HomeMy WebLinkAbout04-04-2025 City Council Minutes - Special Meeting
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Council Minutes
April 4, 2025, 8:30 a.m.
Library Internal Conference Room
SLO City/County Library, 995 Palm Street, San Luis Obispo
Council Members
Present:
Council Member Mike Boswell, Council Member Emily Francis,
Council Member Jan Marx, Vice Mayor Michelle Shoresman,
Mayor Erica A. Stewart
City Staff Present: City Manager Whitney McDonald, Christine Dietrick, City
Attorney, Teresa Purrington, City Clerk
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1. CALL TO ORDER
A Special Meeting of the San Luis Obispo City Council was called to order on
April 4, 2025 at 8:43 a.m. in the City/County Library Internal Conference Room,
995 Palm Street, San Luis Obispo, by Mayor Stewart.
2. PUBLIC COMMENT FOR ITEMS ON THE AGENDA ONLY
Public Comment:
None
--End of Public Comment--
3. CITY COUNCIL WORKSHOP
Communication and Collaboration Strategies as a Council
• Highlight the Council meeting key issues in the social media visual right in
the beginning since the videos start out with a drone of City Hall
• Consider adding an “FAQ” page to city website for common questions,
then push people to places on the website to find information via links.
• Cut off staff agenda correspondence on Monday, to the degree possible.
Anything that can’t be addressed by then, could be addressed during the
meeting.
• If there was agenda correspondence on an item, it should be announced
at the meeting and people should be directed to that document if they
want to see more information.
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Onboarding Process and Updates
• Evaluate what items need to be on the January meetings .
• Change Advisory body recruitment timeline to start the beginning of the
year.
• Create a one-page guide for Council on who is on what email groups, and
how emails are responded to, timeline, etc.
• Consider adding a “Brown Act” disclaimer on email signatures.
• Consolidate the New Council Member Orientation documents.
Mayor City Coals and Strategic Plan
• Key Performance Indicators (KPIs) for tracking of Major City Goals: 3-4
per Major City Goal.
• Consider a statistically valid survey in advance of next goal setting .
• Strategic Plan to figure out what we are going to do in the next 2-5 years.
• Next financial cycle is a good time to focus on a “strategic plan” that
elevates and identifies core services. Between now and then, we start
identifying all of these things.
Step 1: (~now-12 months): Staff to dig deeper into core services concept
and collection of plans for development of a Strategic Framework. Bring
with Supplemental Budget?
Step 2: (maybe Fall 2025): Council to hold study session to reaffirm and
discuss values and vision. Shift from City Mission to City Purpose.
Organizational values are different from core values.
Step 3: (~12-18 months): Development of KPIs as we move towards
2027-29 Financial Plan. KPIs should be broad, we don’t need to include
every single data point. This is also a good exercise to see what we don’t
have. An overarching statistically valid survey could help with sentiment
(TBD).
Council could have a Study Session to reaffirm and discuss vision and
mission, and core service analysis.
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4. ADJOURNMENT
The meeting was adjourned at 2:50 p.m. The City Council will hold a Special
Closed Session on Tuesday, April 8, 2025 at 5:30 p.m. in the Council Hearing
Room at City Hall. The next Regular Meeting of the City Council will be held on
April 15, 2025 with Closed Session at 4:30 p.m. in the Council Hearing Room
and the Regular Meeting at 5:30 p.m. in the Council Chambers at City Hall, 990
Palm Street, San Luis Obispo.
APPROVED BY COUNCIL: 05/06/2025