HomeMy WebLinkAboutPW Conversion 05.06.25
Original: City Clerk’s Office
DATE 05/06/2025
TO: Matt Horn, Public Works Director
City Attorney
City Clerk
FROM: CIP Engineering Records Custodian, Brian Nelson, Deputy Director/City Engineer
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City’s Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards (Attachment A).
Please sign below indicating your approval for the conversion of the listed records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF CONVERSION
I, _____________________do hereby attest that the digital copies of the records listed for
conversion have been verified as complete, accurate, and legible reproductions of the original(s)
in all details. _____________
Attachments:
A. List of converted records
B. Relevant sections of the records retention schedule
Initials
Signature of Record Custodian
Date
Docusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
5/8/2025 | 7:34 PM PDT
Original: City Clerk’s Office
Attachment A (Records Conversion List)
Record
Category
ID
Record Title Record
Origin
Year
Retention Record Location in Laserfiche
Insurance
Certificate
1000055 Certificate of
Liability Insurance
2022 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70598#?openmode=PDF
Insurance
Certificate
1000055 Certificate of
Liability Insurance
2022 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70599#?openmode=PDF
Insurance
Certificate
101.50500.7227TE
Certificate of Liability
Insurance (TJKM)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70604#?openmode=PDF
Insurance
Certificate
101.50500.7227TE
Certificate of Liability
Insurance (TJKM)
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70606#?openmode=PDF
Insurance
Certificate
101.50500.7227TE
Certificate of Liability
Insurance (TJKM)
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70605#?openmode=PDF
CAR 101.50500.7227TE
Council Agenda Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70608#?openmode=PDF
CMR 101.50500.7227TE City
Manager Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70609#?openmode=PDF
Agreemen
t
101.50500.7227TE
Agreement (TJKM)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70610#?openmode=PDF
Agreemen
t
101.50500.7227TE
Agreement (Omni-
Means)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70617#?openmode=PDF
Agreemen
t
101.50500.7227TE
Acquisition of Omni-
Means, Ltd. By GHD
Inc.
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70618#?openmode=PDF
Agreemen
t
101.50500.7227TE
Additional Services
Agreement (GHD Inc.)
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70616#?openmode=PDF
Insurance
Certificate
101.50500.7227TE
Certificate of Liability
Insurance (GHD Inc.)
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70614#?openmode=PDF
Insurance
Certificate
101.50500.7227TE
Certificate of Liability
Insurance (Omni-Means,
Ltd.)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70615#?openmode=PDF
Docusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
Original: City Clerk’s Office
Insurance
Certificate
101.50500.7227TE
Certificate of Liability
Insurance (Omni-Means,
Ltd.)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70613#?openmode=PDF
Agreemen
t
101.50500.7227TE
Agreement (Central
Coast Transportation
Consulting)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70622#?openmode=PDF
Insurance
Certificate
101.50500.7227TE
Certificate of Liability
Insurance (Central Coast
Transportation
Consulting)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70621#?openmode=PDF
Bids 90254 Bid Forms – R.
Burke Corporation
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70644#?openmode=PDF
Submittal 90254 Exhibit 9-B Local
Agency DBE Annual
Submittal Form
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70625#?openmode=PDF
Final Pay
Estimate
90254 Proposed Final
Pay Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70641#?openmode=PDF
Notice of
Completio
n
90254 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70640#?openmode=PDF
Bond 90254 Payment Bond 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70643#?openmode=PDF
Bond 90254 Performance
Bond
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70642#?openmode=PDF
Insurance
Certificate
90254 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70630#?openmode=PDF
Change
Order
90254 Contract Change
Order 1
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70638#?openmode=PDF
Change
Order
90254 Contract Change
Order 2
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70647#?openmode=PDF
Environm
ental doc
90254 Environmental
Training Program
~2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70634#?openmode=PDF
Encroach
ment
Permit
90254 Encroachment
Permit
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70627#?openmode=PDF
Docusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
Original: City Clerk’s Office
Submittal 90254 Submittal 6
Water Pollution Control
Plan
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70645#?openmode=PDF
Submittal 90254 Authorized
Representatives
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70649#?openmode=PDF
Environm
ental doc
90254 Concrete Tickets 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70631#?openmode=PDF
Submittal 90254 Contractor’s
Emergency Standby for
Construction Projects
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70648#?openmode=PDF
Submittal 90254 R. Burke
Corporation Injury &
Illness Prevention
Program
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70639#?openmode=PDF
Submittal 90254 R. Burke
Corporation Equipment
List
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70629#?openmode=PDF
Environm
ental doc
90254 Water Pollution
