HomeMy WebLinkAboutItem 5b. Review of 2023-24 DEI High Impact Grant Year-End Reports Item 5b
Human Relations Commission
Agenda Report
For Agenda of: 3/5/2025
Item Number: 5b
FROM: Samantha Vethavanam, DEI Administrative Specialist
Phone Number: (805) 781-7064
E-mail: svethava@slocity.org
SUBJECT: REVIEW OF THE 2023-24 DEI HIGH IMPACT GRANT YEAR-END
REPORTS
RECOMMENDATION
Receive and file the 2023-24 DEI High Impact Grant year-end reports.
BACKGROUND
The 2023-24 DEI High Impact Grant funding recommendations were approved by City
Council on December 5, 2023. On August 15, 2024, the HRC updated the assigned
liaison roles for each grant recipient. In July and August 2024, the grant recipients
provided their mid-year reports to the Office of Diversity, Equity, and Inclusion (DEI),
which were reviewed by the HRC on September 12, 2024. Between December 2024 and
February 2025, grant recipients submitted their year-end reports.
As required in the contract signed by the grant recipients, a mid-year and a year-end
report is required to be submitted to the Office of DEI detailing information on
project/program implementation during the life of the grant. Reports will include a
statistical section highlighting demographic data, a detailed financial section explaining
the use of the funds, and performance outcome measures related to the scope of
services. Commissioners review and provide feedback to staff on their review of the year -
end reports.
The liaison assignments are as follows:
Commissioner Liaison Grant Recipient Project
1 Chair Kasprzak CASA Diversity is the Power of
Change - Year 2
2 Vice Chair Campos History Center of SLO Translation and Multilingual
Access
3 Vice Chair Campos SLO County
UndocuSupport
SLO County UndocuSupport
Film
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Item 5b
Commissioner Liaison Grant Recipient Project
4 Commissioner Ambrosio Diversity Coalition BIPOC Board Leadership
Program
5 Commissioner Carlotti SLO Hillel Jews of Color Speaker Series
6 Commissioner DeTurris GALA Pride &
Diversity Center
SLO Queer Cultural
Revitalization Project
7 Commissioner Smith RACE Matters Shop Talk
8 Commissioner
Warrecker SLOMA Expanding Equity Exhibitions
Commissioners will provide a summary of their respective grant recipients’ year -end
reports and inform the HRC if the grant recipient is in compliance with the expected
implementation of their proposed project and ask staff to follow up with recipient if
questions arise.
ATTACHMENTS
A – 2023-24 DEI High Impact Grant Year-End Reports
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Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: July 10, 2024 Year-End Report Due: Jan 10, 2025
Grant Name: DEI High Impact Grant
Grant Year: FY 2023-2024
Type of Report: (check box) End-year Report (check box) X
Organization: CASA of San Luis Obispo County
Project Name: Diversity is the Power of Change - Year 2
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit A (your grant application) and any changes that
have occurred during the reporting period. If operations or service provision have changed, please disclose,
and explain the reasoning and response to changes in this section.)
SLO CASA received a grant of $8,000 from the City of San Luis Obispo to help fund the continuation of our 2022-2023
DE&I Project. Combined with funding received from the National CASA/Gal Association, the project is enabling us to
implement the recommendations from our two focus groups in 2023 of current volunteers and staff members which
identified additional strategies focused on recruiting more male and Latino/bilingual volunteers. Focus group
participants told us that rather than host large recruitment events to persuade potential Latino volunteers to come to
us, we need to look at venues and ways to do outreach in the Latinx community, including at Catholic churches and the
Nipomo swap meet. The following outreach was completed in 2024:
• Our Training Manager spoke to the Pismo Coast Association of Realtors with 87 attendees and the Retired Active
Men of SLO meeting with 64 attendees.
• In June our Advocate Supervisor who is both male and Hispanic/bilingual, along with our Training Manager spoke at
Mission San Luis Obispo de Tolosa and Saint William’s Parish Church at their Spanish masses to share about the need
for Latinx and bilingual volunteers, along with CASA information tables at both locations. They also tabled at the
Nipomo SWAP Meet.
• Various CASA staff tabled at Pride festivals for 2 days in June and 2 days for the Makeshift Muse Markets, where they
interacted with a wide range of people.
• In July our Advocate Supervisor who is both male and Hispanic/bilingual, along with our Training Manager spoke to
the Cal Poly Faculty & Staff Coffee Club. We also tabled at a SLO Blues Baseball Game, and spoke on the KPRL Radio
Station
• In September we tabled at a HelpSLO event held at SLO Cider which centered on outreach to prospective volunteers
• We have diversified our social media presence to include posts in both English and Spanish
• Our Executive Director and a CASA board member attended a networking mixer organized by Diversity SLO to recruit
BIPOC volunteers and board members.
• In October we tabled at the Rotary District Conference for all of SLO county and some surrounding areas
• In November our Training Manager was interviewed for the radio station The Rock of Morro Bay. We also conducted
outreach and provided brochures to the San Luis Obispo College of Law and the Chicano Latinx Faculty and Staff
group at Cal Poly. Our Advocate Supervisor who is both male and Hispanic/bilingual represented CASA at the Project
Sweet Dreams community event in November.
• Our Executive Director spoke on the Dave Congleton radio show in December 2024.
• We continued to display our bilingual over-the-street banners in the city of SLO in 2024.
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• We continued to distribute bilingual recruitment brochures, print and online flyers, and other materials for outreach
and target recruitment.
