Loading...
HomeMy WebLinkAbout02/23/1988, C-1 - REVISED WASTEWATER MANAGEMENT PLAN IMPLEMENTATION AGREEMENT �1��IIIIINIIIYIIIII�O) OUIII v1 r - MEETING DATE: city or Says tUiS OBISpO FEBRU 23 998 lCOUNCIL AGENDA REPORT N FROM: DAVID F. ROMERO, DIRECTOR PREPARED BY: WILLIAM T. HETLAND Uji PUBLIC WORKS DEPARTMENT UTILITIES MANAGER SUBJECT: Revised Wastewater Management Plan Implementation Agreement CAO RECOMMENDATION: Council authorize the Mayor by resolution to execute the Revised Wastewater Management Plan Implementation Agreement with the firm of Brown and Caldwell. BACKGROUND: On February 16, 1988, Council directed staff to revise the Wastewater Management Plan Implementation Agreement with the firm of Brown and Caldwell. The primary purpose of the revisions is to retain the consultant to begin work on key tasks of the project, while limiting the City's financial exposure under the contract. The revised agreement includes an additional provision which limits the scope of work to be performed, subject to further Council approval. The agreement will allow the consultant to proceed with the tasks 1. 0 to 2. 11. These tasks involve those items of work necessary for the City to carry on negotiations with the Regional Water Quality Control Board regarding revisions to the City's waste discharge requirements and time schedule. Additional expenditures under the agreement for the balance of the scope of work will require further authorization from the Council. (See Agreement, Section XXV Scope Authorization and Costs Limitation page 13 of 14) Minor revisions include requiring the contractor and subcontractors to have City business licenses (See Agreement, Section XXIV Business License page 13 of 14) . In Exhibit "A" Description of Project page 3 of 4, Section 2 Wastewater Treatment Plant, Submerged Creek Discharge Structure will include connections for future beneficial use options. FINANCIAL Attachment #1 lists the specific tasks being authorized at this time and the cost of each. The total cost of the work to be performed is approximately $175, 000. RECOMMENDATION Staff recommends Council authorize the Mayor by resolution to execute the Revised Wastewater Management Plan Implementation Agreement with the firm of Brown and Caldwell, with the first increment of work not to exceed $175, 000. revagr/bill"b" ��I RESOLUTION NO. (1988 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE AGREEMENT AS REVISED FOR ENGINEERING SERVICE BETWEEN THE CITY OF SAN LUIS OBISPO AND BROWN AND CALDWELL FOR IMPLEMENTATION OF WASTEWATER MANAGEMENT PLAN WHEREAS, the City has adopted a Wastewater Management Plan ; and WHEREAS, the Wastewater Management Plan identifies a specific program for the implementation of the Wastewater Management Plan; and WHEREAS, the City desires to retain technical assistance to implement the Wastewater Management Plan program; and WHEREAS, the City has gone through a consultant selection process and the firm of Brown and Caldwell is determined to be capable and interested in providing assistance. NOW THEREFORE, BE IT RESOLVED the Mayor is authorized to execute the Agreement for Engineering Services, as revised, between the City of San Luis Obispo and Brown and Caldwell for Implementation of Wastewater Management Plan and authorize the consultant to proceed with the first increment of work with costs not to exceed $175, 000. On motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 1988 . MAYOR RON DUNIN ATTEST: I CITY CLERK PAMELA VOGES AGREEMENT FOR ENGINEERING SERVICES BETWEEN CITY OF SAN LUIS OBISPO AND BROWN AND CALDWELL FOR IMPLEMENTATION OF WASTEWATER MANAGEMENT PLAN THIS AGREEMENT, made and entered into on this day of , 1988 , by and between City of San Luis Obispo or "City" , hereinafter referred to as "Owner, " and Brown and Caldwell, a California corporation, authorized to provide engineering services, hereinafter referred to as "Engineer. " WITNESSETH: WHEREAS, City and Engineer have previously entered into an Agreement on October 28 , 1986 , for engineering services for preparation of Wastewater Management Plan for the City of San Luis Obispo; and WHEREAS, Engineer has completed the final report on the San Luis Obispo Wastewater Management Plan; and WHEREAS, City has requested Engineer to provide engineering services for the implementation of the .Wastewater Management Plan, hereinafter referred to as the "Project" ; and WHEREAS, Engineer has available and offers to provide personnel and facilities necessary to accomplish the work within the required time; and WHEREAS, Owner and Engineer have completed negotiation of price based on certified cost data submitted by Engineer, and NOW, THEREFORE, Owner and Engineer agree as follows: I. PROJECT COORDINATION A. City The City Utilities Manager shall be the representative of the city for all purposes under this agreement and is Page 1 of 14 designated as the Project Manager for the City. He shall supervise the progress and execution of this agreement . B. Engineer Engineer shall assign a Project Director and a Project Manager for this project. Mr. Pervaiz Anwar is hereby designated as the Project Director and Mr. Azee Malik is hereby designated as the Project Manager for engineer. Should circumstances or conditions subsequent to the execution of this agreement require a substitute Project Director or Project Manager for any reason, the Project Director or Project Manager designee shall be subject to the prior written acceptance and approval of the City's Project Manager. II . DUTIES OF ENGINEER A. Description of Project The Project is described in Exhibit A entitled , "Description of Project" . Any changes in the Project as described will be incorporated by written Amendment executed by the City' s Project Manager and Engineer. B. Scope of Engineering Services Engineer agrees to perform those services which are described in detail hereafter. Unless modified in writing by the parties hereto, duties of Engineer shall not be construed to exceed those services specifically set forth herein. 1 . Planned Engineering Services Engineer agrees to perform those planned tasks described in Exhibit B entitled , "Scope of Planned Engineering Services , " . Compensation for Planned Engineering Services shall be as provided in Exhibit C. 2 . Follow-on Engineering Services Owner and Engineer agree that certain of the work to be performed by Engineer cannot be defined adequately prior to the completion of the predesign or design services, and that additional engineering work related to the execution of the project and not covered in Exhibit B will be needed during performance of this agreement. It is intended that such categories of work be Page 2 of 14 C- 1.� Classified as Follow-on Engineering Services . Follow-on Engineering Services will be negotiated following pre-design or design services when the actual facilities to be constructed are more accurately defined . Follow-on Engineering Services , will include the following tasks. a. Review of submittals . Review contractor's submittal to assure compliance with the contract documents. b. Consultation during construction. Provide interpretation of contract documents. Respond to requests for information from the contractor. Review requests for substitution from the contractor. C. Site visits. Make visits to the construction site to assist the construction manager in monitoring of the construction program. It is assumed that twelve trips to the site will be made during the construction of the proposed project. d. Change order preparation and review. Provide assistance to the City in the preparation and review of change orders. This will include developing cost estimates for the changes as well as evaluating contractor supplied costs for the proposed changes . e. Witness testing . Witness the testing of major equipment. It is assumed that the testing of the installed equipment would be witnessed at the site. f. Prepare operations and maintenance manual . Update operation and maintenance (0&M) manual currently in use by the City' s plant personnel . Incorporate changes resulting from additions to or modifications of existing treatment facilities . g . Prepare start-up procedures. Prepare start-up procedures for the modified treatment facilities. Start-up procedures to include system Page 3 of 14 C- 1 -5 flushing , inspections , testing and any other additional manufacturer requirement necessary to place the equipment and systems in full operation. h. Start-up assistance. Provide start-up assistance to the City. Conduct up to three pre-start-up meetings with contractor, construction manager and plant personnel. Coordinate and oversee the final testing. i. Provide operator trainin . Prepare training procedures. Coordinate contractor and equipment suppliers for contract-related training by the equipment suppliers. Conduct start-up, operations, shutdown, maintenance and on-site field training. 