT, dated August 6, 1985, parties hereto, is between the CITY chartered municipal corporation (re and CHILD DEVELOPMENT CENTER OF SAN non — profit corporation (referred to Center "). for the convenience of the OF SAN LUIS OBISPO, a ferred to herein as "City ") LUIS OBISPO COUNTY, a herein as "Child Development WITNESSETH: WHEREAS, Child Development Center has requested City to contribute to a program to provide extended day care and child abuse prevention counseling, said program as more fully described in Exhibit "B" attached hereto and WHEREAS, said services will be available to residents of the City, thereby serving both a public and municipal purpose: NOW, THEREFORE, City and Child Development Center, for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: I. Child Development Center agrees to make its services as described in Exhibit "B" and incorporated herein, available to residents of the City of San Luis Obispo on a regular basis for the period July 1, 1985 through June 30, 1986. 2. Child Development Center will provide the City with periodic summary reports and a final report, describing the type and quantity of services and listing funds received by Child Development Center from other sources. Said reports shall be in the form of Exhibit "C ", attached hereto and incorporated herein, or in such form as shall be approved by the Human Relations Commission or its staff. 3. Child Development Center and all of its agents, representatives, participants in any manner in the performance Of Child Development Center's obligations and duties hereunder shall be employees, independent contractors, or volunteers for Child Development Center and shall not for any purposes be considered employees or agents of the City. 4. Child Development Center agrees to hold City harmless, and to defend City against, from and in any claim, action, Proceeding or hearing wherein the allegation charging liability on the part of the City as a result of any act of omission, negligent or otherwise, of Child Development Center. AGREEMENT CHILD DEVELOPMENT CENTER FISCAL YEAR 85 -86 PAGE 2 5. City agrees to pay Child Development Center a one -time only grant, the sum of Ten Thousand Dollars ($10,000), payable in twelve monthly payments, or if deemed appropriate, in any such manner as shall be approved by the Human Relations Commission or Its staff. 6. The City Council may by motion terminate this agreement at its sole discretion after a public hearing and upon ten (10) days written notice to Child Development Center. Said termination shall be effective 30 days after City mails notice of termination of the Child Development Center agreement. Any funds not paid pursuant to paragraph 5, above, shall revert to City upon.said termination. 7. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY: CHILD DEVELOPMENT CENTER: City Clerk Child Development Center PO Box 8100 375 Ferrini Rd. San Luis Obispo, CA. San Luis Obispo, CA. 93403 -8100 93401 IN WITNESS WHEREOF. the parties hereto have executed this Agreement by their proper officers duly authorized: CHILD DEVELOPMENT CENTER: OF SAN UIS�OBIS Ma or Me anie C. Bi111L— -- ATTEST: City �lerk Pamela Vol �.<HIBIT B CIII. PROGRAM.OBJECTIVES 1. To provide child care and child abuse prevention services to a target of 70 children /families in 1985 -86. 2. To continue to work toward the coordination and networking of agencies concerned with child abuse prevention through the Child Abuse Prevention Network established in 1984. 3. To work Coward the improvement of child abuse prevention services through the Network, the County Commission on Children and Youth, the Council for Protection of Children and through the California Consortium of Child Abuse Councils, and to work with the State Office of Child Abuse Prevention in assessing the needs of this community for services and funding in the future. 4. To reduce the staff child ratio in each program to more effectively meet each child special emotional needs. 5. To provide immediate family counseling not available through other sources in the community for the children and their families. Other sources will be used where possible to extend the Center's services to as many of the families as possible. 6. To assist each family to become self sufficient; to enable low income families to secure and maintain employment and to gain training for employment. Each family . will be assisted in helping each other. 7. To continue to bring resources available through our project to this community to increase community support for child abuse prevention efforts. 8. To continue our volunteer program which provides additional help with the children on field trips, additional arms for rocking babies, labor for fixing equipment and facility repair etc. We cooperate with Tri Counties Regional Center, Cal Poly, Cuesta in this area. 9. To expand our program when funding becomes available( possibly in 1985 -86) 10. To continue to work cooperatively with the County Health Department's child abuse project. 11. To maintain community support in donated goods and services and to continue to work toward a better public awareness and knowledge of child abuse and prevention_. EXHIBIT C GUIDELINES FOR REPORTING City of San Luis Obispo Grants -in -Aid Funds PHILOSOPHIC ASSUMPTION: Aim to help people to help themselves. GENERAL GUIDELINES: As you know, funded agencies are paid with City of San Luis Obispo taxpayer's money. As such, we are all required to be accountable for these funds. Accountability will be achieved through the following methods: 1. Liason Program: The HRC, through the Commissioners or staff, will be in contact with the funded program on a regular basis to identify areas of concern and /or to provide a resource for each program funded. 2. Periodic Reports will be due to the HRC. The release of funds shall be contingent on the reciept of a complete report. Guidelines for such reports shall be as deemed appropriate by the HRC.* 3. Fiscal Year -End Reports shall be the responsibility of each funded agency, and shall be due by July 30, 1984. Said report shall consist of a synopsis of previous statistical reporting and an overall narrative of program operations during the fiscal year. This report will allow the HRC to present an accurate reflection of how City Grants -in -Aid funds were used during the fiscal year to the City Council. 4. Documentation: Through the use of a standardized form supplied to each funded agency by the HRC, programs will be required to categorically display their use of city funds. while supporting documentation is not necessarily required within the reporting guidelines, it is necessary to have such documentation on hand in order to satisfy any need for such documentation. 5. Annual Audit: If necessary, the agency must provide for an annual audit by an independent auditor mutually agreed upon. Through the use of this system, you can aid us to be accountable to the taxpayers of the City. Your cooperation is very much appreciated. As always, the HRC and staff are available for help and consultation whenever the need arises. *See Agency Periodic Report - Specific Guidelines _ EXHIBIT C ► ��a��������I! u����i�t ►�1��Illil'iI�I�����i�►►�� ���� _ _ ,� ►! II _ city of san tins oBispo r "1 ;'•. ' 9 HUMAN RELATIONS COMMISSION • 979 PALM STREET !:.!'.`.° Post Office Box 321 • San Luis Obispo, CA 93406.0321 • 8051544 -3050 - AGENCY PERIODIC REPORT FORMAT: SPECIFIC GUIDELINES Periodic reports shall be due as specified on an agency -by- agency basis. Reports shall include the information outlined below+ for the preceeding period. INCLUDE IN THE PERIODIC REPORT: 1. ADMINISTRATORS'S REPORT: Brief synopsis of previous period's events, including changes, highlights, and activities.. 2. FINANCIAL REPORT(S): agency's overall financial report as prepared monthly, including all program income and expenditure. 3. REPORT OF EXPENDITURE OF CITY FUNDS: according to form provided by HRC. 4. STATISTICAL SURVEY: number of clients served, city of origin, nature of services provided; any other statistics regularly kept by agency. 5• BOARD OF DIRECTORS: minutes for previous month(s), notification of meeting dates. 6. FINAL REPORT: Due one month after the close of the fiscal year. Should be a brief cummulative report including all of the above components except for duplicated Board minutes, with overall narrative as to the progress of the funded program during the course of the grant period. Emphasis on success of meeting objectives outlined in the grant proposal. EXHIBIT C SPECIFIC GUIDELINES - CHILD DEVELOPMENT CENTER - FISCAL YEAR 85 -86 Submit monthly report according to "Periodic Reporting Format" for preceeding month. Upon receipt of report, check will be issued for 1/12 of Grant Award ($833.00). The Human Relations Commission liaison will be appointed to your program for the Grant period.