Our Advocate Supervisor who is both male and Hispanic/bi-lingual developed a support group for our male and Latinx
volunteers. He facilitated 6 general support groups for advocates in 2024, with the help of our Senior Advocate
Supervisor. He gathered information from male advocates regarding what they want/need from SLO CASA and how we
can best support them. His original plan was to start official groups specifically for male advocates after the summer, but
feedback showed that starting these groups in January would be better attended than near the holidays. He also plans
to hold some events that are open to the public and are recruitment-focused for prospective male volunteers to have
the opportunity to gather and speak with current male advocates. He continues local outreach for recruitment and has
been able to use his bilingual skills for this targeted outreach. Additionally, he uses his bilingual skills to help update
CASA forms and speak with monolingual Spanish speaking caregivers and children on his caseload.
SLO CASA is committed to increasing the cultural competence of our Board of Directors and staff. This grant from the
City of San Luis Obispo allowed us to expand our partnership with Dr. Joy Pedersen of Cal Poly and the Clarity Collective
to provide additional DEI training to our staff in October 2024. We recently recruited 5 new Board Members and
decided it would be more beneficial to wait until their onboarding is complete until we hold another DEI training for the
board.
In order to promote a more inclusive and equitable environment for all youth at SLO CASA, Advocate Supervisor and
Board Chair of the Gala Pride and Diversity Center, Julia Thompson, conducted trainings for CASA volunteers on non-
binary identity. LGBTQ youth are over-represented in the foster youth population, and it is critical that CASA volunteers
have the skills and knowledge necessary to meet their needs.
Statistical Report: (This section must include 1) the metrics reported as descried in Exhibit A (your grant
application) and 2) the demographic data collected through the surveys.
1) Our results this year for the metrics reported in our grant application are as follows:
• Our current percentage of male volunteers is 19%.
• Our current percentage of Latino volunteers is 8%, which is a decrease from the time we submitted our grant
application; 7.5% of our volunteers are bilingual, which is an increase from the time we submitted our grant
proposal.
• We delivered additional DEI training provided by Dr. Joy Pedersen to CASA Staff in October 2024
2) From January – December 2024, SLO CASA provided advocacy services to 245 abused and/or neglected children
in foster care in San Luis Obispo County. Of the children served: 136 are female and 109 are male; 1.24% are
American Indian or Alaska Native; 2.07% are Asian; 26.97% decline to state or are unknown; 2.9% are Black or
African American; 12% are Hispanic or Latino; 5.81% are two or more races, and 49.79% are White. Their ages
are: 65 are ages 0-5; 101 are ages 6-13; 50 are ages 14-17, and 29 are ages 18-21.
As of December 2024, we swore-in 36 new CASA volunteer advocates in 2024, with a total of 190 CASA
volunteers providing advocacy services for children in foster care in SLO County. Of the current volunteer pool
(149) as of December 31, 2024, 121 are women and 28 are men. There are 11 bilingual CASA volunteers
currently assigned to foster youth, and 15 are Hispanic or Latino.
Financial Report: (A financial statement detailing how the City’s grant funding has been or planned to be
allocated.)
The proposed budget of $8,000 includes funding for personnel working on the project, operating expenses related to
recruitment and outreach for volunteers, and DEI training for our Board of Directors and staff led by a local consultant.
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For this grant period we spent $2,041 on a percentage of the personnel salaries of our Training Manager and one of our
Advocate Supervisors to cover the cost of training CASA volunteers to best meet the needs of non-binary/LGBTQ youth.
We spent $4,159 for volunteer outreach and recruitment, including the cost of background checks for new volunteers,
recruitment ads, and registration and supplies for several recruitment events.
We also spent $1,800 to deliver additional DEI training provided by Dr. Joy Pedersen to SLO CASA staff.
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Grant Metrics & Performance Outcomes Template
Metrics/Performance Outcomes Results
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
• Services directly provided by the grantee;
• Program/project applications, instructions, trainings, products, or
concepts;
• Information (orally or in printed, in-person, virtually or over the phone);
• Any materials (flyers, brochures, etc.);
• Referrals
• 245 children in foster care served
• 140 attendees for volunteer info sessions
• 36 volunteers attended pre-service
training sessions
• 246 volunteers attended in-service
trainings *This includes volunteers who
attended more than one in service which
is why the number is higher than our total
# of volunteers
• Approximately 10-50 brochures
distributed per tabling/outreach event
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
11653.25 volunteer service hours
3. Number of activities.
Activities can be defined as gatherings either the grantee organizes or attends.
In either case, grantee must specify if it attended or organized the activity. This
can be events, workshops, panel discussions, roundtable discussions,
presentations, etc.
• Activities refer to any gathering designed to promote programs,
services, or concepts related to the components within the scope of
the agreement signed by the grantee.
• Activities also refer to any gathering designed to create awareness of
the programs, services, or concepts related to the components as
defined within the agreement signed by the grantee.
• Activities also refer to any gathering designed to outreach, engage,
consult, and collaborate with the community as defined within the
agreement signed by the grantee
CASA organized the following:
- 24 Volunteer Info Sessions for outreach to
potential new volunteers
- 4 pre-service trainings (40 hours each)
- 24 “team gatherings” for current
volunteers to engage and collaborate
- 8 Mentor groups for teens in foster care
and their assigned advocates
- 6 Infant & Toddler Program group
meetings for advocates assigned to
children ages 0-5
- 11 in -service/continuing education
presentations for advocates
CASA attended the following:
- 14 community events to create awareness
of our program and for
outreach/recruitment and engagement
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
Approximately 1,000 individuals either attended a
grantee-led event or received information (orally or
in-print) at community events where CASA
participated
5. Report perception of services provided and/or engaged activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
36 surveys administered at the conclusion of pre-
service advocate trainings (100% of individuals
received surveys); At least 160 surveys
(approximately) were administered/received to
volunteer advocates or 100% of those who
attended team gatherings and volunteer support
groups/meetings to ensure that those meetings are
useful to the volunteers; 41 volunteer advocates
were surveyed and responded to a CA CASA
survey that measured impact on the youth/clients
served (administered by SLO CASA).
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in statistical
section above.