3 . Special Engineering Services. Owner and Engineer agree that certain of the work contemplated to be performed by Engineer cannot be defined sufficiently at the time of execution of this Agreement, and that incidental engineering work related to the Project and not covered in Planned or Follow-on Engineering Services may be needed during performance of this Agreement. Such categories of work shall be classified as Special Engineering Services. Special Engineering Services shall be authorized by the Project Manager for the City. Special Engineering Services may include, but are not limited to, the following : a. Prepare As-built Construction Plans. Prepare as-built construction plans based on drawing mark-ups developed by the contractor during the construction phase. As-built information will be transferred to original drawings (mylars) and a complete set will be submitted to the City. b. Prepare a Separate Construction Package for Advance Wastewater Treatment. If grant/loan funds are to be pursued, a separate package will be prepared for the construction of advance wastewater treatment facilities. This package will be formatted into a document which meets the requirements of Clean Water Grant Program and State Revolving Fund Loan Program. Page 4 of 14 C- i-6 c. Incorporate Review Comments . The Advance Wastewater Treatment construction package may be submitted to the state and Corps of Engineers for review. All review comments will be incorporated . to get state and Corps of Engineers concurrence. d. Public Hearings. Attend public hearings meetings in Sacramento, California and respond to any comments from RWQCB to resolve waste discharge requirements relating to color, turbidity and temperature. e. Emergency Power. Prepare plans and specification for the construction of a new emergency power system capable of keeping critical unit processes on-Line in case of power outage. f. Value Engineering Recommendation. Incorporate value engineering recommendations in the design upon concurrence by the City. C. Release of Reports and Information. .Any reports, information, data , or other material given to, or prepared or assembled by, Engineer under this agreement shall be the property of City and shall not be made available to any individual or organization by Engineer without the prior written approval of the City's Project Manager. D. Copies . of Reports and Information. If City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Engineer is required to furnish in limited quantities as part of the services under this agreement, Engineer shall provide such additional copies as are requested , and City shall compensate Engineer for the costs of duplicating of such copes at Engineer ' s direct expense . E. Qualifications. of Engineer . Engineer represents that it is qualified to furnish the services described under this agreement. Page 5 of 14 C- ��7 III . DUTIES OF CITY City agrees to cooperate with Engineer and to provide treatment plant operation, maintenance, and performance data as requested plus available construction or as-built. drawings. City will provide potholing at the treatment plant to expose underground utilities. IV. COMPENSATION For the services described in Exhibit B which are to be performed by the Engineer, the Owner agrees to pay, and the Engineer agrees to accept, compensation in accordance with the methods and schedules set forth in Exhibit C. Compensation for Follow-on and Special Engineering Services shall be as set forth in the written authorization for such services . Payment to the Engineer is due upon receipt of invoice by Owner. If payment is not made within 30 days, interest on the unpaid balance will accrue beginning with the 31st day at the rate of 1.0 percent per .month or the maximum interest rate permitted by law, whichever is lesser. Such interest will become due and payable at the time said overdue payment is made. V. AUTHORIZATION, PROGRESS, AND COMPLETION Specific authorization to proceed with work described in Exhibit B shall be granted in writing by the Owner within a reasonable time after the effective date of this Agreement. The Engineer shall not proceed with the work without such authorization. The work shall be completed within 465 days after receipt of the authorization to proceed . For Follow-on and Special Engineering Services, the Owner ' s authorization shall be in writing and shall include the definition of the work to be done, the schedule for commencing and completing the work, and the basis of compensation for the work. VI. TEMPORARY SUSPENSION The City' s Project Manager shall have the authority to suspend this agreement wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of the Engineer to perform any provision of this agreement. Engineer will be paid the compensation due and payable to the date of temporary suspension . Page 6 of 14 C- VII . SUSPENSION; TERMINATION A. Right to Suspend or Terminate The City retains the right to terminate this agreement for any reason by notifying Engineer in writing 7 days prior to termination and by paying the compensation due and payable to the date of termination; provided , however, if this agreement is terminated for fault of Engineer, City shall be obligated to compensate Engineer only for that portion of consulting services which are of benefit to City. Said compensation is to be arrived at by mutual agreement of the City and Engineer and should they fail to agree, then an independent arbitrator is to be appointed and his decision shall be binding upon the parties. B. Return of Materials Upon such termination, Engineer shall turn over to the City immediately any and all copies of studies, sketches, drawings, computations and other data, whether or not completed , prepared by Engineer, and for which Engineer has received reasonable compensation, or given to Engineer in connection with this agreement. Such materials shall become the permanent property of City. Engineer, however, shall not be liable for City' s use of incomplete materials or for City' s use of complete documents if used for other than the project contemplated by this agreement. VIII. INSPECTION Engineer shall furnish City with every reasonable opportunity for City to ascertain that the services of Engineer are being performed in accordance with the requirements and intentions of this agreement. All work done and all materials furnished , if any, shall be subject to the City Project Manager' s inspection and approval . The inspection of such work shall not relieve Engineer of any of its obligations to fulfill its agreement as prescribed . Page 7 of 14 C, 1.9 IX. OWNERSHIP OF MATERIALS All original drawings , plans, documents and other materials prepared by or in possession of Engineer pursuant to this agreement shall become the permanent property of the City, and shall be delivered to the City upon demand . X. INDEPENDENT JUDGMENT Failure of City to agree with Engineer' s independent findings, conclusions, or recommendations, if the same area called for under this agreement, on the basis of difference in matters of judgment shall not be construed as a failure on the part of Engineer to meet the requirements of this agreement. XI . ASSIGNMENT: SUBCONTRACTOR'S EMPLOYEES This agreement is for the performance of professional engineering services of the Engineer and is not assignable by the Engineer without prior consent of the City in writing. The Engineer may employ other specialists to perform special services as required with prior approval by the City. XII. NOTICE All notices hereunder shall be given in writing and mailed , postage prepaid , by Certified Mail , addressed as follows: To City.: City Utilities Manager City of San Luis Obispo 990 Palm Street P.O. Box 8100 San Luis Obispo, CA 93403-8100 To Engineer: Brown and Caldwell 150 South Arroyo Parkway P.O. Box 7103 Pasadena , CA 91109 XIII . INTEREST OF ENGINEER Engineer covenants that it presently has no interest , and shall not acquire any interest, direct or indirect, financial or otherwise , which would conflict in any manner or degree with the performance of the services hereunder. Page 8 of 14 C..0 I.,!0 Engineer further covenants that, in the performance of this agreement, no subcontractor or person having such an interest shall be employed . Engineer certifies that no one who has or will have any financial interest under this agreement is an officer or employee of City. It is expressly agreed that, in the performance of the services hereunder, Engineer shall at all times be deemed an independent contractor and not an agent or employee of City. XIV. INDEMNITY Engineer hereby agrees to indemnify and save harmless City, its officers, agents, and employees of and from: A. Any and all claims and demands which may be made against City, its officers, agents or employees by reason of any injury to or death of any person or corporation caused by any negligent act or omission of Engineer under this agreement or of Engineer employees or agents; B. Any and all damage to or destruction of any property, including the property of City, its officers, agents, or employees, occupied or used by or in the care, custody, or control of Engineer, or in proximity to the site of Engineer' s work, caused by any negligent act or omission of Engineer under this agreement or of Engineer' s employees or agents; C. