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HomeMy WebLinkAbout05-20-2025 Agenda City Council AGENDA Tuesday, May 20, 2025, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council meetings may be viewed remotely on Channel 20, the City’s YouTube Channel, and on the City’s website under the Public Meeting Agendas web page. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of complimentary parking; restrictions apply, visit Parking for Public Meetings for more details. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to emailcouncil@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day. Public Comment during the meeting: Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation must provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7114. 1.CLOSED SESSION (4:45 PM - 5:30 PM) 1.a CALL TO ORDER Mayor Erica A. Stewart will call the Closed Session of the San Luis Obispo City Council to order at 4:45 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. 1.b PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY Public Comment will only be accepted for items listed on the Closed Session agenda. 1.c CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of California Government Code Section 54956.9. No. of potential cases: One. 2.CALL TO ORDER Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order. 3.PLEDGE OF ALLEGIANCE Mayor Erica A. Stewart will lead the Council in the Pledge of Allegiance. 4.PRESENTATIONS 4.a ALS AWARENESS MONTH PROCLAMATION Mayor Stewart will present a proclamation declaring May as "ALS Awareness Month". 4.b CITY MANAGER REPORT Receive a brief report from City Manager Whitney McDonald. 5.PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. 6.CONSENT AGENDA Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. Recommendation: To approve Consent Calendar Items 5a to 5j. 6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation: Waive reading of all resolutions and ordinances as appropriate. 6.b MINUTES REVIEW - APRIL 29, 2025, APRIL 30, 2025, AND MAY 6, 2025 COUNCIL MINUTES Recommendation: Approve the following minutes of the City Council: •April 29, 2025 - Special Meeting •April 30, 2025 - Special Closed Session Meeting •May 6, 2025 - Regular Meeting 6.c FY 2024-25 Q3 BUDGET REPORT Recommendation: Receive and file the FY 2024-25 Q3 Budget Report. 6.d APPROVE A THREE-YEAR CONTRACT RENEWAL FOR MICROSOFT OFFICE 365 GOVERNMENT PLAN SUBSCRIPTION LICENSES Recommendation: 1.Approve a three-year contract renewal for Microsoft Office 365 Government Plan subscription licenses; and 2.Per Municipal Code 3.24.060E, authorize waiver of formal bids to purchase Microsoft Office 365 subscription licenses through the cooperative agreement under the Licensed Support Provider (LSP) Agreement No IT ARC-00934 for Microsoft products and services under Microsoft Enterprise Agreement (EA) – 8084445 between the County of Riverside and Dell Marketing, L.P.; or below the cooperative purchasing net cost within the same terms and conditions; and 3.Authorize the City Manager to approve related Purchase Order Requisitions through the duration of the agreement. 6.e AUTHORIZATION TO ADVERTISE THE RIGHETTI COMMUNITY PARK PROJECT, SPECIFICATION NO. 2000054 Recommendation: 1.Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, Authorizing Various Fund Reappropriations and Transfers to Support the Righetti Community Park Project, Specification Number 2000054, and approving an Addendum to the Orcutt Area Specific Plan Environmental Impact Report for the Righetti Community Park Project.” 2.Approve the Project Plans and Special Provisions for the Righetti Community Park, Specification 2000054; and, 3.Authorize staff to advertise for bids; and, 4.Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, if the lowest responsible bid is within the Engineer’s Base Bid Estimate of $9,950,000; and, 5.Authorize the City Engineer to issue Contract Change Orders, provided they remain within the approved project budget or any amended budget subsequently authorized by the City Manager; and, 1.Authorize the Finance Director to: a.Transfer funds to the Righetti Community Park Capital Project (Account No. 2000054) from the Development Related Park Improvements project (Account No. 2000057 – Orcutt Area Tasks), as follows: i.$304,637 in Capital Outlay Funds (LRM) from Account No. 2000057-00 ii.$3,987,138 in Capital Outlay Funds (LRM) from Account No. 2000057-02 iii.$1,558,970.27 in Orcutt Area Specific Plan (OASP) Park Improvement Funds from Account No. 2000057-03 iv.$19,802.04 in OASP Park Improvement Funds from Account No. 2000057-03 v.$14,850.80 in OASP Park Improvement Funds from Account No. 2000057-04 vi.$783,512.85 in Capital Outlay Funds (LRM) from Account No. 2000057-05 vii.$500,000 in OASP Park Improvement Funds from Account No. 2000057-05 b.Disappropriate $1,136,522 in Park Improvement Impact Fee – Citywide Fund back to the fund’s unallocated balance, as follows: $836,522 from Account No. 2000057-02 $300,000 from Account No. 2000057-04 c.Disappropriate $180,197.96 in OASP Park Improvement Funds from the Development Related Park Improvements project (Account No. 2000057-03), which was overcommitted 6.Approve the Addendum to the Orcutt Area Specific Plan Final Environmental Impact Report 6.f 2025 WATER SUPPLY AND DEMAND ASSESSMENT Recommendation: Receive and file the City’s 2025 Water Supply and Demand Assessment 6.g AUTHORIZE EXECUTION OF OPEN-LOOP PAYMENT SYSTEM AGREEMENTS AND AN AMENDMENT TO SB 125 COOPERATIVE AGREEMENT WITH SLOCOG FOR REIMBURSEMENT OF COSTS Recommendation: 1.Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving agreements for San Luis Obispo (SLO) Transit’s open-loop payment system project”; and 2.Authorize execution of Amendment No. 1 to the Senate Bill (SB) 125 Cooperative Agreement with SLOCOG for reimbursement of open-loop payment system project costs; and 3.Authorize execution of an agreement with Kuba, Inc. for procurement, installation, and warranty of payment acceptance devices; and 4.Authorize execution of an agreement with Kuba Inc. for ongoing support services for payment acceptance devices; and 5.Authorize execution of an agreement with Littlepay, Inc. for transit processor services; and 6.Authorize execution of an agreement with Token Transit, Inc. for integration and ongoing support of digital pass and fare purchases; and 7.Authorize the Finance Director to negotiate and execute an agreement with Elavon, Inc. for merchant processing services as part of the system configuration process. 6.h ACCEPTANCE OF THE FEDERAL SINGLE AUDIT FOR FISCAL YEAR 2023-24 Recommendation: Review and accept the Federal Single Audit Report for Fiscal Year 2023-24. 6.i AUTHORIZE RELEASE OF RFP FOR MISSION PLAZA CAFÉ KIOSK Recommendation: 1.Authorize the release of a Request for Proposal for a food and beverage vendor at the Mission Plaza; and 2.Authorize the City Manager to award the contract and execute a vendor lease agreement with the selected vendor in a form approved by the City Attorney. 7.PUBLIC HEARING AND BUSINESS ITEMS 7.a REVIEW THE PROCESS FOR ISSUING NOTICE TO CORRECT TO PRIVATE PROPERTY OWNERS FOR UNSAFE SIDEWALK OR FRONTAGE CONDITIONS, AND AUTHORIZE STAFF TO ISSUE NOTICES TO CORRECT Recommendation: 1.Adopt a Draft Resolution formalizing the City’s procedures for issuing Informal and Formal Notices to Correct for sidewalk and frontage improvement deficiencies; and 2.Adopt a Draft Resolution approving the issuance of Formal Notices to Correct to the property owners of 360 Chorro Street, 368 Chorro Street, 878 Islay Street, 859 Mission Street, 867 Mission Street, 875 Mission Street, and 1543 Morro Street, and authorizing the City to execute the required work if the property owner fails to commence the work within 14 days after the first Formal Notice to Correct is sent; and 3.Authorize the Public Works Director to waive issuance of a Formal Notice to Correct if the property owner takes corrective action before the notice is formally issued. 4.Appropriate $178,102 from the CIP Reserves to fund the sidewalk reconstruction work. 7.b CONSIDER CREATING A COMMITTEE TO REVIEW THE CITY'S ELECTION CAMPAIGN REGULATIONS AND/OR COUNCIL AND ADVISORY BODY COMPENSATION Recommendation: Discuss and provide direction on the following: 1.Election Campaign Regulations: a.Form an Election Campaign Regulations Committee to review whether the maximum allowable contribution should be increased to $500 to align with Senate Bill 1243 (Dodd); b.Or direct staff to return in April 2026 with an Ordinance amending Section 2.40.040 of the Municipal Code to increase the maximum allowable contribution from $250 to $500; c.Or defer the appointment of an Election Campaign Regulations Committee and leave the maximum allowable contribution unchanged. 2.Council and Advisory Body Compensation: a.Form a Council Compensation Committee to review the full Council compensation package and compensation for Planning Commission and Architectural Review Commission members, and make recommendations to the City Council no later than May 1, 2026; b.Or direct staff to return in April 2026 with an increase to Council compensation consistent with the Council Policies and Procedures (CP&P 2.1.1) authorization to provide Consumer Price Index (CPI) increases to Council, Planning Commission, and Architectural Review Commission salaries without appointing a Council Compensation Committee. c.Or defer the appointment of a Council Compensation Committee and leave the compensation package unchanged. 8.LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes. Council Members report on subcommittee assignments, listed below, and other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Mayor Stewart Vice Mayor Shoresman Council Member Boswell Council Member Francis Council Member Marx SLO Council of Governments Zone 9 Advisory Committee Airport Land Use Nacimiento Water Project Air Pollution Control District Regional Economic Action Coalition Downtown Association Board SLO Climate Coalition Community Action Partnership Integrated Waste Management Authority CA Men’s Colony Advisory Committee Homeless Services Oversight Committee Local Agency Formation Commission County Water Resources Advisory Committee Performing Arts Center Commission CP Campus Planning Committee SLO Regional Transit Authority Visit SLO County Advisory Committee Central Coast Clean Energy 9.ADJOURNMENT The next Regular Meeting of the City Council will be held on June 3, 2025 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas- and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.