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HomeMy WebLinkAboutGoodsides_PV_Agreement_AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on _________________, by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and Goodsides, hereinafter referred to as Consultant. W I T N E S S E T H: WHEREAS, the City wants to engage Consultant to furnish on-call video production and photography services. WHEREAS, Consultant is qualified to perform this type of service and has submitted a proposal to do so, which has been accepted by City. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above, for two years, at the end of the term, there will be an option to extend and additional one year by mutual written consent. 2. INCORPORATION BY REFERENCE City RFQ for on-call consulting for video production and photography services and Consultant’s proposal is hereby incorporated in and made a part of this Agreement and attached as Exhibit A. To the extent that there are any conflicts between the Consultant's fees and scope of work and the City's terms and conditions, the City's terms and conditions shall prevail unless specifically agreed otherwise in writing signed by both parties. 3. CITY'S OBLIGATIONS. For providing services as specified in this Agreement, City will pay and Consultant shall receive therefor compensation as set for in Exhibit A. 4. CONSULTANT'S OBLIGATIONS. For and in consideration of the payments and Agreements hereinbefore mentioned to be made and performed by City, Consultant agrees with City to provide services as set forth in Exhibit A. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 1/25/2022 | 10:21 AM PST 5. AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the Department Head or City Manager of the City. 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete Agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral Agreement, understanding, or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City Whitney Szentesi Public Communications Manager City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 (wszentes@slocity.org) Consultant/Consultant Goodsides 5161 Lankershim Blvd. #250 North Hollywood, CA 91601 Louis Easton louis@government.media info@government.media 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Consultant do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. CITY OF SAN LUIS OBISPO, A Municipal Corporation By:______________________________ City Manager APPROVED AS TO FORM: _________________________________ ________________________________ City Attorney Consultant DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 5250 Lankershim Blvd., #500 North Hollywood, CA 91601 louis@government.media 833.981.2816 Date REQUEST FOR PROPOSAL PROPOSAL NAME CLIENT NAME OR LOGO North Hollywood, CA Austin, TX REQUEST FOR QUALIFICATIONS PROPOSAL FOR ON-CALL CONSULTING FOR VIDEO PRODUCTION AND PHOTOGRAPHY SERVICES CITY OF SAN LUIS OBISPO 11/21louis@government.media 833.981.2816 20+3 Yrs.100%On schedule video work Government clients Contract term average EXHIBIT A DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 City of San Luis Obispo (City) November 19th, 2021 RE: RFQ #2110-005, “On-Call Consulting for Video Production and Photography Services” Dear Daniel Clancy, Bid Contact, Goodsides LLC (hereafter “Goodsides”) formally acknowledges City and the active procurement for high-quality media to enhance community outreach and engagement. Please consider the following compliant submission for Video Production and a next evolution of SLO’s public image within city limits, regionally, and beyond. Goodsides is solely media and outreach for public-facing institutions, setting us apart from others in the space. We are immediately native to your concerns and issues and has seemingly endless compatibility, versus coming from a commercial or for-profit, B2B world first. Our competition is asking: How did we do it? Goodsides is uniquely suited for this project, and major highlights include: ƒA Dedicated, Energetic Team. More than a decade of work from within the Industry. ƒA Certified MBE with Good Hearts. Goodsides is active with those small but impactful productions other media houses turn down because of “threats to their margin.” Our prime directive is to serve where the team is most needed. ƒActual Gov Partnerships. These include Rethink Waste, City of Sacramento, RTA, Los Angeles Public Library, City of Santa Monica, and City of Beverly Hills. We know that real, authentic, and innovative community participation is critical to success. ƒPricing that Makes Sense to Purchasers. No miscellaneous fees, travel expenses, etc. ƒAM Best Rated A++ (superior) professional liability coverage. ƒAccreditation with the Better Business Bureau. Flex Travel Capabilities Goodsides goes where communities need us most. Our gear can be “stripped down” or customized to the environment; we never turn down a new challenge or location. Commitment and Dedication Mere statements do not produce the best video products; we will arrive one-day prior to our first interview and get our on-screen volunteers comfortable before saying ‘Action!’. Our GOVsides Value After reviewing City media online, there is ample opportunity to portray human-centered stories without teleprompters, greenscreens, and blown-out areas caused by harsh sun. We want your video stories to feel more local, relevant, and relatable to people who trust in City for news and updates. Local SLO Alliances and Partnership Building Goodsides spent considerable time researching, reaching out, and following up with associations and community groups in SLO that we identified as potential allies. This list includes REACH, the City’s Chamber of Commerce, a Latinx Student Group, and more. You will find our communication with these groups attached herein. Key Team Louis Easton, CEO 15+ Years | Industry Expert Joseph Letke, Co-Founder 13 Years’ GOV Relations Uri Ruffin, DP and Camera 20 Years | City and County DP Josh Hernandez, Sr. Editor Nationwide Post | Stories Yari Rhodes, Multimedia Motion Graphics Pro Breanne (Bre) Flores, Coord. Ex-Warner | Passionate Juan Carlos Salas, Compliance QA | Risk | Contract Pro Eri Osta, City Data Analyst Demographics | Visualization Video link: https://youtu.be/wz75YPS-a-M Video link: https://youtu.be/1WFnW3D12y8 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 1.LETTER OF INTEREST Legal Name and Addresses Goodsides LLC | Main Line: 833-981-2816 5161 Lankershim Blvd., #250, North Hollywood, CA 91601 5323 Levander Loop, Ste. 133, Austin, TX 78702 Legal Form of Company Limited Liability Company MBE CERT: CCA File No. 13196 Our Minority Business Enterprise (MBE) certification was approved by the City of Los Angeles on January 21st, 2021. 100% Owned Between the Members Goodsides is not a subsidiary, and retains all rights and ownership privileges between its two owners. Authorized Contact for Goodsides Louis Easton, Co-Founder and CEO 5161 Lankershim Blvd. #250, North Hollywood, CA Phone: 833-981-2816 (SMS or call) Email: louis@government.media Licenses / Permits We can handle any license or permit requirements internally, and have excellent ties with the California Film Commission. For permits, please get in touch at: permits@government.media. Maximum Availability and Time Goodsides has cleared it workflow for SLO media. Goodsides Exceeds the RFQ Minimums Goodsides has 40+ years’ experience combined. Insurance Coverage Goodsides has the following coverages (see below). If your contracting agency requires higher minimums, get in touch with the details and an accommodation will be made. • GL Per Occurrence: $2M • GL Aggregate: $4M • Automobile: $2M • Workers Comp: $1M • Professional Liability: $1M Per Occurrence, $2M Aggregate NAICS Code: 512110 DUNS #: 058870884 Equipment List You can view a full equipment list here. This does not include rentals and special requests. Miscellaneous Goodsides notifies employees of time provided for jury service and voting. Fact sheets for CA laws like the Safely Surrendered Baby Law are also provided. No Contract Terminations or Litigation In addition to a clean record of past performance, we have a Compliance Officer on staff who handles everything related to pre-contract obligations, kickoff, onboarding, and implementation. Strict Adherence to the RFQ Provisions Goodsides guarantees strict adherence. Letter of Interest Contin. City of San Luis Obispo | Video Production and Photography Services 3 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Media Production That Stands Out and Gets Shared Our government agency clients notice (quickly) that each phase is made visual into a Gantt chart to show overlapping tasks and the critical chain of any respective production. We do this to maximize our time and human resources, but to also guarantee each video project has enough pre-production care to make it successful. Filming is always done by a seasoned DP with technical expertise, alongside a director who is there to inspire the crew and make the talent feel comfortable. Creating a calming, relaxed atmosphere produces the best video product, so time is spent on the cultivation of a zen-like shoot for every interview; this can take as little as 10 minutes. If final assets are being received, they have gone through several rounds of revision where each element (sound, lighting, pacing, impact, feel, etc.) are all evaluated and compared against an extremely high industry standard. We want each video second to look cinematic and captivate on first sight. Licensing and Releases Goodsides holds professional/enterprise-grade accounts with several aggregators, including Getty. Licensing is final once a sound or asset is approved or makes the edit, rarely before. For media releases, we have a standard form that works in every