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of Engineer under this agreement, however caused , excepting, however, any such claims and demands which are the result of the negligence or willful misconduct of City, its officers , agents, or employees; D. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any infringement or alleged infringement of any patent rights or claims caused by the use of any apparatus , appliance , or materials furnished by Engineer under this agreement; and Page 9 of 14 i E. Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit, when said violation of any law or regulation or of any term or condition of any permit is due to negligence on the part of . the . Engineer. Consultant, at its own costs , expense, and risks, shall defend any and all suits, actions, or other legal proceedings that may be brought against or for employees on any such claim or demand of such third persons, or to enforce any such penalty, and pay and satisfy any judgment or decree that may be rendered against City, its officers, agents, or employees in any such suit, action or other legal proceeding , when same were due to negligence of the Engineer. XV. WORKERS COMPENSATION Engineer certifies that itis aware of the provisions of the Labor Code of the State of California, which . requires every employer to be insured against liability for workers compensation or to undertake self-insurance in accordance with the provisions of that code, and it certifies that it will comply with such provisions before commending the performance of the work of this .agreement. XVI. INSURANCE For the duration of this Agreement, the Engineer shall maintain the following minimum public liability and property damage insurance which shall protect the Engineer from claims for injuries, including accidental death, as well as from claims for property damage which may arise from the performance of work under this Agreement. The limit of liability for such insurance shall be as follows : A. Comprehensive general liability insurance, including personal injury liability, blanket contractual liability, , and broad form property damage liability. The combined single limit for bodily injury and property damage shall be not less than $500 ,000. B. Automobile bodily injury and property damage liability insurance covering owned , non-owned , rented , and hired cars . The combined single limit for bodily injury and property damage shall be not less than• $500 ,000 . Page 10 of 14 C. Statutory workers compensation and employers liability insurance for the State of California. The Engineer shall also maintain professional liability . insurance covering damages resulting from errors or omissions of the Engineer. The limit of liability shall be not less than $5 ,000 ,000. The Engineer shall submit to the Owner certificates for each of the policies listed above. Each certificate shall provide that the insurance company give written notice to the Owner at least 30 days prior to cancellation or any material change in the policy. Certificates for comprehensive general liability and automobile liability policies shall provide that the Owner is named as an additional insured . XVII . AGREEMENT BINDING The terms, covenants , and conditions of this agreement shall apply to, and shall bind , the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. XVIII . WAIVERS The waiver of either party of any breach or violation of any terms, covenant, or condition of this agreement or of any provision, ordinance or law shall not be deemed to be a waiver of any subsequent breach of violation of the same or of any other term, covenant, condition , ordinance , or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this agreement or of any applicable law or ordinance. XIX. COST AND ATTORNEY' S FEES The prevailing party in any action between the parties to this agreement brought to enforce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney' s fees expended in connection with such an action from the other party. Page 11 of 14 C- x-13 XX. DISCRIMINATION No discrimination shall be made in the employment of persons under this agreement because of the race, color, national origin, ancestry, religion or sex of such person. If Engineer is found in violation of the non discrimination provisions of the state of California Fair Employment Practices _act or similar provisions of federal law or executive order in the performance of this agreement , it shall thereby be found in material breach of this agreement. Thereupon, City shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to Engineer the sum of Twenty-five Dollars ( $25) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under his paragraph. If Engineer is found in violation of the nondiscrimination provisions of this agreement or the applicable affirmative action guidelines pertaining to this agreement, Engineer shall be found in material breach of the agreement. Thereupon, City shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to Engineer the sum of Two Hundred Fifty Dollars ($250) for each calendar day during which Engineer is found to have been in such noncompliance as damages for said breach of contract, or both. XXI. AGREEMENT CONTAINS ALL UNDERSTANDINGS This document represents the entire and integrated agreement between City and Engineer and supersedes al prior negotiations, representations , or agreements , either written or oral . This document may be amended only by written instrument, signed by both City and Engineer. All provisions of this agreement are expressly made conditions . This agreement shall be governed by the laws of the State of California. IN WITNESS WHEREOF, City and Engineer have executed this agreement on the day and year first above written. Page 12 of 14 C' I .. XXII . SUBCONTRACTS Engineer shall be entitled , to the extent determined appropriate by the Engineer, to subcontract any portion of . the work to be performed under this Project. Engineer shall negotiate and administer subcontracts in accordance with 40 CFR 33 .295. The Engineer shall be responsible to the Owner for the actions of persons and firms performing subcontract work. The Engineer is authorized by the Owner to subcontract work having a cost which will not exceed 20 percent of the total amount of compensation due under this Agreement. Subcontractors selected as of the date of this Agreement, and the nature of services to be performed by each, is as follows: Staal , Gardner, & Dunne , Inc . Geotechnical Services Engineering Development Associates Surveying Services XXIII . JURISDICTION This. Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in that state. If any part of this Agreement is found to be. in conflict with applicablelaws, such part shall be inoperative, null , and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall be in full force and effect. XXIV. BUSINESS LICENSE The Contractor and all subcontractors shall have appropriate business licenses in accordance with the City of San Luis Obispo Municipal Code. XXV. SCOPE AUTHORIZATION AND COST LIMITATIONS The Contractor is authorized to perform all work outlined under Task 1 .0 to Task 2.11 of this agreement at a cost not to exceed $975,000. Further authorization to perform the balance of the tasks in this agreement will be provided by the City Council. Page 13 of 14 C-I- 15 The effective date of start of the work described in Exhibit B shall be January 26 , 1988 . BRO AND CALDWELL CITY OF SAN LUIS OBISPO By By ery iz nwar Ron Dunin , Mayor Vice President ATTEST: Pamela Voges City Clerk APPROVED: 4---14- -1 Z Roger Pcquet City At orney Page 14 of 14 EXHIBIT A DESCRIPTION OF PROJECT The project consists of implementation of the Wastewater Management Plan adopted by the City of San Luis Obispo. This recommended plan is described in Chapter 8 of the Wastewater Management Plan dated October 1987. The project consists of three elements: upgrade of wastewater collection- system; improvements to the wastewater treatment plant; and review of the potential beneficial use options. 1. WASTEWATER COLLECTION SYSTEM The wastewater collection system consists of 150 miles of sewer lines and eight pumping stations. The collection system has experienced high level of infiltration and inflow ( I/I) . Cost-effective analysis will be conducted to determine if (a) the collection system should be rehabilitated to reduce I/I; or (b) larger relief sewers should be built; or (c) additional storage ponds should be constructed; or (d ) the most cost.