Loading...
HomeMy WebLinkAbout02-04-2025 Agenda City Council AGENDA Tuesday, February 4, 2025, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council meetings may be viewed remotely on Channel 20, the City’s YouTube Channel, and on the City’s website under the Public Meeting Agendas web page. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of complimentary parking; restrictions apply, visit Parking for Public Meetings for more details. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to emailcouncil@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day. Public Comment during the meeting: Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation must provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7114. 1.CALL TO ORDER Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order. 2.PLEDGE OF ALLEGIANCE Mayor Erica A. Stewart will lead the Council in the Pledge of Allegiance. 3.PRESENTATIONS 3.a BLACK HISTORY MONTH PROCLAMATION Mayor Erica A. Stewart will present a proclamation declaring the month of February as "Black History Month". 3.b MARCH SAFETY ENHANCEMENT ZONE RESPONSE PLAN PRESENTATION The Council will receive a presentation on the March Safety Enhancement Zone Response Plan from Cal Poly and City staff. 3.c CITY MANAGER REPORT Receive a brief report from City Manager Whitney McDonald. 4.PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. 5.CONSENT AGENDA Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. Recommendation: To approve Consent Calendar Items 5a to 5h. 5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation: Waive reading of all resolutions and ordinances as appropriate. 5.b MINUTES REVIEW - JANUARY 14, 2025, JANUARY 21, 2025, AND JANUARY 23, 2025 COUNCIL MINUTES Recommendation: Approve the following minutes of the City Council meeting: •January 14, 2025 - Rescheduled Regular Meeting •January 21, 2025 - Regular Meeting •January 23, 2025 - Special Meeting, Community Forum 5.c AUTHORIZE EXECUTION OF FIRST AMENDMENT TO CITY/CAL POLY WATER AND SEWER RATE AGREEMENT TO EXTEND THE TERM OF THE AGREEMENT BY ONE YEAR WITH OPTION FOR EXTENSION Recommendation: 1.Authorize the City Manager to execute the First Amendment to the Agreement Between the City of San Luis Obispo and the Board of Trustees of the California State University Regarding Water and Sewer Rates, which would extend the current water and sewer service agreement with California Polytechnic State University (Cal Poly) by one year; and 2.Authorize the City Manager to approve additional extensions up to a cumulative total of three years (up until June 30, 2028). 5.d AMENDMENT TO PERMANENT EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH THE COUNTY OF SAN LUIS OBISPO FOR THE BOB JONES PATHWAY Recommendation: Pursuant to a request received from the County of San Luis Obispo for its Bob Jones Pathway Project: 1.Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the Amendment to Perpetual Easement Agreement (and Temporary Construction Easement) Bob Jones Pathway that will encumber portions of property owned by the City of San Luis Obispo identified as Assessor’s Parcel Numbers 076-061- 075, 076-061-078, and 076-121-018, commonly known as the Filipponi Ecological Reserve”; and 2.Authorize the Mayor to sign the document entitled, “Amendment to Perpetual Easement Agreement (and Temporary Construction Easement) Bob Jones Pathway”; and 3.Direct staff to receive and reserve the additional funds for future open space uses in accordance with General Plan policy. 5.e SURPLUS DESIGNATION OF RADIO INFRASTRUCTURE EQUIPMENT Recommendation: Authorize the surplus designation of radio backend equipment and disposal of the equipment through a combination of transfer to California Polytechnic State University San Luis Obispo (Cal Poly), transfer to the Cal Poly Radio Club, and auction in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 480-A and 480-B. 5.f AUTHORIZATION TO ADVERTISE THE FINANCE AND IT OFFICE TENANT IMPROVEMENT PROJECT, SPECIFICATION NO. 2000114-02 Recommendation: 1.Approve the Project Plans and Special Provisions for the Finance and IT Office Tenant Improvement (TI) Project, Specification 2000114-02; and, 2.Authorize advertisement of the Finance and IT Office Tenant Improvement Project; and, 3.Authorize the City Manager to award the Construction Contract pursuant to Section 03.24.190 of the Municipal Code, for the Finance and IT Office Tenant Improvement project Specification No. 2000114-02 if the lowest responsive bid is within the Engineer’s Estimate of $1,464,200; and 4.Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 5.Authorize the Finance Director to appropriate up to $249,000 in funding from Capital Projects Reserve Fund to award construction contract for the Finance and IT Office Tenant Improvement Specification number 2000114- 02; and 6.Authorize the Finance Director to return unspent Capital Reserve funding to the Capital Reserve Fund balance after project completion. 5.g AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE FOOTHILL-SANTA ROSA SEWER PIPELINE REPLACEMENT PROJECT, SPECIFICATION NO. 2000096 Recommendation: 1.Approve the project plans and specifications for Foothill-Santa Rosa Sewer Pipeline Replacement, Specification Number 2000096; and 2.Authorize $212,000 in additional funding from the Sewer Fund - Undesignated Capital Account; and 3.Authorize staff to advertise for bids; and 4.Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code if the lowest responsible bid is within the Engineer’s Estimate of $562,000; and 5.Authorize the City Engineer to approve Contract Change Orders up to the available project budget and any amended budget subsequently approved by the City Manager up to $200,000; and 6.Find the project categorically exempt from the California Environmental Quality Act. 5.h AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR FEMA ASSISTANCE TO FIREFIGHTER GRANT Recommendation: 1.Authorize the Fire Department’s previous application for funding under the Federal Emergency Management Act (FEMA) Assistance to Firefighter Grant (AFG) Program in the amount of $2,200,000 to purchase a replacement tiller-ladder fire truck; and 2.Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded. 6.PUBLIC HEARING AND BUSINESS ITEMS 6.a LEAD BY EXAMPLE 2025-29 WORK PROGRAM (Estimated Time: 60 minutes) Recommendation: 1.Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Lead by Example 2025- 29 Work Program”; and 2.Authorize staff to apply for grants, rebates, and incentives that fund implementation of the Lead by Example 2025-29 Work Program, authorize the City Manager to execute related agreements and documents, and direct revenues from these sources to related Lead by Example projects. 7.STUDY SESSION 7.a STUDY SESSION ON HIGUERA COMPLETE STREETS PROJECT (Estimated Time: 90 minutes) Recommendation: 1.Receive an update on the Higuera Complete Streets Project; and 2.Provide input on the Higuera Complete Streets Project plans, including specific input on the following features: a.Limits of proposed “road diet” on Higuera Street. b.Material used for vertical separation where protected bike lanes are proposed. c.Preferred design alternative for the Higuera Street/Los Osos Valley Road intersection; and 3.Provide input to staff on whether to continue further planning and design efforts for a potential shared-use path on Madonna Road as a future project separate from the Higuera Complete Streets Project. 8.LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes. Council Members report on subcommittee assignments, listed below, and other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Mayor Stewart Vice Mayor Shoresman Council Member Boswell Council Member Francis Council Member Marx SLO Council of Governments Zone 9 Advisory Committee Airport Land Use Nacimiento Water Project Air Pollution Control District Regional Economic Action Coalition Downtown Association Board SLO Climate Coalition Community Action Partnership Integrated Waste Management Authority CA Men’s Colony Advisory Committee Homeless Services Oversight Committee Local Agency Formation Commission County Water Resources Advisory Committee Performing Arts Center Commission CP Campus Planning Committee SLO Regional Transit Authority Visit SLO County Advisory Committee Central Coast Clean Energy 9.ADJOURNMENT The City Council will hold a Special Meeting, the Goal-Setting Workshop, on February 8, 2025 at 8:30 a.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. The City Council will hold a Special Closed Session Meeting on February 11, 2025 at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. The next Regular Meeting of the City Council will be held on February 18, 2025 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas- and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.