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HomeMy WebLinkAboutJRSEY_Agreement1 CITY OF SAN LUIS OBISPO AGREEMENT FOR PURCHASES OF GOODS AND SERVICES This Agreement is made and entered into in the City of San Luis Obispo on ____________ by and between the City of San Luis Obispo, a municipal corporation, hereinafter referred to as City, and JRYSE MEDIA, hereinafter referred to as Contractor. W I T N E S S E T H: WHEREAS, on March 16, 2022, City requested proposals for on-call consulting for video and photography services; and; WHEREAS, pursuant to said request, Contractor submitted a proposal that was accepted by City; NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: 1.TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above, for five years. 2.INCORPORATION BY REFERENCE. City Notice requesting qualifications for on-call consulting for video production and photography services and Contractor's proposal is hereby incorporated in and made a part of this Agreement and attached as Exhibit A. To the extent that there are any conflicts between the Contractor’s fees and scope of work and the City’s terms and conditions, the City’s terms and conditions shall prevail, unless specifically agreed otherwise in writing signed by both parties. 3.CITY'S OBLIGATIONS. For providing the services as specified in this Agreement, City will pay, and Contractor shall receive therefore compensation set forth in Exhibit A. 4.CONTRACTOR/CONSULTANT’S OBLIGATIONS. For and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to do everything required by this Agreement and the said specifications. 5.AMENDMENTS. Any amendment, modification or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the City Manager. 6.COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E 8/1/2022 | 5:40 PM PDT 2 such oral agreement, understanding or representation be binding upon the parties hereto. 7.NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City Consultant Whitney Szentesi Public Communications Manager wszentes@slocity.org Jesse Stanley Jryse Media jesse@jrysemedia.com 8.AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that everyone executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. CITY OF SAN LUIS OBISPO: By:________________________ City Manager APPROVED AS TO FORM: CONTRACTOR: __________________________ By: __________________________ City Attorney DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E Proposal for On-Call Videography / Photography Services For the City of San Luis Obispo JRYSE Media Jesse Stanley www.jrysemedia.com Exh. A DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E JRYSE MediaLetter of Interest JRYSE Media is a video production company based in San Luis Obispo County that is dedicated to producing engaging content that strengthens brands and incentivizes customers. We have produced numerous videos for businesses ranging from restaurants, wineries and hotels, to salons, municipalities, and corporate entities. We work closely with our clients to develop the right look and message while delivering on time while maximizing budgets. Having the background and experience to create images and story driven media is essential to reaching your audience. The City of San Luis Obispo is looking to consult with a creative and produce visuals that will convey important, relevant information to stakeholders and the community. JRYSE Media is here to collaborate on the closest level. We provide pre-production planning, visual development, production, and post-production for any department that needs these services. Through initial discussions, we will build a plan that includes messaging, visuals and delivery formats appropriate for your marketing goals. We can work with existing marketing firms along with direct, department contacts within the city. Video marketing is more than just static cameras capturing someone speaking; we infuse videos with exciting B-roll footage captured on cameras used in the motion picture industry, utilize industry standard software for cutting and color grading your footage and provide a warm and friendly environment when conducting interviews for testimonial promos and educational videos, all while weaving the story together with perfect music and beautiful transitions. We provide a warm and friendly environment when conducting interviews for testimonial promos and educational videos. JRYSE media will provide stellar results for the City of San Luis Obispo and are honored to be considered. JRYSE Media consists of two, professional creatives, Jesse Stanley and Hallie Elizabeth. Jesse Stanley has worked in media development for over ten years. He has garnered the experience required to develop engaging content through dedicated research and effective implementation. Equipment, software, careful planning and developing relationships are all core to creating lasting partnerships and products. Hallie Elizabeth has specialized in graphic design, photography, and website development for over ten years as well. She has provided graphic design and site building services for both local and global companies ranging from breweries, real estate management, health and wellness and startups. Hallie and Jesse work closely together to develop looks, branding styles, combining experience and craft to develop the absolute best-looking content for your marketing needs. When developing larger projects for clients, JRYSE will contract with established crew members and build out a team that’s production ready. Jesse