HomeMy WebLinkAbout03-05-2025 HRC Agenda Packet
Human Relations Commission
AGENDA
Wednesday, March 5, 2025, 5:00 p.m.
Council Hearing Room, 990 Palm Street, San Luis Obispo
The Human Relations Commission holds in-person meetings. Zoom participation will not be
supported. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of
complimentary parking; restrictions apply, visit Parking for Public Meetings for more details.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990
Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your
email, please include the date of the meeting and the item number (if applicable). Emails will not
be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the
agenda item number you are calling about, and leave your comment. Verbal comments must be
limited to 3 minutes. Voicemails will not be played during the meeting.
*All correspondence will be archived and distributed to members, however, submissions received
after the deadline may not be processed until the following day.
Public Comment during the meeting:
Meetings are held in-person. To provide public comment during the meeting, you must be
present at the meeting location.
Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy,
Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire
to utilize electronic visual aids to supplement their oral presentation must provide display-ready
material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's
Office at cityclerk@slocity.org or (805) 781-7114.
Pages
1.CALL TO ORDER
Chair Kasprzak will call the Regular Meeting of the Human Relations
Commission to order.
2.PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
The public is encouraged to submit comments on any subject within the
jurisdiction of the Human Relations Commission that does not appear on this
agenda. Although the Commission will not take action on items presented during
the Public Comment Period, the Chair may direct staff to place an item on a
future agenda for discussion.
3.CONSENT
Matters appearing on the Consent Calendar are expected to be non-
controversial and will be acted upon at one time. A member of the public may
request the Human Relations Commission to pull an item for discussion. The
public may comment on any and all items on the Consent Agenda within the
three-minute time limit.
3.a CONSIDERATION OF MINUTES - FEBRUARY 5, 2025 HUMAN
RELATIONS COMMISSION MEETING
5
Recommendation:
To approve the Human Relations Commission Minutes of February 5,
2025.
4.PRESENTATIONS
4.a PRESENTATION ON THE FIRE DEPARTMENT'S INTERNSHIP
PROGRAM
9
Recommendation:
Receive an update and presentation from the City's Fire Department
about their internship program.
5.BUSINESS ITEMS
5.a REVIEW OF THE BANCHAN FOODS DEI SLO BUSINESS GRANT
YEAR-END REPORT
21
Recommendation:
Receive and file the Banchan Foods’ DEI SLO Business Grant year-end
report.
5.b REVIEW OF THE 2023-24 DEI HIGH IMPACT GRANT YEAR-END
REPORTS
51
Recommendation:
Receive and file the 2023-24 DEI High Impact Grant Year-End Reports.
5.c SELECTION OF THE COMMISSIONER LIAISON ROLES FOR THE
2024-25 HUMAN SERVICES GRANT
81
Recommendation:
Human Relations Commissioners will designate and approve liaison
assignments for each of the grant recipients from the 2024-25 Human
Services Grant program.
6.COMMENT AND DISCUSSION
6.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST
Receive a brief update from Deputy City Manager Greg Hermann and
DEI Admin Specialist Sam Vethavanam.
7.ADJOURNMENT
The next Regular Meeting of the Human Relations Commission is scheduled for
April 2, 2025 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm
Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES are available -- see the Clerk
The City of San Luis Obispo wishes to make all of its public meetings accessible
to the public. Upon request, this agenda will be made available in appropriate
alternative formats to persons with disabilities. Any person with a disability who
requires a modification or accommodation in order to participate in a meeting
should direct such request to the City Clerk’s Office at (805) 781-7114 at least
48 hours before the meeting, if possible. Telecommunications Device for the
Deaf (805) 781-7410.
Agenda related writings or documents provided to the Human Relations
Commission are available for public inspection on the City’s website, under the
Public Meeting Agendas web page: https://www.slocity.org/government/mayor-
and-city-council/agendas-and-minutes. Meeting audio recordings can be found
on the City’s website:
http://opengov.slocity.org/WebLink/Browse.aspx?id=60981&dbid=0&repo=CityCl
erk
1
Human Relations Commission Minutes
February 5, 2025, 5:00 p.m.
Council Hearing Room, 990 Palm Street, San Luis Obispo
Human Relations
Commissioners
Present:
Commissioner Mason Ambrosio, Commissioner Vincent
DeTurris, Commissioner Sierra Smith, Vice Chair Catuih
Campos, Chair Angie Kasprzak
Human Relations
Commissioners
Absent:
Commissioner Stephanie Carlotti, Commissioner Taryn
Warrecker
City Staff Present: Deputy City Manager Greg Hermann, DEI Admin Specialist
Samantha Vethavanam
_____________________________________________________________________
1. CALL TO ORDER
A Regular Meeting of the San Luis Obispo Human Relations Commission was
called to order on February 5, 2025 at 5:03 p.m. in the Council Hearing Room at
City Hall, 990 Palm Street, San Luis Obispo, by Chair Kasprzak.
2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Public Comment:
None
--End of Public Comment--
3. CONSENT
3.a CONSIDERATION OF MINUTES - DECEMBER 4, 2024 HUMAN
RELATIONS COMMISSION MINUTES
Motion By Commissioner Smith
Second By Vice Chair Campos
To approve the Human Relations Commission Minutes of December 4, 2024.
Ayes (5): Commissioner Ambrosio, Commissioner DeTurris,
Commissioner Smith, Vice Chair Campos, and Chair Kasprzak
Absent (2): Commissioner Carlotti, and Commissioner Warrecker
CARRIED (5 to 0)
Page 5 of 82
2
4. BUSINESS ITEMS
4.a SELECTION OF THE COMMISSIONER LIAISON ROLES FOR THE
2024-25 DEI HIGH IMPACT GRANT
Motion By Commissioner Smith
Second By Commissioner DeTurris
Approve the Commissioner assignments for 2024-25 DEI High Impact
Grant Recipients as follows:
Commissioner Ambrosio – AAPI of SLO; Diversity Coalition
Commissioner DeTurris – Big Brothers and Sisters of SLO County;
Peace Academy of the Sciences and Arts
Vice Chair Campos – SLO County UndocuSupport
Commissioner Carlotti – Hillel of SLO
Chair Kasprzak – GALA Pride & Diversity Center; Mission
Headstrong
Commissioner Smith – Hospice of SLO County; R.A.C.E. Matters
Commissioner Warrecker – NAMI of SLO County
Ayes (5): Commissioner Ambrosio, Commissioner DeTurris,
Commissioner Smith, Vice Chair Campos, and Chair Kasprzak
Absent (2): Commissioner Carlotti, and Commissioner Warrecker
CARRIED (5 to 0)
4.b STAFFING UPDATES IN THE OFFICE OF DEI
Deputy City Manager Greg Hermann provided an update on staffing
changes that have recently occurred in the Office of Diversity, Equit y and
Inclusion (DEI).
4.c 2024-25 HUMAN RELATIONS COMMISSION WORKPLAN DISCUSSION
AND REVIEW
The Commission reviewed, evaluated, and provided feedback to staff on
the remainder of the 2024-25 Human Relations Commission (HRC) Work
Plan document.
Page 6 of 82
3
5. COMMENT AND DISCUSSION
5.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST
Deputy City Manager Greg Hermann provided the following updates:
The budget process for fiscal years 2025-2027 is now underway.
There will be a public City Council discussion on Saturday,
February 8th regarding the Major City Goals for 2025-27.
The Community Forum was held on January 23rd. Members of the
public came to provide input of what the City should prioritize in the
2025-27 budget, including input on DEI efforts.
DEI Admin Specialist, Samantha Vethavanam provided the following
updates:
The DEI Office’s website now features a section called
“Immigration Information and Resources” which states the San Luis
Obispo Police Department’s position on immigration enforcement
efforts and provides a link to more resources.
The FY 2025-26 Human Services Grants application opened on
January 20th and will close on February 28th. Subcommittee
members have chosen dates for review.
Vice Chair Campos provided an update on her work with UndocuSupport.
Chair Kasprzak provided an update on recruitment for two positions at
GALA and GALA’s Valentine’s Day event.
6. ADJOURNMENT
The meeting was adjourned at 6:28 p.m. The next Regular Meeting of the Human
Relations Commission is scheduled for March 5, 2025 at 5:00 p.m. in the Council
Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.
APPROVED BY HUMAN RELATIONS COMMISSION: XX/XX/2025
Page 7 of 82
Page 8 of 82
Item 4a
Human Relations Commission
Agenda Report
For Agenda of: 3/5/2025
Item Number: 4a
FROM: Samantha Vethavanam, DEI Administrative Specialist
Phone Number: (805) 781-7064
E-mail: svethava@slocity.org
SUBJECT: UPDATE PRESENTATION ON THE CITY FIRE DEPARTMENT
INTERNSHIP PROGRAM
RECOMMENDATION
Receive an update and presentation from the Fire Department about their internship
program.
BACKGROUND
The San Luis Obispo City Fire Department (SLO City Fire) initiated an intern program in
2022 with the intent of expanding the pool of qualified candidates for firefighter positions,
especially to traditionally underrepresented groups. At the Fe bruary 7, 2024, meeting of
the Human Relations Commission, SLO City Fire presented on the intern program, as
well as Camp Cinder. During this meeting, SLO City Fire also noted their plan for the
remainder of the year to expand opportunities for interns within the department to include
five other areas of the department’s mission in order to connect with groups that may
have an ancillary interest in the Fire Department, but not necessarily want to be a
firefighter. These additional missions include the Mobil e Crisis Unit, Mechanics,
Vegetation Management, Inspections, and Emergency Management functions.
Since its inception, internship has seen eight (8) interns come through the program. SLO
City Fire will present on the program’s notable accomplishments and testimonials from
the interns who have participated.
ATTACHMENTS
A - Fire Department Internship Presentation
Page 9 of 82
Page 10 of 82
Fire Intern Program
Outreach and Diversity Initiative
Started: 3 years ago (2022)
Intent: To expand our pool of qualified candidates for full -time careers in the fire service
Outreach to nontraditional groups
Camp Cinder – Effort to support expansion of opportunities for young women (16-18 years
of age) in careers outside of the norm, specifically firefighting -www.campcinder.org
Grizzly Youth Academy
Page 11 of 82
Introducing our Fire Interns…
Courtney (1st intern) – Had no fire experience, realized wanted to pursue
becoming a firefighter, went to Allan Hancock Fire Academy, now a full -time
firefighter for 5-Cities Fire
Daniel (2nd intern) – Decided he wanted to pursue a different career in the Air Force
Page 12 of 82
Fire Intern (Sophie)
3rd intern
General fire tasks
Page 13 of 82
Fire Intern (Owen)
4th intern
General fire tasks
Accomplishments
Got accepted into Paramedic school
EMT on the MCU
AED education Page 14 of 82
Mobile Crisis Unit Assignments (Kilee)
Assist MCU specialist with community members in
need of social services
Operates MCU vehicle or provides support
May be assigned the primary EMT to the MCU
Accomplishments
Became the liaison between CP and SLOFD
Established an official internship for psychology seniors Page 15 of 82
Prevention/Community Risk
Reduction Assignments (Cecilia)
Supporting business and self -inspection
program
Assist with tracking inspections
Accomplishments
Developed framework for defensible space
Code enforcement experience
Updated City maps for emergency use Page 16 of 82
Emergency Management (Garrett)
Participate in EOC training
Assist with community preparedness and
education events
Assist with emergency plan development
Accomplishments
SIM Table
Resident Advisor Procedure Guide Page 17 of 82
Fire Apparatus Assignments
(Dalilia)
Assist with fabrication and installation of
equipment on suppression vehicles
Assist with engine maintenance and servicing
Assist with cleaning and organization
Page 18 of 82
What’s next?
