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Home My WebLink About07-10-2012 c3 annual league voting delegatecounci l ac en ba i epoRt C I T Y O F S A N L U I S O B I S P O FROM : Michael Codron, Assistant City Manage r Sheryll Schroeder, Interim City Cler k SUBJECT : LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENC E VOTING DELEGATE/ALTERNATE 201 2 RECOMMENDATION Designate Mayor Jan Marx as the voting delegate and Vice Mayor Dan Carpenter as the voting alternate to the League of California Cities Annual Conference . DISCUSSIO N This year's League of California Cities Conference is scheduled for September 5, throug h September 7, 2012, at the San Diego Convention Center . The League's annual busines s meeting will be held at noon, Friday, September 7th . Only those individuals who are voting delegates (or alternates) may sign petitions to initiate a resolution pertaining to League policy . Each City Council is asked to designate a voting delegate and a voting alternate who will b e present at the annual business meeting . League bylaws provide that each city is entitled to on e vote in matters affecting municipal or League policy . The League must receive the Votin g Delegate Form no later than August 15, 2012 . It has been past practice for Council to designat e the Mayor as voting delegate and the Vice Mayor as voting alternate . ATTACHMEN T Annual Conference Voting Procedures & Delegate For m A rMeenng .Date 7/10/1..2 Item Number C3 1400 K STREE T SACRAMENTO, CA 9581 4 pH :(916) 658-8200 Ex :(916)658-8240 LLEAGU E OF CAt.3FORNl A CITIE S wvrw.cACrrrES .oRG Council Action Advised by August 3, 201 2 May 3, 201 2 TO : Mayors, City Managers and City Clerk s RE : DESIGNATION OF VOTING DELEGATES AND ALTERNATE S League of California Cities Annual Conference --September 5 -7,San Diego The League's 2012 Annual Conference is scheduled for September 5 - 7 in San Diego . A n important part of the Annual Conference is the Annual Business Meeting (at the Genera l Assembly),scheduled for noon on Friday, September 7, at the San Diego Convention Center . At this meeting, the League membership considers and takes action on resolutions that establis h League policy . In order to vote at the Annual Business Meeting, your city council must designate a votin g delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vot e in the event that the designated voting delegate is unable to serve in that capacity . Please complete the attached Voting Delegate form and return it to the League's offic e no later than Wednesday, August 15, 2012 . This will allow us time to establish votin g delegate/alternates' records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting . •Action by Council Required .Consistent with League bylaws, a city's voting delegate . and up to two alternates must be designated by the city council . When completing th e attached Voting Delegate form, please attach either a copy of the council resolution tha t reflects the council action taken, or have your city clerk or mayor sign the form affirmin g that the names provided are those selected by the city council .Please note that designating the voting delegate and alternates mustbe done by city council action an d cannot be accomplished by individual action of the mayor or city manager alone . •Conference Registration Required .The voting delegate and alternates must b e registered to attend the conference . They need not register for the entire conference ; they may register for Friday only . To register for the conference, please go to our website : www .cacities .org.In order to cast a vote, at least one person must be present at th e Business Meeting and in possession of the voting delegate card . Voting delegates and alternates need to pick up their conference badges before signing in and picking u p -over- C3-2 1400 K Street, Suite 400 + Sacramento, California 9581 4 Phone : 916 .658 .8200 Fax: 916 .658 .824 0 www.cacities.org Annual Conference Voting Procedures 2012 Annual Conferenc e 1 .One City One Vote .Each member city has a right to cast one vote on matters pertaining t o League policy , Designating a City Voting Representative .Prior to the Annual Conference, each cit y council may designate a voting delegate and up to two alternates ; these individuals ar e identified on the Voting Delegate Form provided to the League Credentials Committee , Registering with the Credentials Committee .The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registratio n area. Voting delegates. and alternates must sign in at the Voting Delegate Desk . Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting . Signing Initiated Resolution Petitions .Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature t o the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. Voting .To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee . The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred t o another city official who is neither a voting delegate or alternate . 6.Voting Area at Business Meeting .At the Business Meeting, individuals with a voting car d will sit in a designated area . Admission will be limited to those individuals with a specia l sticker on their name badge identifying them as a voting delegate or alternate . 7.Resolving Disputes .In case of dispute, the Credentials Committee will determine th e validity of signatures on petitioned resolutions and the right of a city official to vote at th e Business Meeting. LEAGU E OF CALIFORNI ACITIES C3-3 CITY :OF CALIFORNI ACITIES LEAGUE 2012 ANNUAL CONFERENC E VOTING DELEGATE/ALTERNATE FOR M Please complete this form and return it to the League office by Wednesday,August 15, 2012 .Forms not sent by this deadline may be submitted to the Voting Delegate Des k located in the Annual Conference Registration Area . Your city council may designate on e voting delegate and up to two alternates . In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates mus t be designated by your city council . Please attach the council resolution as proof of designation . As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the actio n taken by the council. Please note : Voting delegates and alternates will be seated in a separate area at the Annual Busines s Meeting. Admission to this designated area will be limited to individuals (voting delegates an d alternates) who are identified with a special sticker on their conference badge . This sticker can b e obtained only at the Voting Delegate Desk . 1.VOTING DELEGAT E Name : Title : 2.VOTING DELEGATE - ALTERNATE 3 . VOTING DELEGATE - ALTERNATE Name :Name : Title :Title : PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGAT E AND ALTERNATES . O R ATTEST : I affirm that the information provided reflects action by the city council t o designate the voting delegate and alternate(s). Name :E-mail Mayor or City Clerk Phone : (circle one) (signature) Date : Please completeandreturnbyWednesday, August 15 th ,.to : League of California Citie s ATTN : Mary McCulloug h 1400 K Street Sacramento, CA 95 814 FAX : (916) 658-824 0 E-mail : mmccullough@cacities .or g (916) 658-8247 C3-4