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Katrina Cathcart Development Director 805-541-6542
Name Title Phone
1/8/2024 kcathcart@slocasa.org
Signature Date E-mail
Once signed, please scan and e-mail to Nestor Veloz-Passalacqua, DEI Manager (nveloz@slocity.org) and to
dei@slocity.org.
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Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: July 2024 Year-End Report Due: January 20, 2025 (extension provided)
Grant Name: SLO City DEI High Impact
Grant Year: 2023-24
Type of Report: Midyear Report (check box) End-year Report (check box) x
Organization: SLO County UndocuSupport (The Community Foundation SLO County)
Project Name: “How To” Resource Videos
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit A (your grant application) and any changes that
have occurred during the reporting period. If operations or service provision have changed, please
disclose, and explain the reasoning and response to changes in this section.)
Video Post-Production:
Jul. 11, Aug. 7, Sep. 9, Sep. 11 - Meetings with Director Alyssa Toledo and Chelsea Ruiz (over 50 hrs.)
Video Dissemination:
Sep. 28, 2024 - Premier / film screening at The Palm Theater in SLO (90 attendees)
Oct. 8, 2024 - UndocuSupport YouTube Channel created (unlisted and accessible only through direct links)
Oct. 12, 2024 - Film screening in Paso: Family Movie Night-style (70 attendees)
Oct. 17, 2024 - Videos announced and sent out in UndocuSupport’s Fall Newsletter (sent to 271 contacts with
59 clicked on video links from newsletter)
Oct. 24, 2024 - 16 videos (8 in Spanish and 8 in Mixteco) posted on YouTube (820 total views to-date)
Oct. 28, 2024 - Email Sharing Out How To Resource Videos - 10.28.24 (sent to approx. 100 contacts)
Nov. 4, 2024 - Email Sharing Out How To Videos to Immigrant ListServ - 11.4.24 (sent to approx. 200
subscribers)
Changes:
- Under the advice of the filmmaker and director, Alyssa Toledo, UndocuSupport produced 2 additional
videos to introduce the film series (1 in Spanish and 1 in Mixteco.)
- The Mixteco videos were changed from utilizing Mixteco voiceover on the videos filmed in Spanish to
filming all the videos in Spanish and separately in Mixteco. This was due to the opportunity that was
presented when 2 bilingual Spanish and Mixteco-speakers were cast in the main roles. We wanted to
take advantage of the chance to film indigenous actors speaking their indigenous language to ensure the
videos were not only linguistically accessible, but culturally relevant. The director and Program
Manager consulted with the indigenous actors on multiple occasions to ensure the scenes depicted
(while fictitious) were culturally appropriate and accurate representations of the immigrant experience.
- Due to interest around the films and unprecedented opportunity to celebrate local indigenous actors, 2
film screening events were planned in the fall of 2024 to disseminate the videos in the community.
These film screenings were not part of the grant contract.
1
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- Due to urgent, critical needs that arose in Nov. 2024, updating of the Immigrant Services Guide was
prioritized to include Family Emergency Preparedness and Know Your Rights resources. The 16 videos
were posted on the Guide in Feb. 2025.
Statistical Report: (This section must include 1) the metrics reported as described in Exhibit A (your grant
application) and 2) the demographic data collected through the surveys.
1) Metrics from Exhibit A:
a) 16 / 14 How to Videos produced (7 in Spanish and 7 in Mixteco)
b) 16 / 14 How to Videos on 7 topics disseminated via client-preferred media platforms -
Video Dissemination:
Oct. 22, 2024 - Lumina Alliance promoted videos on their facebook page
Oct. 24, 2024 - 16 videos (8 in Spanish and 8 in Mixteco) posted on YouTube (820 total views to-date)
Dec. 3, 2024 - Promotores SLO promoted the videos on their facebook page
Dec. 14, 2024 - Email Sharing Out videos from SLO County Public Health’s Farmworker Outreach Taskforce
(sent to 164 contacts)
- The Community Foundation dissemination efforts include sharing the videos in their e-news, (3,500 users,) on
social media platforms, and in the Annual Report
- Additionally, while not part of this grant funding, in Jan. and Feb. 2025, UndocuSupport has been widely
promoting Know Your Rights and family preparedness planning available on the Immigrant Services Guide
along with the community services and resources on the Guide including the videos. From Jan. 1, 2025 - Feb.
14, 2025, UndocuSupport has presented at 13 in-person community events in Cambria, Shandon, Paso Robles,
and SLO City (5 events) and presented information on immigrant resources to over 1,700 community members.
For example, the Cal Poly Diversity Partners Network Meeting in Jan. and the Hawthorne Elementary ELAC
Meeting in Feb. 2025.
c) 30% increased views to UndocuSupport’s website where the videos are posted.
The blue bar chart below is the website analytics for the most-viewed pages on UndocuSupport’s website from
Jan. 16, 2025 - Feb. 14, 2025. As you can see, the Immigrant Services Guide page which is where the resource
videos are posted received 1,151 visits in the past 30 days as opposed to 68 visits in Jan. 16, 2024 - Feb. 14,
2024. This is the most-visited page on UndocuSupport’s website after the Homepage at 825 visits in the past
30 days.
d) 20% increase in undocumented immigrant community member awareness of community
resources featured in videos
Several partner organizations have expressed appreciation for the importance of these videos and
made efforts to disseminate them such as:
i) Becca Carsel, SLO County Health Access Training Program
ii) Beatriz Huizar, English Language Specialist, San Luis Coastal Unified School District
iii) Stephanie Shepherd, Elementary Director, San Luis Coastal Unified School District
iv) Francisca Camarillo, MICOP - Paso Office
v) Erica Baltodano, Campus Dean, San Luis Obispo College of Law
vi) Jennifer Miller, Health Promotion Division Manager, SLO County Public Health
vii) Silvano Vasquez, Associate Director, MICOP - Paso Office
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Given the recent executive orders, nonprofits are anticipating a chilling effect for clients
accessing services. While we’re anticipating a decline in services accessed, the efforts
UndocuSupport has been undertaking these past few months to disseminate the resources
available on the Immigrant Services Guide have resulted in increasing the amount of clients that
are more aware of the videos and services available.