environment. English to Spanish Translation Translation is handled in-house by our bilingual Analyst; high volumes are subbed out to reputable local companies to support the communities where we serve. Closed Captioning All videos files can be hard captioned, but also come with a non-captioned version for further editing or future use in sizzles, other translations, etc. TV and Radio Production TV and radio readiness involves costs like studio time, voice acting, sound engineers, and more. Goodsides can reduce costs by supplying a high standard 4K deliverable that can be adjusted later for those mediums. We also reduce broadcasting costs by using CTAs that broadcasters and streaming services favor the most. Expectations Goodsides expects to receive vetted resources and talent resources that have passed internal checks prior to receiving them. We desire to work closely with your stakeholders to ensure that a worldclass cinematic look is acheived. LETTER OF INTEREST City of San Luis Obispo | Video Production and Photography Services 4 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Team Overview A decade in the making, Goodsides was officially born from the COVID-19 pandemic by two entre- preneurs seeking to reimagine how government agencies source video production. We also think goodness should be built into the brick and mortar of a new company, which is why charitable acts, pro bono work, and other donated time is given space here, and at this time—not when we have scaled and waited over ten years like others in the market. Goodsides is a Participating Member of the Public Relations Society of America (PRSA) Goodsides’ leadership is also a regular authority on water conservation and other issues throughout LA. After several dozen workshops and tuturials (see our LA Library experience), executives have a real stake in the vitality of our plant life, ecosystem health, and accessibility of life-giving resources. Qualifications Our work with the City of Sacramento showcased the importance of historical preservation, and renewed a buried topic, by interviewing real estate experts and teachers. This produced two (roughly) 12 minute videos and was satisfied within four days of shooting. We also worked on an agricultural-based video, showcasing the power of gardening, and promoting healthy eating habits along the way. The qualifications of the Executive Team mirror the singular mission of Goodsides: video production for governments. Populations under 50,000 (like SLO) have the most to gain from this curated approach. We also reach outside of the typical video production team format of producer, director, editor, etc. In doing so, we orient the people-power that Goodsides brings towards completing the project and ensuring follow-through. Current and past work includes partnership with: Personnel and Key Positions Please see the next section for staff qualifications, which details our key personnel with names and bio sketches. All personnel are vetted with dozens of major projects under their belts. The team proposed is agile and flexible enough for sudden needs related City of San Luis Obispo | Video Production and Photography Services 5 LETTER OF INTEREST You may contact me directly at 833.981.2816 or via email at louis@government.media. Respectfully, the Authorized Representative, Louis Easton, CEO at Goodsides DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Key Personnel Experience The Goodsides Team brings an impressive balance of pre-incorporation experience and (strong) recent performance. While others merely showcase their longevity, Goodsides has the current anchor points, the testimonials, and the agency-specific work experience. We have an energetic take on capturing attention, using the pixel as our easel. And importantly, we are safely working during the COVID-19 pandemic to reach even more people. The qualifications of the Executive Team mirror the singular mission of Goodsides: video production and other media for governments. We also reach outside of the typical video production team format of producer, director, editor, etc. In doing so, we orient the people-power that Goodsides brings towards completing the project and ensuring follow-through. Approximate Involvement: 5 Experts Principal/CEO Involement: Full While others commit to merely being “on-call”, our Executive Team commits to SLO-integration and genuine cultural/social understanding for the full contract duration, with high levels of community involvement. We want each City official to feel connected to the creative potential of video, excited about new levels of engagement, etc. Names of Key Personnel All personnel are located in Los Angeles, but travel frequently: Louis Easton, Joseph Letke, Uri Ruffin, Josh Hernandez, and Bre Flores. Every member has been briefed on this scope of work and has verified their availability, commitment, and understanding. Please see the attached biosketches for more detail. Firm Experience The firm energetically forms alliances prior to productions, and always appears onsite and ready to scout locations when entering a new municipality. We have already reached out to five organizations within SLO (see the attached communication) in preparation for 2022; the goal here is to hit the ground running, not sit on budgets or wait for local departments to need concepts. Further, when leaving a jurisdiction after a shoot, we end up driving home with new alliances and new generative relationships for future shoots. This occured in Sacramento, and this pattern follows our production team across California. Projects have involved celebrations around neighborhood character, historical preservation teacher modules, spotlights on artists and the creative use of public spaces, congregational migrations across the urban landscape, and videos debunking myths, honoring veterans of foreign wars, and capturing patient stories to spread resiliency. Please find our summary list below: 2.Relevant Experience City of San Luis Obispo | Video Production and Photography Services 6 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Riverside Transit Agency (RTA) In early 2021, RTA awarded Goodsides a bench marketing contract for the next five years. Contract amount is unknown. Plants 4 the People Videos (made in 2020) to ensure funds are received by the USDA. Grants were used to build gardens and support video documentation; future video projects are coming. Los Angeles Public Library Streaming tutorials for viewers during lockdown; Louis provided this for a small stipend and may lead to future work. City of Sacramento Our company’s focus during 2021, this City contract opened Northern California to our company and drove massive amounts of community interest. Budget exceeded $24,000. Passaic County (NJ) A marketing bench contract for this county based in NJ. No contract amounts yet; this is a five year contract. Leander ISD (TX) Awarded to our firm during peak COVID-19 lockdown, we started an Austin office based on this contract alone. Dozens of schools and campuses for video. Bench contract with no contract figures yet. RethinkWaste This is a bench marketing contract for a massive waste management agency in Northern California. No contract figures yet; five year term. Wichita Falls ISD (TX) ISD with funding and budgeting issues; video work is pending and we expect TOs to arrive next year. Klein ISD ISD interested in future documentaries. No contract figures yet; five year term. City of Santa Monica Louis worked for the City creating PSAs for traffic/ public safety concerns. Production was approved to shut down several high-end streets to ensure the best shot possible. Unknown contract amount; one-off production that is still in our reel today. City of Beverly Hills Uri (our DP) has worked for the City of Beverly Hills for close to 10 years, achieving every type of shot possible for politicians, artists, construction workers, and police officers. This is his full time contracting job. Contract Summary and General Information City of San Luis Obispo | Video Production and Photography Services 7 <10 Employees for SLO Work L.A.Location of Goodsides HQ #1 For CA agencies 10 yr.Experience minimum per Goodsides staff Zero Dependence on stock footage 2020 Goodsides was founded during lockdown DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Our Sample Video (5 Minutes) Great Government Media is Possible We take the position that public agencies can have top-tier video quality without selecting a commercial-only vendor with the highest price. There is a gov-first option with the highest standard for video quality too. Our 2021 reel features visual assets created for City of Beverly Hills, Beverly Hills Police Department, City of Santa Monica, LA Metro, LA Department of Public Works, and more. https://youtu.be/9ohmDyBJUqs The video is five minutes in duration, meeting the desired length for a reel example by nearly every purchaser in the country. Further links and video examples can be provided upon request. Aerial B-Roll | City of Beverly Hills, CA Water Conservation | Awareness and Education City Planning City of San Luis Obispo | Video Production and Photography Services 8 RELEVANT EXPERIENCE DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Performance Overview Plants 4 the People Early 2020, Goodsides donated a video to the non-profit organization Plants 4 the People. The organization is founded on the idea that food has the power to heal, educate, and connect people. The video features an educational program that promotes a new way of learning about edible gardening. Louis directed, starred, produced, and brought further edits and vision to make it all happen. He worked closely with Jake, who founded Plants 4 the People, documenting the process and conducting interviews