HomeMy WebLinkAbout02/09/1988, Agenda o . cityofson hues mispo
W o 0 0 it 0 BEARING-ROOM •
CITY HALL • 990 PALM STREET e SAN LUIS OBISPO a CALIFORNIA
U **Lead PvLzon - Item to come back. to Counc
ICA A G E N D A *Deno.teb action by Lead Peron
(f�IS ADJOURNED REGULAR MEETING OF THE CITY COUNCIL No abte&idk - In6onmatio
TUESDAY, FEBRUARY 9, 1988 - 3:30 P.M. OnZy
ROLL CALL: Councilmembers Peg Pinard, Vice-Mayor Penny Rappa,
Jerry Reiss, Allen K. Settle and Mayor Ron Dunin
STUDY SESSION
A D V I S O R Y B 0 D Y A P P O I N T M E N T S C
A. PERSONNEL BOARD (REISS/PINARD/125 - 5 min. )
Report by Council Subcommittee (Reiss/Pinard) with recommendation for
appointments to the Personnel Board to fill one unexpired term '
expiring 3-31-89 and two terms expiring 3-31-90 (continued from
2-2-88) .
VOGES* Appointed Ted Wheek.en and RobW Soneneon bon a two-yeah team ending
3-31-90 and BaAAy WheeeheZ to 5.i U an unexpired .teem .to end 3-31-89.
Subcommittee neque6ted .to tev.iew the Pei.60nneE Board bon poba.ibZe 0
modib.icati.on an continuation o6 Junction(s) .
A-1
VOGES* 'Dann Tonllanee appointed .to .the Board o6 D.iAectoAz o6 .the Centtai Co"t
Commi4zion bon Semi. Cdtizem (AAA) .to an unexpired teJun ending 6-30-88.
C O N S E N T A G E N D A
C-1 CONTRACT PAY ESTIMATE (ROMERO)
Consideration of revised contract pay estimate for A.J. Diani; San
Luis Obispo Intermodal Facilities Project - Railroad Avenue; City Plan
No. L-08D in the amount of $54,709.94
RECOMMENDATION: Approve revised contract pay estimate and order paid
as recommended.
STATLER* Revi ed eont)%aat pay e6timate appn.oved and ondened paid as recommended.
ROMERO
3:35 P.M. CAPITAL PROJECTS (ROSS/244 - 30 min. ) T
A. Council to convene in the Hearing RoomSM QFiWNW1Y► and review of
proposed capital projects 1 , 2 and 3. COUNTY OF SAN LUIS OBISPO ) SS
CITY OF SA;1 LUIS OGI570 )
1. Museum Projects I declare ;ander of perjury that I am employed
by the City of S� .;s Obispo In the City Clerk's
a. Entry Repair — $53,085 Pepartmant; and t. ? posted this Agenda near the
b. Electrical and Heating Improventeft 400$84,01.5 Hall on
c. Handicapped Elevator System - $20,000 -2,1101"
d. Handicapped Access Improvement�V. - Signature
ROMERO* By Councit eonsenaua, pno1ect6 given conceptual apphovae a6 recommended.
Page 1 of 3
Council Agenda February 9, 1988
2. Mission Plaza Projects
a. Naman Project - $39,000 (pg. I-8/continued from 2/2/88)
b. Kiosk - $10,000 (pg. I-8/continued from 2/2/88)
c. Amphitheater - $58,000
d. Restrooms - Uncertain
e. Broad Street to Nipomo Walk - $326,000
ROMERO* By Councie con6ensu6, projects a, c, d and e given conceptual appAoval
with m.inoA amendment .to the amphitheater and AestAoomd as discuased
and project b, .the Kink, to be a deducti.bte a2.teAnate under .the Naman
pro j eat.
3. City Hall Entry
a. Option A - $45,700
b. Option B - $40,200
c. Option C - $13,700
ROMERO* By Counci.P con6enzua, project de6e cAed untie. City Halt space needs
study .c a ready.
4:00 p.m After review of the above projects, there will be a 30-45
minute field trip to review sites of projects 4, 5, 6 and 7.