2) Demographic data collected through surveys
Due to the incredibly sensitive nature of the vulnerable population UndocuSupport works with we opted not to
do a survey.
“30% increased views to UndocuSupport’s website where the videos are posted:”
3
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Financial Report: (A financial statement detailing how the City’s grant funding has been or planned to be
allocated.)
December 2024 Financial Position Statement for UndocuSupport’s SLO City DEI Funds:
SLO City DEI
Revenues
New Incoming Grants 39,776
In Kind Services - Pizza Express 96
Total 39,871
Expenses Incurred
Entertainment /Catering/ Food/ Venue (1,714)
Supplies (1,625)
Services/ Interpretation (797)
Consulting (21,170)
Salary (10,947)
Other (2)
Total (36,255)
Other Fees and Reimbursements
Admin Fees (CFSLOCO) (3,616)
Total (3,616)
End-of-Month Fund Balance 0.00
Notes:
Consulting: Alyssa Toledo (writer, director, and filmmaker)
Entertainment / Catering / Food / Venue - Props for films (decorations and food for party and breakfast scenes)
and food for Film Screening at Oak Park in Paso
Interpretation - Mixteco interpretation for Film Screening at Palm Theater in SLO
4
Metrics/Performance Outcomes Results
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1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
● Services directly provided by the grantee;
● Program/project applications, instructions, trainings, products, or
concepts;
● Information (orally or in printed, in-person, virtually or over the phone);
● Any materials (flyers, brochures, pamphlets, etc.);
● Referrals (via phone, in person, electronically, etc.)
More than 730. See the Administrator’s
Report above for details.
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
Total Service Hours: 150+
Video Post-Production (Program
Manager and Filmmaker:) 50+ hrs
Video Dissemination (Program
Manager and partners:) 100+ hrs
See the Administrator’s Report above
for details.
3. Number of activities.
Activities can be defined as gatherings, events, or service provision either the
grantee organizes or attends. In either case, grantee must specify if it attended
or organized the activity, event, or service provision. This can be events,
workshops, panel discussions, roundtable discussions, presentations, visits,
consultations, advocacy on behalf of clients, etc.
● Activities include any gathering, presentation, event, service provision
or activity designed to promote programs, services, or concepts
related to the components within the scope of the agreement signed
by the grantee.
● Activities also refer to any gathering, presentation, event, service
provision, or activity designed to create awareness of the programs,
services, or concepts related to the components as defined within the
agreement signed by the grantee.
● Activities also refer to any gathering designed to outreach, engage,
consult, advocate, visit, and collaborate with the community as
defined within the agreement signed by the grantee.
Total # Activities: 10
Video Post-Production (Program
Manager and Filmmaker:) 4 Meetings
and multiple phone calls
Video Dissemination (Program
Manager and partners:) Creation of 1
You Tube Channel, 2 Film Screenings,
1 Newsletter, 2 mass share-out emails
See the Administrator’s Report above
for details.
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
For complete Video Dissemination
efforts: 730+
For both Film Screenings, only: 160
See the Administrator’s Report above
for details.
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Chelsea Ruiz Program Manager (801) 318-9478
Name Title Phone
2/14/25 UndocuSupport@cfsloco.org
Signature Date E-mail
Once signed, please scan and e-mail to Samantha Vethavanam, DEI Specialist (svethava@slocity.org) and to
dei@slocity.org.
6
5. Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
UndocuSupport has received
overwhelmingly positive feedback
from community members and leaders
regarding the successfulness of the
videos but did not survey individuals.
Due to the online nature of the videos
and their sharable nature on social
media it would have been impossible
to survey all individuals that have
watched and shared the videos.
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
Due to the incredibly sensitive nature
of the vulnerable population
UndocuSupport works with we opted
not to do a survey.
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Diversity Equity Inclusion High Impact Grant Program
YEAR-END REPORT
Due January 10, 2025
Organization Diversity Coalition San Luis Obispo County
Grant Program Name BIPOC Board Leadership Program
Administrator ’s Report (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid
provided, and any changes that have occurred during the reporting period. If operations have changed due to
COVID-19, please disclose briefly here.)
BIPOC Board Leadership Program
This year was extremely successful for our BIPOC Board Leadership Program. We delivered two
training sessions for a total of 19 BIPOC professionals. We also worked in partnership with SPOKES
for Nonprofits. Spokes provided explicit DEI training to local nonprofit board members through two live
workshops. DEI topics were incorporated into the Board Academy and Board Officer Training
programs. Spokes also assisted in recruiting boards to attend mixers at the conclusion of each BIPOC
Board Leadership program training.
Our program also organized two mixers as part of our Nonprofit Board Matching & Placement Services.
These mixers facilitated connection between graduates and local nonprofits interested in diversifying
their boards.
Statistical Report (This section should include the number of clients served, their cities of origin, the nature of
services provided, as well as any other statistics which are kept by the agency. The total number of clients served
also should be broken down by the type of service received.)
BIPOC Board Leadership Trainings
Date Event Name Attendance
April 11-13, 2024 Spring Training 13 BIPOC graduates
4 BIPOC Instructors
2 BIPOC Vendors
October 17-19,
2024
Fall Training 6 BIPOC graduates
4 BIPOC Instructors
2 BIPOC Vendors
Nonprofit Board Matching & Placement Services
Date Event Name Attendance
June 16, 2024 Spring Mixer 18 nonprofits (2 people/nonprofit)
36 BIPOC graduates & guests
December 5, 2024 Fall Mixer 21 nonprofits (2 people/nonprofit)
35 BIPOC graduates & guests
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SPOKES provided DEI training for 65 sitting board members and executive directors, representing 31
different nonprofits (both are unduplicated counts). Participants were overwhelmingly white.