Training Assignments
(Currently onboarding)
Assist with training duties
Assist crews with station maintenance
Assist with 2025 academy (started 2/27)
Fuels Crew Assignments (TBD)
May assist with fuel mitigation
Operates hand tools and chainsaws
Project work in open space and city wildland
interface
Mobile Crisis Unit Assignments – Currently hiring
Assist MCU specialist with community members in need of social services
Operates MCU vehicle or provides support
May be assigned the primary EMT to the MCU
Page 19 of 82
Page 20 of 82
Item 5a
Human Relations Commission
Agenda Report
For Agenda of: 3/5/2025
Item Number: 5a
FROM: Samantha Vethavanam, DEI Administrative Specialist
Phone Number: (805) 781-7064
E-mail: svethava@slocity.org
SUBJECT: REVIEW OF THE BANCHAN FOODS DEI SLO BUSINESS GRANT YEAR-
END REPORT
RECOMMENDATION
Receive and file the Banchan Foods’ DEI SLO Business Grant year-end report.
BACKGROUND
The 2023-24 DEI SLO Business Grant funding recommendations were approved by City
Council on June 20, 2023. On January 10, 2024, the Human Relations Commission
(HRC) assigned liaison roles for each grant recipient. In January 2024, the grant
recipients provided to the Office of Diversity, Equity, and Inclusion (DEI) their mid-year
reports, which were reviewed by the HRC on February 7, 2024. In August 2024, grant
recipients submitted their year-end reports, which were reviewed by the HRC on
September 12, 2024.
As required in the contract signed by the grant recipients, a mid -year and a year-end
report is required to be submitted to the Office of DEI detailing information on
project/program implementation during the life of the grant. Reports will include a
statistical section highlighting demographic data, a detailed financial section explaining
the use of the funds, and performance outcome measures related to the scope of
services. Commissioners review and provide feedback to staff on their review of the
reports.
Although the 2023-24 DEI SLO Business Grant funds were to be expended by June 30,
2024, and a year-end report due in July 2024, grant recipient Banchan Foods had run
into some setbacks related to obtaining the necessary permits to operate their business .
This in turn delayed the launch of the business, and therefore their ability to spend the
funds, by several months. Banchan Foods informed the Office of DEI about these
setbacks in a memo dated July 26, 2024, requesting an extension of six months. The
extension was provided on August 9, 2024, allowing Banchan Foods to have until
December 31, 2024, to expend the funds and until January 20, 2025, to submit their year-
end report. Banchan Foods submitted their year-end report to the Office of DEI on
December 22, 2024.
Page 21 of 82
Item 5a
As liaison to Banchan Foods, Commissioner Smith will provide a summary of the year-
end report and inform the HRC if Banchan Foods is in compliance with the expected
implementation of their proposed project and ask staff to follow up with recipient if
questions arise.
ATTACHMENTS
A – Banchan Foods Amended Contract
B – Banchan Foods Year-End Report
Page 22 of 82
AMENDMENT No. 1 TO DEI SLO BUSINESS GRANT AGREEMENT
THIS AMENDMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and Banchan Foods (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, on June 29, 2023, GRANTEE and CITY entered into an Agreement for Diversity
Equity Inclusion SLO Business Grant (the “Agreement”), in which GRANTEE agreed to provide
and increase culinary diversity and promote Korean culture in San Luis Obispo as further described
in GRANTEE’s application submitted to the CITY on March 28, 2023 (the “Services”); and
WHEREAS, GRANTEE was unable to complete the Services by June 30, 2024 because of delays
in processing by the State for the Processed Foods Registration permit, and, after being forced to
move business locations, GRANTEE was required to amend their State and County operating
permits; and
WHEREAS, GRANTEE is now able to complete the services further described in Exhibit 1
because they have successfully obtained the required State and County permits for operation, and
the remaining unused funds will be used to amend their permits to reflect their new business
location; and
WHEREAS, the CITY reaffirms its finding that GRANTEE’s services will provide a benefit to
the community by enhancing a sense of belonging for all people and contributing to a community
that is welcoming, inclusive, equitable, and safe, and the goals of GRANTEE’S services will be
properly met if GRANTEE is allowed a reasonable extension of time to perform the services.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1)AMENDMENTS. The parties agree to amend the Agreement as follows:
a)Paragraph 1 is deleted and replaced as follows:
The Parties acknowledge that GRANTEE made some of its Services, as described in its
application (the “Application”), incorporated by reference and attached to the Agreement
as Exhibit A, available to CITY residents in 2023 and 2024. GRANTEE further agrees to
complete the services described in Exhibit 1 of this Amendment by December 31, 2024.
b) Paragraph 2 is deleted and replaced as follows:
The Parties acknowledge that GRANTEE provided CITY with a mid-year report on
January 10, 2024. GRANTEE shall provide a final program report, summarizing
administrative, statistical, financial, and client Service activities in the form of Exhibit 2 of
this Amendment, by January 20, 2025.
Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
August 9, 2024
Page 23 of 82
2) FAILURE TO PERFORM. Should GRANTEE fail to perform the services described in
Exhibit 1 on or before December 31, 2024, GRANTEE shall return to the CITY a prorated sum
calculated by the CITY which represents the funds granted to GRANTEE but unused by
December 31, 2024. Additionally, should GRANTEE complete the services described in
Exhibit 1 at a cost lower than the funding amount granted by the CITY, GRANTEE shall return
to the CITY the excess funds. Either or both reimbursement(s) shall be made no later than
January 20, 2025. Should GRANTEE fail to provide a final program report by January 20,
2024, GRANTEE may be deemed ineligible for future grants or other financial aid offered by
the CITY.
3) FORCE AND EFFECT. Except as set forth in this Amendment, all terms and conditions of
the Agreement shall remain in full force and effect.
4) PRIORITY ORDER. In the event of a conflict between the Agreement and this Amendment,
the terms of this Amendment shall take precedence.
5) AUTHORITY TO EXECUTE. Each Party represents and warrants that it has full power and
authority to execute this Amendment and to undertake each and all of its respective obligations
hereunder, and that each person executing this Amendment on its behalf is duly and validly
authorized to do so.
6) COUNTERPARTS. This Amendment may be executed in counterparts, each of which shall
be deemed an original and all of which shall be taken together and deemed to be one
instrument. The parties further agree that a signature transmitted via facsimile or e-signature
shall be deemed original for all purposes hereunder.
GRANTEE
By: _______________________________________
Trina Lee, Owner
CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Deputy City Manager
APPROVED AS TO FORM:
By: ________________________________________
Sadie Symens, Deputy City Attorney
Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
Page 24 of 82
MEMO
TO: City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Nestor Veloz-Passalacqua
Diversity, Equity, & Inclusion Manager
FROM: Trina Lee
Banchan Foods
DEI SLO Business Grant
FY 2022-2023
SUBJECT: REQUEST FOR EXTENSION OF AGREEMENT
Thank you for considering this request for extension of the DIVERSITY EQUITY INCLUSION SLO
BUSINESS GRANT 22-23 Agreement between Trina Lee/Banchan Foods and the City of SLO.
Due to setbacks in securing the necessary permits to operate, the grant funds have not been exhausted
before the end of the Agreement period. Therefore, I am requesting a 6-month extension to the
Agreement.
I experienced setbacks in the process of securing the necessary permits to operate, which delayed the
launch of my business by several months. The most significant setback was the processing of my
California Processed Foods Registration application by the California Department of Public Health’s Food
and Drug Branch.
Permit Application Processing Delays
Commercial kimchi production requires several permits. One of these permits is a Processed Foods
Registration from the California Department of Public Health (CDPH). Navigating the permitting process
was extremely challenging, but after numerous meetings and phone calls with local and State Health
Department representatives, as well as outside resources, I completed my application for Processed
Foods Registration in September 2023. Unfortunately, the State had a backlog of applications, and
processing took 5 months. I received final approval on February 6, 2024.
Subsequently, I applied for the Dependent Food Service Operator Permit from the SLO County
Environmental Health Services Division, which was approved on March 25, 2024. After that, I applied for
the Temporary Food Facility Multiple Events Permit, which was approved on May 9, 2024. I made my first
legal sale the following day on May 10, 2024.
Unfortunately, the period of time during which I was able to legally sell kimchi was very brief. Ownership
of the Commercial Kitchen space I rented changed, and the new landlord refused to honor the terms of
my lease. I was forced to move. On May 22, 2024, I moved to a new commercial kitchen location within
Exhibit A
Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
Page 25 of 82
the City of SLO. Since all of my permits are attached to the old kitchen address, I will have to obtain new
permits before I can return to legally selling my kimchi.
Financial Report
Balance:
$23,656.00 spent
$1,344.00 remaining
Equipment - $4,663.17
Supplies - $4,223.83
Rent - $9,350.00
Permits & Licensing - $2,236.08
Insurance - $289.00
Food Costs - $662.32
Services - $194.80
Mileage - $2,036.80
Planned Business Activities
Changing kitchens requires amending my permits to reflect the new kitchen location. This will cost $1,344
in permit application fees.
August
Apply for Processed Foods Registration from the California Department of Public Health.
September
Apply for updated Dependent Food Service Operator Permit and Temporary Food Facility
Multiple Events Permit from SLO County Environmental Health Department.
Submit an updated Year-End Report reflecting the utilization of remaining grant funds.
Planned Utilization of Remaining Funds
Upcoming expenditures:
Application fees to amend all permits to reflect new kitchen location:
$556 - Processed Foods Registration+Health Safety Fee
$488 - Dependent Food Service Operator Permit-Moderate Prep
$300 - Temporary Foods Facility Multiple Events Permit
Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
Page 26 of 82
Thank you for your consideration of my request for extension. I look forward to completing the necessary
steps to get this business fully launched in the coming months.
Trina Lee
Banchan Foods
805-704-5004
banchanfoods@gmail.com
Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
Page 27 of 82
DIVERSITY EQUITY INCLUSION SLO BUSINESS GRANT 22-23
THIS AGREEMENT, dated ___________________ for the convenience of the parties hereto, is
between the City of San Luis Obispo, a chartered municipal corporation (referred to herein as
CITY), and Banchan Foods (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute to Kimchi Business as submitted in
its application to the CITY on March 31, 2023.
WHEREAS, the Services will be available to residents of the City, thereby serving both a public
and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. GRANTEE will make its Services, as described in its application (the “Application”),
incorporated by reference and attached as Exhibit A, available to City residents from July 1,
2023 to June 30, 2024.
2. GRANTEE will provide CITY with a mid-year report, due January 10, 2024, and final
program report, due July 10, 2024, summarizing administrative, financial, and client Service
activities. Said reports shall be in the form of “Exhibit B,” attached hereto.
3. GRANTEE and all its agents, representatives, or participants in any manner in the
performance of its obligations and duties hereunder shall be employees or volunteers of
GRANTEE. They shall not, for any purpose, be considered employees or agents of the CITY.