to explore and illuminate the relationship between edible gardening and education. Plant lingo merging with people lingo. Video link: https://youtu.be/dLH4WQpFHuQ LA Public Library (During Lockdown) Under lockdown, while no other video production firms were engaged with the public, Louis worked with the Los Angeles Public Library to educate viewers and provide interactive education on plants and home beautification benefits. The LA Public Library video “How to Prepare a Terrarium” is one of the most commented videos on the Library’s YouTube channel from 2020. Louis managed the video stream, prepared the step-by-step instruction, and incorporated Library insights into its audience’s overall content/presentation. This was not a webinar, to be clear, but a chance to work with a video format while locked inside last year during peak COVID-19. Video link: https://youtu.be/aScKOlja6Io Glendora Unified School District Late 2020, Goodsides put together a presentation for Sandburg Middle School’s USDA grant project. We were able to present a grant proposal that doubled the District’s request for funds, raising their ask from $20,000 to $90,000 for garden construction. They’re looking to educate and promote gardening when schools are at capacity again—fostering healthy and active integrated services to be adopted to other schools once it’s up and running. More video production requests are on the horizon. City of San Luis Obispo | Video Production and Photography Services 9 RELEVANT EXPERIENCE DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Green Media While creating government media for Green Media, our Co-Founder and CEO completed several high-profile video projects, including PSAs for City of Santa Monica, among others. Louis continually worked with the City to foster collaboration and provide media. He was given a prominent role in Green Media Creations TV, watched mostly by public purchasers and other government entities. Current City of Sacramento Work Goodsides was contracted by the City of Sacramento in a first-ever effort to showcase multiple diverse groups and their ties to preservation efforts happening in the City. While this is ongoing, we have already partnered with several local SMEs and community members, and have gone the extra mile with our deliverables. Motion Graphics / Animations Yari has been producing motion graphics and various animated designs for educational intros, transitions, subject identifiers, and more. You can view links to example motions graphics here: https://youtu.be/dYW81nFB10c https://youtu.be/nMaSEWxErsU https://youtu.be/UJkTEwA21LQ https://youtu.be/rt4ioqTK9B0 / Shoot at WAL went very well I thought... Kudos to you and your team! - Mike Malinowski, President of Applied Architecture to City of Sacramento City of San Luis Obispo | Video Production and Photography Services 10 RELEVANT EXPERIENCE DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Joseph Letke has over 14 years of experience engaging with government purchasers and agencies. He is a strategic planner that ensures contract compliance from agreement execution to close out. Joseph has developed multiple pilots for housing and port authorities, provided consulting on the Safety Act Designation, and founded a Quality Assurance Team to monitor the performance of over 200+ contracts. He regularly liaises with government agencies, community organizations, and prime partners. He is an accomplished engagement facilitator connecting several emerging technology advisories with local/state agencies. In addition, Joseph and Louis are together building a video-for-governments ecosystem to improve our industry and make governments better with grants and knowledge. EDUCATION ƒCalarts, MA in Aesthetics and Politics ƒUIC, BA in Sociology EXPERIENCE ƒBrokered dozens of prime/sub relationships for Goodsides and others that drove better media deliverables and palpable cost savings. ƒConnected Fitzner Blockchain Consulting with Washoe County, Nevada, which led to several revisions on their .GOV website reflecting the changing nature of digital assets. ƒPitched and successfully lobbied SOW alternatives to the Sacramento Housing and Redevelopment Agency (SHRA) and the City’s Preservation Office. Joseph Letke III, MA CO-FOUNDER & GOV PARTNERSHIPS Louis Easton, a public outreach specialist and outspoken advocate for water issues, has over 15 years’ experience producing media. A familiar face in the halls and offices of a number of water agencies, libraries, and cities in Southern California, Louis marks his life with video milestones. Building on his grassroots experiences, Louis honed his ability to engage and connect with people of different backgrounds and cultures, which grounds his work as a facilitator who can foster collaboration and inclusive engagement. EDUCATION ƒCSULA, BA in Television, Film, & Media Studies EXPERIENCE ƒLed a first-ever video project for the City of Sacramento’s Preservation Office. ƒCreated video stream for the Los Angeles Public Library to beautify interior spaces during the pandemic. ƒCreated an outreach program for over 100,000 residents for multiple water agency contracts. ƒPromoted energy efficiency and rebate programs from Cash for Kitchens / WRD in Culver City, Malibu, West Hollywood, South Central, and Downtown Los Angeles. ƒSanta Monica PSA; directing crew, script writing, commissioning, vision implementation, and permit compliance with City and Metro. ƒGreen Media Creations TV. Specializing in Green Spaces events, education, etc. Louis Easton CEO & EXECUTIVE PROJECT MANAGER City of San Luis Obispo | Video Production and Photography Services 11 RELEVANT EXPERIENCE DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Uri Ruffin has over 20 years’ experience as a cinematographer. Uri realizes that there are many different kinds of projects with unique goals and requirements specific to the production. He believes a good cinematographer needs to adapt to whatever the working environment may be and stay on the same page with the production team. His lighting and camera technique is imperative to defining the story clients wish to tell. Uri Ruffin DIRECTOR OF PHOTOGRAPHY & CINEMATOGRAPHER With over 15 years’ experience, Josh has worked on hundreds of projects across the country. Using a mix of both imaginative innovation and collaboration, he is able to effectively craft powerful narratives that bring his client’s stories to life. While many editors wait for raw video files to be sent to them, Josh comes on our sets and appears on shooting days for better finished media products. Josh Hernandez HEAD OF POST PRODUCTION Yari is considered an expert in engaging faculty and students with creative video concepts. She has worked with Cal State LA for 12 years, where she also obtained her BA and MA in Media Studies. Yari is bilingual and uses this for motion graphics in various capacities. EXPERTISE ƒEducational Media ƒMotion Graphics ƒEditing Yari Rodas MULTIMEDIA SPECIALIST EXPERTISE ƒCinematography ƒCamera Operation ƒLighting/Sound EXPERTISE ƒEditing ƒSocial Media ƒContent Creation and Storyboarding Bre is a creative director and ex-publicist for Warner Records, where she secured releases, booked tours, and tracked media coverage for top artists. She is also a founding member of Society for Women in Law, and actively works to spotlight local artists under her passion project, Rooted Los Angeles. She loves Goodsides for its community and quality focus. EXPERTISE ƒPlanning ƒCompliance ƒRecommendations Breanne (Bre) Flores CREATIVE COORDINATOR City of San Luis Obispo | Video Production and Photography Services 12 RELEVANT EXPERIENCE DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 3.Fee Structure SCOPE OF WORK UNITS HALF DAY OPTION?TOTAL State-of-the-Art Video Equipment, Teleprompter, Two-Camera Shoot -Blended into quote Full NTE for the SOW All durations required Custom per project Hourly Rate, all production phases and scope elements (includes live streaming) 60 minutes / 1 hour N/A $149 per hour, blended for all positions Per Day Rate, Extra Day Rate (produces max 3 sizzles) 10 hours / 1 day No $10,000 per day, all inclusive Aerial Photography Only Daylight No $3,640 per day Additional Revisions 8 hours / 1 day Yes $600 (Full) / $300 (Half) 01. CRITICAL COST FACTORS The hourly bill rate already factors in travel, any rentals needed, per diem, and incentives for the volunteers and/or actors. For photographic deliverables or for social posts requiring graphics, we pull from our video footage. This reduces the need for seperate productions or shoots, and saves valuable time/taxpayer funds. 02. COST CONTROL The company is committing to implementing cost controls herein under budget. We will not invoice or track time outside of approved productions/ allocations. While we agree to NET30 terms, we can also provide a 1% discount on the following invoice for NET10. 