Total people served: 245
Financial report: (A financial breakdown detailing how the City's grant money has been or plan to be
allocated.)
All funding has been spent to date.
Breakdown:
- Diversity Coalition - $30,000
- BIPOC Board Leadership Training: $20,000
- Nonprofit Board Matching & Placement Services: $9,000
- Inter nonprofit collaboration: $1,000
- Spokes - $10,000
- Consultant – $850
- Miscellaneous – $500
- Publicity – $1,215
- Staff – $7,094
- Supplies – $190
- Technology – $150
Total: $40,000
Name: Rita Casaverde Date: 02/20/24
Title: Executive Director Phone: (805)8065626
Signature:
E-mail: ed@diversityslo.org
Please limit to no more than 2 pages. Once signed, please scan and e-mail to DEI Manager,
nveloz@slocity.org and to the Office of DEI at dei@slocity.org
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Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: DUE DATE - Year-End Report Due: DUE DATE
Grant Name:
Grant Year:
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit A (your grant application) and any changes that
have occurred during the reporting period. If operations or service provision have changed, please
disclose, and explain the reasoning and response to changes in this section.)
Statistical Report: (This section must include 1) the metrics reported as descried in Exhibit A (your grant
application) and 2) the demographic data collected through the surveys.
1
DEI High Impact Grant
2023-2024
x
SLO Hillel
Jews of Color Series: Shine a Light on Identity and Antisemitism
SLO Hillel saw tremendous success with its second annual Jews of Color program supported by
the City of SLO's DEI High Impact Grant.
Our intent was to replicate our speaker program from the last grant cycle when we brought in Rain
Pryor and featured her at the Palm Theatre as a part of the Jewish Film and Learning Festival.
This year's program rolled out little differently, but with as much collaboration, enthusiasm, and
participation. What we wound up doing was in December, hosted in conjunction with Cal Poly Student
Affairs, a luncheon at the PAC Pavilion entitled, "Shine a Light on Antisemitism," featuring three Jewish
Hillel students with different ethnic backgrounds to hear their on-campus experiences since October 7th.
Then in May we partnered with the Diversity Coalition of SLO County to host Kiyomi Kowalski as our
guest speaker for "Shine a Light on Jews of Color" to highlight her intersectional identities and
anti-semitism at the SLO Museum of Art to a standing room only crowd.
The "Shine a Light on Antisemitism" luncheon included a full room of 100 guests, including Cal
Poly's President, Jeff Armstrong, and his wife, the Cal Poly Chief of Police, the deans of each
school, and staff from Cal Poly's Diversity and Inclusion office. Also in attendance were various
community leaders, faculty and staff, all of whom work in the City of SLO and many who reside
here.
Similarly, the "Shine a Light on Jews of Color" program at the SLO Museum of Art attracted a
crowd of community leaders from the Jewish community to those involved in the museum and in
the Diversity Coalition. The room was set for 75 and it wound up as standing-room only.
SLO Hillel issued a survey immediately following the programs at the PAC and SLOMA. The
results indicated a demographic that attendance during the PAC talk was largely 45+ and
identified as Caucasian. However, there was a strong cross-section of diversity with the 75+
attendees at the Kiyomi Kowalski event in age and color.
x
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Financial Report: (A financial statement detailing how the City’s grant funding has been or planned to be
allocated.)
2
Expenses included:
Venue fees -
$500 - PAC Pavilion
$1000 - SLO Museum of Art
Supplies and materials - $1000
Food costs - $1200
Graphics/Marketing materials/Promotion - $2150
Speaker Honorarium - $2500
Travel and expenses - $2000
Page 67 of 82
Grant Metrics & Performance Outcomes Template
(must be reported by all grant recipients)
3
Metrics/Performance Outcomes Results
1.Number of individuals served.
Served refers to individuals specifically receiving any of the following:
Services directly provided by the grantee;
Program/project applications, instructions, trainings, products, or
concepts;
Information (orally or in printed, in-person, virtually or over the phone);
Any materials (flyers, brochures, etc.);
Referrals
2.Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
3.Number of activities.
Activities can be defined as gatherings either the grantee organizes or attends.
In either case, grantee must specify if it attended or organized the activity. This
can be events, workshops, panel discussions, roundtable discussions,
presentations, etc.
Activities refer to any gathering designed to promote programs,
services, or concepts related to the components within the scope of
the agreement signed by the grantee.
Activities also refer to any gathering designed to create awareness of
the programs, services, or concepts related to the components as
defined within the agreement signed by the grantee.
Activities also refer to any gathering designed to outreach, engage,
consult, and collaborate with the community as defined within the
agreement signed by the grantee
4.Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
5.Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
6.Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in statistical
section above.
In collaboration with the Diversity
Coalition of SLO County, SLO
Museum of Art, Cal Poly Office of
Diversity and Inclusion and Student
Affairs, our program this year
virtually reached over 5000
individuals through our listservs alone
Implementation - 20
Program hosting - 8
Total service hours - 28
We held multiple meetings with the
collaborative groups for this program,
as working together wound up as a
result of planning the program, as
opposed to when we applied for the
grant.
Many started as consult meetings,
and to raise awareness of the Shine
A Light/Jews of Color program, and
resulted in partnership.
Total number of activities - 10
180 in-person attendees at the
presentations
Estimated 500 in tabling activities
on campus
Significant impact with this programming
due to global climate and frightening
spike in antisemitism this year. Program
attendees were grateful to understand
perspective; community/students were grateful
to know this program was happening
Page 68 of 82
Name Title Phone
Signature Date E-mail
Once signed, please scan and e-mail to Nestor Veloz-Passalacqua, DEI Manager (nveloz@slocity.org) and to
dei@slocity.org.