Stanley will be the main contact for JRYSE Media and will adhere to all provisions described in the RFQ. Contact: Jesse Stanley - Owner / Videographer (805) 748-3761 jesse@jrysemedia.com 5322 Calf Canyon Highwy, Santa Margarita, CA 93453 DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E JRYSE MediaRelevant Experience of Key Personnel and the Firm Jesse Stanley – Owner / Videographer Jesse has developed media content with local companies for over a decade. His experience in forming productions and providing hi-resolution visuals stems from years of studying workflows, lighting, technical specifications with gear, and applying consistent determination when applying knowledge from prior shoots, to subsequent shoots. When developing a full-length feature film in 2008-10, Jesse had the opportunity to work with sound and production houses that specialized in producing top-notch results. With the guidance gained from these relationships, Jesse was able to apply that knowledge and experience to future projects and eventually form JRYSE Media. Experience: • City of SLO – L.O.V.R Interchange Project, Ribbon Cutting Event. • City of SLO Transit – You Matter / We’re Here Campaigns. • Dignity Health – Promotional Event Video. • Atlas Realty - San Luis Obispo Based Realty Company Promotional Video. Hallie Elizabeth – Graphic Designer Hallie has extensive experience in graphic design and art. Hallie honed her skills by painting and immersing herself in photography. Her strong style and deeply emotional work has garnered her awards and praise. Firms and publications nationally and internationally, have displayed, highlighted, and auctioned her work. She brings a strong enthusiasm when building the best, creative content for every client. Experience: • Community Counseling Center – Brand Marketing Materials • Santa Maria Brewing Co. – Local Brewery, Brand Development • Simply Nourished Co. – Brand Development /Website Design • Art Institute of Pittsburgh (Photography) • Rocky Moutnain Colleg of Art and Design (Graphic Design) DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E JRYSE MediaRelevent Experience City of SLO - L.O.V.R Interchange Project, Ribbon Cutting JRYSE Media was selected by the Public Works Department to capture the ribbon cutting event, for the L.O.V.R interchange project. Jesse worked with project manager, Kyle Roland, to develop a shoot that would not take away from the day or add distractions, but still capture the excitement and huge success of the interchange project completion. The City of SLO was eager to show how important the interchange would be for the community and drivers travelling along Los Osos Valley Road. SLO Transit -We’re Here for You / You Matter Campaigns With the onset of COVID-19, The City of San Luis Obispo’s Transit Division, aimed to reassure the community and riders that their health and wellness is always top priority. SLO Transit wanted to show the public what steps they were taking, while conveying a calm, warm sense of support. Through video, music, and narration, JRYSE developed the messaging through a video that was broadcast over local television and social media. As the community reopened, SLO Transit wanted to remind riders that they were taking every precaution to maintain a healthy bus ride. JRYSE Developed a follow up video to engage the public and incentivize them to return to the bus. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E JRYSE MediaFee Structure Fee Structure: JRYSE works to accommodate budgets and will draft a proposal that encapsulates the anticipated production needs and an associated, tentative budget that is dependent on scope. Production quotes are itemized to display budgetary spending on pre-production through post and all the way to deliverables. Rates are as follows for production quotes: Director / Videographer / Editor / Colorist - $100 / Hour Grip / Camera Operator – $50 / Hour Production costs typically range from $2,000 – $3,500 depending on requirements. Short Form videos can be completed for a day rate as well. Depending on location(s), hours needed for shooting and production requirements. Day Rate = $1,000 Day = 12 Hours Long Form videos typically require a production quote and proposal. Drone / Aerial Videography included in Videographer Hourly Rate. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E JRYSE MediaClient References Customer Name: SLO Transit Contact Individual: Gamaliel Anguiano (prior Transit Manager) Telephone: (805) 361-9660 Street Address: 1303 Fairway Dr City, State, Zip Code: Santa Maria, CA 93455 Two campaign videos developed and produced. The first video encompassed the steps SLO Transit was taking to keep the public and riders safe from COVID-19, with the message that “we are here for you.” The “You Matter” Campaign video encompassed the message that as the community is reopening, SLO Transit will continue to maintain cleaning and sanitizing procedures along with always keeping rider’s health and wellbeing as top priority. Customer Name: Piranha Propellers Contact Individual: Brad Stahl Telephone: (800) 235-7767 Street Address: 250 Scottsville Blvd City, State, Zip Code: Jackson CA 95642 Product video that highlighted the company’s dedication to providing an affordable, yet durable boat propeller. A multi-day shoot that included filming at a lake, on the water, in the manufacturing facility and testimonials. Customer Name: Atlas Realty Contact Individual: Josh Farris Telephone: (805) 674-2889 Street Address: 668 Marsh St City, State, Zip Code: San Luis Obispo, CA 93401 A promotional video with testimonials that was developed for Atlas Realty in San Luis Obispo. Locations included a multi-level residential property that was up for sale and the Atlas Realty office. Our goal was to create the warmth and ease that a prospective client wants to feel when working with an agent. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E JRYSE Media JRYSE Media Jesse Stanley (805) 748-3761 jesse@jrysemedia.com www.jrysemedia.com DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E Notice requesting qualifications (RFQ) for on-call consulting for video production and photography services. The City of San Luis Obispo is requesting proposals from qualified vendors to furnish video production and photography services. All proposers must register with BidSync at www.BidSync.com, where proposers can obtain RFQ packages and submit questions. All firms interested in receiving further correspondence regarding this Request for Qualifications (RFQ) will be required to complete a free registration using BidSync ( https://www.bidsync.com/bidsync- appweb/vendor/register/Login.xhtml). All proposals must be on BidSync at or before 3:00 PM on March 16, 2022, when they are opened electronically on BidSync. The preferred method for bid submission is electronic via BidSync. However, if you wish to submit a paper copy, please submit it in a sealed envelope to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. Specification packages and additional information may be obtained at the City's BidSync website at www.BidSync.com. Please contact Dan Clancy at dclancy@slocity.org with questions. Bid questions and answers must be submitted publicly on BidSync where the City will answer. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E Section A DESCRIPTION OF WORK The City of San Luis Obispo ("City") seeks qualifications for video production and photography services to enhance community outreach and engagement. I. GENERAL The City’s goal is to work collaboratively with video and photography production partners to supplement the communcitions efforts with stakeholder audiences, such as residents, nonprofit service providers, business owners and operators, college students and more about City issues and services. Visual aids, such as videos and photography, are important to the success of the City’s outreach efforts. It is anticipated that the outcome from this effort will be increased community satisfaction with City communication. The Consultant will work through a single point of contact in the City's, such as the Public Communications Manager or their designee. A sample scope of work is provided; however, final scopes of work will be determined with the selected Consultant as a part of any contract during negotiations. II. SCOPE OF WORK 1. Planning & Production. Prepare shooting schedules, talent coordination, scripting, pre- production, logistics, timing, etc. for video production and photo shoots. 2. Editing. Assist with editing short-form or long-form videos for publication. This includes licensing for supporting music and graphics, as needed. Several rounds of revision for each video are preferred. 3. Assets. Provide the City with raw video and photographs, as well as the finished product, including high-definition videos and/or photographs. Videos may vary in length depending on the project requirements. III. SUBMITTAL CONTENT 1. Letter of Interest (5-page maximum). Please include in the submittal a letter introducing the Consultant and expressing the Consultant's interest in being considered for on-call video and/or photography consulting services, clearly identifying the applicable sub-area(s) of interest. The letter of interest should also include all of the following: a. Provide the name of the entity, its mailing address, telephone, facsimile number. Please describe the organization. b. Indicate that the Consultant has the availability and time to dedicate the personnel and resources necessary to provide on-call video and photography consulting services. c. Indicate that the Consultant has the minimum qualifications listed in Section III above. d. Indicate the intention of the Consultant to adhere to the provisions described in the RFQ. e. If selected to provide on-call consulting services, the Consultant will be expected to sign a service provider agreement with the City. f. Please identify the contact person responsible for the submittal, specifying the name, title, and contact information. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E g. Please note that the person signing the letter of interest must be a legal representative of the Consultant authorized to bind the Consultant to an agreement in the event of an award. 2. Relevant Experience of Key Personnel and the Firm (10-page maximum). a. Key Personnel Experience. The submittal must identify the key personnel that is to be assigned if awarded a contract, detailing their qualifications, areas of expertise, a summary of their past experience performing similar services for other jurisdictions, and a resume of each key personnel, including experience working with City staff, local San Luis Obispo community groups and decision-makers, and regional partner agencies. b. Firm Experience. The submittal must describe the Firm's pertinent project experience, including a list of performed relevant projects, past performance, individual or team accomplishments, and examples of similar work for San Luis Obispo or neighboring jurisdictions in California including experience working with City staff, local San Luis Obispo community groups and decision-makers, and regional partner agencies. c. General Firm Information. General firm information including the number of employees, location of firm headquarters, branch offices, and the number of years in business may also be provided. Please note that general firm information is not a substitute for the specific information requested in Sections IV.2.a and b above. 