03. ADD-ONS AND OTHER SERVICES Add-ons and other services include: still frame archive development, consultations and cuts for social media sizzles, and digital postcards from 4K footage. We can also recommend which messages/CTAs drive down costs when broadcasting on regional radio or streaming platforms. City of San Luis Obispo | Video Production and Photography Services 13 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Client References Because Goodsides is a new enterprise, we are supplying client references from outside the Goodsides name and brand. We ask that purchasers ask for Louis Easton or Uri Ruffin when making inquiries. Plants 4 the People Jake Fry, President and Executive Director 626.733.7749 jacobfry@plants4thepeople.org Green Media Creations Armando Salas, CEO and Director Silvia Guiterrez, Office Supervisor 747.241.8556 sguiterrez@greenmediacreations.com asalas@greenmediacreations.com Los Angeles Public Library Diane Olivo-Posner, Librarian 213.228.7481 dposner@lapl.org The following city references pertain to Uri Ruffin’s background and past performance (where Goodsides associates also played a critical role prior to official incorporation). Mr. Ruffin co-represents Goodsides and its video deliverable, alongside Louis Easton. When asking for a reference from the City of Beverly Hills or the City of Santa Monica, please reference Uri. City of Beverly Hills, Beverly Hills Television Jonathan Herndon, Multimedia Services Manager 310.288.2831 jherndon@beverlyhills.org City of Santa Monica, Office of Communications Aracely Zuniga, Production Coordinator 310.458.8590 x8593 aracely.zuniga@smgov.net 4. City of San Luis Obispo | Video Production and Photography Services 14 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Project Understanding After reviewing City videos on YouTube, we were suprised by the low viewership given the video quality standard. However, digging deeper made us realize that the storytelling, logic behind cuts, and absence of sizzle content may have been to blame. Our approach is always customized and tailored to the individual client, community, and project. We promise high amounts of engagement, with a focus on editing and distribution strategy to counter the above. Video content will become the “content glue” to pull stories together and the fuel to propel your messages forward. Meeting Goals by Meeting People There will be zero dependence on unoriginal or externally sourced content that could visually “upset” the media/graphical flow. We are delivering a fully customized end product every time. Goodsides will also deliver strategic communication and precision in our messaging, all backed by data and timeliness. We create a reverence for those affected by the subject matter or theme(s), and we promise ADA compliance. Organizations and facilities we will enliven/spark conversations between include: community organizations, VFWs, neighborhood councils, churches, senior centers, libraries, student bodies, and chambers of commerce, to name a few. Waste Reduction and Energy Efficiency Plastic-free productions/outreach events, electric vehicles, and recycled paper usage will be key compo- nents of the project. Maximizing Benefits and Services We will work with you to maximize communication, collaborating to optimize the composition. A Project Coordinator and central liaison for City and its associated partners will encourage, initiate, and participate in stakeholder meetings. Scope Areas We work collaboratively with project stakeholders to develop CLEAR goals, scope, assign tasks, provide project schedules and cost estimates, execute, and measure performance. Our top three performance metrics are efficiency, effectiveness, and ability to drive engagement. One Video Vs. Several Opportunities For Engagement “From one, several.” This is the new motto of successful public entities on social media. Goodsides will fulfill the entire scope of work (pricing is included below) with the sizzle video in mind. We will build out several opportunities to engage and vary durations of bonus content to match peak engagement stats/ analytics in the process. Our article on how to market City assets and history is relevant here!Found here: government.media/blog City of San Luis Obispo | Video Production and Photography Services 15 Appendix A. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Sample scene map for pre-production In response to the proposed schedule, we have prepared an overlapping approach for editing and other post production related activities. Soon after shooting, we will task our Senior Editor with polishing raw video for proofing and release, rather than relying on an arbitrary starting date. Our Getty Corporate Account Goodsides holds a corporate account with Getty, allowing for volume discounts and exclusive asset reservations. Our Getty Rep is aware of this project. Graphic Layouts and Traditional Media Our video footage is often used for paper, vinyl, and sticker formats. In-house designers can transform our digital deliverables into rich and attractive postcards, for instance. Emerging Technology 360 VR video for investment presentations, walking tours, PSAs, downtown business profiles, local student modules, etc. are within our wheelhouse. We are excited to explore this with our City agency partners! Our inhouse team using Adobe InDesign to create a postcard (with 4K stills) for Sacramento City of San Luis Obispo | Video Production and Photography Services 16 ADDITIONAL SERVICES AND CONSIDERATIONS Goodsides is venturing into 360 video for spaces mirroring those across March Street and Higuera. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Approach to the Scope of Work It is Goodsides’ intent to produce a final product that meets the objectives of City. To assure achievement of this goal, adjustments to this approach can be made. Services will include the following: PHASE 1 - PRE-PRODUCTION Laying the right groundwork is essential for developing a great video. Pre-production is where we strategize the game plan tailored to your project. In collaboration with City, we establish the video concept, the look/feel, and style. We write the script (or receive it from City personnel), cast our talent, decide on the location and set design, and lock down all of the other details involved. Activities include: ƒResearch, Consultation/Kickoff Meeting ƒCreative Approach Conceptualization, Scripting ƒCrew, Cast, Location, Equipment PHASE 2 - PRODUCTION Now that the roadmap has been developed, it’s time to put it all together in front of the cameras. This is where our professional crew of directors of photography, camera operators, sound engineers, and lighting technicians do what they do best - film a great video. Activities include: ƒVideo Shooting PHASE 3 - POST PRODUCTION The editorial team shapes the story, making sure that the video is on track with City’s conceptual plan/ vision. Goodsides is currently forming partnerships with translation third parties and involving them in the quote-making process. The lowest price will not automatically mean selection but will be considered alongside applicability to our contracts, location, and strength connecting with resident audiences. Options for other languages outside of the scope will be available at a customized rate. At this stage, City will see their first cut. Activities include: ƒFirst Edit/Rough Cut ƒSecond Edit ƒVoice Over, Subtitling, Translation, Transcription, ASL ƒPicture Lock ƒSound Mix, Color Correction, Graphic Design PHASE 4 - FINAL REVISIONS Once City has reviewed the first cut(s), stakeholders will have ample time to share their thoughts with us. Revisions are carefully managed using collaborative tools, and revision histories are visible throughout this phase. PHASE 5 - DELIVERY Following sign-off and approval, we then create high-quality files of your video(s) that can be used for various formats. We provide various platform-specific dimensions and durations, as needed, without being prompted for these custom specifics. Deliverables include: ƒClosed-Captioning, ADA Compliance, etc. ƒFinal Video Submission in All Formats Requested ƒProject Commissioning ƒSocial Media Integrations City of San Luis Obispo | Video Production and Photography Services 17 ADDITIONAL SERVICES AND CONSIDERATIONS DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 ADDITIONAL SERVICES AND CONSIDERATIONS City of San Luis Obispo | Video Production and Photography Services 18 Sample Three-Month Schedule Goodsides is adaptable to multiple contingencies and sees the value in overlapping tasks to gain peak efficiency. Further, we take our time with the pre-production process to ensure a high level of compliance throughout the project. Interviews, core concept agreement and approval, and background information are all incorporated and completed as early as feasible once the contract has been negotiated. Edited versions of the deliverable(s) are submitted in advance (via Hightail, Dropbox, etc.) and ahead of schedule to account for rare incidents. 2022 Q4 Q1 Q2 Aug Sep Oct Nov Dec Jan Feb Mar Apr Stakeholder Relationship BuildingStakeholder Relationship BuildingStakeholder Relationship Building Assignment of Client's DesigneeAssignment of Client's DesigneeAssignment of Client's Designee Kickoff Meeting and Vision DocumentKickoff Meeting and Vision DocumentKickoff Meeting and Vision Document Release Form Creation and ApprovalRelease Form Creation and ApprovalRelease Form Creation and Approval NDA Provisioning (If Needed)NDA Provisioning (If Needed)NDA Provisioning (If Needed) Scene Mapping and Scripting Proof (1/3)Scene Mapping and Scripting Proof (1/3)Scene Mapping and Scripting Proof (1/3) Ensuring Diversity in CastingEnsuring Diversity in CastingEnsuring Diversity in Casting Plan "Behind-the-Scenes" Photos (1/3)Plan "Behind-the-Scenes" Photos (1/3)Plan "Behind-the-Scenes" Photos (1/3) Finalization of 2021 Production TimelineFinalization of 2021 Production TimelineFinalization of 2021 Production Timeline "Made in Ontario" Series Planning (1/3)"Made in Ontario" Series Planning (1/3)"Made in Ontario" Series Planning (1/3) "Made in Ontario" Shoot (1/3)"Made in Ontario" Shoot (1/3)"Made in Ontario" Shoot (1/3) Scene Mapping and Scripting Proof (2/3)Scene Mapping and Scripting Proof (2/3)Scene Mapping and Scripting Proof (2/3) "Made in Ontario" Series Planning (2/3)"Made in Ontario" Series Planning (2/3)"Made in Ontario" Series Planning (2/3) Plan "Behind-the-Scenes" Photos (2/3)Plan "Behind-the-Scenes" Photos (2/3)Plan "Behind-the-Scenes" Photos (2/3) Est. Second Meeting (45 Days In)Est. Second Meeting (45 Days In)Est. Second Meeting (45 Days In) "Made in Ontario" Shoot (2/3)"Made in Ontario" Shoot (2/3)"Made in Ontario" Shoot (2/3) Fire Open House Planning (Est.)Fire Open House Planning (Est.)Fire Open House Planning (Est.) Fire Open House Roaming Shoot (Est.)Fire Open House Roaming Shoot (Est.)Fire Open House Roaming Shoot (Est.) Screen Mapping and Scripting Proof (3/3)Screen Mapping and Scripting Proof (3/3)Screen Mapping and Scripting Proof (3/3) Festival of the Arts Planning (Est.)Festival of the Arts Planning (Est.)Festival of the Arts Planning (Est.) "Made in Ontario" Series Planning (3/3)"Made in Ontario" Series Planning (3/3)"Made in Ontario" Series Planning (3/3) Plan "Behind-the-Scenes" Photos (3/3)Plan "Behind-the-Scenes" Photos (3/3)Plan "Behind-the-Scenes" Photos (3/3) Festival of the Arts Roaming Shoot (Est.)Festival of the Arts Roaming Shoot (Est.)Festival of the Arts Roaming Shoot (Est.) "Made in Ontario" Shoot (3/3)"Made in Ontario" Shoot (3/3)"Made in Ontario" Shoot (3/3) Halloween PlanningHalloween PlanningHalloween Planning First Promo Video Shoot for Made in OntarioFirst Promo Video Shoot for Made in OntarioFirst Promo Video Shoot for Made in Ontario Halloween Roaming ShootHalloween Roaming ShootHalloween Roaming Shoot Stakeholder Relationship Building Assignment of Client's Designee Kickoff Meeting and Vision Docume… Release Form Creation and Approval NDA Provisioning (If Needed) Scene Mapping and Scripting Proof… Ensuring Diversity in Casting Plan "Behind-the-Scenes" Photos (… Finalization of 2021 Production Tim… "Made in Ontario" Series Planning … "Made in Ontario" Shoot (1/3) Scene Mapping and Scripting Proof… "Made in Ontario" Series Planning … Plan "Behind-the-Scenes" Photos (… Est. Second Meeting (45 Days In) "Made in Ontario" Shoot (2/3) Fire Open House Planning (Est.) Fire Open House Roaming Shoot (E… Screen Mapping and Scripting Proo… Festival of the Arts Planning (Est.) "Made in Ontario" Series Planning … Plan "Behind-the-Scenes" Photos (… Festival of the Arts Roaming Shoot … "Made in Ontario" Shoot (3/3) Halloween Planning First Promo Video Shoot for Made i… Halloween Roaming Shoot DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 DEI & Coalition Building Appendix B. DEI Commitment Goodsides is a certified Minority Business Enterprise (MBE), and actively works to incorporate a diversity of voices, faces/bodies, perspectives, orientations, and communities into our final video deliverables. Even when our .GOV clients suggest names and/or places for interviewing, we spend time vetting these during the pre-production phase. Further, scripts and on-screen content pass through multiple checkpoints to ensure accuracy and cultural appropriateness. We are advocates for telling stories that require a little more nuance, sensitivity, or comfortability, which we handle in a variety of ways. Most of the time, it merely takes asking the right questions or spending that extra hour with the interviewee to get the best, most ground-shaking sizzle, and these have power behind them. We want to grow a video-for-governments ecosystem that only supports organizations with loud and bold equity-first policies. When accepting subconsultants or working with suppliers, Goodsides only engages with these types of committed third parties. Moreover, our CEO makes sure that a balanced representation is maintained in the company, even as people join or become associated with our video product. A Goodsides production is a public statement that social equity has been prioritized. This is further exemplified by our website footer, which reads that Goodsides is an “Advocate for Social Equity.” If the subject matter relates to an “erasure” of X monument, movement, or congregation (just to name a few examples), we are sensitive to the perception of this information. And if the erasure event was really just displacement, we want to showcase that as well. Coalition Building Coalitions are often externally vetted or internally vetted, and can vary in commitment. They can either be formed during the pre-production phase, or they are natural fits during the production phase and feel organic. Either way, we welcome the different arrangements and eclectic working styles of our colleagues in the MARCOM world, nonprofit world, etc. We are determined to only work with those trusted and reputable partners that have general liability insurance, valuable and/or noteworthy contributions to add, and where coalitions are a clear win-win-win for all stakeholders involved. If we are showcasing a residence, we come prepared with a bilingual English/Spanish pamphlet addressing who we are, why we are there, and provide points of contact for questions. This has been shown to support our coalition efforts more broadly. Goodsides tries to honorably and respectfully incentivize actors/talent/volunteers, and pays homage to everyone who makes a production possible. This includes tagging other nonprofits who could benefit from our videos’ traction. But it could also be as simple as creating a more personalized connection with the participant, client, etc., providing a number for texting, and following up with gratitude. City of San Luis Obispo | Video Production and Photography Services 19 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Our Environment, Our People Appendix C. Goodsides is Sustainable! Goodsides has plastic-free shoots, hybrid transit, and paperless pre-production phases. We use lighting when it’s absolutely necessary, and turn off unused equipment in-between shoots. Importantly, when visiting a new location, we try to drastically improve the optics of the land by picking up litter or wiping off/clearing old signage, which makes people more prideful of their neighborhoods. We hope these actions inspire others in our industry to take similar sustainable action. We are always looking for ways to improve and become more sustainable, especially when entering a new market. Therefore, Goodsides is committed to reaching out and coordinating with local organizations worldwide to find out how we can help beyond the expectation. Giving Back and Fair Compensation Pending conversations with your stakeholders, we are open to a robust and consistent commitment of one mentorship-related activity once per quarter until the contract term has expired. Thus, the compounding potential of a long-term contract cannot go unstated. Activities will include virtual Q&As over Zoom or “live” social media channels, video workshops, and narrative feedback on current video projects. Unfortunately, this industry takes advantage of passion and hardwork because of the sheer amount of aspiring directors and editors out there. Goodsides has an internal policy against hiring intern labor and will never pay below a certain standard. Employees and/or subcontractors are compensated above the Goodsides-mandated minimum of $25 dollars per hour, which is our floor for new specialists and consultants. That said, everyone earns more and has performance incentives built in. Talented people within our orbit also receive flex schedules, autonomy in creative decision making, professional development opportunities, and free office space to pursue individual passion projects. City of San Luis Obispo | Video Production and Photography Services 20 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 11/10/21, 10:24 AM Media Sprout LLC Mail - Building Alliances https://mail.google.com/mail/u/0/?ik=9f22e1dce8&view=pt&search=all&permthid=thread-a%3Ar-8741983510734141512&simpl=msg-a%3Ar-815370019013279998 1/1 info@government.media www.government.media Goodsides Help Desk <info@government.media> Building Alliances 1 message Goodsides Help Desk <info@government.media>Wed, Nov 10, 2021 at 10:24 AM To: lbsacalpoly@gmail.com Hello! We're forming alliances with SLO organizations over the coming weeks to proactively engage before finalizing video productions in Q1 2022. Any need to spotlight local Latinx businesses or entrepreneurs in SLO? We would love to partner too because we'll need talent, voice overs, etc. for upcoming shoots and could lean on your recommendations. Thanks! All the best, Joseph Joseph Letke Co-Founder, Goodsides LLC (833) 981-2816 Western US DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 11/10/21, 10:33 AM Media Sprout LLC Mail - Building Alliances in SLO https://mail.google.com/mail/u/0/?ik=9f22e1dce8&view=pt&search=all&permthid=thread-a%3Ar7006234175611790026&simpl=msg-a%3Ar-7424285483719228944 1/1 info@government.media www.government.media Goodsides Help Desk <info@government.media> Building Alliances in SLO 1 message Goodsides Help Desk <info@government.media>Wed, Nov 10, 2021 at 10:33 AM To: info@sloscore.org Hello! I took a deep dive into your local chapter and loved the resources, insights, etc. for small businesses. We're forming alliances prior to locking in video productions in SLO for 2022. Is there anyone within SCORE, or the ecosystem, who could benefit from partnering with a video firm engaged with local/regional outreach? This includes talent and S/W/MBEs who could assist us or work as subcontractors. Thanks so much, Joseph Joseph Letke Co-Founder, Goodsides LLC (833) 981-2816 Western US DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 11/10/21, 10:09 AM Media Sprout LLC Mail - Historic Preservation Alliance https://mail.google.com/mail/u/0/?ik=9f22e1dce8&view=pt&search=all&permthid=thread-a%3Ar-4327111935148515053&simpl=msg-a%3Ar-4325459451931830925 1/1 info@government.media www.government.media Goodsides Help Desk <info@government.media> Historic Preservation Alliance 1 message Goodsides Help Desk <info@government.media>Wed, Nov 10, 2021 at 10:04 AM To: bleveille@slocity.org Hi Brian, Our video production company is bidding on a few City projects after having worked on videos for Sacramento's historic preservation office. We