HomeMy WebLinkAboutItem 1 - 2024 Whale Rock Commission Meeting Minutes
Whale Rock Commission Minutes
Whale Rock Commission Meeting – May 8, 2025
Agenda Item 1 – 2024 Whale Rock Commission Meeting Minutes
FROM: Aaron Floyd, Utilities Director
PREPARED BY Noah Evans, Whale Rock Reservoir Supervisor
SUBJECT: 2024 Whale Rock Commission Meeting Minutes
RECOMMENDATION
Approve the Draft June 3, 2024, Whale Rock Commission Meeting Minutes.
June 3, 2024
Special Meeting
CALL TO ORDER
A Special Meeting of the Whale Rock Commission was called to order on Monday, June
3, 2024, at 3:00 p.m. in the Council Hearing Room located at City Hall, 990 Palm Street,
San Luis Obispo, by City Staff.
ROLL CALL
Present: Chair Chad Worth, Vice Chair Erica A. Stewart, Secretary Whitney
McDonald, Commissioner - Emily Jackson, Commissioner Luis
Martinez
Absent: Commissioner Erica A. Stewart
Staff Present: Noah Evans, Whale Rock Supervisor; Mychal Boerman, Deputy
Director-Water; Aaron Floyd, Utilities Director; Serenity Stuckenberg,
Supervising Administrative Assistant
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
None
--End of Public Comment--
CONSIDERATION OF MINUTES
Minutes Whale Rock Commission Meeting – May 4, 2023
1. WHALE ROCK COMMISSION MINUTES OF MAY 4, 2023
ACTION: MOTION BY COMMISSIONER JACKSON, SECOND BY COMMISSIONER
MCDONALD, 4-0-1 (Vice Chair Stewart absent) to approve the minutes of the Regular
Meeting of the Whale Rock Commission of May 4, 2023.
No comment
2. ELECTION OF OFFICERS – ANNUAL ELECTION OF THE WHALE ROCK
COMMISSION CHAIR, VICE CHAIR, AND SECRETARY
Recommendation: Appoint Erica A. Stewart as Commission Chair, Whitney
McDonald as Commission Vice-Chair, and Luis Martinez as Commission Secretary.
ACTION: MOTION BY COMMISSIONER MCDONALD, SECOND BY
COMMISSIONER JACKSON CARRIED 4-0-1, (Vice Chair Stewart absent) that
Commissioner Stewart is appointed as Chair, Commissioner McDonald is appointed
as Vice-Chair and Commissioner Martinez as Secretary. The meeting was turned over
to the new Chair, Stewart.
No Comment
PRESENTATION
3. 2023-24 ACCOMPLISHMENTS
Noah Evans, Whale Rock Supervisor Provided a presentation of the 2023-24
accomplishments.
Stewart concerned about sinkholes near public spaces as well as duplicity for
repairs aka Hank and his son.
McDonald asked about whether the repairs were FEMA eligible.
Worth asked about relining and if it had to happen at once or in phases – the study
to provide recommendations and alternatives.
Public Comments:
None
--End of Public Comment--
ACTION: No action taken.
4. WHALE ROCK STANDBY ROTATION MODIFICATIONS
Mychal Boerman, Deputy Director of Utilities – Water presented modifications to the
Whale Rock Standby rotation.
Minutes Whale Rock Commission Meeting – May 4, 2023
Public Comments:
None
--End of Public Comment--
ACTION: No action taken.
BUSINESS ITEMS
5. WHALE ROCK DAM KEEPER’S RESIDENCE ADMINISTRATION GUIDELINES
AND LEASE AGREEMENT AMENDMENTS
Receive presentation regarding proposed modifications to the Whale Rock
Residence Lease Agreement
Public Comments:
None
--End of Public Comment--
ACTION: MOTION BY VICE CHAIR MCDONALD, SECOND BY COMMISSIONER
JACKSON, 4-0-1, (Chair Stewart absent) to:
A. Approve Modifications to the Whale Rock Dam Keeper’s Residence Guidelines;
and
B. Authorize the City of San Luis Obispo City Manager or their designee to approve
any and all lease amendments, in accordance with the Whale Rock Dam
Keeper’s Residence Guidelines.