-effective combination of the above alternatives. An implementation program and a preliminary design for the selected improvements to the collection system will be developed during pre-design studies. 2. WASTEWATER TREATMENT PLANT The wastewater treatment plant is a secondary treatment plant, using trickling filters and ponds for biological treatment. Although a portion of the effluent is used for irrigation during the summer, most of it is discharged to San Luis Obispo Creek, which has very low natural flows during the dry season. It is also an important creek for steelhead spawning , and the discharge requirements set by the Regional Board specify a stringent ammonia-nitrogen limit to avoid toxicity effects on steelhead . The treatment plant has also been unable to consistently meet discharge requirements for 5-day biochemical oxygen demand ( BODS ) , and it has periodically exceeded limits for other constituents such as suspended solids, oil and grease,. and coliform organisms. In addition, the treatment plant has several hydraulic limitations. The design average dry-weather flow is approximately Exhibit A February 8 , 1988 Page I of 4 C-1��7 5 mgd . The wet-weather flow capacity of several process -- including the influent pumping station, grit removal facility, primary clarifiers, and effluent pipeline -- is about 10 mgd . A flow equalization basin was constructed recently to help accommodate the large I/I flows that occur during storms . Several areas of treatment plant improvements have been identified in Chapters 7 and 8 of the Wastewater Management Plan. These improvements are briefly described here. Elimination of Raw Wastewater Storage . Existing storage tank and primary clarifiers will be retained . The wastewater flow will be equalized after primary clarification. The influent pumping station ' s capacity will be expanded to accommodate the peak wet-weather flow of 22 mgd . New screening and preaeration/grit removal facilities will be constructed ahead of influent pumping station. Eliminating Trickling Filter Flow from Primary Clarifiers. Trickling filter effluent will be directed to the existing secondary clarifier. Trickling filter effluent flow to the primary clarifiers will be discontinued . Existing trickling filters will be retained and will be operated in parallel . Effluent Pipeline. The existing 24-inch diameter effluent pipeline will be abandoned . New 36-inch pipeline will - be designed to convey treated wastewater to the chlorine contact tank by-passing effluent ponds. Potable Water Line to Chlorination Facility. The existing 2-1/2-inch PVC potable water line will be replaced with a new higher-strength pipe. Digester Spill Containment. A low berm around the digesters will be constructed to contain any spillage from the anaerobic digesters. Electrical System Improvements. New electrical service and power distribution system will be added to accommodate the load increases associated with plant improvements . Existing MCC A and B will be replaced . All field wiring and devices installed prior to the 1962 plant expansion will be replaced . An analysis will be performed to identify the emergency power needs in case of a power outage . A new Exhibit A February 8 , 1988 Page 2 of 4 �-I-Ig electrical building will be constructed to house new electrical equipment. Sulfur Dioxide Evaporator. A sulfur dioxide evaporator will be added to increase dechlorination capacity and to ensure chlorine free water entering the receiving water. Submerged Creek Discharge Structure . In order to minimize foaming , the stream discharge structure will be modified so that the effluent enters the stream below the water surface . Relocation of the discharge to below the confluence of San Luis and Froom Creeks will evaluated . Facultative Sludge Lagoon. A facultative sludge lagoon will be constructed to receive decantate from the digested sludge drying beds. A small brush aerator will be installed in the lagoon to ensure that the lagoon surface area remains aerobic. The decantate will be discharged evenly back to the treatment facilities to prevent fluctuations in the ammonia loading. Advanced Wastewater Treatment Facilities. To meet the stringent ammonia-nitrogen limits for stream discharge, activated sludge .process will be used . Existing primary clarifiers, trickling filters (operating in parallel ) and Clarifier No. 3 will continue to be used as a secondary treatment facility. Flows from the existing secondary Clarifier No. 3 will flow through a two-pass aeration tank and then to two flocculator-clarifiers. Advanced treatment facilities will be sized to handle a peak flow of 15 mgd . Piping will be designed to divert higher flows either to the equalization pond or to by-pass the activated sludge process for blending with final clarifier effluent. 3 . BENEFICIAL USE OPTIONS Four beneficial use options for the City' s treated effluent will be evaluated during predesign phase of facilities design with the goal of developing a beneficial use program for the City. The four options include: A. Stream enhancement -- Reestablishment and perhaps irrigation of a strip of riparian vegetation along San Luis Obispo Creek, to provide improved fish and wildlife habitat, plus other stream enhancement Exhibit A February 8 , 19$8 Page 3 of 4 Cad __ measures as determined to be appropriate and beneficial. B. Agricultural irrigation -- The use of effluent to irrigate agricultural crops. C. Landscape irrigation -- The use of effluent to irrigate landscaped areas such as golf courses, parks, and industrial parks. D. Laguna Lake indirect discharge -- Transport effluent to retention basins above Laguna Lake and allow it to percolate through and engineered sand and gravel backfill to the lake. A final report detailing the analysis and including a recommended beneficial use program will be submitted to the City for review and approval. Exhibit A February 8 , 1988 Page 4 of 4 0" 1.,20 e EXHIBIT B SCOPE OF PLANNED ENGINEERING SERVICES Planned Engineering Services to be performed under this Agreement comprise and are limited to those specifically set forth in this exhibit. These services are related to the implementation of the Wastewater Management Plan, as described in Exhibit A and hereinafter referred to as Project. If, during the course of performing the planned services, City and Engineer find that additional tasks are required of the Engineer, such tasks will be performed as Special Engineering Services or Follow-on Engineering Services. 1 .0 Project Management. Administer the project -- a continuous function during all phases of the project. Maintain liaison with the City of San Luis Obispo. Attend and represent Brown and Caldwell at monthly meetings with City' s staff. Provide City with periodic review materials for critique during the monthly meetings. Encourage the City's staff, especially the plant operators, to provide their input on the design of various components of the plant facilities. Attend meetings with Regional Water Quality Control Board ( Regional Board ) to assure compliance with all requirements. Prepare monthly progress reports for submittal to the City. Maintain budget and time control . 1 .1 Prepare Project Management Plan . Define each task to be conducted , including sequencing, budget allocation and establishing milestone. Establish project responsibili- ties , staffing projections , project coordination require- ments, and schedule of all meetings with the City staff. Exhibit B February 8 , 1988 Page 1 of 13 C,w I-4I 1 .2 Coordinate State Revolving Fund Financing . Establish strategy for obtaining State Revolving Fund financing . Meet with SWRCB staff to review loan possibilities and to determine if special issues should be addressed to maximize the opportunity for obtaining the loan. Coordinate submittals to SWRCB and prepare documents for EPA funded projects. Any special requirements for the State Revolving Loan financing , not specifically covered by the various scope items included under planned engineering services, will be provided under special engineering services. 2. 1 Conduct "kick-off" meetin . Conduct a "kick-off" meeting with the City' s engineering and operational staff at the start of the predesign studies. Collect available information necessary for the design of the project. The information to be obtained will include: o Available topographic and geotechnical information. o As-built drawings 2 .2 Conduct a brainstorminq session. Conduct a "brainstorming session" with Brown and Caldwell project advisor and City's staff to discuss reclamation/beneficial use options, wastewater collection system and wastewater treatment plant design. It is anticipated that session will be conducted over a 2-day period in San Luis Obispo. Minutes of brainstorming session will be prepared and distributed to all concerned. 