wanted to introduce ourselves and stay in the conversation over the next few months. Anything in particular we should know about SLO preservation challenges so we can carve out video minutes and educate your audiences? All the best, Joseph Letke 833-981-2816 Joseph Letke Co-Founder, Goodsides LLC (833) 981-2816 Western US DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 11/10/21, 10:18 AM Media Sprout LLC Mail - SLO Tourism Alliance https://mail.google.com/mail/u/0/?ik=9f22e1dce8&view=pt&search=all&permthid=thread-a%3Ar1815611614548650047&simpl=msg-a%3Ar-1311930475158544532 1/1 info@government.media www.government.media Goodsides Help Desk <info@government.media> SLO Tourism Alliance 1 message Goodsides Help Desk <info@government.media>Wed, Nov 10, 2021 at 10:17 AM To: visitorcenter@slochamber.org Hello! We're forming alliances with SLO organizations over the coming weeks to proactively engage before finalizing video productions in 2022. Who within your Chamber would be a great contact to discuss: 1. SLO outreach challenges and opportunities 2. Alliance/coalition vetting (if applicable); though sometimes this is called pre-qualification Thank you! Joseph Letke 833-981-2816 Joseph Letke Co-Founder, Goodsides LLC (833) 981-2816 Western US DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 11/10/21, 10:43 AM Reach Us » REACH https://reachcentralcoast.org/reach-us/1/2 This momentous endeavor calls for bridge builders, boundary crossers, big-picture thinkers and get-down-and-dirty doers — anyone with a passion for shaping a vibrant Central Coast future. REACH out and discover what we are capable of achieving when we think bigger and act together. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: . Describe fully three contracts performed by your Firm within the last five years that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your Firm's qualifications. Reference No. 1 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report Reference No. 2 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report Reference No. 3 Customer Name Contact Individual Telephone & FAX number Bid 2110-005City of San Luis Obispo 10/22/2021 12:55 PM p. 19 Plants 4 the People Jake Fry 626-733-7749 510 E Dalton Ave Glendora, CA 91741 Video Production Services. Please see technical responsefor additional information. Green Media Creations Armando Salas 747-241-8556 16935 Vanowen St Suite 205 Lake Balboa, CA 91406 Video Production Services. Please see technical responsefor additional information. Los Angeles Public Library Diane Olivo-Posner 213-228-7481 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report Bid 2110-005City of San Luis Obispo 10/22/2021 12:55 PM p. 20 Video Production Services. Please see technical responsefor additional information. 630 W 5th St Los Angeles, CA 90071 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The bidder shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. ◼ Do you have any disqualification as described in the above paragraph to declare? Yes No ◼ If yes, explain the circumstances. Executed on _________ at ________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. Signature of Authorized Bidder Representative Bid 2110-005City of San Luis Obispo 10/22/2021 12:55 PM p. 21 11/15/21 9:30am DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 08/31/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BIN INSURANCE HOLDINGS LLC/PHS 46505500 The Hartford Business Service Center 3600 Wiseman Blvd San Antonio, TX 78251 CONTACT NAME: PHONE (A/C, No, Ext): (866) 467-8730 FAX (A/C, No): (888) 443-6112 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURED Goodsides LLC 5250 LANKERSHIM BLVD STE 500 NORTH HOLLYWOOD CA 91601-3187 INSURER A : Sentinel Insurance Company Ltd.11000 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/Y YYY)LIMITS A COMMERCIAL GENERAL LIABILITY X 46 SBM AE6226 01/21/2021 01/21/2022 EACH OCCURRENCE $2,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence)$1,000,000 X General Liability MED EXP (Any one person)$10,000 PERSONAL & ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $4,000,000 POLICY PRO- JECT X LOC PRODUCTS - COMP/OP AGG $4,000,000 OTHER: A AUTOMOBILE LIABILITY X 46 SBM AE6226 01/21/2021 01/21/2022 COMBINED SINGLE LIMIT (Ea accident)$2,000,000 ANY AUTO BODILY INJURY (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) X HIRED AUTOS X NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS- MADE EACH OCCURRENCE AGGREGATE DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/ A PER STATUTE OTH- ER Y/N E.L. EACH ACCIDENT E.L. DISEASE -EA EMPLOYEE E.L. DISEASE - POLICY LIMIT CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 10/05/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER AP INTEGO INSURANCE GROUP LLC 76251017 375 WOODCLIFF DRIVE STE 103 FAIRPORT NY 14450 CONTACT NAME: PHONE (A/C, No, Ext): (888) 289-2939 FAX (A/C, No): (888) 289-2988 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURER A : Twin City Fire Insurance Company 29459 INSURED GOODSIDES LLC 5161 LANKERSHIM BLVD STE 250 NORTH HOLLYWOOD CA 91601-4963 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/Y YYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE POLICY PRO- JECT LOC PRODUCTS - COMP/OP AGG OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS- MADE EACH OCCURRENCE AGGREGATE DED RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/ A 76 WEG AJ9X10 01/11/2021 01/11/2022 X PER STATUTE OTH- ER Y/N E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. CERTIFICATE HOLDER CANCELLATION For Informational Purposes Wichita Falls ISD 5161 LANKERSHIM BLVD STE 250 NORTH HOLLYWOOD CA 91601-4963 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Notice requesting qualifications (RFQ) for on-call consulting for video production and photography services. The City of San Luis Obispo is requesting proposals from qualified vendors to furnish video production and photography services. All proposers must register with BidSync at www.BidSync.com, where proposers can obtain RFQ packages and submit questions. All firms interested in receiving further correspondence regarding this Request for Qualifications (RFQ) will be required to complete a free registration using BidSync ( https://www.bidsync.com/bidsync- appweb/vendor/register/Login.xhtml). All proposals must be on BidSync at or before 3:00 PM on November 19, 2021, when they are opened electronically on BidSync. The preferred method for bid submission is electronic via BidSync. However, if you wish to submit a paper copy, please submit it in a sealed envelope to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. Specification packages and additional information may be obtained at the City's BidSync website at www.BidSync.com. Please contact Dan Clancy at dclancy@slocity.org with questions. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Section A DESCRIPTION OF WORK The City of San Luis Obispo ("City") seeks qualifications for video production and photography services to enhance community outreach and engagement. I. GENERAL The City's goal is to work collaboratively with video and photography production partners to supplement the communications efforts with stakeholder audiences, such as residents, nonprofit service providers, business owners and operators, college students, and more about City issues and services. Visual aids, such as videos and photography, are important to the success of the City 's outreach efforts. It is anticipated that the outcome from this effort will be increased community satisfaction with City communication. The Consultant will work through a single point of contact in the City's, such as the Public Communications Manager or their designee. A sample scope of work is provided; however, final scopes of work will be determined with the selected Consultant as a part of any contract during negotiations. II. SCOPE OF WORK 1. Planning & Production. Prepare shooting schedules, talent coordination, scripting, pre- production, logistics, timing, etc., for video production and photo shoots. 2. Editing. Assist with editing short-form or long-form videos for publication. This includes licensing for supporting music and graphics, as needed. Several rounds of revision for each video are preferred. 3. Assests. Provide the City with raw video and photographs, as well as the finished product, including high-definition videos and/or photographs. Videos may vary in length depending on the project requirements. III. SUBMITTAL CONTENT 1. Letter of Interest (5-page maximum). Please include in the submittal a letter introducing the Consultant and expressing the Consultant's interest in being considered for on-call video and/or photography consulting services, clearly identifying the applicable sub-area(s) of interest. The letter of interest should also include all of the following: a. Provide the name of the entity, its mailing address, telephone, facsimile number. Please describe the organization. b. Indicate that the Consultant has the availability and time to dedicate the personnel and resources necessary to provide on-call video and photography consulting services. c. Indicate that the Consultant has the minimum qualifications listed in Section III above. d. Indicate the intention of the Consultant to adhere to the provisions described in the RFQ. e. If selected to provide on-call consulting services, the Consultant will be expected to sign a service provider agreement with the City. f. Please identify the contact person responsible for the submittal, specifying the name, title, and contact information. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 g. Please note that the person signing the letter of interest must be a legal representative of the Consultant authorized to bind the Consultant to an agreement in the event of an award. 