4. GRANTEE agrees to hold CITY harmless and to defend CITY against, from, and in any
claim, action, proceeding, or hearing wherein there is an allegation charging liability of the
part of the CITY as a result of any act or omission, negligent, or otherwise, by GRANTEE.
5. CITY agrees to pay the GRANTEE a one-time only grant, in the sum of $25,000, to be used
for the Services as described in the Application. The grant will be paid in one installment
when a signed contract is received.
6. The Department Head- Administration may terminate this agreement at his sole discretion,
after a public hearing and upon ten (10) days written notice to GRANTEE. Said termination
shall be effective thirty (30) after CITY mails notice of termination of agreement to
GRANTEE. Any funds not paid pursuant to paragraph 5 above shall revert to CITY upon
said termination.
7. GRANTEE shall complete the five-hour Small Business Development Center (SBDC) course
within 30 business days of fund disbursement. Proof of completion shall be provided to
DocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1
6/29/2023 | 10:37 AM PDT
Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
Page 28 of 82
CITY. If GRANTEE fails to provide timely proof of completion, CITY reserves the right to
pursue return of the awarded funds in civil action.
8. GRANTEE hereby certifies and agrees that it will comply with the Human Relations
Commission “Bylaws,” which creates an environment within the City in which all persons
can enjoy equal rights and opportunities regardless of race, religion, sex, national origin,
sexual orientation, age, physical, mental, or economic status.
9. For purposes of notice under this agreement, all notices shall be considered effective upon
being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
Attn: Greg Hermann, Assistant City Manager
GRANTEE:
Banchan Foods
97 Ash Ave #183
Cayucos, CA 93430
Attn: Trina Lee
caltrinalee@gmail.com
IN WITNESS WHEREOF, the parties have executed this agreement by their proper officers duly
authorized:
GRANTEE
By: _______________________________________
Trina Lee, Owner
CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: _______________________________________
Greg Hermann, Assistant City Manager
APPROVED AS TOFORM:
By: ________________________________________
Christine Dietrick, City Attorney
DocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
Page 29 of 82
HUMAN RELATIONS COMMISSION
Diversity, Equity, & Inclusion SLO Business Grant:
2023-24 DEI SLO Business Grant Application
The funding and grant application will support initiatives to diversify the local economy and
shall be accessible to anyone. All proposals must be inclusive of all individuals and
communities.
BUSINESS NAME
PROJECT/PROGRAM NAME
DATE BUSINESS ESTABLISHED
BUSINESS LICENSE NUMBER
WEBSITE
Address
*If you are not currently a business, you must be willing to participate in 5 hours of one-on-one coaching with
the Small Business Development Center and secure a business license.
(This person will receive notifications regarding grant decisions, contract execution, and reporting requirements)
BUSINESS CONTACT *
PHONE
E-MAIL ADDRESS *
WHO PREPARED THIS APPLICATION (if different than above)
BUSINESS INFORMATION
Banchan Foods
Kimchi Business
3/31/2023
NA
NA
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
Yes No
CONTACT INFORMATION
Trina Lee
8057045004
calltrinalee@gmail.com
Exhibit ADocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
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PHONE
1) Which of the below best describes your business proposal reflected in this application *
2) Provide an executive summary of the proposal (Max 200 words)*
3) Is this proposal for:*
4) Requested Amount *
GRANT REQUEST INFORMATION
Service
Product
Experience
Promotion
Other
Banchan Foods is a new kimchi business that seeks to increase culinary diversity and promote Korean
culture in San Luis Obispo. With a grant request amount of $25,000 and a total project budget of $55,000
(with the other $30,000 self-funded), Banchan Foods will produce and sell kimchi directly to consumers
through its website and at local farmers' markets. The company will also wholesale the product to SLO
Oriental Market, SLO Co-Op and other brick and mortar outlets.
To ensure sustainability, Banchan Foods will prioritize using locally sourced ingredients, eco-friendly
packaging, and a zero-waste production process. To make Korean culture more accessible and inclusive,
Banchan Foods will offer a range of kimchi options to cater to different dietary needs and preferences,
including spicy, vegan, and traditional options.
In addition to selling kimchi, Banchan Foods will use its social media platforms to promote Korean culture
through instructional and informative videos about the significance of kimchi to Korean culture. The business
owner intends to collaborate with the local Korean American community, including the CalPoly Korean
American Student Association, to increase community involvement and foster appreciation for Korean
culture.
Through this venture, Banchan Foods aims to create a sustainable business model that benefits
underserved communities in San Luis Obispo while promoting the importance of cultural diversity and
inclusion.
A new program
Continuation of an existing program
25,000
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5) Itemized breakdown of requested amount (e.g., products or services purchased, hours subsidized, etc.):
6) What percentage of the funding needed will this grant cover?*
EQUIPMENT $4,570
Robo Coupe $2,200
Mandoline x 3 $105
Commercial Vitamix $530
Knives $200
20-qt Stock Pot x 2 $120
Cambros x 6 $300
Booth Supplies $400
Smart Lav+ Mic $80
Ring Light $35
Tripod + Mount $200
MILEAGE $1,800
2800 miles/year $1,800
FOOD COSTS $9,100
Food $175 /100 jars $9,100
MATERIALS $6,890
Jars + Lids $4,530
Labels $1,510
Merchandise $600
Office Supplies $250
RENT $10,040
kitchen $25/hrx40hs/mo $1,000
Cold Storage $200/mo $200
Farmer's $170/wk $8,840
INSURANCE $1,200
Product liability $1,200
LICENSING $1,085
CA Processed Food Registration $456
SLO Health Dept Temp Food Facility $294
SLO Business License $95
Food Manager Certification $150
County Farmers Market Certified Producer Permit $90
SERVICES $8,436
Webhosting $40/mo $480
Bookkeeping $300/mo $3,600
Website Design $3,000
Legal and Tax Services $1,200
Canva $13/mo $156
TAXES $12,289
Income Tax $12,289
TOTAL $55,010
Approximately 45%
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7) How will this proposal benefit underrepresented and/or underserved communities in the City of SLO?*
8) Briefly describe 1-3 methods of evaluation with indicators of success for your proposal.*
I certify that the information contained in this application is, to the best of my knowledge, true and accurate;
that my business subscribes to the Human Relations Commission’s “Statement of Purpose and Bylaws” which
creates an environment within the City in which all persons can enjoy equal rights and opportunities regardless
of race, religion, sex, national origin, sexual orientation, age, physical, mental or economic status; and that this
application is submitted with the full knowledge and endorsement of the business and that I am authorized
submit the application on behalf of the business.
Signature *
Date *
Please include the following attachments. If these are not included, it will be considered as incomplete
application and will not be reviewed.
1. The Business Proposal/Plan (max 3 pages)*
2. Summary of P&L/Financials (max 1 page)*
It will provide a new and unique culinary experience to the community, which will increase the diversity of
food options available in the city. This will not only benefit those who are already familiar with Korean
cuisine, but also those who may not have been exposed to it before, thereby promoting cultural exchange
and appreciation. Secondly, as a Korean American-owned business that specializes in producing a
traditional Korean dish, Banchan Foods will bring visibility to the underrepresented Korean American
community in SLO. By sharing my cultural heritage and story through food, I hope to foster understanding
and appreciation for Korean culture among the wider community. In doing so, Banchan Foods will also serve
as a unifying force for the local Korean American community, who will see their culture represented and
celebrated through this business. Finally, Banchan Foods will utilize its social media platform to promote
Korean culture and increase understanding and appreciation for Korean food and traditions. Through
instructional videos and educational content, Banchan Foods will provide a window into the rich history and
cultural significance of kimchi and other traditional Korean dishes. Furthermore, Banchan Foods plans to
collaborate with the local Korean American community to promote and celebrate Korean culture in SLO.
One avenue for collaboration is through engagement with the Korean American Student Association at
CalPoly. By partnering with the club, Banchan Foods can engage with the community and foster a deeper
appreciation for Korean food and traditions. Through these efforts, Banchan Foods will increase the visibility
of Korean culture and provide a unique and valuable contribution to the culinary diversity of SLO. By
promoting inclusivity and understanding of diverse cultures, Banchan Foods will also foster a more
connected and supportive community for all.
Indicators of Success:
- average of at least 100 units sold per week
- available in at least 5 brick and mortar locations within the first year
- average of at least 20 instances of social media engagement (likes, comments, shares) per week
Signature
3/28/2023
Attachments
Banchan Foods - Business Plan.pdf 50.16KB
Banchan Foods - Profit and Loss Report.pdf 65.93KB
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3. Diversity, Equity, & Inclusion Statement (1-3 paragraphs)*
Banchan Foods - DEI Statement.pdf 24.29KB
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Business Plan
Banchan Foods
Banchan Foods is a new business that specializes in producing and selling authentic Korean
Kimchi.Our product will be sold at local farmers'markets and health food stores in San Luis
Obispo County at a competitive price of $12 per jar.Our mission is to provide customers with a
unique,healthy,and flavorful product that will keep them coming back for more.We are
committed to providing top-notch customer service,and we aim to expand our product offerings
in the future.Our startup budget of $55,000 will be used for the purchase of necessary
equipment,website development,branding,packaging,and marketing.
Market Analysis:
The market for fermented food products like Kimchi has been on the rise due to the increasing
awareness of the importance of gut health.Furthermore,Korean food has gained popularity in
recent years,and the demand for authentic Kimchi has increased in the US.Our target market
is health-conscious individuals who are looking for natural and organic food products that taste
great.Our customers will be those who are looking for unique and flavorful condiments to add to
their meals.
Marketing and Sales:
Our marketing strategy will be to leverage the power of social media platforms such as
Instagram,Facebook,and TikTok to reach our target audience.We will also partner with local
health food stores and farmers'markets to promote our product.To increase brand awareness,
we will attend food festivals and events,and we will offer samples to customers.Our sales
strategy will include offering a discount for customers who buy in bulk.
Product Line:
Our initial product line will include three flavors of Kimchi:traditional,vegan,and spicy.We will
use high-quality ingredients to ensure the best taste and flavor in each jar.Our Kimchi will be
made in small batches to ensure freshness,and we will use glass jars that are recyclable and
environmentally friendly.
Operations:
To start,I will be the only employee.I will handle production,sales,and delivery.I will be
responsible for making Kimchi,packaging,labeling,and delivering the product to the farmers'
market and health food stores.We will rent a space in a commercial kitchen in the City of SLO
where we will make our Kimchi.
Financial Projections:
Our total startup budget is $55,000,which includes equipment,website development,branding,
packaging,and marketing.We project our revenue in the first year to be $79,000 with a net
profit of $32,000.By the end of the third year,we expect to reach a revenue of $133,000 with a
DocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
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net profit of approximately $54,000.We will reinvest our profits into expanding our product line
and increasing production capabilities.
Conclusion:
Banchan Foods aims to provide customers with a unique and flavorful product that is healthy
and affordable.We are confident that our focus on quality,customer service,and marketing will
enable us to grow and establish ourselves as a reputable brand in the fermented food industry.
DocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
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Banchan Foods is a proposed kimchi business that aims to increase the culinary diversity of
SLO by sharing a beloved and essential aspect of Korean culture.Kimchi is not only a staple in
Korean cuisine but an essential part of Korean identity.By starting this business,I hope to share
my culture and unite the local Korean American community while also fostering understanding
and appreciation for Korean culture among the broader community.
The lack of representation of underrepresented cultures in the local food industry is a significant
issue.My mission is to increase the culinary diversity of the City of SLO by introducing
traditional Korean kimchi to the local food scene and to use my business as a vehicle for
promoting diversity,equity,and inclusion.
Overall,Banchan Foods seeks to contribute to a more diverse and inclusive community in SLO
by sharing the cultural significance and deliciousness of kimchi with everyone.The grant will
provide an opportunity to turn this vision into a reality and make a meaningful impact in the
community.
DocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
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Banchan Foods Profit and Loss Report
Profit and Loss Report
Revenue Year 1 Year 2 Year 3
Sales $79,200.00 $110,880.00 $133,056.00
Less: Discounts and Allowances $1,000.00 $1,400.00 $1,680.00
Net Sales $78,200.00 $109,480.00 $131,376.00
Cost of Goods Sold
Materials $15,740.00 $22,036.00 $26,443.20
Overhead $4,655.00 $6,517.00 $7,820.40
Total Cost of Goods Sold $20,395.00 $28,553.00 $34,263.60
Gross Profit $57,805.00 $80,927.00 $97,112.40
Operating Expenses
Advertising $500.00 $700.00 $840.00
Rent $10,040.00 $14,056.00 $16,867.20
Insurance $1,200.00 $1,680.00 $2,016.00
Mileage $1,800.00 $2,520.00 $3,024.00
Depreciation $600.00 $840.00 $1,008.00
Other Expenses $500.00 $700.00 $840.00
Total Operating Expenses $14,640.00 $20,496.00 $24,595.20
Operating Profit (Loss)$43,165.00 $60,431.00 $72,517.20
Add: Other Income
Other Income $1,200.00 $1,680.00 $2,016.00
Profit (Loss) Before Taxes $44,365.00 $62,111.00 $74,533.20
Less: Tax Expense $12,289.11 $17,204.75 $20,645.70
Net Profit (Loss)$32,075.90 $44,906.25 $53,887.50
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DocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
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DocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
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DocuSign Envelope ID: E0705B28-51CC-49D3-AA24-43CA8D5DB2B1Docusign Envelope ID: 96C332CC-0F4B-4A60-A00F-37D40370B529
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Certificate Of Completion
Envelope Id: 96C332CC0F4B4A60A00F37D40370B529 Status: Completed
Subject: Complete with Docusign: Amendment No.1 to 2023-24 DEI SLO Business Grant Contract - Banchan Foo...
Department:
Supplier:
Source Envelope:
Document Pages: 19 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Lindsay Christiansen
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
990 Palm Street
San Luis Obispo, CA 93422
lchristi@slocity.org
IP Address: 104.129.202.91
Record Tracking
Status: Original
7/31/2024 10:42:56 AM
Holder: Lindsay Christiansen
lchristi@slocity.org
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Trina Lee
calltrinalee@gmail.com
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Deputy City Manager
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City of San Luis Obispo
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City of San Luis Obispo
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Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due:January 20,(YEAR)-Year-End Report Due:July 20,(YEAR)
Grant Name:DEI SLO Business Grant
Grant Year:FY 2022-2023
Type of Report:Midyear Report (check box)End-year Report (check box)✓
Organization:Banchan Foods
Project Name:Kimchi Business
Administrator ’s Report:(A brief synopsis of the activities of the reporting period,including a statement of the
activities,service or programs provided as described in Exhibit A (your grant application)and any changes that
have occurred during the reporting period.If operations or service provision have changed,please
disclose,and explain the reasoning and response to changes in this section.)
●Received long-awaited California Processed Foods Registration!
●Received SLO County Dependent Service Operator Permit.
●Received SLO County Temporary Food Facility Multiple Events Permit.
●Completed Food Handlers Manager Certification.
●Began conducting in-person sales from my commercial kitchen space in SLO.
●Established an account with Harvestly,have sold 36 jars of kimchi through this platform.
●Purchased remaining equipment and supplies needed for Farmer ’s Market sales.
●Applied for booth space at the following Farmer ’s Markets:
San Luis Obispo Saturdays San Luis Obispo Thursdays
Morro Bay Thursdays &Saturdays Templeton Saturdays
●Secured Morro Bay Business License.
●Started selling at the Saturday Morro Bay and Thursday SLO Farmers Markets,have sold
82 jars at these markets.
●Participated in AAPI’s Asian American Festival on May 11th,donated 30 jars of kimchi for
festival-goers to enjoy.
●Approached several brick-n-mortar markets—two are currently carrying my kimchi:
Sunshine Health Foods in Morro Bay and Soto’s Market in Cambria.I’m also in conversation
with SLO Veg,SLO COOP,and Gather Natural Market in Atascadero.
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●Ownership of my commercial kitchen space changed and I had to move to a new kitchen
space in the City of SLO.Unfortunately,this required reapplying for all of my permits with
the new kitchen address.
●Updated and renewed my CA Processed Foods Registration,SLO Dependent Food Service
Operator Permit,and SLO Temporary Foods Facility Multiple Events Permit.
●Participated in the Pickle Festival fundraiser for Meals That Connect,served
Gyeran-Jangjorim to 500 attendees.
●Collaborating with the CalPoly Korean American Student Association to plan an activity for
National Kimchi Day.
●Collaborating with Sichuan Kitchen on some upcoming community-centered events.
●Collaborating with local business podcast,The Artistic Abode,to do an interview.
●Creating educational videos on kimchi-making,which will be shared on social media as well
as used as part of a presentation for Kimchi Day.
Statistical Report:(This section must include 1)the metrics reported as described in Exhibit A (your grant
application)and 2)the demographic data collected through the surveys.
●Because of significant delays with permit application processing,I’m really only just getting
started selling my kimchi.So far I’ve sold 174 jars (36 jars through Harvestly,82 jars at
Farmers Market,24 jars wholesale to local grocery stores,26 in person from my commercial
kitchen,and 6 at events).
●I donated 30 jars of kimchi to AAPI SLO’s Asian American Festival on May 11th.
●I served 500 attendees at the SLO Pickle Festival on October 5th.
●I’ve made 74 social media posts across TikTok,Instagram,and Facebook,which have
garnered 278 engagements.
Financial Report:(A financial statement detailing how the City’s grant funding has been or planned to be
allocated.)
Balance:
$25,000.00 spent
$0 remaining
Equipment -$4,663.17
Supplies -$4,223.83
Rent -$9,350.00
Permits &Licensing -$3,724.78
Insurance -$578.00
Food Costs -$2,265.42
Services -$194.80
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Grant Metrics &Performance Outcomes Template
(must be reported by all grant recipients)
Metrics/Performance Outcomes Results
1.Number of individuals served.
Served refers to individuals specifically receiving any of the following:
•Services directly provided by the grantee;
•Program/project applications,instructions,trainings,products,
or concepts;
•Information (orally or in printed,in-person,virtually or over the
phone);
•Any materials (flyers,brochures,etc.);
1,221 individuals served
278 social media engagements
239 students at KASA presentations
30 jars donated
174 jars sold
500 event attendees served
2.Number of service hours provided.
Service hours refer to any amount of time that is directly linked or
performed as part of the work defined within the scope of the agreement
signed by the grantee.
810 service hours provided
1,356 hours making kimchi
96 hours outreach/events
3.Number of activities.
Activities can be defined as gatherings either the grantee organizes or
attends.In either case,grantee must specify if it attended or organized the
activity.This can be events,workshops,panel discussions,roundtable
discussions,presentations,etc.
•Activities refer to any gathering designed to promote programs,
services,or concepts related to the components within the
scope of the agreement signed by the grantee.
•Activities also refer to any gathering designed to create
awareness of the programs,services,or concepts related to
the components as defined within the agreement signed by
the grantee.
•Activities also refer to any gathering designed to outreach,
engage,consult,and collaborate with the community as
defined within the agreement signed by the grantee
5 activities
Asian American Festival
KASA Presentation
Podcast Interview
Kimchi How-To Videos
Pickle Festival
5.Report perception of services provided and/or
engaged activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed
by the grantee.Report in percent and total number of individuals served.
Technical assistance can be provided to grantee in development of
questions.
905 individuals served
239 KASA students
Approx 600 Asian American Festival Goers
204 Kimchi purchases+donations
500 Pickle Festival Goers
Page 49 of 82
6.Demographic Questions
Demographic questions are highly encouraged to be completed by
ndividuals that fall within the grantee’s scope of services.A current
demographic survey is available and is highly encouraged for grantee to
reach out for the demographic survey template.
Name:Trina Lee Title:Grantee Phone:805-704-5004
Signature:Date:Dec 22th,2024 E-mail:banchanfoods@gmail.com
Page 50 of 82
Item 5b
Human Relations Commission
Agenda Report
For Agenda of: 3/5/2025
Item Number: 5b
FROM: Samantha Vethavanam, DEI Administrative Specialist
Phone Number: (805) 781-7064
E-mail: svethava@slocity.org
SUBJECT: REVIEW OF THE 2023-24 DEI HIGH IMPACT GRANT YEAR-END
REPORTS
RECOMMENDATION
Receive and file the 2023-24 DEI High Impact Grant year-end reports.
BACKGROUND
The 2023-24 DEI High Impact Grant funding recommendations were approved by City
Council on December 5, 2023. On August 15, 2024, the HRC updated the assigned
liaison roles for each grant recipient. In July and August 2024, the grant recipients
provided their mid-year reports to the Office of Diversity, Equity, and Inclusion (DEI),
which were reviewed by the HRC on September 12, 2024. Between December 2024 and
February 2025, grant recipients submitted their year-end reports.
As required in the contract signed by the grant recipients, a mid-year and a year-end
report is required to be submitted to the Office of DEI detailing information on
project/program implementation during the life of the grant. Reports will include a
statistical section highlighting demographic data, a detailed financial section explaining
the use of the funds, and performance outcome measures related to the scope of
services. Commissioners review and provide feedback to staff on their review of the year -
end reports.
The liaison assignments are as follows:
Commissioner Liaison Grant Recipient Project
1 Chair Kasprzak CASA Diversity is the Power of
Change - Year 2
2 Vice Chair Campos History Center of SLO Translation and Multilingual
Access
3 Vice Chair Campos SLO County
UndocuSupport
SLO County UndocuSupport
Film
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Item 5b
Commissioner Liaison Grant Recipient Project
4 Commissioner Ambrosio Diversity Coalition BIPOC Board Leadership
Program
5 Commissioner Carlotti SLO Hillel Jews of Color Speaker Series
6 Commissioner DeTurris GALA Pride &
Diversity Center
SLO Queer Cultural
Revitalization Project
7 Commissioner Smith RACE Matters Shop Talk
8 Commissioner
Warrecker SLOMA Expanding Equity Exhibitions
Commissioners will provide a summary of their respective grant recipients’ year -end
reports and inform the HRC if the grant recipient is in compliance with the expected
implementation of their proposed project and ask staff to follow up with recipient if
questions arise.