2.3 Prepare geotechnical report. Perform geotechnical investigations at the proposed facilities location. It is assumed that a maximum of 7 drill holes will be required. The depth of the drill holes will be: 1 hole to 40-foot depth 1 hole to 25-foot depth 5 holes to 20-foot depth Exhibit B February 8 , 1988 Page 2 of 13 C� I.A Prepare a geotechnical . report. Report will provide all geotechnical data necessary for the design of the proposed facilities. Specifically the following information will be presented: o Piezometric data for groundwater table. o Moisture density test data. o Grain size data o Seismic analysis (liquefaction potential of soils) . 2 .4 Prepare site survey report. Determine the surveying required to support the design of the project. Develop topographic maps covering the area where new facilities would be constructed . 2.5 Evaluate implementation of a stream enhancement program. Identify agencies and organizations that might participate in and provide funds for stream enhancement projects . Also identify agencies (such as those with flood control reponsibilities) that might have a nonparticipating interest. Determine their specific interests and/or concerns. Work with these agencies to evaluate and implement projects. Work with the Regional Board to determine how the intent of the water quality objectives identified in the Basin Plan and in the City's discharge requirements could be met through implementation of a stream enhancement program. Identify specific stream enhancement projects that could be implemented . These may include ( 1) reestablishment of riparian vegetation; ( 2) irrigation of riparian vegetation; ( 3) development of riparian parks; ( 4 ) limiting cattle access to the stream; and ( 5) construction of instream habitat improvement structures to enhance steelhead spawning and rearing . Specific locations should be identified , and the cooperation of riparian landowners , where necessary, should be sought. Exhibit B February 8 , 1988 Page 3 of 13 C - I-23 Develop conceptual designs for the specific projects and evaluate them on the basis of cost, overall benefits to the community, and compatibility with Regional Board and, Basin Plan requirements.. Prepare a letter report summarizing the results of Task 2.5. 2.6 Evaluate use of reclaimed water for agriculture irrigation and landscape irrigation. Identify areas that are likely candidates for irrigation. Review available soils data and take soil samples from representative areas. Analyze soils for chemical constituents plus such characteristics as cation exchange capacity and sodium adsorption ratio. Determine the chemical characteristics of the San Luis Obispo wastewater treatment plant effluent. Evaluate the compatibility of the effluent with the area soils. Determine whether there is likely to be a market. for reclaimed water. For agricultural irrigation, this will involve discussions with local ranchers and farmers and others who may have insight into local agriculture, such as the county agricultural extension agent. For landscape irrigation, facilities such as parks, golf courses, school yards , cemeteries, industrial parks, and landscaped highway medians are the most likely reuse sites. Based on the above work, identify existing and potential landscape vegetation and potential crops for the area. Determine the compatibility of the effluent chemical characteristics with the vegetation and crops, and prepare preliminary conceptual designs for irrigation projects. The main purpose of this step is to identify probable costs. Determine whether the irrigators will be able to afford the price of reclaimed water and , if not, determine the degree to which the City would be willing to subsidize the sale of reclaime-4 water. It must be remembered that the agricultural irrigator will , in addition to having to pay for delivery of reclaimed water to his property line, also incur costs for irrigation equipment, pumping , and operation of the irrigation system. Landscape irrigators may need water delivered at a suitably high pressure. Some uses, particularly for landscape irrigation, may also Exhibit B February 8 , 1988 Page 4 of 13 require higher treatment levels . Prepare a letter report summarizing the results of Task 2.6 , including costs . 2.7 Evaluate indirect (subsurface) discharge of effluent to Laguna Lake. Identify potential Laguna Lake discharge projects. Through discussions with the Regional Board and the California Department of Health Services, document the discharge requirements and treatment level needed for specific discharge methods. Specific constituents for which requirements must be determined include 5-day biochemical oxygen demand ( BOD5 ) , ammonia-nitrogen, and nutrients (nitrogen and phosphorus) . In addition , because Laguna Lake is currently used as a body-contact recreational impoundment, Title 22 requirements for those types of water reclamation projects may apply. Prepare a letter report summarizing findings. Prepare a final report on beneficial use options . The report will summarize the development and analysis of all options developed and will recommend a beneficial use program. 2.8 Review existing source detection data. Collect and review existing smoke testing data . Collect and review existing TV inspection data. 2 .9 Initial field work. Perform initial source detection work in Basins B, D, E, and H. Before any sewer rehabilitation or extensive source detection work is performed in these basins a cost-effectiveness evaluation is needed to determine the optimum combination of sewer rehabilitation , relief sewer construction, treatment plant modifications, and flow equalization. Intensive flow monitoring will be performed in these basins and existing smoke testing and television inspection data will be reviewed . A cost-effective evaluation will be conducted based upon the above data to determine if any portions of the four basins are cost-effective to rehabilitate . If rehabilitation is cost-effective, additional source detection may be necessary to determine the appropriate rehabilitation methods for each sewer reach. Following subtasks will be Exhibit B February 8 , 1988 Page 5 of 13 0- 1-2!� performed to identify sewer reaches with I/I and to perform a cost-effective evaluation to determine if the reaches should be evaluated . o Conduct an intensive flow monitoring program with approximately 12 temporary flow monitors in Basins B, D, E and H to identify portions of the Basins with high- I/I rates . The intensive flow monitoring program will be conducted as a cooperative effort between Brown and Caldwell and City. The monitor calibrations will be checked by the City collection system maintenance crews. o Perform flow data analysis to determine I/I rates from each subbasin. 2 .10 Develop alternative to handle I/I flows. I/I flows can Se handled by one or more of the following : sewer rehabilitation, relief sewers, in-line or off-line storage in the collection systems, storage at the treatment plant, and expanded treatment plant. Develop above options for analysing Task 2.11. Individual subbasins developed in Task 2 .9 will be identified for potential rehabilitation. Develop alternatives for in-line and off-line storage in the collection system. Develop treatment plant modifications including enlarged influent pump station and grit removal facilities, additional primary clarifiers , new equalization basins, and increased overall hydraulic capacity. 2.11 Evaluate alternatives to handle I/I flows. Evaluate the alternatives developed in Task 2.10 to determine the best approach for the City to handle I/I. Perform a detailed cost-effectiveness evaluation to rank the alternatives by their cost-effectiveness. The analysis will be based upon life-cycle costs and account for the various projected useful lives of the alternatives . The analysis will also account for Exhibit B February 8 , 1988 Page 6 of 13 C�I�� differences in operational , maintenance , and power costs. Evaluate other factors such as community disruption, environmental disruptions, and reliability, for the alternatives. 