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HomeMy WebLinkAboutVideo Vets - Bid OnCall PVBid 2110-005 (RFQ) for on-call consulting for video production and photography services. a. Provide the name of the entity, its mailing address, telephone, facsimile number. Please describe the organization. VideoVets 809 16th Street Sacramento, CA 95814 Office Phone: (800) 445-0530 Direct Phone: (209) 614-1394 Fax: (800) 594-8020 Thank you for taking the time to conduct business with VideoVets, a Hispanic-owned and operated Small Business and Disabled Veteran Business Enterprise. We work with state and local government agencies to fulfill their video production needs. Our background includes working with private clients, colleges, universities, and municipalities to create promotional, educational, and informational videos. VideoVets brings years of experience with a talented staff to bring you compelling video production. VideoVets is a content innovator using a flexible development and management team with filmmaking and marketing backgrounds. They write, direct and produce content tailored to your organization's needs. Our creative team: • Adheres to the core value of putting you—the client—first. • Understands your need for high-quality photography, video production, and editing. • Promises transparent and clear client communications and scheduling . • Provides you with direct collaboration on all stages of project development. • Brings proven methods for delivering highly successful, targeted video content across any media platform. VideoVets' commitment to you: We will deliver quality content precisely as requested, when needed, and on time. b. Indicate that the Consultant has the availability and time to dedicate the personnel and resources necessary to provide on-call video and photography consulting services. VideoVets is available and dedicated to allocating the time required to fulfill this RFQ. We have the personnel and resources to honor all commitments. We own our film equipment, including numerous cinema, DSLR, and video cameras; all necessary sound, lighting, servers, camera stabilization, movement equipment; and multiple computers dedicated to editing and motion graphics design. VideoVets is fully funded, with numerous accounts receivable from ongoing and repeat clients, including multiple local government and state contract awards. Through the SBA, VideoVets has been able to procure extensive funding, and we have saved capital resources in reserve that exceed any necessary monies required for this work. Many of our team are cross-trained in cinematography and editing, allowing quicker turnaround times and more reliable workflow. Each VideoVet technician is professionally trained and educated, with degrees in all of their areas of expertise. We are all skilled with multiple technical elements of filmmaking, allowing us to fluidly and efficiently fulfill a ny project-development need. We maintain an elastic and flexible workforce to take on projects anywhere in California without impacting time or efficiency. c. Indicate that the Consultant has the minimum qualifications listed in Section III above. VideoVets has all required qualifications as listed in this RFQ to carry out the work detailed therein. VideoVets has been in business for the past six years, but each team member has more than a decade of experience working in their profession. VideoVets provides all services in-house, with preproduction planning, scripting, logistics, talent coordination, and scheduling, as well as all video production and photo shoots carried out by our staff with you. We will provide the City with raw video and photographs and the finished product, including high-definition videos and/or photographs. We are licensed and educated in all necessary areas of expertise, including piloting drones to capture footage, cinematography, sound design, lighting, motion graphics, and video editing. VideoVets will work collaboratively with you on video and photography production to supplement your communications efforts with stakeholder audiences, such as residents, nonprofit service providers, business owners, and operators, college students, and help you communicate the critical City issues and services. VideoVets will provide visual aids, such as videos and photography, that are important to the success of the City's outreach efforts. We anticipate helping you reach the desired outcome from this effort by increasing community satisfaction with City communication. d. Indicate the intention of the Consultant to adhere to the provisions described in the RFQ. VideoVets will adhere to all provisions described in this RFQ, including all Terms and Conditions, Additional Considerations and Assumptions, and Proposed Agreement as detailed by the Notice requesting qualifications for on-call consulting for video production and photography services. e. If selected to provide on-call consulting services, the Consultant will be expected to sign a service provider agreement with the City. If selected, VideoVets will provide on-call consulting services