Control Plan or
Stormwater Pollution
Prevention Plan
Inspection Log
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70635#?openmode=PDF
Bid 91556 Bid Forms –
Alpha Electrical
Services
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70878#?openmode=PDF
Insurance
Certificate
91556 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70866#?openmode=PDF
Final Pay
Estimate
91556 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70874#?openmode=PDF
Notice of
Completio
n
91556 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70873#?openmode=PDF
Bond 91556 Payment Bond 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70876#?openmode=PDF
Bond 91556 Performance
Bond
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70877#?openmode=PDF
Encroach
ment
Permit
91556 Encroachment
Permit
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70875#?openmode=PDF
Docusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
Original: City Clerk’s Office
Permit 91556 Notice of
Exemption
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70879#?openmode=PDF
Permit 91556 Building
Inspection Record
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70872#?openmode=PDF
Environm
ental Doc
91556 Construction &
Demolition Recycling
Plan and Disposal
Report
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70869#?openmode=PDF
Submittal 91556 Concrete Ticket 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=70871#?openmode=PDF
CAR 91062 Council Agenda
Report
2012 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71013#?openmode=PDF
CMR 91062 City Manager
Report
2012 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71012#?openmode=PDF
Agreemen
t
91062 Agreement –
Cannon Corporation
2012 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71003#?openmode=PDF
Insurance
Certificate
91062 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71009#?openmode=PDF
Insurance
Certificate
91062 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71005#?openmode=PDF
Insurance
Certificate
91062 Certificate of
Liability Insurance
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71001#?openmode=PDF
Insurance
Certificate
91062 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71007#?openmode=PDF
Insurance
Certificate
91062 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71004#?openmode=PDF
Insurance
Certificate
91062 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71008#?openmode=PDF
Insurance
Certificate
91062 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71006#?openmode=PDF
Insurance
Certificate
91062 Certificate of
Liability Insurance
2012 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71002#?openmode=PDF
Docusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
Original: City Clerk’s Office
Encroach
ment
Permit
91062 Encroachment
Permit
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71015#?openmode=PDF
Claim 91062 Notice of Claim 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71017#?openmode=PDF
Claim 91062 Notice of
Investigation
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71019#?openmode=PDF
Claim 91062 Notice of
Appointment of Hearing
Officer
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71020#?openmode=PDF
Claim 91062 Reduction or
Release of Stop Payment
Notice
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71021#?openmode=PDF
CAR 91062 Council Agenda
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71023#?openmode=PDF
Claim 91062 Civil Wage and
Penalty Assessment
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71024#?openmode=PDF
Notice of
Completio
n
91062 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71029#?openmode=PDF
Final Pay
Estimate
91062 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71030#?openmode=PDF
Agreemen
t
91062 Agreement –
ProUsys, Inc.
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71031#?openmode=PDF
Bonds 91062 Performance &
Payment Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71032#?openmode=PDF
Claim 91062 Bond Claim
Notice
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71033#?openmode=PDF
Submittal 91062 Contractor’s
Emergency Standby for
Construction Projects
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71035#?openmode=PDF
Change
Order
91062 Change Order
033
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=71037#?openmode=PDF
Insurance
Certificate
90703.2010 Insurance
Certificate
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72425#?openmode=PDF
Docusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
Original: City Clerk’s Office
Bonds 91421 Payment &
Performance Bonds
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72455#?openmode=PDF
Final Pay
Estimate
91421 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72452#?openmode=PDF
Insurance
Certificate
91421 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72454#?openmode=PDF
Notice of
Completio
n
91421 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72453#?openmode=PDF
Claim 91421 Stop Payment
Notice
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72456#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72431#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72444#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72445#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72446#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72429#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72447#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72448#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72449#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72450#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72451#?openmode=PDF
Docusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
Original: City Clerk’s Office
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72432#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72433#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72434#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72435#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72439#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72440#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72441#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72436#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72442#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72437#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72443#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72438#?openmode=PDF
Agreemen
t
91421 Right of Entry 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=72430#?openmode=PDF
Docusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
Rev. 03-24-2025CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULEpage 2 of 17RECORD TITLETOTAL PERIODOFFICE RESPONSIBLE FOR RETENTION AND DISPOSITION OF RECORDCODE SECTION REMARKS (and/or notes pertaining to retention time establishment)200 COMMUNITY DEVELOPMENT201 CITY PLANNINGAddress FilesP Planning GC34090Code Enforcement Files P Building GC34090Construction FilesP Building GC34090Construction/Building Permits (numeric) (Building, Signs, Demos, etc. Includes plans for permitted buildings)P Building GC34090, HSC 19850Construction Contracts (including Insurance Certificates) A/E+10Building GC34090, Civ. Code 941Encroachment Permits PEngineering Development ReviewGC34090Flood Elevation Certificates / Flood Maps P Planning GC34090Final Tracts and Minor Subdivisions (includes subdivision improvement agrees; development agrees; in-lieu agrees)P Planning GC34090Home Occupation Permits P Planning GC34090Inspection CardsP Building GC34090Notices of Address Change P Planning GC34090Notices of Determination P Planning GC34090Notices of ExemptionP Planning GC34090Project Files: Administrative Use Permit; Planning Commission Use Permit; Planned Development; Certificate of Compliance; Architectural Review; Architectural Review Minor and Incidental; Environmental Review; General Plan; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; Annexation; Variance; Lot Line Adjustment; Street Name Change; May include plans for permitted buildings if not kept under Construction/Building Permits; OtherP Planning GC34090, HSC 19850Recorded Agreements: Residents/Covenants, Affordability, First-Time Home-Buyer, etc. P Planning, ClerkGC34090 (Filed under 704-06 in City Clerk's office, CDD in Housing Agreement section by property address.)Tentative Tracts and Minor Subdivisions P Planning GC34090Unreinforced Masonry Files (structural analysis) P Building GC34090AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Permanent S=Superseded T=TerminationDocusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA
Rev. 03-24-2025CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULEpage 11 of 17RECORD TITLETOTAL PERIODOFFICE RESPONSIBLE FOR RETENTION AND DISPOSITION OF RECORDCODE SECTION REMARKS (and/or notes pertaining to retention time establishment)800 PUBLIC WORKS801 ENGINEERINGContractor Bids (not awarded) CL+2 Public WorksGC34090 Exception: Federally funded: 3 year retention period or as required by the funding authority (see Federal Acquisition Regulation 4.703) Engineering Standards P Public Works GC34090Job Files: Certified payroll; pay estimates; original bid documents; legal ads; preliminary notices/liens; engineer's daily logs or inspector's diaries; DAS13CL+2 Public Works GC34090 Federally funded or as req'd by the federal authorityProject Files: Original specials w/autocad drawings, photos/video tapes for historic value; agreements; CMR/CAR; change orders; env docs; final pay est. w/attach; notice completion; haz waste manifests/transp docs; ins certs; perform bonds; proposals; spec reports (haz mat, bio, soils), submtls (matls, draw), warranty, as-built plans, bids/plans/specsP Public Works GC34090 / CCP337802 STREET ADDRESS FILESFile category eliminated 2025 as all files listed here are copies.803 MASS TRANSPORTATIONLocal-SLO Municipal Bus System - Studies CY+10 Public Works GC34090 Americans with Disabilities Act (Title 6 policy and ADA complaints and requests for accommodations)CY+4 Public Works GC34090Taxicabs, Transportation Network Companies CY+5 Public Works GC34090 Unmet Transit Needs (SLOCOG report on future development of FTIP) CY+10 Public Works GC34090 Federal Transit Grants A/E + 3 Public Works CFR 49, After Federal Transit Administration Triennial Review. State Transit Grants per contract Public Works GC34090 804 PARKINGParking AppealsCY+5 Public Works GC34090Parking CitationsCY+5 Public Works GC34090Parking PoliciesS+5 Public Works GC34090Parking Structure Video Monitoring CY+1 Public Works GC34090.6(a)806 DISTRICTSBenefit DistrictsCL+10 Public Works/Clerk GC34090 Note: original documentation in City Clerk's OfficeUnderground Utilities T+10 Public Works GC34090807 SURVEYINGGeneral Information (survey notes, vertical benchmarks, horizontal datum calibration, etc., does not include project application materials submitted prior to approval ) (County holds permanent record for real property)CY+2 Public Works GC34090808 MAPPINGAerial Photos (pre-1990 physical pictures) (otherwise see 901 Data Backups, GIS related files)P IT GC34090 (determined to be of historic value)AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Permanent S=Superseded T=TerminationDocusign Envelope ID: 92608D2A-F405-4242-97B6-2C13802452DA