2.12 Develop collection system preliminary_ design and implementation program. Collect existing information on potential major utility interferences from the appropriate utility companies. Obtain and review as-built information on existing sewers. Develop alternatives for relief and replacement sewer alignment and storage basin placement. Alternative alignments and preliminary profiles for relief , replacement and new sewers will be developed at 1" = 400 ' scale. Evaluate alternatives to recommend the best alternatives. Develop preliminary cost estimates and study non-economic factors such as community disruptions, environmental disruptions and implementation program for each alternative. Develop preliminary design of the recommended alternatives. The preliminary design will include the following: o Detailed design criteria o Hydraulic design o Detailed preliminary cost estimate Develop an implementation program for the selected improvements to the collection system. The implementation plan will show the recommended schedule of construction and revenue program. The recommended alternatives will be divided into several construction packages. The project size will be based upon the bonding capacity of local pipeline construction firms . Exhibit B February 8 , 1988 Page 7 of 13 C-x-21 Prepare a preliminary design and program management report. The report will summarize the development and analysis of the projects and present the recommended design and construction scheduled and preliminary cost estimates. The report will also include the preliminary design of the projects including design criteria , recommended design flow, vertical and horizontal alignments, pipe diameters, rehabilitation methods , and storage location and size. Drafting and surveying standards will be included to help ensure high quality designs that provide the necessary improvements in the collection system. New, relief, and replacement sewers will be shown in plan and profile. Sewer rehabilitation will be shown in plan. Design of proposed improvements will be performed by others . 2.13 Prepare treatment plant basis-of-desi n report. Prepare basis-of-design report for the recommended modifications to the treatment facilities. This report will focus on refinements to the design criteria for the proposed treatment facilities, based on the outcome of the reclamation/beneficial use studies and the collection system studies . The report will also include: o Major process and instrumentation diagrams. o Major process equipment list. o Plant layout. o Process flow diagrams and hydraulic capacity determinations. o Preliminary construction cost estimate. o Design and construction schedule. 2. 14 Predesign review. Conduct predesign review meeting with Brown and Caldwell Review Board and the City engineering and operations staff. Make formal presentation to the City council if requested . Incorporate comments and submit the final report. Exhibit B February 8 , 1988 Page 8 of 13 C- I� 3 . 1 Identify underground utilities . Review the existing drawings and identify the pot-hole locations for iden- tifying underground utilities in the immediate vicinity of the proposed facilities and pipelines. Information on pipe size, service type , depth and location of pipelines will be developed for detailed design. This task does not include the pot-holing effort. 3 .2 Prepare plans and specifications for bidding purposes . Design new facilities as recommended by the predesign report. For determination of effort required for this task, it is assumed that number, sizes and locations of all proposed facilities will be as discussed in Wastewater Management Plan for stream discharge alternative. The above assumptions will be validated during the predesign phase and scope of work adjusted accordingly. Detailed design will include design of the following facilities/structures: o Screening facility o Preaeration/grit removal tanks o Expanded influent pumping station o New 36-inch effluent line o Potable water line to chlorination facility o Sulfur dioxide evaporator o Submerged creek discharge structure o Digester spill containment berm and return pump o Facultative sludge lagoon o Electrical system improvements o New electrical building o Activated sludge aeration tank Exhibit S February 8 , 1988 Page 9 of 13 C +29 o Secondary clarifiers o Return activated sludge and waste activated sludge pumping stations o Blower building o Motor control center building o Dissolved air flotation thickener The design of above facilities will include architectur- al , civil , structural , mechanical , electrical , and in- strumentation disciplines . Demolition and removal of existing facilities to be abandoned will be included in the design. Architectural design will include basic building layouts , selection of building materials, and interior and ex- terior treatment of the buildings. Civil design will include site layouts, computation of survey control data and paving, grading , landscaping , drainage, outside piping , and other civil engineering items for the project. Structural design will include design of foundations, buildings, process structures, piping supports, hand- rails, repair and modifications to existing structures , and miscellaneous special construction. Mechanical design will include final selection of mechan- ical equipment, arrangement of equipment and piping , and process schematics showing related controls, piping , and power features. Mechanical design also includes modifi- cations to existing equipment and piping, where necessary for the work on this project. Electrical design will include service analysis of power utility service , determination of power requirements, de- sign of electrical distribution system, motor control centers, lighting and circuit diagrams and electric motors and switchgear. Exhibit B February 8 , 1988 Page 10 of 13 C.I.�0 Instrumentation design will include an evaluation of specific control systems for various processes and systems specified. Under this task, control panels will be designed , control systems configured and display components selected . 3 .3 Design reviews. Conduct design reviews with in-house Design Review Board at roughly 40 percent and 70 percent design completion levels. Invite City staff to these design reviews. Incorporate review comments in design documents. 3 .4 Prepare project schedule. Prepare design and construction schedule updates to the schedule presented as part of the basis-of-design report. The schedule updates will be at 40-, 70- , and 90-percent completion levels. 3.5 Prepare construction cost estimates. Update estimates of project construction cost, developed as part of the basis-of-design report, at various design completion stages. Submit to the City these updates at 40- , 70 and 90-percent completion level. Present these cost estimates categorized by major project components. During the early design phase, develop the estimates of project components from historical data of similar projects adjusted for unique aspects of this project. Prepare later phase estimates of more fully designed components from unit costs in a Construction Specifications Institute (CSI ) format. 3 .6 Value engineering . Throughout the project provide a review of the developing design by construction specialists, process specialists and engineering discipline specialists. These specialists and City staff, principally plant operations personnel , will identify and evaluate value engineering recommendations to the design team and the City. Cost estimators will perform tradeoff studies and cost evaluations of various approaches, materials and methods. The design team will review value engineering recommendations and propose Exhibit B, February 8 , 1988 Page 11 of 13 changes .in design to the City for concurrence. Value engineering recommendations, which change the design already completed , will be incorporated under special. engineering services. 3.7 Cost planning and monitoring . Establish a cost planning and monitoring process to aid in predicting and containing final project cost and enhancing value . This process will begin with the cost estimators who participate in Task 3 .6 , assisting the design team and the City at approximately 10 percent design to establish a project Cost Model composed of component budgets. Components will include both discrete project elements such as process unit that can reasonably be foreseen and also appropriate contingencies for those elements which cannot be foreseen at the start of the project. The design team and cost estimators will set component budgets based on historical . cost data and judgment. The sum of all the individual component budgets will be the Cost Model . At 40-1, 70- and 90-percent estimates, cost estimators will prepare cost estimates in the format of the Cost Model as defined in Task 3 . 5 above. The estimate will display the budgeted cost, an estimated cost and cost variance. Significant variances between budgeted and estimated component costs will focus value engineering on that component. 3 .8 Prepare bidding plans and specifications . Coordinate preparation of plans and specifications for bidding purposes. Prepare one reproducible copy of plans and one camera ready set of specifications for City's use in preparing bid documents. 4 .1 Provide bidding assistance . Provide assistance to the City during the bidding of the proposed project. The services under this task will include the following : o Attend a pre-bid conference and respond to questions during the bid period . o Prepare all addenda to the contract documents. Exhibit B February 8 , 1988 Page 12 of 13 C♦x.32 o Assist the City in evaluations of bids and in selection of construction contractor. Exhibit B February B . 