3. Fee Structure. Please include a clear and comprehensive fee schedule, including a detailed statement of hourly rates for all positions and classifications of individuals involved and reimbursable expenses. Please also include the rates for a project-by-project basis, such as short-form videos, long-form videos, aerial photography/videography, etc. 4. Client References. Consultants must provide a minimum of three (3) client references. IV. ADDITIONAL SERVICES If there are related services not otherwise identified in the City's RFQ, the Proposer may offer those to the City. Proposals are not required to address any additional services in order to be considered an acceptable proposal. However, the final selection of the successful Proposer may be based on the desirability of the additional services offered. V. SELECTION PROCESS Submittals received by the deadline will be reviewed by a selection panel comprised of City staff who have relevant knowledge and experience. The panel will score the proposals based upon the qualification materials submitted according to the following criteria: 1. Letter of Interest. Availability demonstrated the capacity and qualifications necessary to provide the consulting services specified in the RFQ. Ability to meet standard City contract and insurance requirements. 2. Relevant Experience. a. Demonstrated ability, based on consultant experience and specific experience of key personnel, to provide technical assistance on the types of tasks listed in the DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E RFQ. Consultants need not necessarily be experts in every task in a given sub-area in order to achieve a favorable score. b. Prior experience, including the ability to work with City staff, local San Luis Obispo community groups and decision-makers, and regional partner agencies. (30 Points Maximum) 3. Responsiveness to the RFQ. Presentation, completeness, and clarity of information provided. 4. Fee Structure. The Consultant's cost competitiveness and reasonableness. (20 Points Maximum) 5. Client References. (Pass/Fail) The submittals will be scored on a zero to 100-point scale, excluding bonus points. Consultants who qualify will be placed on the list of qualified on-call consultants for each subarea. Placement on the list of qualified on-call consultants is not a guarantee of work and does not constitute a commitment by the City to enter into a contract with the Consultant. As appropriate, the City may conduct an additional competitive process (e.g., solicit bids or issue Requests for Proposals) prior to awarding contracts. The City anticipates that all services will be on an as-needed or on-call basis. VI. ADDITIONAL TERMS AND CONDITIONS A. Nondiscrimination. The City will not discriminate against any interested consultant on the grounds of race, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, or sexual orientation. B. Cit y's Right to Mod if y RFQ. The City reserves the right at its sole discretion to modify this RFQ (including but not limited to the selection criteria) should the City deem that it is in its best interests to do so. Any changes to the proposal requirements will be made by written addendum. The failure of a consultant to read the latest addendums shall have no effect on the validity of such modification. C. Cit y's Right to Cancel RFQ. The City reserves the right at its sole discretion to cancel this RFQ in part or in its entirety should the City deem that it is in the City's best interests to do so. D. Cit y's Right to Reject All Su b mit t als. The City reserves the right, in its sole discretion, to reject all submittals should the City deem that it is in its best interests to do so. E. Cit y's Right to Ext en d RFQ D eadlines. The City reserves the right to extend the deadline for submittals by written addendum should the City deem that it is in its best interests to do so. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E F. City Right to Negotiate With Consultants. The City reserves the right to negotiate with the consultants on the list of qualified on-call consultants regarding their exceptions to the standard service provider agreement if any, or regarding other price and terms in their submittals and to require the selected Consultant to submit such technical, price, or other revisions of their submittals as may result from negotiations. G. Standard Form Service Provider Agreement & Insurance. Consultants acknowledge that placement on the list of qualified on-call consultants does not commit the City to award a contract. For any project, the City reserves the right to award a contract to consultants (1) that are on the list of qualified on-call consultants; (2) that have an existing contract with the City, or (3) that are selected through a separate competitive process. Consultants on the list of qualified on-call consultants who are awarded a contract will be expected to sign a service provider agreement with the City. The standard service provider