HomeMy WebLinkAbout1990 Clerk Dept Org StructureHOURS AND SERVICES
The City Clerk's Dept.
is open Monday -Friday,
8:00 a.m. to 5:00 p.m.
City Council agenda
packets and cassette
tapes of City Council
meetings, as well as
reference books from
the City Clerk's
Library are available
for review and brief
loan periods.
- Copying
- Tape Duplicates
- Municipal Code
incl. revisions
- City Charter
- Agenda subscription
excluding packet
- Meeting Transcripts
- Parade/Street Closure
application
CITY CLERK'S DEPARTMENT
ORGANIZATIONAL STRUCTURE
ICOUNCIL
SECRETARY
CITIZENS
COUNCIL
$ .10 ea.
5.00 ea. CITY CLERK HOW THE .CITY CLERK'S:
100.00 ea. DEPARTMENT SERVES YOU
2.00 ea. The City Clerk is the oldest of public
50.00 ea. CLERK servants dating back to 1272 A.D. The
SECRETARY Municipal Clerk provides a direct link
10.00 hr. between the past, present, and future
'i. 00 ea. ASST. CITY CLERK by recording and preserving city poli-
cies and actions for posterity, and
helps to implement governmental decisionE
FACTS ABOUT SAN LUIS OBISPO
First Incorporated
Feb. 19, 1856
Became a Charter City rather
than a General Law City
May 1, 1876
Population - 1989
41,000
Elevation
100 Ft.
Land Area
9S0 sq. miles
Average Mean Temperature
70.2 F.
Total City Budget - 1989-90
$ 69,108,300
Full-time City Employees
310
CLERICAL I
ASSISTANT
OFFICE
ASSISTANT
Pam Voges, City Clerk
Kim Condon, Assistant City Clerk
Sherry Stendahl, Council Secretary
Lari Hansen, Clerk Secretary
Nina O'Connell, Clerical Assistant
Susan Noone, Office Assistant
S104 LUIS OBISPO CITY HALL
990 PALM STREET
P.O. BOX 8100
SAID LUIS OBISPO, CA 93403-8100
City Clerk's Office ......... 549-7110
Fax Phone Number ............ 549-7109
January, 1990
The City Clerk's Library is available
to the public. Information concerning
elections, City Council agendas, city -
owned property, public works projects,
new and old legislation, and other city
related information can be reviewed by
the public and copies obtained through
the City's Informatign Center.
Your input and participation in local
government is needed and appreciated.
Pam C
City Clerk
SERVICES AND FUNCTIONS OF THE CITY CLERK'S DEPARTMENT
rr Serves as your liaison to the • Prepares & coordinates the legal • Collects & disseminates 4
City Council, responding-to publication of ordinances, incoming & outgoing mail for /
requests for information -and resolutions, notices to all City Hall departments.A
researching legislative data. bidders, public hearings, postin_
& mailing of notices to property ! Prepares Departmental, City Council
. Prepares and coordinates: owners, franchisees & prepares & Elections budgets (copies
+ Council meetings and display & promotional notices. available at City Central).
agendas (1st and 3rd
Tuesdays at 7:00 P.M. • Serves as the Records Department • Administers oaths, takes affidavits
& special meetings); managing the legislative history & depositions pertaining to City
+ Agenda Action Update & & archives of the City including affairs & certifies copies of
follow-up letters to the purging & microfiching of City official City records.
public on status of files pursuant to State & City
actions taken; requirements. The City Clerk's • Processes & approves parade &
+ Continued agenda items.=; Library is available to the public. street closure permits
including insurance requirements
• Conducts your local Muni-e'` • Receives formal bids, directs (applications available at City
cipal Election (held in fbid openings and processes Central).
Nov. of odd year) and �• necessary documents for contract
oordinates ballot measures, approval, including signatures, • Coordinates alcoholic beverage
arguments, analysis and legal bonds & insurance. Ask about permit applications (also
advertising for General & being included on our mailing list. available at City Central). Tit
Special Election.
♦ Codifies ordinances & maintains • Is custodian of original City
• Pursuant to the Maddy Act, a the Municipal Code including offical documents (review at City
list of Council-appointed boards, supplements and revisions. The Clerk's Library) & the City Seal:
committees and commissions is code includes all legislative actions + Minutes (from May 1, 1876 - Vol. A,
maintained and published. These currently in effect (codes available a time-worn, leather-bound record
appointments are made from local for review & purchase). of the Board of Triistees;:hand-
citizen volunteers 18 years & written;
over. Applications are accepted • Receives petitions & official + Ordinances, Resolutions, City
year-round. notices, claims and lawsuits filed Charters & Uniform Codes:
'ADagainst the City & records official + Proceedings for all'street
• Responsible for the recordation,( 1 documents (claim applications available vacations, street name changes,
transcription & preservation of at City Central). annexations & deannexations;
Council meeting minutes. Available + Contracts, agreements, franchises &
to the public Monday - Friday, • Administers filings required by the Fair insurance policies;
8:00 A.M. - 5:00 P.M. Political Practices Commission & City + Bonds of elected & appointed offi-
Charter (available for public inspection): cial employees & commissioners, and;
• City-wide coordinator for the release + Conflict of Interest Statements + Deeds for all City-owned property,
of public records in compliance with + City & State Campaign Financial i.e., civic sites, parks, streets,
the Public Records Act. Disclosure Statements alleys, utility easements, rights-
CITY _17
of-way, restrictive covenants.'
mi
Serves as the City's General `��"'"
Information Center including The City Clerk is appointed by the
switchboard (City Central). City Council and serves as Clerk of
L
FIff M the Council.