4
Lauren Bandari Executive Director 805-295-0890
7/16/24 lauren.bandari@slohillel.org
Page 69 of 82
Exhibit B
City of San Luis Obispo
Grant Recipient Report Template
Midyear Report Due: July 10, 2024 - Year-End Report Due: January 10, 2025
Grant Name: City of SLO DEI High Impact Grant
Grant Year: 2024-25
Type of Report: Midyear Report (check box) End-year Report (check box) x
Organization: The Gala Pride & Diversity Center
Project Name: Complex LGBTQ+ Mental Health Support
Administrator ’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the
activities, service or programs provided as described in Exhibit A (your grant application) and any changes that
have occurred during the reporting period. If operations or service provision have changed, please
disclose, and explain the reasoning and response to changes in this section.)
Our mission with this grant was to expand mental health support for our LGBTQIA+ community, taking a
multi-level approach to support individual services, focus support groups, and community building events at
low to no cost. Once the grant was awarded, we collaborated with our community to leverage our resources and
effectively target our most at-risk populations. The need for support for our transgender and gender
nonconforming (TGNC) population and LGBTQIA+ youth and seniors were most pressing, and we are excited
to see two new ongoing, self-sustaining programs emerging from this grant.
In our continued collaboration with Bountiful Wellness, we expanded our capacity for individual therapy by
hiring two Associate Marriage Family Therapists for 6 months. The offset to rent provided by this grant helped
us to pass on savings for lower-cost therapy for 10 new clients. This also provided the opportunity for two
AMFTs to receive their training hours under the supervision of an affirming therapist in a setting focused on
supporting the LGBTQIA+ community. After the results of the 2024 election, the therapists from Bountiful
Wellness began collaborating with therapists on our Board of Directors and known affirming practitioners in
our community to offer “Collective Grief and Healing with our LGBTQIA+ Community”, a no-cost
therapist-led support group for LGBTQIA+ people under the ongoing political crisis. This group has served
approximately 32 individuals in the three times it has met.
After meeting with our seniors, they decided that the best programming for them would incorporate
intergenerational experiences. In that spirit, we worked to build on our second annual Chosen Family Potluck,
increasing our attendance to 43 youth, seniors, and families celebrating with a big community dinner in
November. We also added “Multi-Generational Lesbian Network Meetup”, a new recurring group that started in
December and will meet on a monthly basis, focusing on building intergenerational community and resources
between our seniors and young adults.
This grant also helped sustain our youth program as it grew to meet increasing demands. Grant dollars allowed
us to support the ongoing work of our two Youth Directors as they maintained groups in SLO, Arroyo Grande,
and Atascadero and kept the group dynamic to meet the ever evolving needs of our youth. We were able to host
our third annual youth sports day in July (where we served 16 youth and their families), and build on our
second annual Youth Pride Prom in June (which hosted 47 youth this year, 15 more than last year). The Pride
1
Page 70 of 82
Prom also helped us deepen our relationship with CAPSLO, who worked with us to provide free safe transit to
and from Pride Prom for youth around SLO County.
This grant also supported our Transgender Day of Visibility and Transgender Day of Remembrance events,
providing space for our TGNC community to come together in celebration and in grief to process together and
build tighter community support connections. In a similar vein, this year’s Pride celebration included “My Pride
is Political”, an event uplifting LGBTQIA+ BIPOC activist voices with a community building salon centering
those living at the intersection of the LGBTQIA+ and BIPOC acronyms.
Statistical Report: (This section must include 1) the metrics reported as described in Exhibit A (your grant
application) and 2) the demographic data collected through the surveys.
Item Primary Groups Served # Iterations # Served (total) # Hours (total)
2 Part-Time Associate
Therapists LGBTQIA+, esp. Low Income 6 mo 10 60
Collective Grief and Healing
with our LGBTQIA+
Community LGBTQIA+ 3 32 15
Multi-Generational Lesbian
Network Meetup
LGBTQIA+ Seniors & Young
Adults 2 25 12
Chosen Family Potluck LGBTQIA+, Youth & Families 1 43 16
Transgender Day of
Remembrance TGNC 1 15 20
Transgender Day of
Visibility TGNC 1 18 20
My Pride is Political LGBTQIA+ BIPOC 1 34 12
Q Youth Co-Directors LGBTQIA+ Youth 12 months 300 520
Gays Do Sports LGBTQIA+ Youth 1 16 16
Pride Prom LGBTQIA+ Youth 1 47 60
540 756
Note: Hours recorded include all hours spent planning with and surveying community members & volunteers,
time spent setting up and tearing down events, and active event time.
2
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Financial Report: (A
financial statement
detailing how the City’s
grant funding has been or
planned to be allocated.)
Item Primary Groups Served # Hours (total) Est. Cost
2 Part-Time Associate Therapists LGBTQIA+, esp. Low Income 60 $6,300
Collective Grief and Healing with
our LGBTQIA+ Community LGBTQIA+ 15 $300
Multi-Generational Lesbian Network
Meetup LGBTQIA+ Seniors & Young Adults 12 $300
Chosen Family Potluck LGBTQIA+, Youth & Families 16 $400
Transgender Day of Remembrance TGNC 20 $500
Transgender Day of Visibility TGNC 20 $500
My Pride is Political LGBTQIA+ BIPOC 12 $500
Q Youth Co-Directors LGBTQIA+ Youth 520 $2,400
Gays Do Sports LGBTQIA+ Youth 26 $800
Pride Prom LGBTQIA+ Youth 60 $2,000
Admin Expenses Program Administration 164 $6,000
Totals 756 $20,000
3
Page 72 of 82
Grant Metrics & Performance Outcomes Template
(must be reported by all grant recipients)
4
Metrics/Performance Outcomes Results
1. Number of individuals served.
Served refers to individuals specifically receiving any of the following:
● Services directly provided by the grantee;
● Program/project applications, instructions, trainings, products, or
concepts;
● Information (orally or in printed, in-person, virtually or over the phone);
● Any materials (flyers, brochures, pamphlets, etc.);
● Referrals (via phone, in person, electronically, etc.)