ATTACHMENTS
A – 2023-24 DEI High Impact Grant Year-End Reports
Page 52 of 82
1
Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: July 10, 2024 Year-End Report Due: Jan 10, 2025
Grant Name: DEI High Impact Grant
Grant Year: FY 2023-2024
Type of Report: (check box) End-year Report (check box) X
Organization: CASA of San Luis Obispo County
Project Name: Diversity is the Power of Change - Year 2
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit A (your grant application) and any changes that
have occurred during the reporting period. If operations or service provision have changed, please disclose,
and explain the reasoning and response to changes in this section.)
SLO CASA received a grant of $8,000 from the City of San Luis Obispo to help fund the continuation of our 2022-2023
DE&I Project. Combined with funding received from the National CASA/Gal Association, the project is enabling us to
implement the recommendations from our two focus groups in 2023 of current volunteers and staff members which
identified additional strategies focused on recruiting more male and Latino/bilingual volunteers. Focus group
participants told us that rather than host large recruitment events to persuade potential Latino volunteers to come to
us, we need to look at venues and ways to do outreach in the Latinx community, including at Catholic churches and the
Nipomo swap meet. The following outreach was completed in 2024:
• Our Training Manager spoke to the Pismo Coast Association of Realtors with 87 attendees and the Retired Active
Men of SLO meeting with 64 attendees.
• In June our Advocate Supervisor who is both male and Hispanic/bilingual, along with our Training Manager spoke at
Mission San Luis Obispo de Tolosa and Saint William’s Parish Church at their Spanish masses to share about the need
for Latinx and bilingual volunteers, along with CASA information tables at both locations. They also tabled at the
Nipomo SWAP Meet.
• Various CASA staff tabled at Pride festivals for 2 days in June and 2 days for the Makeshift Muse Markets, where they
interacted with a wide range of people.
• In July our Advocate Supervisor who is both male and Hispanic/bilingual, along with our Training Manager spoke to
the Cal Poly Faculty & Staff Coffee Club. We also tabled at a SLO Blues Baseball Game, and spoke on the KPRL Radio
Station
• In September we tabled at a HelpSLO event held at SLO Cider which centered on outreach to prospective volunteers
• We have diversified our social media presence to include posts in both English and Spanish
• Our Executive Director and a CASA board member attended a networking mixer organized by Diversity SLO to recruit
BIPOC volunteers and board members.
• In October we tabled at the Rotary District Conference for all of SLO county and some surrounding areas
• In November our Training Manager was interviewed for the radio station The Rock of Morro Bay. We also conducted
outreach and provided brochures to the San Luis Obispo College of Law and the Chicano Latinx Faculty and Staff
group at Cal Poly. Our Advocate Supervisor who is both male and Hispanic/bilingual represented CASA at the Project
Sweet Dreams community event in November.
• Our Executive Director spoke on the Dave Congleton radio show in December 2024.
• We continued to display our bilingual over-the-street banners in the city of SLO in 2024.
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2
• We continued to distribute bilingual recruitment brochures, print and online flyers, and other materials for outreach
and target recruitment.
Our Advocate Supervisor who is both male and Hispanic/bi-lingual developed a support group for our male and Latinx
volunteers. He facilitated 6 general support groups for advocates in 2024, with the help of our Senior Advocate
Supervisor. He gathered information from male advocates regarding what they want/need from SLO CASA and how we
can best support them. His original plan was to start official groups specifically for male advocates after the summer, but
feedback showed that starting these groups in January would be better attended than near the holidays. He also plans
to hold some events that are open to the public and are recruitment-focused for prospective male volunteers to have
the opportunity to gather and speak with current male advocates. He continues local outreach for recruitment and has
been able to use his bilingual skills for this targeted outreach. Additionally, he uses his bilingual skills to help update
CASA forms and speak with monolingual Spanish speaking caregivers and children on his caseload.
SLO CASA is committed to increasing the cultural competence of our Board of Directors and staff. This grant from the
City of San Luis Obispo allowed us to expand our partnership with Dr. Joy Pedersen of Cal Poly and the Clarity Collective
to provide additional DEI training to our staff in October 2024. We recently recruited 5 new Board Members and
decided it would be more beneficial to wait until their onboarding is complete until we hold another DEI training for the
board.
In order to promote a more inclusive and equitable environment for all youth at SLO CASA, Advocate Supervisor and
Board Chair of the Gala Pride and Diversity Center, Julia Thompson, conducted trainings for CASA volunteers on non-
binary identity. LGBTQ youth are over-represented in the foster youth population, and it is critical that CASA volunteers
have the skills and knowledge necessary to meet their needs.
Statistical Report: (This section must include 1) the metrics reported as descried in Exhibit A (your grant
application) and 2) the demographic data collected through the surveys.
1) Our results this year for the metrics reported in our grant application are as follows:
• Our current percentage of male volunteers is 19%.
• Our current percentage of Latino volunteers is 8%, which is a decrease from the time we submitted our grant
application; 7.5% of our volunteers are bilingual, which is an increase from the time we submitted our grant
proposal.
• We delivered additional DEI training provided by Dr. Joy Pedersen to CASA Staff in October 2024
2) From January – December 2024, SLO CASA provided advocacy services to 245 abused and/or neglected children
in foster care in San Luis Obispo County. Of the children served: 136 are female and 109 are male; 1.24% are
American Indian or Alaska Native; 2.07% are Asian; 26.97% decline to state or are unknown; 2.9% are Black or
African American; 12% are Hispanic or Latino; 5.81% are two or more races, and 49.79% are White. Their ages
are: 65 are ages 0-5; 101 are ages 6-13; 50 are ages 14-17, and 29 are ages 18-21.
As of December 2024, we swore-in 36 new CASA volunteer advocates in 2024, with a total of 190 CASA
volunteers providing advocacy services for children in foster care in SLO County. Of the current volunteer pool
(149) as of December 31, 2024, 121 are women and 28 are men. There are 11 bilingual CASA volunteers
currently assigned to foster youth, and 15 are Hispanic or Latino.
Financial Report: (A financial statement detailing how the City’s grant funding has been or planned to be
allocated.)
The proposed budget of $8,000 includes funding for personnel working on the project, operating expenses related to
recruitment and outreach for volunteers, and DEI training for our Board of Directors and staff led by a local consultant.
Page 54 of 82
3
For this grant period we spent $2,041 on a percentage of the personnel salaries of our Training Manager and one of our
Advocate Supervisors to cover the cost of training CASA volunteers to best meet the needs of non-binary/LGBTQ youth.
We spent $4,159 for volunteer outreach and recruitment, including the cost of background checks for new volunteers,
recruitment ads, and registration and supplies for several recruitment events.
We also spent $1,800 to deliver additional DEI training provided by Dr. Joy Pedersen to SLO CASA staff.
Page 55 of 82
4
Grant Metrics & Performance Outcomes Template
Metrics/Performance Outcomes Results
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
• Services directly provided by the grantee;
• Program/project applications, instructions, trainings, products, or
concepts;
• Information (orally or in printed, in-person, virtually or over the phone);
• Any materials (flyers, brochures, etc.);
• Referrals
• 245 children in foster care served
• 140 attendees for volunteer info sessions
• 36 volunteers attended pre-service
training sessions
• 246 volunteers attended in-service
trainings *This includes volunteers who
attended more than one in service which
is why the number is higher than our total
# of volunteers
• Approximately 10-50 brochures
distributed per tabling/outreach event
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
11653.25 volunteer service hours
3. Number of activities.
Activities can be defined as gatherings either the grantee organizes or attends.
In either case, grantee must specify if it attended or organized the activity. This
can be events, workshops, panel discussions, roundtable discussions,
presentations, etc.
• Activities refer to any gathering designed to promote programs,
services, or concepts related to the components within the scope of
the agreement signed by the grantee.
• Activities also refer to any gathering designed to create awareness of
the programs, services, or concepts related to the components as
defined within the agreement signed by the grantee.
• Activities also refer to any gathering designed to outreach, engage,
consult, and collaborate with the community as defined within the
agreement signed by the grantee
CASA organized the following:
- 24 Volunteer Info Sessions for outreach to
potential new volunteers
- 4 pre-service trainings (40 hours each)
- 24 “team gatherings” for current
volunteers to engage and collaborate
- 8 Mentor groups for teens in foster care
and their assigned advocates
- 6 Infant & Toddler Program group
meetings for advocates assigned to
children ages 0-5
- 11 in -service/continuing education
presentations for advocates
CASA attended the following:
- 14 community events to create awareness
of our program and for
outreach/recruitment and engagement
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
Approximately 1,000 individuals either attended a
grantee-led event or received information (orally or
in-print) at community events where CASA
participated
5. Report perception of services provided and/or engaged activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
36 surveys administered at the conclusion of pre-
service advocate trainings (100% of individuals
received surveys); At least 160 surveys
(approximately) were administered/received to
volunteer advocates or 100% of those who
attended team gatherings and volunteer support
groups/meetings to ensure that those meetings are
useful to the volunteers; 41 volunteer advocates
were surveyed and responded to a CA CASA
survey that measured impact on the youth/clients
served (administered by SLO CASA).
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in statistical
section above.
Page 56 of 82
5
Katrina Cathcart Development Director 805-541-6542
Name Title Phone
1/8/2024 kcathcart@slocasa.org
Signature Date E-mail
Once signed, please scan and e-mail to Nestor Veloz-Passalacqua, DEI Manager (nveloz@slocity.org) and to
dei@slocity.org.
Page 57 of 82
Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: July 2024 Year-End Report Due: January 20, 2025 (extension provided)
Grant Name: SLO City DEI High Impact
Grant Year: 2023-24
Type of Report: Midyear Report (check box) End-year Report (check box) x
Organization: SLO County UndocuSupport (The Community Foundation SLO County)
Project Name: “How To” Resource Videos
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit A (your grant application) and any changes that
have occurred during the reporting period. If operations or service provision have changed, please
disclose, and explain the reasoning and response to changes in this section.)
Video Post-Production:
Jul. 11, Aug. 7, Sep. 9, Sep. 11 - Meetings with Director Alyssa Toledo and Chelsea Ruiz (over 50 hrs.)
Video Dissemination:
Sep. 28, 2024 - Premier / film screening at The Palm Theater in SLO (90 attendees)
Oct. 8, 2024 - UndocuSupport YouTube Channel created (unlisted and accessible only through direct links)
Oct. 12, 2024 - Film screening in Paso: Family Movie Night-style (70 attendees)
Oct. 17, 2024 - Videos announced and sent out in UndocuSupport’s Fall Newsletter (sent to 271 contacts with
59 clicked on video links from newsletter)
Oct. 24, 2024 - 16 videos (8 in Spanish and 8 in Mixteco) posted on YouTube (820 total views to-date)
Oct. 28, 2024 - Email Sharing Out How To Resource Videos - 10.28.24 (sent to approx. 100 contacts)
Nov. 4, 2024 - Email Sharing Out How To Videos to Immigrant ListServ - 11.4.24 (sent to approx. 200
subscribers)
Changes:
- Under the advice of the filmmaker and director, Alyssa Toledo, UndocuSupport produced 2 additional
videos to introduce the film series (1 in Spanish and 1 in Mixteco.)