and sign a service provider agreement with the City. f. Please identify the contact person responsible for the submittal, specifying the name, title, and contact information. Paul Zagaris Vice President paul@videovets.net Direct Phone: (209) 614-1394 g. Please note that the person signing the letter of interest must be a legal representative of the Consultant authorized to bind the Consultant to an agreement in the event of an award. The following, together and individually, are authorized as signatories to negotiate on behalf of VideoVets relating to terms, conditions, pricing, and contracts: Luis Alcazar, VideoVets, President luis@videovets.net Paul Zagaris, VideoVets, Vice President paul@videovets.net I am authorized to bind the Firm, VideoVets, contractually. Should you desire or require any clarifications, please do not hesitate to contact me at the email or call at the above and below contact points. Paul Zagaris Vice President VideoVets 2. Relevant Experience of Key Personnel and the Firm (10-page maximum). a. Key Personnel Experience. The submittal must identify the key personnel that is to b e assigned if awarded a contract, detailing their qualifications, areas of expertise, a summary of their past experience performing similar services for other jurisdictions, and a resume of each key personnel, including experience working with City staff, local San Luis Obispo community groups and decision-makers, and regional partner agencies. KEY PERSONNEL Name and Title: Luis Alcazar, President Project Role: Producer/Director of Photography Qualifications: Fifteen years of professional film experience. In 2014, Luis earned a Bachelor of Fine Arts summa cum laude from California State University in Video Production and Time-Based Media, Certificate of Completion - The Academy of Radio and TV Broadcasting. Areas of Expertise: Luis is a skilled camera operator and director of photography. He has worked with many industry-standard film and digital cameras and provides advanced troubleshooting and basic repair. He is proficient in the entire Adobe Suite, including, but not limited to, After Effects, Premiere, InDesign, Photoshop, and Audition. Summary of Past Experience: Luis has taken part in various successful social media campaigns focused on social justice issues. Luis is the President of VideoVets. In 2016 he co-founded VideoVets, a video production firm based in Northern California. His client experience includes government, education, nonprofit, and retail. Luis will oversee each project from conception to completion during each video produced for Solano Transportation Authority and may also be involved in the marketing and distribution process. He will work closely with the production staff on each project. During production, Luis will be acting as director of photography, working with our camera crew, and responsible for making artistic and technical decisions related to the project. His client experience includes government, education, nonprofit, automotive sa les, food & beverage, travel, financial services, retail, health & wellness having worked with companies such as Valley Transportation Authority (VTA), Bureau of Cannabis Control (BCC), CalWORKs, California State University Stanislaus (CSUS), Modesto Junior College, BIC, 2XU, PaperPro, Samuel Adams, Central Valley Automotive, Modesto Toyota, American Pacific Mortgage, Children's Crisis Center among others. Luis worked as Director of Photography and Producer on the following government proje cts: • Valley Transportation Authority (VTA) captured and coordinated a 3-minute video presentation highlighting the Mathilda Avenue construction project. • Bureau of Cannabis Control (BCC) produced several short English and bilingual tutorial videos on legalization, safety & health, the importance of getting licensed, and finding licensed retailers. • California Prison Industry Authority (CalPIA), a video campaign producer whereby previously incarcerated individuals who received training through CalPIA were showcased as having successfully integrated into the civilian sector. • California State University at Stanislaus—Luis was the consultant during the construction and development of their state-of-the-art KECK Visual Anthropology Center. See Resume for further detail Name and Title: Paul Zagaris, Vice President Project Role: Project Manager Qualifications: Paul has sixteen years of experience with project managing, production , and sales. In 2005, Paul earned a Bachelor of the Arts degree in Film & Television Studies from the University of California Santa Barbara. In 2010, he earned a Juris Doctorate degree in law from McGeorge School of Law. Paul has served on the Board of Directors for the American Advertising Federation, Sacramento Advertising Club from 2016 through 2021. Area of Expertise: Produces, distributes, and markets video content on social media, totaling 130,000 subscribers and 100 million views across various media platforms. Manages Facebook, Instagram, Twitter, Vimeo, LinkedIn, TikTok, and YouTube for numerous clients, overseeing multimedia marketing