540
2. Number of service hours provided.
Service hours refer to any amount of time that is directly linked or performed as
part of the work defined within the scope of the agreement signed by the
grantee.
766
3. Number of activities.
Activities can be defined as gatherings, events, or service provision either the
grantee organizes or attends. In either case, grantee must specify if it attended
or organized the activity, event, or service provision. This can be events,
workshops, panel discussions, roundtable discussions, presentations, visits,
consultations, advocacy on behalf of clients, etc.
● Activities include any gathering, presentation, event, service provision
or activity designed to promote programs, services, or concepts
related to the components within the scope of the agreement signed
by the grantee.
● Activities also refer to any gathering, presentation, event, service
provision, or activity designed to create awareness of the programs,
services, or concepts related to the components as defined within the
agreement signed by the grantee.
● Activities also refer to any gathering designed to outreach, engage,
consult, advocate, visit, and collaborate with the community as
defined within the agreement signed by the grantee.
60 Sessions of Individual Therapy
13 Direct Service Events (i.e. support
groups, special events)
120 Development Meetings with
Community Members, Volunteers, and
Staff
126 Meetings of LGBTQIA+ Youth Groups
supporting work of this grant, and
supported by the work of this grant
4. Estimated number of individuals attending activities.
Based on the scope of the agreement signed by the grantee, please provide a
rough number or best estimate of individuals that 1) either attend a grantee
led event or 2) approach the booth/table in which the grantee participates.
540
5. Report perception of services provided and/or engaged
activities.
Survey individuals to measure the impact of the services provided and/or
engaged activities as described within the scope of the agreement signed by
the grantee. Report in percent and total number of individuals served. Technical
assistance can be provided to grantee in development of questions.
Input has shown that our community
perceives a high level of support for
LGBTQIA+ youth and families, and we
have significantly increased our
engagement with our senior community
members. Attendees of “My Pride is
Political” also reported feeling a greater
sense of QTPOC community.
6. Demographic Questions
Demographic questions are highly encouraged to be completed by individuals
that fall within the grantee’s scope of services. A current demographic survey is
available and is highly encouraged for grantee to reach out for the demographic
survey template.
To be reported by grantee in statistical
section above.
Page 73 of 82
Serrin Ruggles Former Director of Programming 805-215-2767
Name Title Phone
February 13, 2025 serrin.ruggles@gmail.com
Signature Date E-mail
Once signed, please scan and e-mail to Samantha Vethavanam, DEI Admin Specialist (svethava@slocity.org)
and to dei@slocity.org.
5
Page 74 of 82
Diversity, Equity & Inclusion High-Impact Grant Funding
FINAL IMPACT REPORT / CLOSING REPORT
SAMPLE
Please limit to no more than 4 pages.
Date of report:
Organization:
Person completing report, Name/Title:
Program funded through this grant:
Amount of DEI High Impact grant received:
1) Administrator’s Report - Provide a brief synopsis of the activities, services or programs
provided by the funds, as described in your grant application and service agreement.
Please describe any changes to the program or activities from original proposal, or unexpected
challenges:
2) Statistical Report
Total number of people served with grant funds, for the entire grant period:
Demographic information about the people served, as available:
Number of services provided and any other statistics collected:
3) Financial report
Amount received:
Amount expended to date:
How have the funds been used? Please list line items with associated expenditure (or include as
attachment):
4) Greatest Successes or Impacts - What are the greatest impacts/outcomes of this grant-
funded project?
Docusign Envelope ID: 4DDFF5A4-7947-4CCD-98DB-9DFADDF41335
Shop Talk
See Attachment
XXXXXXXXXXXXXX
See Adminstrator's Report Attachment.
Of 72 participants across programs, 33 are Black identifying and 39 identify as Indigenous or
another community of color. All participants were over 18. Approx. 50% are city residents.
$16,800
RACE Matters SLO County
$16,800
Courtney Haile, Executive Director
72
2/14/2025
The greatest impact was around the safe spaces created, as evidenced by
the feedback from participants and the diversity of gender identities.
10 Therapist-led drop in groups centered on Black Wellness, 11 medidation sessions
centered on Black, Indigenous, and People of Color, 1 closed group for BIPOC
$16,800
Page 75 of 82
5) Greatest Challenges – What were the greatest challenges in delivering this grant-funded
project?
6) Lessons Learned - What insights have you gained? What learnings will you apply? What
advice would you give to others seeking to do similar activities?
7) Sustainability Plan – If the grant funds supported an on-going program, project or activities,
how do you plan to sustain the effort?
8) Recommendations or Feedback for the City – How can the City of San Luis Obispo serve
vulnerable, under-represented populations even better through the DEI High Impact Grant
Program?
9) Other Comments – Any other information you’d like to share about your project
Name Title Phone E-mail
___________________________
Signature Date
Once completed and signed, please save as pdf and e-mail to DEI@slocity.org
Docusign Envelope ID: 4DDFF5A4-7947-4CCD-98DB-9DFADDF41335
We have receivedved support from another source and have identified ways to
decrease costs. We also have a donation-based format and have been advised that
individual donors are invested in programs like Shop Talk.
2/14/2025
Courtney Haile
A major insight was that although closed 6 week session groups are preferred by some
mental health professionals, the 6 week session format proved to be an intimidating
commitment for our target population.
Please consider allowing orgs that soley focus on DEI, and/or specifically serve
BIPOC, to apply for grants for general operating expenses as opposed to programs.
(415) 264-8641Executive Directo courtney@racemattersslo.
org
The greatest challenge, which was expected,lied particularly in the very low Black
population in our area . Another challenge was stigma around mental health
treatment.