- The Mixteco videos were changed from utilizing Mixteco voiceover on the videos filmed in Spanish to
filming all the videos in Spanish and separately in Mixteco. This was due to the opportunity that was
presented when 2 bilingual Spanish and Mixteco-speakers were cast in the main roles. We wanted to
take advantage of the chance to film indigenous actors speaking their indigenous language to ensure the
videos were not only linguistically accessible, but culturally relevant. The director and Program
Manager consulted with the indigenous actors on multiple occasions to ensure the scenes depicted
(while fictitious) were culturally appropriate and accurate representations of the immigrant experience.
- Due to interest around the films and unprecedented opportunity to celebrate local indigenous actors, 2
film screening events were planned in the fall of 2024 to disseminate the videos in the community.
These film screenings were not part of the grant contract.
1
Page 58 of 82
- Due to urgent, critical needs that arose in Nov. 2024, updating of the Immigrant Services Guide was
prioritized to include Family Emergency Preparedness and Know Your Rights resources. The 16 videos
were posted on the Guide in Feb. 2025.
Statistical Report: (This section must include 1) the metrics reported as described in Exhibit A (your grant
application) and 2) the demographic data collected through the surveys.
1) Metrics from Exhibit A:
a) 16 / 14 How to Videos produced (7 in Spanish and 7 in Mixteco)
b) 16 / 14 How to Videos on 7 topics disseminated via client-preferred media platforms -
Video Dissemination:
Oct. 22, 2024 - Lumina Alliance promoted videos on their facebook page
Oct. 24, 2024 - 16 videos (8 in Spanish and 8 in Mixteco) posted on YouTube (820 total views to-date)
Dec. 3, 2024 - Promotores SLO promoted the videos on their facebook page
Dec. 14, 2024 - Email Sharing Out videos from SLO County Public Health’s Farmworker Outreach Taskforce
(sent to 164 contacts)
- The Community Foundation dissemination efforts include sharing the videos in their e-news, (3,500 users,) on
social media platforms, and in the Annual Report
- Additionally, while not part of this grant funding, in Jan. and Feb. 2025, UndocuSupport has been widely
promoting Know Your Rights and family preparedness planning available on the Immigrant Services Guide
along with the community services and resources on the Guide including the videos. From Jan. 1, 2025 - Feb.
14, 2025, UndocuSupport has presented at 13 in-person community events in Cambria, Shandon, Paso Robles,
and SLO City (5 events) and presented information on immigrant resources to over 1,700 community members.
For example, the Cal Poly Diversity Partners Network Meeting in Jan. and the Hawthorne Elementary ELAC
Meeting in Feb. 2025.
c) 30% increased views to UndocuSupport’s website where the videos are posted.
The blue bar chart below is the website analytics for the most-viewed pages on UndocuSupport’s website from
Jan. 16, 2025 - Feb. 14, 2025. As you can see, the Immigrant Services Guide page which is where the resource
videos are posted received 1,151 visits in the past 30 days as opposed to 68 visits in Jan. 16, 2024 - Feb. 14,
2024. This is the most-visited page on UndocuSupport’s website after the Homepage at 825 visits in the past
30 days.
d) 20% increase in undocumented immigrant community member awareness of community
resources featured in videos
Several partner organizations have expressed appreciation for the importance of these videos and
made efforts to disseminate them such as:
i) Becca Carsel, SLO County Health Access Training Program
ii) Beatriz Huizar, English Language Specialist, San Luis Coastal Unified School District
iii) Stephanie Shepherd, Elementary Director, San Luis Coastal Unified School District
iv) Francisca Camarillo, MICOP - Paso Office
v) Erica Baltodano, Campus Dean, San Luis Obispo College of Law
vi) Jennifer Miller, Health Promotion Division Manager, SLO County Public Health
vii) Silvano Vasquez, Associate Director, MICOP - Paso Office
2
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Given the recent executive orders, nonprofits are anticipating a chilling effect for clients
accessing services. While we’re anticipating a decline in services accessed, the efforts
UndocuSupport has been undertaking these past few months to disseminate the resources
available on the Immigrant Services Guide have resulted in increasing the amount of clients that
are more aware of the videos and services available.
2) Demographic data collected through surveys
Due to the incredibly sensitive nature of the vulnerable population UndocuSupport works with we opted not to
do a survey.
“30% increased views to UndocuSupport’s website where the videos are posted:”
3
Page 60 of 82
Financial Report: (A financial statement detailing how the City’s grant funding has been or planned to be
allocated.)
December 2024 Financial Position Statement for UndocuSupport’s SLO City DEI Funds:
SLO City DEI
Revenues
New Incoming Grants 39,776
In Kind Services - Pizza Express 96
Total 39,871
Expenses Incurred
Entertainment /Catering/ Food/ Venue (1,714)
Supplies (1,625)
Services/ Interpretation (797)
Consulting (21,170)
Salary (10,947)
Other (2)
Total (36,255)
Other Fees and Reimbursements
Admin Fees (CFSLOCO) (3,616)
Total (3,616)
End-of-Month Fund Balance 0.00
Notes:
Consulting: Alyssa Toledo (writer, director, and filmmaker)
Entertainment / Catering / Food / Venue - Props for films (decorations and food for party and breakfast scenes)
and food for Film Screening at Oak Park in Paso
Interpretation - Mixteco interpretation for Film Screening at Palm Theater in SLO
4
Metrics/Performance Outcomes Results
Page 61 of 82
5
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
● Services directly provided by the grantee;
● Program/project applications, instructions, trainings, products, or
concepts;
● Information (orally or in printed, in-person, virtually or over the phone);
● Any materials (flyers, brochures, pamphlets, etc.);
● Referrals (via phone, in person, electronically, etc.)
More than 730. See the Administrator’s
Report above for details.
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
Total Service Hours: 150+
Video Post-Production (Program
Manager and Filmmaker:) 50+ hrs
Video Dissemination (Program
Manager and partners:) 100+ hrs
See the Administrator’s Report above
for details.
3. Number of activities.
Activities can be defined as gatherings, events, or service provision either the
grantee organizes or attends. In either case, grantee must specify if it attended
or organized the activity, event, or service provision. This can be events,
workshops, panel discussions, roundtable discussions, presentations, visits,
consultations, advocacy on behalf of clients, etc.
● Activities include any gathering, presentation, event, service provision
or activity designed to promote programs, services, or concepts
related to the components within the scope of the agreement signed
by the grantee.
● Activities also refer to any gathering, presentation, event, service
provision, or activity designed to create awareness of the programs,
services, or concepts related to the components as defined within the
agreement signed by the grantee.
● Activities also refer to any gathering designed to outreach, engage,
consult, advocate, visit, and collaborate with the community as
defined within the agreement signed by the grantee.
Total # Activities: 10
Video Post-Production (Program
Manager and Filmmaker:) 4 Meetings
and multiple phone calls
Video Dissemination (Program
Manager and partners:) Creation of 1
You Tube Channel, 2 Film Screenings,
1 Newsletter, 2 mass share-out emails
See the Administrator’s Report above
for details.
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
For complete Video Dissemination
efforts: 730+
For both Film Screenings, only: 160
See the Administrator’s Report above
for details.
Page 62 of 82
Chelsea Ruiz Program Manager (801) 318-9478
Name Title Phone
2/14/25 UndocuSupport@cfsloco.org
Signature Date E-mail
Once signed, please scan and e-mail to Samantha Vethavanam, DEI Specialist (svethava@slocity.org) and to
dei@slocity.org.
6
5. Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
UndocuSupport has received
overwhelmingly positive feedback
from community members and leaders
regarding the successfulness of the
videos but did not survey individuals.
Due to the online nature of the videos
and their sharable nature on social
media it would have been impossible
to survey all individuals that have
watched and shared the videos.
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
Due to the incredibly sensitive nature
of the vulnerable population
UndocuSupport works with we opted
not to do a survey.
Page 63 of 82
Diversity Equity Inclusion High Impact Grant Program
YEAR-END REPORT
Due January 10, 2025
Organization Diversity Coalition San Luis Obispo County
Grant Program Name BIPOC Board Leadership Program
Administrator ’s Report (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid
provided, and any changes that have occurred during the reporting period. If operations have changed due to
COVID-19, please disclose briefly here.)
BIPOC Board Leadership Program
This year was extremely successful for our BIPOC Board Leadership Program. We delivered two
training sessions for a total of 19 BIPOC professionals. We also worked in partnership with SPOKES
for Nonprofits. Spokes provided explicit DEI training to local nonprofit board members through two live
workshops. DEI topics were incorporated into the Board Academy and Board Officer Training
programs. Spokes also assisted in recruiting boards to attend mixers at the conclusion of each BIPOC
Board Leadership program training.
Our program also organized two mixers as part of our Nonprofit Board Matching & Placement Services.
These mixers facilitated connection between graduates and local nonprofits interested in diversifying
their boards.
Statistical Report (This section should include the number of clients served, their cities of origin, the nature of
services provided, as well as any other statistics which are kept by the agency. The total number of clients served
also should be broken down by the type of service received.)
BIPOC Board Leadership Trainings
Date Event Name Attendance
April 11-13, 2024 Spring Training 13 BIPOC graduates
4 BIPOC Instructors
2 BIPOC Vendors
October 17-19,
2024
Fall Training 6 BIPOC graduates
4 BIPOC Instructors
2 BIPOC Vendors
Nonprofit Board Matching & Placement Services
Date Event Name Attendance
June 16, 2024 Spring Mixer 18 nonprofits (2 people/nonprofit)
36 BIPOC graduates & guests
December 5, 2024 Fall Mixer 21 nonprofits (2 people/nonprofit)
35 BIPOC graduates & guests
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SPOKES provided DEI training for 65 sitting board members and executive directors, representing 31
different nonprofits (both are unduplicated counts). Participants were overwhelmingly white.
Total people served: 245
Financial report: (A financial breakdown detailing how the City's grant money has been or plan to be
allocated.)
All funding has been spent to date.
Breakdown:
- Diversity Coalition - $30,000
- BIPOC Board Leadership Training: $20,000
- Nonprofit Board Matching & Placement Services: $9,000
- Inter nonprofit collaboration: $1,000
- Spokes - $10,000
- Consultant – $850
- Miscellaneous – $500
- Publicity – $1,215
- Staff – $7,094
- Supplies – $190
- Technology – $150
Total: $40,000
Name: Rita Casaverde Date: 02/20/24
Title: Executive Director Phone: (805)8065626
Signature:
E-mail: ed@diversityslo.org
Please limit to no more than 2 pages. Once signed, please scan and e-mail to DEI Manager,
nveloz@slocity.org and to the Office of DEI at dei@slocity.org
Page 65 of 82
Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: DUE DATE - Year-End Report Due: DUE DATE
Grant Name:
Grant Year:
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit A (your grant application) and any changes that
have occurred during the reporting period. If operations or service provision have changed, please
disclose, and explain the reasoning and response to changes in this section.)
Statistical Report: (This section must include 1) the metrics reported as descried in Exhibit A (your grant
application) and 2) the demographic data collected through the surveys.
1
DEI High Impact Grant
2023-2024
x
SLO Hillel
Jews of Color Series: Shine a Light on Identity and Antisemitism
SLO Hillel saw tremendous success with its second annual Jews of Color program supported by
the City of SLO's DEI High Impact Grant.
