HomeMy WebLinkAbout04-29-2021 Whale Rock Commission Minutes
Whale Rock Commission Meeting – April 21, 2022
Agenda Item 1 – Draft 2021 Whale Rock Commission Meeting Minutes
Whale Rock Commission Report
CALL TO ORDER
A regular meeting of the Whale Rock Commission was called to order on Thursday, April
29, 2021, at 2:06 pm via teleconference, by City Staff.
ROLL CALL
Commission Members
Present: Commission Members Dennis Elliot, Jason Steck, Derek Johnson, Dane
Mathis, and Brigitte Elke
Absent: Commissioner Heidi Harmon
Staff Present: Noah Evans, Whale Rock Supervisor; Aaron Floyd, Director of Utilities;
Mychal Boerman, Deputy Director-Water; Jennifer Thompson, Utilities
Business Manager; Debbie Malicoat, Accounting Manager/Controller; Teresa
Purrington, City Clerk; Michelle Bulow, Recording Secretary
PUBLIC COMMENT
None.
CONSIDERATION OF MINUTES
1.WHALE ROCK COMMISSION MINUTES OF APRIL 30, 2020
ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY SECRETARY
ELKE, CARRIED 4-0 (Chair Mathis is not a voting member) to approve Consent Agenda
Item C1.
ELECTIONS
2.ELECTION OF OFFICERS – ANNUAL ELECTION OF THE WHALE
ROCK COMMISSION CHAIR, VICE CHAIR AND SECRETARY
ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY
COMMISSIONER ELLIOT, CARRIED 4-0, that Jason Steck is appointed as Chair,
Brigitte Elke is appointed as Vice-Chair and Dennis Elliot as Secretary. Meeting turned
over to new Chair Steck.
PRESENTATIONS
3.2020 Accomplishments
Item 1
Received a presentation of staff’s 2020 accomplishments.
Whale Rock Supervisor Noah Evans shared a presentation of 2020-21 accomplishments
•Replacement of toilet facility in public access area. (1 of 7)
•Rebuilding of three picnic tables in public access area
•Clearing of the Whale Rock pipeline easement
4.Capital Improvement Plan Update
Receive a presentation of ongoing CIP activity and present CIP to be considered in the
2021-22 budget.
Whale Rock Supervisor Noah Evans provided a presentation of current CIP projects.
•Completion of boat house
•Completion of spillway underdrain plans and specifications
•Draft emergency action plan circulated to local agencies for input
•Generator and Motor Control Study
•Ongoing – fencing around reservoir
Whale Rock Supervisor Noah Evans presented upcoming CIP for Commission
consideration
•Stilling Basin Inspection
•Cityworks Implementation Study
•
PUBLIC COMMENT
None.
BUSINESS ITEMS
5.2019-20 FINANCIAL STATEMENTS
Receive a presentation on the 2019-20 Whale Rock Financial Statements.
City Staff Tavy Garcia presented audited 2019-20 Financial Statements: statement of
activities, summary of net position, budget to actual comparison, ownership allocation,
revenue and expense breakdown. Reminder given about prior period restatement.
PUBLIC COMMENT
None.
ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY SECRETARY
ELLIOT, CARRIED 4-0 to receive and file as presented.
6.2021-22 WHALE ROCK RESERVOIR BUDGET
Receive the 2021-22 budget presentation for the Whale Rock Reservoir including capital
projects and Commission member contributions and consider adoption.
Item 1
City Staff Jennifer Thompson presented the Whale Rock Budget, focusing on changes
from previous years.
PUBLIC COMMENT
None.
ACTION: MOTION BY COMMISSIONER JOHNSON, SECOND BY
COMMISSIONER ELLIOT, CARRIED 4-0 to adopt the 2021-22 Whale Rock
Reservoir Budget
7.ADVERTISEMENT OF SPILLWAY UNDERDRAIN REPAIR PROJECT,
SPECIFICATION NO 91335
Receive a presentation on the Spillway Underdrain Repairs Project, authorize staff to
advertise for construction bids, and authorize the City of San Luis Obispo City Manager
to award the project if lowest responsible bid is within the engineer’s estimate of
$765,000.
ACTION: MOTION (AS AMENDED BY COMMISSIONER ELKE) BY
COMMISSIONER JOHNSON, SECOND BY COMMISSIONER ELLIOT, CARRIED
4-0 to authorize staff to advertise for bids, and authorize the City of San Luis Obispo
City Manager to award the project if lowest responsible bid is within $1 million dollars.
Whale Rock staff to provide Commission with a memorandum advising of award
amount. If bids come in above $1 million dollars, will return to the Commission for
alternative or further recommendation.
8. COMMISSION REPORTS AND COMMUNICATION
Whale Rock Supervisor Noah Evans and Deputy Director Mychal Boerman provided
information regarding position of water supply in current drought situation and any
related state regulations that are anticipated, as requested by Commissioner Johnson.
MEETING ADJOURNED AT 2:46 PM
Item 1
APPROVED BY WHALE ROCK COMMISSION 04/21/2022