Page 76 of 82
January and February 2024: Program Director Courtney Haile met with RM board member and
psychologist Dr. Alexis Smith to for program design and foundation. Smith and Haile met with
local therapists of color to determine fit for the program and scheduling. Therapist Allison Parker
signed on to co-lead the Shop Talk monthly meet-up (centered on Black Healing) with Smith.
Haile and Smith also met with GALA Pride and Diversity Center Program Director Serrin
Ruggles to gain insights as GALA has also run therapist-led support groups. It was determined
in March that Shop Talk would not include programming for youth under 18 during year 1 of the
program. This is a change from the original service plan.
March 2024: Monthly drop-in therapist-led space centered on Black healing launched, has been
running monthly on First Tuesdays. March and April 2024: Haile met with other BIPOC mental
health professionals and based on therapeutic principles, created an offering of closed 6-week
sessions centered on Black identified and all BIPOC populations respectively. It became clear
while promoting that the 6-week session format presented barriers for participation and that
drop-in groups are best for the first year of Shop Talk.
July 2024: - Monthly drop-in meditation space centered on healing for all BIPOC communities
planned to launch in August with Black identified meditation practitioner Jevon Rowden. - Haile
meets with BIPOC therapist Alisa Orozco about re-launching her proposed closed 6-week
session as a drop-in format, first hosting an information session.
August -December 2024
The monthly drop-in group centered on Black Wellness continued monthly, with participation
increasing.
In August, the monthly drop-In meditation group centered on all BIPOC launched, increasing to
twice monthly sessions in October.
In October, one six-session, closed group was held, centered on Black, Indigenous, and People
of Color.
Page 77 of 82
"Shop Talk": Clinician-Led Discussion Groups p ($ , y p,
$4,800 for 6 week sessions)$7,200y ( y , p y ,
up to 6 special events athalf day rental of $50)$2,400 y p j , , ,
Insurance (5% of ttl. RM costs)$200 y p g ($
overall program prep, individual session prep, session debriefs, $3,500
Facility cleaning fee, ($25 x 48 sessions)$1,200 ( , ) (
each for half of total sessions)$0
Refreshments ($100 x 12 monthly meet ups)$1,200
Marketing (Graphic Design, paid social media posts, printing)$500
Supplies for craft-based sessions $600
$0 < formula
Shop Talk Program Costs $16,800 < formula
$0 < formula
Total program costs $16,800 < formula
R.A.C.E. Matters SLO
"Shop Talk" - Clinician-Led Support
2024 Program Estimated Budget
Program Costs
Page 78 of 82
City of San Luis Obispo
Grant Recipient Report Template
Grant Name: DEI HIGH IMPACT GRANT
Grant Year: FY 2023-2024
Type of Report: Midyear Report (check box) End-year Report (check box)
Organization:
Project Name:
Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or
programs provided as described in Exhibit A (your grant application) using the business grant provided, and any changes that have occurred during
the reporting period. If operations or service provisions have changed, please disclose and explain the reasoning and response to changes here.
Statistical Report: (This section should include 1) the metrics reported as described in Exhibit A (your grant application) and 2) the
demographic data collected through the survey shared by the City.)
Financial Report: (A financial statement detailing how the City's grant funding has been or planned to be allocated.)
Exhibit BDocuSign bnvelope ID: 102484B1-7460-40b9-A7B9-BF091B7BA57D
X
San Luis Obispo Museum of Art
Expanding Equity in Exhibitions
This project supported two exhibitions at SLOMA: Whose Waters? and Maria Molteni: Beautiful Seven. Both exhibitions promoted the works of 10 artists, most from historically
excluded communities (BIPOC and LGBTQIA+), and featured free public programming aimed at engaging said communities. In addition to 16 weekly docent tours and 4 First Fridays
events, public programming for the exhibitions included:
Whose Waters?
7/13/24: Panel discussion with artists Gabriella Angotti-Jones, Stephen Milner, Shea Somma, and Joni Sternbach. Free & open to the public.
7/13/24: Second Saturdays free family art day. Free & open to the public. 120 kits distributed.
8/11/24: SLOMA Surfboard Swap. Free & open to the public.
8/12/24: Film screening with Native Like Water: Haagua, An Indigenous Surf Film. Free and open to the public.
10/9/24: Indigenous Surfers Reflecting on Art and Sovereignty panel discussion. Free and open to the public.
Beautiful Seven
8/4/24: Games Are Magic! event for trans and queer youth. Free & presented with project partner GALA Pride & Diversity Center SLO.
8/10/24: Second Saturdays free family art day. Free & open to the public. 83 kits distributed.
Through a programming partnership with Boys & Girls Club South SLO County, SLOMA provided art lessons inspired by both exhibitions throughout the summer of 2024, engaging
about 100 K-12 kids.
The exhibitions were visited by a total of about 25,000 people. A self-reported geographic breakdown of exhibition visitors:
City of SLO: 28%
SLO County: 15%
Northern California: 20%
Southern California: 24%
Kern County: 2%
Out of State/Country: 11%
Formal visitor surveys showed that about 60% of exhibition visitors identified as female, 32% as male, and 8% as non-binary or queer.
A formal survey of Second Saturdays participants showed that about 25% of participants identified as Asian, 9% as Hispanic/Latino, 6% as
Middle Eastern/North African, 3% as Black, and about 57% as White. 60% of respondents noted that the bilingual instructions were helpful.
About 60% of children participating in Second Saturdays are pre-K and the remainder almost entirely kindergarten or elementary school-aged.
Total Grant Award: $9,424.38
Artists' Honoraria/Stipends for panel discussions: $1,500
Exhibition materials and signage: $1,500
Marketing: $1,000
Translation services: $200
Public Programming: $3,500
Staff time: $1,724.38
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