1988 Page 13 of 13 C-x-33 EXHIBIT C COMPENSATION Compensation for services provided under Article IIB, "Scope of Engineering Services," shall be in accordance with the methods described in this Exhibit and the specific amounts shown on the attached schedule, or as may be later mutually agreed to. Compensation for each authorized task or project shall be on the basis of one of the following types of compensation: 1. Firm Fixed-Price 2. Cost Reimbursement 3. Per Diem Rate 4. Hourly Rate I. FIRM FIXED-PRICE Compensation for each authorized firm fixed-price task shall be as listed on the attached schedule, or as may be mutually agreed upon at the time of the work if authorized . II . COST REIMBURSEMENT Compensation for each authorized cost reimbursement task shall be the sum of the cost reimbursement portion and the fixed professional fee for each task listed on the compensation schedule included herein, subject to such later mutually accepted modifications in writing as may be allowed herein. The cost reimbursement portion of the compensation shall be the sum of direct labor costs , indirect costs, and other direct costs, as herein defined . The cost reimbursement for each designated engineering service shall not exceed the cost ceiling listed in the compensation schedule without formally amending this Agreement . Exhibit C February 8 , 1988 Page 1 of 7 1 . Direct Labor Costs. Direct labor costs shall be the total number of hours worked on the job by each employee times each employee ' s regular time rate. Direct labor costs shall not include any distribution of profits. 2. Indirect Costs. Indirect costs shall be the product of all direct labor costs multiplied by an overhead rate of 1 .85 . 3 . Other Direct Costs. Other direct costs shall be billed at cost and shall include the following: a. Services directly applicable to the work, such as special legal and accounting expenses; computer rental and programming costs; special consultants; borings; laboratory charges; commercial printing and binding ; and similar costs that are not applicable to general overhead . b. Identifiable reproduction costs applicable to the work, such as printing of drawings, photostating , multilithing, printing, and similar costs . C. Identifiable communication expenses, such as long-distance telephone, telecopying, telegraph, cable, express charges, and postage other than for general correspondence. d. Living and traveling expenses of employees when away from home office on business connected with work. e. Automobile expenses at Engineer' s current mileage rate. f. Subcontracted services. 4 . Fixed Professional Fee. Fixed professional fee for engineering services shall be the amount listed in the attached schedule for each authorized task. The fixed fee shall not be modified unless there is a change in scope or there is a delay of more than six ( 6 ) months in authorizing one or more of the tasks . Exhibit C , February 8 , 1988 Page 2 of 7 5 . Limitation of Cost and Time . It is estimated that the total cost ceilings for Planned Engineering Services given in Section V.A of this Exhibit and the time for completion given in this Agreement will not be exceeded. The Engineer agrees to use his best efforts to perform the work specified in Exhibit B within the estimated cost and time of completion. If, at any time, the Engineer has reason to believe that the total cost or time for the performance of work under this Agreement will be greater or substantially less than the estimated ceiling cost or estimated time of completion given in this Agreement, the Engineer shall immediately notify the Owner in writing. III . PER DIEM RATE Compensation for each service or task authorized on a per diem basis shall be the sum of per diem labor charges and other direct costs. Reimbursement for services performed on a per diem basis shall not exceed the price ceiling listed in the compensation schedule without formally amending this Agreement. 1. Per Diem Labor Cost. Per diem labor cost shall be the total number of days or parts thereof worked on the job by each employee, times the appropriate per diem billing rate shown on the schedule approved at the time of authorization . Per diem billing rates cover direct labor, indirect costs, plus professional fee. The tabulation of per diem billing rates shall designate the effective date, and identify those portions of the per diem rate which are allocable to direct labor, overhead , and professional fee. Billing rates shall be revised annually, or more often as mutually agreed , to reflect relevant changes in engineering salary costs. Revisions of the billing rate tabulation shall be approved by the Owner. 2. Other Direct Costs. Other direct costs shall be billed at cost and shall include the following : Exhibit C February 8 , 1988 Page 3 of 7 6-W 10- a. Services directly applicable to the work, such as special legal and accounting expenses; computer rental and programming costs ; special consultants; borings; laboratory charges; commercial printing and binding ; and similar costs that are not applicable to general overhead . b. Identifiable reproduction costs applicable to the work such as printing of drawings, photostating , multilithing, printing , and similar costs. C. Identifiable communication expenses such as long-distance telephone, telecopying , telegraph, cable, express charges, and postage other than for general correspondence. d . Living and traveling expenses of employees when away from home office on business connected with work. e. Automobile expenses at Engineer' s current mileage rate. f. Subcontracted services. IV. HOURLY RATE Compensation for each service or task authorized on an hourly rate basis shall be the sum of hourly labor costs and other direct costs, as herein defined. Reimbursement for services performed on an hourly rate basis shall not exceed the price ceiling listed in the compensation schedule without formally amending this Agreement. 1. Hourly Labor Cost. Hourly labor cost shall be the total number of hours worked on the job by each employee times the appropriate billing rate. The billing rate for each category of employee shall be set forth in a rate schedule agreed upon at the time of authorization of hourly rate work. Billing rates shall be revised annually, or more often as mutually agreed , to reflect relevant changes in engineering salary costs. Revisions of the tabulation of hourly billing rates shall be approved by the Owner. Exhibit C February 8 , 1988 Page 4 of 7 C".I -3� 2 . Other Direct Costs. Direct nonsalary cost shall be actual costs and shall include the following : a. Services directly applicable to the work such as special legal and accounting expenses; computer . rental and programming.7costs; special consultants; borings; laboratory charges; commercial printing and binding ; and similar costs that are not applicable to general overhead . b. Identifiable reproduction costs applicable to the work such as printing of drawings, photostating , multilithing, printing, and similar costs. C. Identifiable communication expenses such as long-distance telephone , telecopying, telegraph, cable, express charges, and postage other than for general correspondence. d . Living and traveling expenses of employees when away from home office on business connected with work. e. Automobile expenses at Engineer's current mileage rate. f. Subcontracted services. V. COMPENSATION SCHEDULE For each task authorized under this Agreement, compensation shall be in accordance with the applicable portions of this Agreement and the following schedule : A. PLANNED ENGINEERING SERVICES Compensation for the Planned Engineering Services (Article IIB. 1) shall be as follows: Basis of compensation Cost reimbursement Cost ceiling $932,535 Fixed Professional fee $114 , 500 Professional fee payable Proportional to per billing period the work completed . Exhibit C February 8 , 1988 Page 5 of 7 C-1-3g B. FOLLOW-ON ENGINEERING SERVICES Compensation for Follow-on Engineering services (Article IIB.2) shall be agreed at the time of authorization. An allowance of $319 ,500 shall be . established for such Follow-on Engineering Services as may be authorized by the City in accordance with Article IIB.2. This allowance shall not be increased without an amendment to this Agreement. Basis of compensation C. SPECIAL ENGINEERING SERVICES Compensation for special engineering services (Article IIB.3) shall be agreed to at the time of authorization. An allowance of $137 ,000 shall be established for such special engineering services as may be authorized by the City in accordance with Article IIB.3 . This allowance shall not be increased without an amendment to this Agreement. VI . INVOICES Charges for reimbursable costs determined in accordance with this Exhibit shall be billed to the Owner in summary form at four-week intervals. 1 . Firm Fixed-Price Invoices . Invoices for firm fixed- price tasks shall be based on the percentage completion of the work, as determined by the Engineer and approved by the Owner. 