2. Relevant Experience of Key Personnel and the Firm (10-page maximum). a. Key Personnel Experience. The submittal must identify the key personnel that is to be assigned if awarded a contract, detailing their qualifications, areas of expertise, a summary of their past experience performing similar services for other jurisdictions, and a resume of each key personnel, including experience working with City staff, local San Luis Obispo community groups and decision-makers, and regional partner agencies. b. Firm Experience. The submittal must describe the Firm's pertinent project experience, including a list of performed relevant projects, past performance, individual or team accomplishments, and examples of similar work for San Luis Obispo or neighboring jurisdictions in California, including experience working with City staff, local San Luis Obispo community groups and decision-makers, and regional partner agencies. c. General Firm Information. General firm information including the number of employees, location of firm headquarters, branch offices, and the number of years in business may also be provided. Please note that general firm information is not a substitute for the specific information requested in Sections IV.2.a and b above. 3. Fee Structure. Please include a clear and comprehensive fee schedule, including a detailed statement of hourly rates for all positions and classifications of individuals involved and reimbursable expenses. Please also include the rates for a project-by-project basis, such as short-form videos, long-form videos, aerial photography/videography, etc. 4. Client References. Consultants must provide a minimum of three (3) client references. IV. ADDITIONAL SERVICES If there are related services not otherwise identified in the City's RFQ, the Proposer may offer those to the City. Proposals are not required to address any additional services in order to be considered an acceptable proposal. However, the final selection of the successful Proposer may be based on the desirability of the additional services offered. V. SELECTION PROCESS Submittals received by the deadline will be reviewed by a selection panel comprised of City staff who have relevant knowledge and experience. The panel will score the proposals based upon the qualification materials submitted according to the following criteria: 1. Letter of Interest. Availability demonstrated the capacity and qualifications necessary to provide the consulting services specified in the RFQ. Ability to meet standard City contract and insurance requirements. 2. Relevant Experience. a. Demonstrated ability, based on consultant experience and specific experience of key personnel, to provide technical assistance on the types of tasks listed in the DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 RFQ. Consultants need not necessarily be experts in every task in a given sub-area in order to achieve a favorable score. b. Prior experience, including the ability to work with City staff, local San Luis Obispo community groups and decision-makers, and regional partner agencies. (30 Points Maximum) 3. Responsiveness to the RFQ. Presentation, completeness, and clarity of information provided. 4. Fee Structure. The Consultant's cost competitiveness and reasonableness. (20 Points Maximum) 5. Client References. (Pass/Fail) The submittals will be scored on a zero to 100-point scale, excluding bonus points. Consultants who qualify will be placed on the list of qualified on-call consultants for each subarea. Placement on the list of qualified on-call consultants is not a guarantee of work and does not constitute a commitment by the City to enter into a contract with the Consultant. As appropriate, the City may conduct an additional competitive process (e.g., solicit bids or issue Requests for Proposals) prior to awarding contracts. The City anticipates that all services will be on an as-needed or on-call basis. VI. ADDITIONAL TERMS AND CONDITIONS A. Nondiscrimination. The City will not discriminate against any interested consultant on the grounds of race, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, or sexual orientation. B. Cit y's Right to Mod if y RFQ. The City reserves the right at its sole discretion to modify this RFQ (including but not limited to the selection criteria) should the City deem that it is in its best interests to do so. Any changes to the proposal requirements will be made by written addendum. The failure of a consultant to read the latest addendums shall have no effect on the validity of such modification. C. Cit y's Right to Cancel RFQ. The City reserves the right at its sole discretion to cancel this RFQ in part or in its entirety should the City deem that it is in the City's best interests to do so. D. Cit y's Right to Reject All Su b mit t als. The City reserves the right, in its sole discretion, to reject all submittals should the City deem that it is in its best interests to do so. E. Cit y's Right to Ext en d RFQ D eadlines. The City reserves the right to extend the deadline for submittals by written addendum should the City deem that it is in its best interests to do so. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 F. City Right to Negotiate With Consultants. The City reserves the right to negotiate with the consultants on the list of qualified on-call consultants regarding their exceptions to the standard service provider agreement, if any, or regarding other price and terms in their submittals and to require the selected Consultant to submit such technical, price, or other revisions of their submittals as may result from negotiations. G. Standard Form Service Provider Agreement & Insurance. Consultants acknowledge that placement on the list of qualified on-call consultants does not commit the City to award a contract. For any project, the City reserves the right to award a contract to consultants (1) that are on the list of qualified on-call consultants; (2) that have an existing contract with the City, or (3) that are selected through a separate competitive process. Consultants on the list of qualified on-call consultants who are awarded a contract will be expected to sign a service provider agreement with the City. The standard service provider agreement and associated insurance requirements are attached as Attachment B. Comments or exceptions, if any, to the standard service provider agreement and/or insurance requirements must be noted in the Letter of Interest. It is understood that consultants have reviewed the service provider agreement (Attachment B) and will take exception only to those items identified in their Letter of Interest. Neither review of the submittal by the City nor placement on the list of qualified on-call consultants constitutes an acceptance by the City of the Proposer's recommended changes to the service provider agreement. If there are any concerns or proposed exceptions requested to the standard service provider agreement, these issues will be discussed at the time the City awards a contract, if any. H. Cost of Submittals. All costs incurred during submittal preparation or in any way associated with the Consultant's preparations or submission shall be the sole responsibility of the Consultant. I. Liability for Submittal Errors. Consultants are liable for all errors and omissions contained in their submittals. J. Permits and Licenses. Consultants, at their sole expense, shall obtain and maintain during the term of any agreement all appropriate permits, certificates, and licenses including, but not limited to, a City Business License, which will be required in connection with the performance of on-call consulting services. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 VII. ADDITIONAL CONSIDERATIONS AND ASSUMPTIONS a. All works submitted to and accepted by the City must be an original piece created by the Contractor. b. All works submitted by the Contractor must be in standard U.S. English and adhere to the Branding and Style Guide. c. All works must be submitted in Microsoft Word format and include a headline pertaining to the work in bold. The work should appear in a non-bolded Calibri, 12-point font. d. The City reserves the right to use all submitted works in current and/or future forms of current media and/or media to be developed. Proposed Timeline Release RFQ October 22, 2021 Questions and Answer Deadline November 12, 2021 – 2 pm RFQ opening date (submission deadline) November 19, 2021 – 2 pm Evaluation of proposals November 19 – December 3, 2021 Selection & Contract Signing December 3 – 10, 2021 DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on [date], by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and [CONTRACTOR'S OR CONSULTANT'S NAME IN CAPITAL LETTERS], hereinafter referred to as Contractor or Consultant. W I T N E S S E T H: WHEREAS, the City wants to [generally describe the service we want to be performed]. WHEREAS, [Contractor/Consultant] is qualified to perform this type of service and has submitted a [proposal/quote * please always get a proposal in writing] to do so, which has been accepted by City. NOW, THEREFORE, in consideration of their mutual promises, obligations , and covenants hereinafter contained, the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above, until [DATE] and acceptance or completion of said services. 2. INCORPORATION BY REFERENCE City RFQ ______ and Contractor's proposal dated [date] is hereby incorporated in and made a part of this Agreement and attached as Exhibit A. The City's terms and conditions are hereby incorporated in and made a part of this Agreement as Exhibit B. To the extent that there are any conflicts between the Contractor's fees and scope of work and the City's terms and conditions, the City's terms and conditions shall prevail unless specifically agreed otherwise in writing signed by both parties. 