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Home My WebLink About05-20-2025 Action Update 1 Council Action Update May 20, 2025, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council Members Present: Council Member Mike Boswell, Council Member Emily Francis, Council Member Jan Marx, Vice Mayor Michelle Shoresman, Mayor Erica A. Stewart City Staff Present: City Manager Whitney McDonald, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk _____________________________________________________________________ 1. CLOSED SESSION (4:45 PM - 5:30 PM) 1.c CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION ACTION: City Attorney Christine Dietrick reported that the Council met in Closed Session on this item. Motion By Council Member Francis Second By Council Member Marx To authorize the initiation of litigation. We are not disclosing the details of the case at this time out of concern for the ability to service the necessary parties and potential interference with that. The details will be available upon inquiry upon commencement of the action. There was no additional reportable action taken. Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart CARRIED (5 to 0) 2. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on May 20, 2025, at 5:40 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart. 6. CONSENT AGENDA Motion By Council Member Francis Second By Council Member Marx 2 To approve Consent Calendar Items 5a to 5j. Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart CARRIED (5 to 0) 6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate. 6.b MINUTES REVIEW - APRIL 29, 2025, APRIL 30, 2025, AND MAY 6, 2025 COUNCIL MINUTES Approve the following minutes of the City Council: • April 29, 2025 - Special Meeting • April 30, 2025 - Special Closed Session Meeting • May 6, 2025 - Regular Meeting 6.c FY 2024-25 Q3 BUDGET REPORT Receive and file the FY 2024-25 Q3 Budget Report. 6.d APPROVE A THREE-YEAR CONTRACT RENEWAL FOR MICROSOFT OFFICE 365 GOVERNMENT PLAN SUBSCRIPTION LICENSES 1. Approve a three-year contract renewal for Microsoft Office 365 Government Plan subscription licenses; and 2. Per Municipal Code 3.24.060E, authorize waiver of formal bids to purchase Microsoft Office 365 subscription licenses through the cooperative agreement under the Licensed Support Provider (LSP) Agreement No IT ARC-00934 for Microsoft products and services under Microsoft Enterprise Agreement (EA) – 8084445 between the County of Riverside and Dell Marketing, L.P.; or below the cooperative purchasing net cost within the same terms and conditions; and 3. Authorize the City Manager to approve related Purchase Order Requisitions through the duration of the agreement. 6.e AUTHORIZATION TO ADVERTISE THE RIGHETTI COMMUNITY PARK PROJECT, SPECIFICATION NO. 2000054 1. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, Authorizing Various Fund 3 Reappropriations and Transfers to Support the Righetti Community Park Project, Specification Number 2000054, and approving an Addendum to the Orcutt Area Specific Plan Environmental Impact Report for the Righetti Community Park Project.” 2. Approve the Project Plans and Special Provisions for the Righetti Community Park, Specification 2000054; and, 3. Authorize staff to advertise for bids; and, 4. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, if the lowest responsible bid is within the Engineer’s Base Bid Estimate of $9,950,000; and, 5. Authorize the City Engineer to issue Contract Change Orders, provided they remain within the approved project budget, or any amended budget subsequently authorized by the City Manager; and, 1. Authorize the Finance Director to: a. Transfer funds to the Righetti Community Park Capital Project (Account No. 2000054) from the Development Related Park Improvements project (Account No. 2000057 – Orcutt Area Tasks), as follows: i. $304,637 in Capital Outlay Funds (LRM) from Account No. 2000057-00 ii. $3,987,138 in Capital Outlay Funds (LRM) from Account No. 2000057-02 iii. $1,558,970.27 in Orcutt Area Specific Plan (OASP) Park Improvement Funds from Account No. 2000057-03 iv. $19,802.04 in OASP Park Improvement Funds from Account No. 2000057-03 v. $14,850.80 in OASP Park Improvement Funds from Account No. 2000057-04 vi. $783,512.85 in Capital Outlay Funds (LRM) from Account No. 2000057-05 vii. $500,000 in OASP Park Improvement Funds from Account No. 2000057-05 4 b. Disappropriate $1,136,522 in Park Improvement Impact Fee – Citywide Fund back to the fund’s unallocated balance, as follows: $836,522 from Account No. 2000057-02$300,000 from Account No. 2000057-04 c. Disappropriate $180,197.96 in OASP Park Improvement Funds from the Development Related Park Improvements project (Account No. 2000057-03), which was overcommitted 6. Approve the Addendum to the Orcutt Area Specific Plan Final Environmental Impact Report 6.f 2025 WATER SUPPLY AND DEMAND ASSESSMENT Receive and file the City’s 2025 Water Supply and Demand Assessment 6.g AUTHORIZE EXECUTION OF OPEN-LOOP PAYMENT SYSTEM AGREEMENTS AND AN AMENDMENT TO SB 125 COOPERATIVE AGREEMENT WITH SLOCOG FOR REIMBURSEMENT OF COSTS 1. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving agreements for San Luis Obispo (SLO) Transit’s open-loop payment system project”; and 2. Authorize execution of Amendment No. 1 to the Senate Bill (SB) 125 Cooperative Agreement with SLOCOG for reimbursement of open-loop payment system project costs; and 3. Authorize execution of an agreement with Kuba, Inc. for procurement, installation, and warranty of payment acceptance devices; and 4. Authorize execution of an agreement with Kuba Inc. for ongoing support services for payment acceptance devices; and 5. Authorize execution of an agreement with Littlepay, Inc. for transit processor services; and 6. Authorize execution of an agreement with Token Transit, Inc. for integration and ongoing support of digital pass and fare purchases; and 7. Authorize the Finance Director to negotiate and execute an agreement with Elavon, Inc. for merchant processing services as part of the system configuration process. 5 6.h ACCEPTANCE OF THE FEDERAL SINGLE AUDIT FOR FISCAL YEAR 2023-24 Review and accept the Federal Single Audit Report for Fiscal Year 2023- 24. 6.i AUTHORIZE RELEASE OF RFP FOR MISSION PLAZA CAFÉ KIOSK 1. Authorize the release of a Request for Proposal for a food and beverage vendor at the Mission Plaza; and 2. Authorize the City Manager to award the contract and execute a vendor lease agreement with the selected vendor in a form approved by the City Attorney. 7. PUBLIC HEARING AND BUSINESS ITEMS 7.a REVIEW THE PROCESS FOR ISSUING NOTICE TO CORRECT TO PRIVATE PROPERTY OWNERS FOR UNSAFE SIDEWALK OR FRONTAGE CONDITIONS, AND AUTHORIZE STAFF TO ISSUE NOTICES TO CORRECT Motion By Vice Mayor Shoresman Second By Mayor Stewart 1. Adopt a Draft Resolution formalizing the City’s procedures for issuing Informal and Formal Notices to Correct for sidewalk and frontage improvement deficiencies; and 2. Adopt a Draft Resolution approving the issuance of Formal Notices to Correct to the property owners of 360 Chorro Street, 368 Chorro Street, 878 Islay Street, 859 Mission Street, 867 Mission Street, 875 Mission Street, and 1543 Morro Street, and authorizing the City to execute the required work if the property owner fails to commence the work within 14 days after the first Formal Notice to Correct is sent; with the following changes: removing 360 Chorro, 368 Chorro, and 3195 South Higuera as work has been completed and waiting 30 days before starting the Formal Notice to Correct process; and 3. Authorize the Public Works Director to waive issuance of a Formal Notice to Correct if the property owner takes corrective action before the notice is formally issued. 4. Appropriate $178,102 from the CIP Reserves to fund the sidewalk reconstruction work. 6 Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart CARRIED (5 to 0) 7.b CONSIDER CREATING A COMMITTEE TO REVIEW THE CITY'S ELECTION CAMPAIGN REGULATIONS AND/OR COUNCIL AND ADVISORY BODY COMPENSATION Motion By Vice Mayor Shoresman Second By Council Member Francis To form a Council Compensation Committee to review the full Council compensation package, compensation for Planning Commission and Architectural Review Commission and review all Advisory Body meeting and time commitments to make a recommendation if stipends should be provided, and recommendations to return to the City Council no later than May 1, 2026. Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart CARRIED (5 to 0) Motion By Mayor Stewart Second By Council Member Francis To direct staff to return in April 2026 with an Ordinance amending Section 2.40.040 of the Municipal Code to increase the maximum allowable per person contribution from $250 to $500. Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart CARRIED (5 to 0) 9. ADJOURNMENT The meeting was adjourned at 8:50 p.m. The next Regular City Council Meeting is scheduled for June 3, 2025, at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.