2. Cost Reimbursement Invoices. Invoices for cost reimbursement tasks shall present the sum of all direct labor, indirect costs, and other direct costs incurred during the billing period plus a percentage of the fixed professional fee. Direct labor charges will be summarized as total hours and total cost for professional , technical , and clerical personnel categories. The amount of fixed professional fee due for the billing period will be given. Exhibit C February 8 , 1988 Page 6 of 7 C'p3q 3 . Per Diem Invoices . Invoices for per diem tasks shall present the sum of labor charges and direct costs incurred during the billing period . Labor charges shall be computed by multiplying the total number of days and parts thereof expended within each labor. category by the applicable per diem rate. 4. Hourly Rate' Invoices. Invoices for hourly rate tasks shall present the sum of labor charges and direct costs incurred during the billing period . Labor charges shall be computed by multiplying the total number of hours expended within each labor category by the applicable hourly rate. • Exhibit C February 8 , 1988 Page 7 of 7 ATTACHMENT N0. 1 Wastewater Management Plan Implemenation Revised Agreement Task Costs Task No. Task Description Costs 1. 0 Proj Management $0.00 Per Diem $4 , 000. 00 1. 1 Management plan $0.00 1. 2 SRF Financing $0. 00 2 . 1 Kickoff/WDR $0.00 2 . 2 Brainstorming $0. 00 2 . 3 Geotechnical $16, 632.00 2 . 4 Site Survey $6, 2.37 .00 2.5 Stream Enhancement $0. 00. Wesco $4 , 500. 00 2 . 6 Ag Irrigation $0. 00 2 .7 Laguna Lake $0. 00 2 .8 Source Detection $0. 00 2 . 9 Field Work $0. 00 Flow Monitoring $6,750. 00 2 . 10 I/I Alternatives $4 , 236. 80 2 . 11 I/I Analysis $15,753 . 60 Total $58, 109.40 I)' N. FING r(lte-A-GENDA DATE FFp� •aa (TEM # �i �i►IIIIIIIIIIIIIIIIIIIII��������� I+�IIIIIII ►I II CitySAn l�llS OBISPO 990 Palm StreettPost Office Box 8100 9 San Luis �Obispo, CA 93403-8100 February 23 , 1988 ctc (`ll ", MEMORANDUM TO: John Dunn, City Administrative Officer � �( FROM: William T. Hetland, Utilities Manager W( SUBJECT: Regional Water Quality Control Board Meeting for March 11, 1988 This is an update on discussions with the Regional Board staff on the Board's March 11, 1988 meeting in Solvang. I have tentatively scheduled a meeting for us with the Executive Officer Bill Leonard and Board Chairman Manny DeMaria for March 10, 1988 at 3 : 00 PM at Alisal Ranch, just south of Solvang. Other Board members may also be present. This will give us an opportunity to review the City concerns on an informal basis prior to the Board meeting on March 11, 1988. Based on discussions with Bill Leonard, I think there are a couple of important points that must be made with the Regional Board. The first is that the City is progressing in a positive manner in implementing our Wastewater Management Plan. It is important that we demonstrate the work we have done to date and present a viable schedule, highlighting the future work we plan to undertake. It is also important that the Board understand the dilemma the City faces. We are concerned about proceeding with a very expensive project realizing that the project will not meet all the City's discharge requirements. The City is looking for a commitment from the Board that our approach is appropriate and that the waste discharge requirements will be modified. City staff and Brown and Caldwell is drafting a report for the Regional Board outlining the work we have done to date, the dilemma the City faces and how we propose to over come the dilemma. The key items we will be requesting for the Regional Board to consider on the March 11, 1988 meeting are: a. Amend the City's Cease and Desist Order by approving a revised time schedule for implementation of the City's Wastewater Management Plan. b. Acknowledge that the Regional Board is dependent on the Environmental Protection Agency, giving them authority to interpret the Basin Plan provisions. c. Request Regional Board staff to asist the City in implementation of the Wastewater Management Plan particularly relating to beneficial use options. d. Review and comment on the City's approach to resolving its wastewater problems and express a willingness to work with the City in meeting our common goal of an efficient and effective Wastewater Management Program. Mr. Leonard has indicated his staff could recommend these requests and that the Board would be receptive to them. I would suggest that the format we follow at the March 11, 1988 meeting involve you first giving an introduction of City people present (ie. Mayor, City Council, Staff and Brown and Caldwell) . I could then give a brief background on the City efforts and what actions we would like to see the Board take. I think you could then explain the City's concerns and then we could follow up with comments by the Mayor and Council members. Eventhough City staff and Council has experienced a lot of frustration in dealing with the Regional Board, I think it is important to maintain a positive attitude and to emphasize a spirit of cooperation with the Board. Our staff report will try to accent the positive direction the City is taking. The City needs the Board to buy into our program and to also instill a confidence in the Board that the City will follow through and solve this problem. Let me know if you have any other suggestions. I will forward you a copy of the City letter to the Board when it is finalized. regmtg3ll/bill"b" State of California California Regional Water Quality Control Board Central Coast Region 1102-A laurel Lane San Luis Obispo, CA 93401 (805) 549-3147 MEETING AGENDA Friday, March 11, 1988,, 9:00 a.m. Solvang City Hall Council Chambers 1644 Oak Street Solvang, California Roll Call And Introductions 1 . Approval of Minutes of January 8, 1988, Meeting. 2. Public Forum (Any person may address the Board on any matter within its jurisdiction which is not on the agenda. The Chairman may limit the tirra allotted to each speaker.) %;STE DISCHARGE REQUIREMENFPS *3. Ralend Truck Stop, Raltorham Company, . . . . . . . . . Order No. 88-03 Santa Clara County. *4. Synod of Southern California and Hawaii . . . . . . .. .Order No. 88-08 Presbyterian Conference Center at Rancho La Scherpa, Santa Barbara County. *5. San Jerardo, Inc. , Monterey County . . . . . . . . . . Order No. 88-12 6. Daisy Hill Estates, Inc., Daisy Hill . . . . . . . . . .Order No. 88-39 Mobile Home Park, San Luis Obispo County. 7. Fern Fox and Linda Brown, Sunny Oaks . . . . . . . . . .Order No. 88-41 Mobile Some Park, San Luis Obispo County. 8. Don Williams, Sea Oaks Mobile Home . . . . . . . . . . .Order No. 88-43 Community, San Luis Obispo County. PERMITS 9. Carpinteria Sanitary District, Santa . . . . . . . . .Order No. 88-02 Barbara County (Permit No. CA0047364) . 10. City of San Juan Bautista, San Benito County. . . . . . Order No. 88-28 (Permit No. CA0047902). ENFORCEMENT *11 . Hal Masini, Santa Cruz, Santa Cruz County . . . . . . . Order No. 87-199 (Ratification of Cleanup Levels in Existing Cleanup or Abatement Order) . March 11, 1988 Page 2 *12. San Martin Tire, San Martin, Santa . . . . . . . . . . Order No. 87-200 Clara County (Ratification of Cleanup Levels in Existing Cleanup or Abatement Order) . *13. Donald & Louise Love, Don Love Auto . . . . . . . . . . Order No. 87-201 Service, Morgan Hill, Santa Clara County (Ratification of'Cleanup Levels in Existing Cleanup- or Abatement Order) . 14. City of San Juan Bautista, San Benito . . . . . . . Order No. 88-29 County (Consideration of Cease and (Th be Considered Desist Order) . with Item No. 10) 15. Daisy Hill Estates, Inc., Daisy Hill . . . . . . . . . .Order No. 88-40 Mobile Home Park, San Luis Obispo County (To be Considered (Consideration of Cease and Desist Order) . with Item No. 6) 16. Fern Fox and Linda Brown, Sunny Oaks . . . . . . . .Order No. 88-42 Mobile Home Park, San Luis Obispo County (Th be Considered (Consideration of Cease and Desist Order) . with Item No. 7) 17. Don Williams, Sea Oaks Mobile Home . . . . . . .Order No. 88-44 Community, San Luis Obispo County (To be Considered (Consideration of Cease and Desist Order) . with Item No. 8) 18. Carpinteria Sanitary District, Santa . . . . . . . .Order No. 88-49 Barbara County (Consideration of Cease (2b be Considered and Desist Order) . with Item No. 9) 19. Morro Shores Company, Morro Shores . . . . . . . . . . .Order No. 88-55 Mobile Home Park, San Luis Obispo County (Consideration of Cease and Desist Order) . 20. San Luis Obispo County service Area . . . . . . . . . . Order No. 88-56 No. 9E, Vista de Oro Subdivision, San Luis Obispo County (Consideration of tease and Desist Order) . 21 . San Luis Obispo County Service Area . . . . . . . . Order No. 88-57 No. 9F, Bayridge Estates, San Luis Obispo County (Consideration of Cease and Desist Order). 22. Mission Industries, DBA Ambassador . . . . . . . . . . .Order No. 88-22 Laundry, Santa Barbara County (Consideration of Administrative Civil Liability) .