Our intent was to replicate our speaker program from the last grant cycle when we brought in Rain
Pryor and featured her at the Palm Theatre as a part of the Jewish Film and Learning Festival.
This year's program rolled out little differently, but with as much collaboration, enthusiasm, and
participation. What we wound up doing was in December, hosted in conjunction with Cal Poly Student
Affairs, a luncheon at the PAC Pavilion entitled, "Shine a Light on Antisemitism," featuring three Jewish
Hillel students with different ethnic backgrounds to hear their on-campus experiences since October 7th.
Then in May we partnered with the Diversity Coalition of SLO County to host Kiyomi Kowalski as our
guest speaker for "Shine a Light on Jews of Color" to highlight her intersectional identities and
anti-semitism at the SLO Museum of Art to a standing room only crowd.
The "Shine a Light on Antisemitism" luncheon included a full room of 100 guests, including Cal
Poly's President, Jeff Armstrong, and his wife, the Cal Poly Chief of Police, the deans of each
school, and staff from Cal Poly's Diversity and Inclusion office. Also in attendance were various
community leaders, faculty and staff, all of whom work in the City of SLO and many who reside
here.
Similarly, the "Shine a Light on Jews of Color" program at the SLO Museum of Art attracted a
crowd of community leaders from the Jewish community to those involved in the museum and in
the Diversity Coalition. The room was set for 75 and it wound up as standing-room only.
SLO Hillel issued a survey immediately following the programs at the PAC and SLOMA. The
results indicated a demographic that attendance during the PAC talk was largely 45+ and
identified as Caucasian. However, there was a strong cross-section of diversity with the 75+
attendees at the Kiyomi Kowalski event in age and color.
x
Page 66 of 82
Financial Report: (A financial statement detailing how the City’s grant funding has been or planned to be
allocated.)
2
Expenses included:
Venue fees -
$500 - PAC Pavilion
$1000 - SLO Museum of Art
Supplies and materials - $1000
Food costs - $1200
Graphics/Marketing materials/Promotion - $2150
Speaker Honorarium - $2500
Travel and expenses - $2000
Page 67 of 82
Grant Metrics & Performance Outcomes Template
(must be reported by all grant recipients)
3
Metrics/Performance Outcomes Results
1.Number of individuals served.
Served refers to individuals specifically receiving any of the following:
Services directly provided by the grantee;
Program/project applications, instructions, trainings, products, or
concepts;
Information (orally or in printed, in-person, virtually or over the phone);
Any materials (flyers, brochures, etc.);
Referrals
2.Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
3.Number of activities.
Activities can be defined as gatherings either the grantee organizes or attends.
In either case, grantee must specify if it attended or organized the activity. This
can be events, workshops, panel discussions, roundtable discussions,
presentations, etc.
Activities refer to any gathering designed to promote programs,
services, or concepts related to the components within the scope of
the agreement signed by the grantee.
Activities also refer to any gathering designed to create awareness of
the programs, services, or concepts related to the components as
defined within the agreement signed by the grantee.
Activities also refer to any gathering designed to outreach, engage,
consult, and collaborate with the community as defined within the
agreement signed by the grantee
4.Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
5.Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
6.Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in statistical
section above.
In collaboration with the Diversity
Coalition of SLO County, SLO
Museum of Art, Cal Poly Office of
Diversity and Inclusion and Student
Affairs, our program this year
virtually reached over 5000
individuals through our listservs alone
Implementation - 20
Program hosting - 8
Total service hours - 28
We held multiple meetings with the
collaborative groups for this program,
as working together wound up as a
result of planning the program, as
opposed to when we applied for the
grant.
Many started as consult meetings,
and to raise awareness of the Shine
A Light/Jews of Color program, and
resulted in partnership.
Total number of activities - 10
180 in-person attendees at the
presentations
Estimated 500 in tabling activities
on campus
Significant impact with this programming
due to global climate and frightening
spike in antisemitism this year. Program
attendees were grateful to understand
perspective; community/students were grateful
to know this program was happening
Page 68 of 82
Name Title Phone
Signature Date E-mail
Once signed, please scan and e-mail to Nestor Veloz-Passalacqua, DEI Manager (nveloz@slocity.org) and to
dei@slocity.org.
4
Lauren Bandari Executive Director 805-295-0890
7/16/24 lauren.bandari@slohillel.org
Page 69 of 82
Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: July 10, 2024 - Year-End Report Due: January 10, 2025
Grant Name: City of SLO DEI High Impact Grant
Grant Year: 2024-25
Type of Report: Midyear Report (check box) End-year Report (check box) x
Organization: The Gala Pride & Diversity Center
Project Name: Complex LGBTQ+ Mental Health Support
Administrator ’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit A (your grant application) and any changes that
have occurred during the reporting period. If operations or service provision have changed, please
disclose, and explain the reasoning and response to changes in this section.)
Our mission with this grant was to expand mental health support for our LGBTQIA+ community, taking a
multi-level approach to support individual services, focus support groups, and community building events at
low to no cost. Once the grant was awarded, we collaborated with our community to leverage our resources and
effectively target our most at-risk populations. The need for support for our transgender and gender
nonconforming (TGNC) population and LGBTQIA+ youth and seniors were most pressing, and we are excited
to see two new ongoing, self-sustaining programs emerging from this grant.
In our continued collaboration with Bountiful Wellness, we expanded our capacity for individual therapy by
hiring two Associate Marriage Family Therapists for 6 months. The offset to rent provided by this grant helped
us to pass on savings for lower-cost therapy for 10 new clients. This also provided the opportunity for two
AMFTs to receive their training hours under the supervision of an affirming therapist in a setting focused on
supporting the LGBTQIA+ community. After the results of the 2024 election, the therapists from Bountiful
Wellness began collaborating with therapists on our Board of Directors and known affirming practitioners in
our community to offer “Collective Grief and Healing with our LGBTQIA+ Community”, a no-cost
therapist-led support group for LGBTQIA+ people under the ongoing political crisis. This group has served
approximately 32 individuals in the three times it has met.
After meeting with our seniors, they decided that the best programming for them would incorporate
intergenerational experiences. In that spirit, we worked to build on our second annual Chosen Family Potluck,
increasing our attendance to 43 youth, seniors, and families celebrating with a big community dinner in
November. We also added “Multi-Generational Lesbian Network Meetup”, a new recurring group that started in
December and will meet on a monthly basis, focusing on building intergenerational community and resources
between our seniors and young adults.
This grant also helped sustain our youth program as it grew to meet increasing demands. Grant dollars allowed
us to support the ongoing work of our two Youth Directors as they maintained groups in SLO, Arroyo Grande,
and Atascadero and kept the group dynamic to meet the ever evolving needs of our youth. We were able to host
our third annual youth sports day in July (where we served 16 youth and their families), and build on our
second annual Youth Pride Prom in June (which hosted 47 youth this year, 15 more than last year). The Pride
1
Page 70 of 82
Prom also helped us deepen our relationship with CAPSLO, who worked with us to provide free safe transit to
and from Pride Prom for youth around SLO County.
This grant also supported our Transgender Day of Visibility and Transgender Day of Remembrance events,
providing space for our TGNC community to come together in celebration and in grief to process together and
build tighter community support connections. In a similar vein, this year’s Pride celebration included “My Pride
is Political”, an event uplifting LGBTQIA+ BIPOC activist voices with a community building salon centering
those living at the intersection of the LGBTQIA+ and BIPOC acronyms.
Statistical Report: (This section must include 1) the metrics reported as described in Exhibit A (your grant
application) and 2) the demographic data collected through the surveys.
Item Primary Groups Served # Iterations # Served (total) # Hours (total)
2 Part-Time Associate
Therapists LGBTQIA+, esp. Low Income 6 mo 10 60
Collective Grief and Healing
with our LGBTQIA+
Community LGBTQIA+ 3 32 15
Multi-Generational Lesbian
Network Meetup
LGBTQIA+ Seniors & Young
Adults 2 25 12
Chosen Family Potluck LGBTQIA+, Youth & Families 1 43 16
Transgender Day of
Remembrance TGNC 1 15 20
Transgender Day of
Visibility TGNC 1 18 20
My Pride is Political LGBTQIA+ BIPOC 1 34 12
Q Youth Co-Directors LGBTQIA+ Youth 12 months 300 520
Gays Do Sports LGBTQIA+ Youth 1 16 16
Pride Prom LGBTQIA+ Youth 1 47 60
540 756
Note: Hours recorded include all hours spent planning with and surveying community members & volunteers,
time spent setting up and tearing down events, and active event time.
2
Page 71 of 82
Financial Report: (A
financial statement
detailing how the City’s
grant funding has been or
planned to be allocated.)
Item Primary Groups Served # Hours (total) Est. Cost
2 Part-Time Associate Therapists LGBTQIA+, esp. Low Income 60 $6,300
Collective Grief and Healing with
our LGBTQIA+ Community LGBTQIA+ 15 $300
Multi-Generational Lesbian Network
Meetup LGBTQIA+ Seniors & Young Adults 12 $300
Chosen Family Potluck LGBTQIA+, Youth & Families 16 $400
Transgender Day of Remembrance TGNC 20 $500
Transgender Day of Visibility TGNC 20 $500
My Pride is Political LGBTQIA+ BIPOC 12 $500
Q Youth Co-Directors LGBTQIA+ Youth 520 $2,400
Gays Do Sports LGBTQIA+ Youth 26 $800
Pride Prom LGBTQIA+ Youth 60 $2,000
Admin Expenses Program Administration 164 $6,000
Totals 756 $20,000
3
Page 72 of 82
Grant Metrics & Performance Outcomes Template
(must be reported by all grant recipients)
4
Metrics/Performance Outcomes Results
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
● Services directly provided by the grantee;
● Program/project applications, instructions, trainings, products, or
concepts;
● Information (orally or in printed, in-person, virtually or over the phone);
● Any materials (flyers, brochures, pamphlets, etc.);
● Referrals (via phone, in person, electronically, etc.)
540
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
766
3. Number of activities.
Activities can be defined as gatherings, events, or service provision either the
grantee organizes or attends. In either case, grantee must specify if it attended
or organized the activity, event, or service provision. This can be events,
workshops, panel discussions, roundtable discussions, presentations, visits,
consultations, advocacy on behalf of clients, etc.
● Activities include any gathering, presentation, event, service provision
or activity designed to promote programs, services, or concepts
related to the components within the scope of the agreement signed
by the grantee.
● Activities also refer to any gathering, presentation, event, service
provision, or activity designed to create awareness of the programs,
services, or concepts related to the components as defined within the
agreement signed by the grantee.
● Activities also refer to any gathering designed to outreach, engage,
consult, advocate, visit, and collaborate with the community as
defined within the agreement signed by the grantee.
60 Sessions of Individual Therapy
13 Direct Service Events (i.e. support
groups, special events)
120 Development Meetings with
Community Members, Volunteers, and
Staff
126 Meetings of LGBTQIA+ Youth Groups
supporting work of this grant, and
supported by the work of this grant
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
540
5. Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
Input has shown that our community
perceives a high level of support for
LGBTQIA+ youth and families, and we
have significantly increased our
engagement with our senior community
members. Attendees of “My Pride is
Political” also reported feeling a greater
sense of QTPOC community.
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in statistical
section above.