3. CITY'S OBLIGATIONS. For providing services as specified in this Agreement, City will pay and Contractor shall receive therefor compensation in a total [______________]. 4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and Agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to provide services as set forth in ______ DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 5. AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the Department Head or City Manager of the City. 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete Agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral Agreement, understanding, or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City [DEPT] City of San Luis Obispo Contractor/Consultant Name 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. CITY OF SAN LUIS OBISPO, A Municipal Corporation By:_____________________________________ [City Manager Or Dept Head] APPROVED AS TO FORM: CONTRACTOR ________________________________ By: _____________________________________ City Attorney DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 GENERAL TERMS AND CONDITIONS 1. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages and amounts specified in Section E of the City's Request for Proposal referenced in paragraph 2 of the Agreement, unless changes are otherwise approved and agreed to in writing between the parties. If the Agreement is entered into outside of a Request for Proposal, Contractor shall provide proof of insurance in the form of coverages and amounts specified in Exhibit C. 2. Business License & Tax. The Contractor must have a valid City of San Luis Obispo business license & tax certificate before execution of the contract. Additional information regarding the City's business tax program may be obtained by calling (805) 781-7134. 3. Ability to Perform. The Contractor warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with all federal, state, county, City, and special district laws, ordinances, and regulations. 4. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances, regulations and adopted codes during its performance of the work. 5. Payment of Taxes. The contract prices shall include full compensation for all taxes that the Contractor is required to pay. 6. Permits and Licenses. The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary. 7. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety. 8. Public and Employee Safety. Whenever the Contractor's operations create a condition hazardous to the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees. 9. Preservation of City Property. The Contractor shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged resulting from the Contractor's operations, it shall be replaced or restored at the Contractor's expense. The facilities shall be replaced or restored to a condition as good as when the Contractor began work. 10. Immigration Act of 1986. The Contractor warrants on behalf of itself and all DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 subcontractors engaged for the performance of this work that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder. 11. Contractor Nondiscrimination. In the performance of this work, the Contractor agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons. 12. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City's sole option, be extended for such periods as may be agreed upon by the City and the Contractor. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages that may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same. 13. Payment Terms. The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment, or services provided by the Contractor (Net 30). 14. Inspection. The Contractor shall furnish City with every reasonable opportunity for City to ascertain that the services of the Contractor are being performed in accordance with the requirements and intentions of this contract. All work done, and all materials furnished, if any, shall be subject to the City's inspection and approval. The inspection of such work shall not relieve Contractor of any of its obligations to fulfill its contract requirements. 15. Audit. The City shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its invoices to City as a condition precedent to any payment to Contractor. 16. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or degree with the performance of the work hereunder. The Contractor further covenants that, in the performance of this work, no subcontractor or person having such an interest shall be employed. The Contractor certifies that no one who has or will have any financial interest in performing this work is an officer or employee of the City. It is hereby expressly agreed that, in the performance of the work hereunder, the Contractor shall at all times be deemed an independent contractor and not an agent or employee of the City. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 17. Hold Harmless and Indemnification. (a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City's active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a "construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide "design professional services" as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents ("City Indemnitees"), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert Consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 under this paragraph exceed Consultant's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) The review, acceptance or approval of the Consultant's work or work product by any indemnified party shall not affect, relieve or reduce the Consultant's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance. 18. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City. 19. Termination for Convenience. The City may terminate all or part of this Agreement for any or no reason at any time by giving 30 days written notice to Contractor. Should the City terminate this Agreement for convenience, the City shall be liable as follows: (a) for standard or off-the-shelf products, a reasonable restocking charge not to exceed ten (10) percent of the total purchase price; (b) for custom products, the less of a reasonable price for the raw materials, components work in progress and any finished units on hand or the price per unit reflected on this Agreement. For termination of any services pursuant to this Agreement, the City's liability will be the lesser of a reasonable price for the services rendered prior to termination, or the price for the services reflected on this Agreement. Upon termination notice from the City, Contractor must, unless otherwise directed, cease work and follow the City's directions as to work in progress and finished goods. 20. Termination. If, during the term of the contract, the City determines that the Contractor is not faithfully abiding by any term or condition contained herein, the City may notify the Contractor in writing of such defect or failure to perform. This notice must give the Contractor a 10 (ten) calendar day notice of time thereafter in which to perform said work or cure the deficiency. If the Contractor has not performed the work or cured the deficiency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to the Contractor to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the Contractor's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the terminations thereof. In said event, the Contractor shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received the City's Notice of Termination, minus any offset from such payment representing the City's damages from such breach. "Reasonable value" includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 the Agreement payment schedule; compensation for any other work, services or goods performed or provided by the Contractor shall be based solely on the City's assessment of the value of the work-in- progress in completing the overall work scope. The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 INSURANCE REQUIREMENTS: Consultant Services The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, or subcontractors. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Errors and Omissions Liability insurance as appropriate to the Consultant's profession. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury or disease. 4. Errors and Omissions Liability: $1,000,000 per occurrence. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents or volunteers. 2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Verification of Coverage. Contractor shall furnish the City with a certificate of insurance showing maintenance of the required insurance coverage. Original endorsements effecting general liability and automobile liability coverage required by this clause must also be provided. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: . Describe fully three contracts performed by your Firm within the last five years that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your Firm's qualifications. Reference No. 1 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report Reference No. 2 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report Reference No. 3 Customer Name Contact Individual Telephone & FAX number DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29 STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The bidder shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. ◼ Do you have any disqualification as described in the above paragraph to declare? Yes No ◼ If yes, explain the circumstances. Executed on _________ at ________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. Signature of Authorized Bidder Representative DocuSign Envelope ID: F48599AB-2899-423B-9510-A45295597F29