4:45 p.m. City Council reconvenes at City Hall Hearing Room.
4. Parking Garage No. 2 - $3,500,000 (structure)/$450,000 (property)
5. Santa Rosa-Higuera Street Storm Drain - $250,000
6. Higuera Street-Madonna Road Widening - $1,000,000 ($800,000 city
share)
7. Higuera Street Widening-High to Marsh - $2,000,000
MULTARI** AAcltii teetu4a.2 Review Comm.i,sa.ion Aeque.a.ted .to look at changing .the red
colo,t of the base columna o$ .the new paAk.ing a.tAuetune. Plana ob .the
2nd parking 6.tAuctune to come back .to Councie a5.ten ARC Aev.iew (3-1-88) .
RECOMMENDATION: Discuss projects and give additional direction, if
necessary. On Projects 2a and 2b, adopt resolution approving plans
and specifications, and authorize staff to advertise for bids. On
Project 3, select option a, b or c.
COUNCIL WILL ADJOURN AT APPROXIMATELY 5:15 P.M. FOR A 20 MIN.
DINNER BREAK.
Page 2 of 3
Council Agenda February 9, 1988
P U B L I C C 0 M M E N T P E R I O D
After the first break or at approximately 5:35 p.m. , the Council will
receive public comment on items of interest to the public within the
City's jurisdiction. Comments on items for which a public hearing has
been scheduled will be received at that time. A speaker slip
(available in the Foyer) must be filed with the City Clerk.
As a general rule, action will not be taken on issues not listed on
the agenda. Staff will generally be asked to follow-up on such items
at the discretion of the Chair. Written material is also encouraged.
C O M M U N I C A T I O N S
During the balance of this City Council meeting, any Councilmember or
the City Administrative Officer may informally update or inform the
City Council of written or oral communications and ask for comment
and/or discussion. General direction may be given. An item requiring
formal approval may be continued to the next Regular meeting or, upon
Council consensus, action, including direction to staff, may be taken
immediately. (Not to exceed 15 minutes. )
COilM.-1 Upon Counci.2 consensus, Study Se6a.i.on tegatd.Lng Count S.tAeet moved btom
MU'LTARI** 2-22-88 .to Tue.6day, 2-23-88 at 1:00 p.m.
VOGES**
COMM.-2 Loan Rehab.i.P.itation Ptognam o) i.g.LnaQ,P.y acheduZed bot 2-16-88 continued
VOGES** to Tue.6day, 3-1-88 CounciZ meeting.
MULTARI
COMM.-3 Stabb d Aected .to tepont back on status ob ceeani.ng up ptopenty at
DUNN* Monterey and Gtove St6. (Beacon) .
DOLDER
ROMERO
A. ADJOURNMENT
Page 3 of 3
TO BE PAID DAYS AFTER ACCEPTANCE
7COND-REVISION y
FINAL PAY ESTIMATE # 10 FOR WORK COMPLETED THROUGH December 15, 19"
Project San Luis Obispo Intermodal Facilities Project - Railroad Ave. City Plan No.L-08D
BuildinF==
Contractor A. J. Diani
Contract Price $5499000.00 Days AllopS to - 134
Bull Ing-- 238-
P. 0. Box 636 % of Work Completed 100% Days Used Site - 134
Building -17
Santa Maria, CA 93456 Date Started March 11, 1987 Days Left Site - 0
Account Number Fund No. 997
Total Work and Materials Provided:
Contract work performed to date 549,000.00
Extra work (increased quantities) -0-
Change orders 409599.37
.Materials on hand -0- 5899599.37
Deductions:
10% retention of work done '0-
50% retention of materials on hand -0-
Previous payments 5300639.43
Miscellaneous (Liquidaged damages 4,250.00 534,889.43
17 days)
TOTAL DUE ON THIS PAYMENT 549709.94
Contract Amount 5499000.00
Adjustments:
Extra work Liquidated damages -0-
Reduced work ( 4.250.00)
Change orders 40.599.37 585.349.37
Less Payments to Date 5859349.37
REMAINDER OF CONTRACT TO BE ENCUMBERED -0
f-'Nared by (l /G4 Approved By
ity Engineer r
Engineering Field Suervisor
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karma °SU- F.Wpi; 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100
January 26, 1988
Mr. Mike Diani
A.J. Diani Construction Co. , Inc.