campaigns that include cross-platform communications and utilization of customer relationship management and marketing software such as VidIQ, Insightly, HubSpot, Hootesuite, and MailChimp. Adept at social media and project management. Skilled at utilizing current analytics software tools, Paul's experience with film marketing campaigns and the technical details of project management includes a deep understanding of online video advertising, viral video marketing, transmedia storytelling, and the principles of inbound marketing: 'tools of influence' – authority, reciprocity, liking, commitment and consistency, and social proof by providing each client and audience with the information they want and answers to their questions. Summary of Past Experience: Paul's experience includes managing the production pipeline, working closely with City staff personnel, production crews, creatives, post-production editors, and other key players. He ensures that the projects are executed on time by meeting all deadlines and fulfilling deliverables as needed. He creates and manages detailed video production project plans, ensuring that all deliverables track on-time delivery to the client. He maintains tracking hours, expenses, and overall budget utilization on a project basis. Paul worked as Project Manager on the following government projects: • Managed million-dollar budget and team collaboration with the Bureau of Cannabis Control (BCC), including weekly and monthly spreadsheets, update/progress reports, virtual meetings, and budget controls. • Coordinated statewide film shoots throughout California for the California Prison Industry Authority (CalPIA), procuring permits, locations, and personnel from San Diego to Sacramento. • Worked closely with Police Officer Standards and Training (POST) to manage collaborations on education modules that incorporated videography for interview subjects and greenscreen photography into the software training coursework. • Worked with Public Affairs and Public Relations companies, KP Public Affai rs and Unearth, to develop video media campaigns for political and legislative agenda items, developing ideas into compelling and persuasive content, including work on Proposition 13 and the Almond Alliance. See Resume for further detail Name and Title: Justin Dailey, Editor Project Role: Senior Editor Qualifications: Ten years of professional video experience. In 2011, Justin earned a Bachelor of Science in Digital Filmmaking and Video Production from The Art Institute of California. Area of Expertise: Justin is a professionally trained editor who solves problems, collaborates, and quickly adapts to new workflows. He is familiar with different professional camera workflows and is well versed in all aspects of film and video production. His experience in editing includes pioneering work with YouTube sensation Smosh. He was a Senior Editor at BuzzFeed Motion Pictures from its inception, including Ashton Kutcher's A+ and several feature documentary and narrative films. Justin is adept in multiple video-editing programs, including Adobe Premiere, Final Cut, and Avid. He has a passion for delivering high-quality content and knows all the ins and outs of production, from pre-planning to post-production. Summary of Past Experience: Justin's experience includes camera operations and video editing, working closely with government staff personnel and the VideoVets management production team. He meticulously bridges what each client envisions and the finished video content. He oversees all other editing and motion graphics personnel and assets. His deliverables and editing workflow have ensured that all clients have been delighted with the process and very happy with the results. Justin worked as Senior Editor on the following government projects: • Wove narrative content into storytelling through editing, with a four -part documentary- style video for California Prison Industry Authority (CalPIA). • Produced and edited daily social media content for Facebook and Instagram with US HealthWorks (Concentra). • Delivered digitized and hard copy video content, including raw and edited data , to Modesto Junior College (MJC) for graduation ceremonies and online exposition. • Rendered motion graphics for Digital Marketing Labs (DML), creating 3D animations, lower thirds, and other similar graphical assets required for a range of private business entities and industry clients for DML. See Resume for further detail b. Firm Experience. The submittal must describe the Firm's pertinent project experience, including a list of performed relevant projects, past performance, individual or team accomplishments, and examples of similar work for San Luis Obispo or neighboring jurisdictions in California, including experience working with City staff, local San Luis Obispo community groups and decision-makers, and regional partner agencies. VideoVets' current government clients include contract work for • Solano Transportation Authority (STA) • California Department of Parks and Recreation Division of Boating and Waterways • California