6. FY 2022-23 FINANCIAL STATEMENTS
Tavy Garcia, Senior Accountant, provided a presentation on the Fiscal Year 2022-23
Financial Statements.
Public Comments:
None
--End of Public Comment--
ACTION: MOTION BY COMMISSIONER WORTH, SECOND BY COMMISSIONER
MARTINEZ 4-0-1, (Chair Stewart absent) to accept the fiscal year 2023-24 Financial
Statements as presented.
7. 2024-25 WHALE ROCK RESERVOIR BUDGET
Shane Whittington, Business Manager, presented the 2024-25 Whale Rock Reservoir
budget, including capital improvement projects (CIP) and Commission member
contributions and consider budget adoption.
Minutes Whale Rock Commission Meeting – May 4, 2023
Public Comments:
None
--End of Public Comment--
ACTION: MOTION BY COMMISSIONER VICE CHAIR MCDONALD, SECOND BY
COMMISSION JACKSON, 4-0-1, (Chair Stewart absent) to adopt the 2024-25 Whale
Rock Reservoir Budget.
Update table 3 – to show operating reserves more clearly
8. ADVERTISEMENT AND AWARDING OF ROADWAY PAVEMENT AND DAM
CREST RESTORATION PROJECT
Noah Evans, Whale Rock Supervisory provided a presentation on the Roadway
Paving Project
Public Comments:
None
--End of Public Comment--
ACTION: MOTION BY COMMISSIONER MARTINEZ, SECOND BY
COMMISSIONER JACKSON, 4-0-1, (Chair Stewart absent) to:
1. Authorize staff to advertise for bids for the Roadway Paving Project and Dam Crest
Restoration project.
2. Authorize the City of San Luis Obispo City Manager to award contracts to lowest
responsible bids that are within the remaining project budget of $520,000 or can
be supplemented through the use of Completed Projects funds.
9. ADVERTISEMENT AND AWARDING OF A REQUEST FOR PORPOSAL (RFP)
FOR ADVANCED INSTRUMENTATION OF WHALE ROCK DAM
Noah Evans, Whale Rock Supervisor provided a presentation on Advanced
Instrumentation at Whale Rock Dam.
Public Comments:
Chad Worth
--End of Public Comment--
ACTION: MOTION BY COMMISSIONER MARTINEZ, SECOND BY VICE CHAIR
MCDONALD, 4-0-1, (Chair Stewart absent) to:
1. Authorize staff to advertise an RFP for the design and installation of Advanced
Instrumentation as Whale Rock Dam; and
Minutes Whale Rock Commission Meeting – May 4, 2023
2.Authorize the City of San Luis Obispo City Manager to award a contract for the
selected RFP within the available project budget of $250,000
10. ADVERTISEMENT AND AWARDING FOR RFQS FOR A CONDITION STUDY AND
DESIGN FOR PUMP STATION IMPROVEMENTS
Noah Evans, Whale Rock Supervisor, provided presentation on Pump Station Condition Study
and Optional Design of Pump Station Improvements for Whale Rock’s two pump stations.
ACTION: MOTION BY COMMISSIONER JACKSON, SECOND BY COMMISSIONER
MARTINEZ, 4-0-1, (Chair Stewart absent) to:
1.Authorize staff to advertise an RFQ for a Condition Study and Design of upgrades
to the Whale Rock Pump Stations; and
2.Authorize the City of San Luis Obispo City Manager to award a contract for the
selected RFQ if within the available project budget of $500,000
COMMISSION REPORTS & COMMUNICATION
None
ADJOURNMENT
Vice Chair McDonald adjourned the meeting at 3:17p.m.
APPROVED BY THE WHALE ROCK COMMISSION MAY 8, 2025