agreement and associated insurance requirements are attached as Attachment B. Comments or exceptions, if any, to the standard service provider agreement and/or insurance requirements must be noted in the Letter of Interest. It is understood that consultants have reviewed the service provider agreement (Attachment B) and will take exception only to those items identified in their Letter of Interest. Neither review of the submittal by the City nor placement on the list of qualified on-call consultants constitutes an acceptance by the City of the Proposer's recommended changes to the service provider agreement. If there are any concerns or proposed exceptions requested to the standard service provider agreement, these issues will be discussed at the time the City awards a contract, if any. H. Cost of Submittals. All costs incurred during submittal preparation or in any way associated with the Consultant's preparations or submission shall be the sole responsibility of the Consultant. I. Liability for Submittal Errors. Consultants are liable for all errors and omissions contained in their submittals. J. Permits and Licenses. Consultants, at their sole expense, shall obtain and maintain during the term of any agreement all appropriate permits, certificates, and licenses including, but not limited to, a City Business License, which will be required in connection with the performance of on-call consulting services. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E VII. ADDITIONAL CONSIDERATIONS AND ASSUMPTIONS a. All works submitted to and accepted by the City must be an original piece created by the Contractor. b. All works submitted by the Contractor must be in standard U.S. English and adhere to the Branding and Style Guide. c. All works must be submitted in Microsoft Word format and include a headline pertaining to the work in bold. The work should appear in a non-bolded Calibri, 12-point font. d. The City reserves the right to use all submitted works in current and/or future forms of current media and/or media to be developed. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on [date], by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and [CONTRACTOR'S OR CONSULTANT'S NAME IN CAPITAL LETTERS], hereinafter referred to as Contractor or Consultant. W I T N E S S E T H: WHEREAS, the City wants to [generally describe the service we want to be performed]. WHEREAS, [Contractor/Consultant] is qualified to perform this type of service and has submitted a [proposal/quote * please always get a proposal in writing] to do so, which has been accepted by City. NOW, THEREFORE, in consideration of their mutual promises, obligations , and covenants hereinafter contained, the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above, until [DATE] and acceptance or completion of said services. 2. INCORPORATION BY REFERENCE City RFQ ______ and Contractor's proposal dated [date] is hereby incorporated in and made a part of this Agreement and attached as Exhibit A. The City's terms and conditions are hereby incorporated in and made a part of this Agreement as Exhibit B. To the extent that there are any conflicts between the Contractor's fees and scope of work and the City's terms and conditions, the City's terms and conditions shall prevail unless specifically agreed otherwise in writing signed by both parties. 3. CITY'S OBLIGATIONS. For providing services as specified in this Agreement, City will pay and Contractor shall receive therefor compensation in a total sum not to exceed $[xx,xxx] for [______________]. 4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and Agreements herein before mentioned to be made and performed by City, Contractor agrees with City to provide services as set forth in ______ DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E 5. AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the Department Head or City Manager of the City. 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete Agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral Agreement, understanding, or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City [DEPT] City of San Luis Obispo Contractor/Consultant Name 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. CITY OF SAN LUIS OBISPO, A Municipal Corporation By:_____________________________________ [City Manager Or Dept Head] APPROVED AS TO FORM: CONTRACTOR ________________________________ By: _____________________________________ City Attorney DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E GENERAL TERMS AND CONDITIONS 1. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages and amounts specified in the City's Request for Qualification, unless changes are otherwise approved and agreed to in writing between the parties. If the Agreement is entered into outside of a Request for Proposal, Contractor shall provide proof of insurance in the form of coverages and amounts specified. 2. Business License & Tax. The Contractor must have a valid City of San Luis Obispo business license & tax certificate before execution of the contract. Additional information regarding the City's business tax program may be obtained by calling (805) 781-7134. 3. Ability to Perform. The Contractor warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with all federal, state, county, City, and special district laws, ordinances, and regulations. 4. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances, regulations and adopted codes during its performance of the work. 5. Payment of Taxes. The contract prices shall include full compensation for all taxes that the Contractor is required to pay. 6. Permits and Licenses. The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary. 7. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety. 8. Public and Employee Safety. Whenever the Contractor's operations create a condition hazardous to the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees. 9. Preservation of City Property. The Contractor shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged resulting from the Contractor's operations, it shall be replaced or restored at the Contractor's expense. The facilities shall be replaced or restored to a condition as good as when the Contractor began work. 10. Immigration Act of 1986. The Contractor warrants on behalf of itself and all DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E subcontractors engaged for the performance of this work that only persons authorized to work in the United State pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder. 11. Contractor Nondiscrimination. In the performance of this work, the Contractor agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons. 12. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City's sole option, be extended for such periods as may be agreed upon by the City and the Contractor. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages that may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same. 13. Payment Terms. The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment, or services provided by the Contractor (Net 30). 14. Inspection. The Contractor shall furnish City with every reasonable opportunity for City to ascertain that the services of the Contractor are being performed in accordance with the requirements and intentions of this contract. All work done, and all materials furnished, if any, shall be subject to the City's inspection and approval. The inspection of such work shall not relieve Contractor of any of its obligations to fulfill its contract requirements. 15. Audit. The City shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its invoices to City as a condition precedent to any payment to Contractor. 16. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or degree with the performance of the work hereunder. The Contractor further covenants that, in the performance of this work, no subcontractor or person having such an interest shall be employed. The Contractor certifies that no one who has or will have any financial interest in performing this work is an officer or employee of the City. It is hereby expressly agreed that, in the performance of the work hereunder, the Contractor shall at all times be deemed an independent contractor and not an agent or employee of the City. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E 17. Hold Harmless and Indemnification. (a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City's active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a "construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide "design professional services" as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents ("City Indemnitees"), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert Consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E under this paragraph exceed Consultant's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) The review, acceptance or approval of the Consultant's work or work product by any indemnified party shall not affect, relieve or reduce the Consultant's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance. 18. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City. 19. Termination for Convenience. The City may terminate all or part of this Agreement for any or no reason at any time by giving 30 days written notice to Contractor. Should the City terminate this Agreement for convenience, the City shall be liable as follows: (a) for standard or off-the-shelf products, a reasonable restocking charge not to exceed ten (10) percent of the total purchase price; (b) for custom products, the less of a reasonable price for the raw materials, components work in progress and any finished units on hand or the price per unit reflected on this Agreement. For termination of any services pursuant to this Agreement, the City's liability will be the lesser of a reasonable price for the services rendered prior to termination, or the price for the services reflected on this Agreement. Upon termination notice from the City, Contractor must, unless otherwise directed, cease work and follow the City's directions as to work in progress and finished goods. 20. Termination. If, during the term of the contract, the City determines that the Contractor is not faithfully abiding by any term or condition contained herein, the City may notify the Contractor in writing of such defect or failure to perform. This notice must give the Contractor a 10 (ten) calendar day notice of time thereafter in which to perform said work or cure the deficiency. If the Contractor has not performed the work or cured the deficiency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to the Contractor to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the Contractor's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the terminations thereof. In said event, the Contractor shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received the City's Notice of Termination, minus any offset from such payment representing the City's damages from such breach. "Reasonable value" includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E the Agreement payment schedule; compensation for any other work, services or goods performed or provided by the Contractor shall be based solely on the City's assessment of the value of the work-in- progress in completing the overall work scope. The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E INSURANCE REQUIREMENTS: Consultant Services The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, or subcontractors. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Errors and Omissions Liability insurance as appropriate to the Consultant's profession. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury or disease. 4. Errors and Omissions Liability: $1,000,000 per occurrence. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents or volunteers. 2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Verification of Coverage. Contractor shall furnish the City with a certificate of insurance showing maintenance of the required insurance coverage. Original endorsements effecting general liability and automobile liability coverage required by this clause must also be provided. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: . Describe fully three contracts performed by your Firm within the last five years that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your Firm's qualifications. Reference No. 1 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report Reference No. 2 Customer Name Contact Individual Telephone & FAX number Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report Reference No. 3 Customer Name Contact Individual Telephone & FAX number DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E Street Address City, State, Zip Code Description of services provided including contract amount, when provided and link to final report DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The bidder shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. ◼ Do you have any disqualification as described in the above paragraph to declare? Yes No ◼ If yes, explain the circumstances. Executed on _________ at ________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. Signature of Authorized Bidder Representative DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E Included Berkshire Hathaway Direct Insurance Company 10391 06/09/2022 Jesse Stanley 5322 Calf Canyon Highway Santa Margarita, CA 93453 X X X N9BP639620 06/10/2022 06/10/2023A 5,000 1,000,000 50,000 2,000,000 2,000,000 Jesse Stanley JRYSE Media 5322 Calf Canyon Highway Santa Margarita, CA 93453-9740 BIBERK P.O. Box 113247 Stamford, CT 06911 Professional Liability (Errors & Omissions): Claims-Made Per Occurrence/ Aggregate 203-654-3613844-472-0967 customerservice@biBERK.com DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E 06/09/2022 Berkshire Hathaway Direct Insurance Company X X * * * ALS up to 12 months. 0 006/10/2022 06/10/2023 Jesse Stanley 5322 Calf Canyon Highway Santa Margarita, CA 93453 N9BP639620 Bldg #001: Photographer - 7189901 Location: 5322 Calf Canyon HighwaySanta Margarita, CA 93453-9740 n/a n/a n/a Jesse Stanley JRYSE Media 5322 Calf Canyon Highway Santa Margarita, CA 93453-9740 BIBERK P.O. Box 113247 Stamford, CT 06911 711510 250 (203) 654-3613 salessupport@biberk.com (844) 472-0967 DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E Included Berkshire Hathaway Direct Insurance Company 10391 06/09/2022 Jesse Stanley 5322 Calf Canyon Highway Santa Margarita, CA 93453 X X X N9BP639620 06/10/2022 06/10/2023A 5,000 1,000,000 50,000 2,000,000 2,000,000 Jesse Stanley JRYSE Media 5322 Calf Canyon Highway Santa Margarita, CA 93453-9740 BIBERK P.O. Box 113247 Stamford, CT 06911 Professional Liability (Errors & Omissions): Claims-Made Per Occurrence/ Aggregate 203-654-3613844-472-0967 customerservice@biBERK.com DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E 06/09/2022 Berkshire Hathaway Direct Insurance Company X X * * * ALS up to 12 months. 0 006/10/2022 06/10/2023 Jesse Stanley 5322 Calf Canyon Highway Santa Margarita, CA 93453 N9BP639620 Bldg #001: Photographer - 7189901 Location: 5322 Calf Canyon HighwaySanta Margarita, CA 93453-9740 n/a n/a n/a Jesse Stanley JRYSE Media 5322 Calf Canyon Highway Santa Margarita, CA 93453-9740 BIBERK P.O. Box 113247 Stamford, CT 06911 711510 250 (203) 654-3613 salessupport@biberk.com (844) 472-0967 DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E Berkshire Hathaway Direct Insurance Company 10391 06/01/2022 Jesse Stanley 5322 Calf Canyon Highway Santa Margarita, CA 93453 Additional Named Insured:JRYSE Media Jesse Stanley JRYSE Media 5322 Calf Canyon Highway Santa Margarita, CA 93453 BIBERK P.O. Box 113247 Stamford, CT 06911 A Professional Liability (Errors & Omissions): Claims-Made N9PL627751 Per Occurrence/ Aggregate06/02/202306/02/2022 $1,000,000/ $1,000,000 203-654-3613844-472-0967 customerservice@biBERK.com DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E Berkshire Hathaway Direct Insurance Company 10391 06/01/2022 Jesse Stanley 5322 Calf Canyon Highway Santa Margarita, CA 93453 Additional Named Insured:JRYSE Media Jesse Stanley JRYSE Media 5322 Calf Canyon Highway Santa Margarita, CA 93453 BIBERK P.O. Box 113247 Stamford, CT 06911 A Professional Liability (Errors & Omissions): Claims-Made N9PL627751 Per Occurrence/ Aggregate06/02/202306/02/2022 $1,000,000/ $1,000,000 203-654-3613844-472-0967 customerservice@biBERK.com DocuSign Envelope ID: 6C229A67-B7E1-4F74-B07A-5B258B752B2E