Department of Food and Agriculture (CDFA) • California Food and Drug Administration (CDFA) • Modesto Junior College (MJC) • California State University of Stanislaus (CSUS) • Santa Clara Valley Transportation Authority (VTA) • Golden Gate Bridge Highway and Transportation District (GGT) • Bureau of Cannabis Control (BCC) • California Prison Industry Authority (CalPIA) • Commission on Peace Officer Standards and Training (POST). In addition, VideoVets works closely with private clients, most recently: • California Association of Professional Scientists (CAPS) • Professional Engineers in California Government (PEG) • Western States Petroleum Association (WSPA) • Almond Alliance • 7-Eleven Corporation, Concentra (US HealthWorks) • CalWORKs Examples of VideoVets work products for our clients: CalPIA – Narrative Storytelling https://vimeo.com/448210227/2213af9637 https://vimeo.com/507689724/cc930b7c82 BCC – Business and Consumer Outreach https://vimeo.com/519688813/ce22d3abb9 https://vimeo.com/519688092/9191019dd9 https://youtu.be/ioqsK8Wkjp4 FreeThink – Branding and Outreach https://youtu.be/Ec-4R2jchyo Santa Clara VTA - Live Event Video https://vimeo.com/403159819 Nation's Promise – Feature Documentary Movie Trailers https://vimeo.com/638675877 https://vimeo.com/638449764 LGBT – Television Commercial https://youtu.be/IbXrIEVv2qE WSPA – Public Affairs and Consumer Awareness https://youtu.be/Q5HUN7uKd6o https://youtu.be/4Gr_TBW6X3c US HealthWorks – Online Social Media Marketing https://youtu.be/ZcOXRUs0iRY https://youtu.be/a3NnMpr3530 c. General Firm Information. General firm information including the number of employe es, location of firm headquarters, branch offices, and the number of years in business may also be provided. Please note that general firm information is not a substitute for the specific information requested in Sections IV.2.a and b above. VideoVets is a DVBE, SB, and DBE video production California Corporation , owned and operated by Luis Alcazar, President, and Paul Zagaris, Vice President. Paul Zagaris will be the primary staff person to oversee the City's account as the main point of contact. Our team is made up of eight employees split into two teams. Each team has a Producer, Director, Cinematographer, and Audio Technician. Each member has over a decade worth of experience in the film and digital media industry. Videovets has two locations: We have a corporate office in downtown Sacramento, at 809 16th Street in Sacramento, California 95814. We chose this central location to enable clients to meet with our teams easily. It also facilitates staff collaboration to work on sales, marketing, production, strategy, and planning sessions. VideoVets has a second location in the heart of the Central Valley, 1901 Tully Road, Hughson, CA 95326. With an office centrally located between the Bay Area and Fresno, VideoVets is conveniently accessible to a broader base of clients. 3. Fee Structure. Please include a clear and comprehensive fee schedule, including a detailed statement of hourly rates for all positions and classifications of individuals involved and reimbursable expenses. Please also include the rates for a project -by-project basis, such as short-form videos, long-form videos, aerial photography/videography, etc. Pre-Production Team Title Hourly Wage Luis Alcazar Producer $126.66 Reggie Waters Director $106.02 Paul Zagaris Production Manager $ 83.43 Production Team Title Hourly Wage Luis Alcazar Producer/DP $126.66 Reggie Waters Director $106.02 Paul Zagaris Production Manager $ 83.43 TBD Camera Operator $85.54 Post-Production Team Title Hourly Wage Luis Alcazar Producer/DP $126.66 Fabian Pourmand Director $106.02 Paul Zagaris Production Manager $ 83.43 Justin Dailey Editor $106.02 Reginald Waters Visual Effects Artist $ 86.99 Photography Title Hourly Wage Ousa Khun Senior Photographer $ 327.18 Luis Alcazar Photographer $ 136.33 Project Description Price per Project Short form 30 seconds - 3 minutes $4,999 - $7,000 Long form 4 minutes - 15 minutes $8000 - $30,000 *All projects are priced differently depending on production, crew, equipment and post production needs. **Reimbursable expenses shall not exceed $150 for all gas, food and lodging (Travel) per day. 4. Client References. Consultants must provide a minimum of three (3) client references . References Reference # 1 March 2018 - Present Name of Organization California State University Stanislaus Address One University Circle, Turlock CA., 95382 Contact Name Steve Arounsack Contact Title Visual KECK Lab Director, Professor Contact Phone Number (209) 664-6577 Reference # 2 June 2019 - Present Name of Organization California Prison Industry Authority Address 560 E. Natoma Street, Folsom, CA 95630 Contact Name Michele Kane Contact Title Assistance General Manager, External Affairs Contact Phone Number (916) 462-0731 Reference # 3 March 2019 - Present Name of Organization Bureau of Cannabis Control Address 2920 Kilgore Road, Rancho Cordova, CA 95670 Contact Name Alex Travers Contact Title Assistant Chief of Communications Contact Phone Number (916) 465-9005