P.O. Box 636
Santa Maria , CA 93456
Subject: Intermodal Facilities Project, City Plan #L-08D
Dear, Mike:
In a letter dated December 28, 1987, City staff advised your company that
liquidated damages for this project totaled $7,500.00. This figure represents 30
overrun days @ $250 per day for Che entire project , specifically 13 days for the
site work and 17 days for the building work.
AL your request , on January 19, 1988, City staff met with you and Jack Price,
Project Superintendent, to discuss this matter. During this meeting you expressed
that, in your opinion, no liquidated damages should be assessed -due to various
factors including change orders, good faith and subcontractor problems. Toward the
end of the meeting, you declined City staff's offer to submit any further
information regarding this matter in writing. You felt that the meeting and your
letter to the City, dated January 6, 1988, fairly represented your position.
We have reviewed this matter and agree to restrict the liquidated damages to overrun
days for the building work only. The City can assess liquidated damages until such
time that all aspects of the work are fully completed. However, we understand your
viewpoint that the parking lot was substantially completed and open for general
public use at the specified completion date. For this reason, we agree to reduce
the liquidated damages.
We view the building work in a different light since the project was not completed
in a timely manner. Our concerns include the impart on the City' s reputation for
completing projects on time, conflict with Amtrak operations and the additional Lima
City staff members were required to devout to the project for inspection and
administration. Therefore. , total liquidated damages for this project. will not. he
reduced below $4 ,250.00 ( 17 overrun days 4 $250 per day) .
It is our opinion that these liquidated damages have been assessed in a very
conservative manner. If you have any questions regarding this matter, please call
me.
Sincerely, I
Toby Ross
Assistant City Administrative Officer
C: Knofler, Fisher, Picquet
P" -TING AGENDA/n
DATE 4w ° 88 ITEM # �N
COUNCIL CONSIDERATION OF THE FOLLOWING CONTRACT PAY ESTIMATES
Harold D. Peterson Est. #5 $ 12.409.38
MISSION PLAZA EXPANSION C.C.O. #3 $ 1 .915.00
BROAD & NIPOMO STREETS
CP L-03Y
Lee Wilson Electric Co. Est. #2 $ 29,655. 19
TRAFFIC SIGNAL INSTALLATION &
ROAD WIDENING PROJECT
CP M-OIC
Sta-Flex Corp.
STENNER CANYON RESERVOIR NO. 2 Est. #2 S 39,684. 73
COVER AND LINING PROJECT C.C.O. #1 $ 894. 15
CP L-17M
Vick E. Pokrajac Est. #8 $263,724.83
PALM STREET PUBLIC PARKING
STRUCTURE
CP K-59D
R. Baker, Inc. Est. #3 S 317.01
STENNER CANYON RESERVOIR NO. 2 C.C.O. $1 S 310. 23
PIPING MODIFICATION PROJECT Est. #4 FINAL $ 3,666.42 (219; 817)
CP L-21M
A. J. Diani Est. #9 $ 8,025.74
SLO INTERMODAL FACILITIES C.C.O. #32 + $ ( 1.507.80)
RAILROAD AVENUE C.C.O. #33 $ 2,884.00
CP L-08D C.C.O. #34 $ 1 . 139.00
C.C.O. #35 `5 172.00
C.C.O. #36 $ 1 .600.00
C.C.O. #37 $ :3.964. 1.t
C.C.O. #38 3 371 .00
C.C.O. #39 S 9119. 15
Est. #10 FINAL S 51 ,660.54 ( 2:9/88)
C.C.O. #17 - $ (2,700)
Dennis Landscaping Est. #3 $49,154. 12
LAGUNA HILLS PARK
CP L19Y