Page 73 of 82
Serrin Ruggles Former Director of Programming 805-215-2767
Name Title Phone
February 13, 2025 serrin.ruggles@gmail.com
Signature Date E-mail
Once signed, please scan and e-mail to Samantha Vethavanam, DEI Admin Specialist (svethava@slocity.org)
and to dei@slocity.org.
5
Page 74 of 82
Diversity, Equity & Inclusion High-Impact Grant Funding
FINAL IMPACT REPORT / CLOSING REPORT
SAMPLE
Please limit to no more than 4 pages.
Date of report:
Organization:
Person completing report, Name/Title:
Program funded through this grant:
Amount of DEI High Impact grant received:
1) Administrator’s Report - Provide a brief synopsis of the activities, services or programs
provided by the funds, as described in your grant application and service agreement.
Please describe any changes to the program or activities from original proposal, or unexpected
challenges:
2) Statistical Report
Total number of people served with grant funds, for the entire grant period:
Demographic information about the people served, as available:
Number of services provided and any other statistics collected:
3) Financial report
Amount received:
Amount expended to date:
How have the funds been used? Please list line items with associated expenditure (or include as
attachment):
4) Greatest Successes or Impacts - What are the greatest impacts/outcomes of this grant-
funded project?
Docusign Envelope ID: 4DDFF5A4-7947-4CCD-98DB-9DFADDF41335
Shop Talk
See Attachment
XXXXXXXXXXXXXX
See Adminstrator's Report Attachment.
Of 72 participants across programs, 33 are Black identifying and 39 identify as Indigenous or
another community of color. All participants were over 18. Approx. 50% are city residents.
$16,800
RACE Matters SLO County
$16,800
Courtney Haile, Executive Director
72
2/14/2025
The greatest impact was around the safe spaces created, as evidenced by
the feedback from participants and the diversity of gender identities.
10 Therapist-led drop in groups centered on Black Wellness, 11 medidation sessions
centered on Black, Indigenous, and People of Color, 1 closed group for BIPOC
$16,800
Page 75 of 82
5) Greatest Challenges – What were the greatest challenges in delivering this grant-funded
project?
6) Lessons Learned - What insights have you gained? What learnings will you apply? What
advice would you give to others seeking to do similar activities?
7) Sustainability Plan – If the grant funds supported an on-going program, project or activities,
how do you plan to sustain the effort?
8) Recommendations or Feedback for the City – How can the City of San Luis Obispo serve
vulnerable, under-represented populations even better through the DEI High Impact Grant
Program?
9) Other Comments – Any other information you’d like to share about your project
Name Title Phone E-mail
___________________________
Signature Date
Once completed and signed, please save as pdf and e-mail to DEI@slocity.org
Docusign Envelope ID: 4DDFF5A4-7947-4CCD-98DB-9DFADDF41335
We have receivedved support from another source and have identified ways to
decrease costs. We also have a donation-based format and have been advised that
individual donors are invested in programs like Shop Talk.
2/14/2025
Courtney Haile
A major insight was that although closed 6 week session groups are preferred by some
mental health professionals, the 6 week session format proved to be an intimidating
commitment for our target population.
Please consider allowing orgs that soley focus on DEI, and/or specifically serve
BIPOC, to apply for grants for general operating expenses as opposed to programs.
(415) 264-8641Executive Directo courtney@racemattersslo.
org
The greatest challenge, which was expected,lied particularly in the very low Black
population in our area . Another challenge was stigma around mental health
treatment.
Page 76 of 82
January and February 2024: Program Director Courtney Haile met with RM board member and
psychologist Dr. Alexis Smith to for program design and foundation. Smith and Haile met with
local therapists of color to determine fit for the program and scheduling. Therapist Allison Parker
signed on to co-lead the Shop Talk monthly meet-up (centered on Black Healing) with Smith.
Haile and Smith also met with GALA Pride and Diversity Center Program Director Serrin
Ruggles to gain insights as GALA has also run therapist-led support groups. It was determined
in March that Shop Talk would not include programming for youth under 18 during year 1 of the
program. This is a change from the original service plan.
March 2024: Monthly drop-in therapist-led space centered on Black healing launched, has been
running monthly on First Tuesdays. March and April 2024: Haile met with other BIPOC mental
health professionals and based on therapeutic principles, created an offering of closed 6-week
sessions centered on Black identified and all BIPOC populations respectively. It became clear
while promoting that the 6-week session format presented barriers for participation and that
drop-in groups are best for the first year of Shop Talk.
July 2024: - Monthly drop-in meditation space centered on healing for all BIPOC communities
planned to launch in August with Black identified meditation practitioner Jevon Rowden. - Haile
meets with BIPOC therapist Alisa Orozco about re-launching her proposed closed 6-week
session as a drop-in format, first hosting an information session.
August -December 2024
The monthly drop-in group centered on Black Wellness continued monthly, with participation
increasing.
In August, the monthly drop-In meditation group centered on all BIPOC launched, increasing to
twice monthly sessions in October.
In October, one six-session, closed group was held, centered on Black, Indigenous, and People
of Color.
Page 77 of 82
"Shop Talk": Clinician-Led Discussion Groups p ($ , y p,
$4,800 for 6 week sessions)$7,200y ( y , p y ,
up to 6 special events athalf day rental of $50)$2,400 y p j , , ,
Insurance (5% of ttl. RM costs)$200 y p g ($
overall program prep, individual session prep, session debriefs, $3,500
Facility cleaning fee, ($25 x 48 sessions)$1,200 ( , ) (
each for half of total sessions)$0
Refreshments ($100 x 12 monthly meet ups)$1,200
Marketing (Graphic Design, paid social media posts, printing)$500
Supplies for craft-based sessions $600
$0 < formula
Shop Talk Program Costs $16,800 < formula
$0 < formula
Total program costs $16,800 < formula
R.A.C.E. Matters SLO
"Shop Talk" - Clinician-Led Support
2024 Program Estimated Budget
Program Costs
Page 78 of 82
City of San Luis Obispo
Grant Recipient Report Template
Grant Name: DEI HIGH IMPACT GRANT
Grant Year: FY 2023-2024
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or
programs provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occurred during
the reporting period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
Exhibit BDocuSign bnvelope ID: 102484B1-7460-40b9-A7B9-BF091B7BA57D
X
San Luis Obispo Museum of Art
Expanding Equity in Exhibitions
This project supported two exhibitions at SLOMA: Whose Waters? and Maria Molteni: Beautiful Seven. Both exhibitions promoted the works of 10 artists, most from historically
excluded communities (BIPOC and LGBTQIA+), and featured free public programming aimed at engaging said communities. In addition to 16 weekly docent tours and 4 First Fridays
events, public programming for the exhibitions included:
Whose Waters?
7/13/24: Panel discussion with artists Gabriella Angotti-Jones, Stephen Milner, Shea Somma, and Joni Sternbach. Free & open to the public.
7/13/24: Second Saturdays free family art day. Free & open to the public. 120 kits distributed.
8/11/24: SLOMA Surfboard Swap. Free & open to the public.
8/12/24: Film screening with Native Like Water: Haagua, An Indigenous Surf Film. Free and open to the public.
10/9/24: Indigenous Surfers Reflecting on Art and Sovereignty panel discussion. Free and open to the public.
Beautiful Seven
8/4/24: Games Are Magic! event for trans and queer youth. Free & presented with project partner GALA Pride & Diversity Center SLO.
8/10/24: Second Saturdays free family art day. Free & open to the public. 83 kits distributed.
Through a programming partnership with Boys & Girls Club South SLO County, SLOMA provided art lessons inspired by both exhibitions throughout the summer of 2024, engaging
about 100 K-12 kids.
The exhibitions were visited by a total of about 25,000 people. A self-reported geographic breakdown of exhibition visitors:
City of SLO: 28%
SLO County: 15%
Northern California: 20%
Southern California: 24%
Kern County: 2%
Out of State/Country: 11%
Formal visitor surveys showed that about 60% of exhibition visitors identified as female, 32% as male, and 8% as non-binary or queer.
A formal survey of Second Saturdays participants showed that about 25% of participants identified as Asian, 9% as Hispanic/Latino, 6% as
Middle Eastern/North African, 3% as Black, and about 57% as White. 60% of respondents noted that the bilingual instructions were helpful.
About 60% of children participating in Second Saturdays are pre-K and the remainder almost entirely kindergarten or elementary school-aged.
Total Grant Award: $9,424.38
Artists' Honoraria/Stipends for panel discussions: $1,500
Exhibition materials and signage: $1,500
Marketing: $1,000
Translation services: $200
Public Programming: $3,500
Staff time: $1,724.38
Page 79 of 82
Page 80 of 82
Item 5c
Human Relations Commission
Agenda Report
For Agenda of: 3/5/2025
Item Number: 5c
FROM: Samantha Vethavanam, DEI Administrative Specialist
Phone Number: (805) 781-7064
E-mail: svethava@slocity.org
SUBJECT: SELECTION OF THE COMMISSIONER LIAISON ROLES FOR THE 2024-
25 HUMAN SERVICES GRANT
RECOMMENDATION
Human Relations Commissioners will designate and approve liaison assignments for
each of the grant recipients from the 2024-25 Human Services Grant program.
BACKGROUND
The Human Relations Commission (HRC) is tasked with reviewing grants and providing
funding recommendations to City Council for final approval. HRC is also taske d with
designating and approving liaison roles for grant recipients, affording Commissioners the
opportunity to work and directly engage with various grant recipients.
The Human Services Grant (HSG) program provides financial support to non -profit
organizations that promote the economic and social well-being in San Luis Obispo. The
main funding priority for the HSG program is homelessness prevention including
affordable, alternative, transitional housing, and supportive services. Additional priority
funding areas, not listed in order of importance, include:
Hunger and malnutrition prevention
Supportive physical and mental health services for those in need
Services for seniors, veterans and/or people with disabilities in need
Supportive, developmental, and care services for children and youth in need
Services encouraging diversity, equity, and inclusivity in marginalized
communities, including access to language services.
For the 2024-25 Human Services Grant, a total of sixteen (16) programs were awarded
funding. The recipients are on the following page as follows:
Page 81 of 82
Item 5c
Grant Recipient Program
1 5 Cities Homeless Coalition Homeless Prevention and Rapid Re-
Housing
2 CASA of SLO General SLO CASA Support
3 CAPSLO Homeless Prevention/Stable Housing
Services
4 CAPSLO Families in Transition
5 HASLO Housing Stability with Supportive
Housing Program
6 Jewish Family Services of SLO Homeless Support Services
7 Literacy for Life The Literacy Program
8 Long Term Care Ombudsman
Services of SLO County Ombudsman Services
9 Lumina Alliance Emergency Shelter Program for Sexual
Assault and IPV Survivors
10 Restorative Partners Opportunity to Fund
11 Middle House Alumni Housing
12 Middle House Homeless Prevention
13 Senior Nutrition Program Meals for Seniors in SLO
14 Shower the People Shower the People
15 SLO County UndocuSupport Direct Housing Aid for Immigrant
Families
16 Smart Share Housing Solutions Community housing
Provision/Homelessness Prevention
Commissioners will designate and approve their liaison assignment roles for each of the
2024-25 Human Services Grant recipients in preparation for the mid-year report review.
Page 82 of 82