HomeMy WebLinkAbout07/19/1988, COMM 2 - CITY COUNCIL AUTOMATIC VOTE TABULATOR Lf
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!� 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100
July 13, 1988
MEMORANDUM
TO: Mayor and City Councilmembers
VIA: Toby Ro Acting City Administrator
FROM: Pam Vo City Clerk
SUBJECT: City Council Automatic Vote Tabulator
This memo is in response to request by Jerry Reiss, via John, to review
advantages and costs related to the installation of an automated vote
tabulator.
Staff reviewed voting equipment used by other cities in 1986 with mixed
results (see attached) . In March 1988 we obtained information from the
City of Joplin, Missouri , which installed their own system fairly
inexpensively and works well (attached - approximately $1,000) .
I met with two members from the firm of Mid-State Sound and Electric
Company on Thursday, July 7. They indicate they can build a system
similar to the City of Joplin's for approximately $1 ,800 (includes labor &
materials) . This would include the Voting Board; a replaceable name panel
(one for Council/one for Planning Commission, if desired) ; two rows of
lights (ayes, noes) ; and a smaller duplicate control console for the
Clerk. The system would not display all votes cast until all members had
voted on an item. Other systems display the vote as soon as they are
cast.
If the Council is interested in installing a similar system, money is
available in the City Hall Maintenance/Building Fund. Staff is only
requesting whether there is consensus by Council to try this approach. As
no legal action is required, this will be placed under Communications at
the July 19 Council meeting.
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Attachments
cc: R. Picquet
D. Romero
r ,
Electronic Talley Systems for Council Chambers
Phone survey conducted by Marcus August 1986.
1. Chino - Will send info.
2. Chula Vista - will send info (system purchased from VoTec of S.F. )
talked to Registrar of Voters for San Diego County.
3. Costa Mesa - likes system (20 yrs. old) . No troubles. Used for City
Council and Planning meetings. 1
4. Placentia - never use machine but will try to send info.
S. Claremont - system doesn't work, archaic, went back to using voice
votes; purchased from Spec Engineering of Newport Beach.
6. Placerville - purchased system in 1984 from Data Info Mgmt. Systems of
Ventura (salesman - Ken Webb 653-1990; lease hardware from Co. ; like
system. More info call County Clerk Billie Mitchell 626-2371.
7. Thousand Oaks - have an older system purchased in 1971-72; buying a
new system. Will send brochures - looking at Cibola Systems, Inc. ,
832 N. Lemon Street, Orange, CA (system builds into desktop; salesman
- Paul Hatfield; has panel for audience to see) .
Cindy Christian sent letter to 17 cities--11 used voice; 4 used
machine.
8. Pacific Grove - City Clerk Fred Smith - system about 12 years old, not an
existing item that could be purchased, an electrician put it together
----from-scratcb----------------------------------------------------------
Results of February 1986 Survey conducted by the League of California
Cities - 54 cities have an electronic voting system to tally the council
votes.
9. PIodesto - light system to indicate which Councilmember wishes to
speak next. No system for vote count.
ri, ,A�ebfuary 8, 1987—One Hundred I wenty-ruui rdyuo,
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foradviae G'rt9empio5ees:
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Tve`.epjgyed'doing;it. It was a challenge." � �d.�ae �
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Vote board stirs inquiries
Continued from Page 1A Ia, Minneapolis, Minn., and San
Like the one used in Joplin Antonio, Texas, as well as cities in '
But 'requests capouring from Ontario and British Columbia:
across me the United States for lnfor. About two dmm requests have been
mation on how Moore built his vot- reodved so far.
m8 board. The voting board, which cost lead
The hrquiries came atter an article than E1,00D,was installed in time foe
appeared in the August issue of the the new council elected last April. -
Imtetmaaonal Institute of Municipal •"nie teams has been
C%srks News Digest a publicationcirculated city clerks in the Mae says. good.`
United States, nCanada, Australia Voting is done from a small panel
and several other ooumtries. at each council seat. Whey a vote is,
The article asked for information cast, a light appears on a panel at•
on voting boards and the names of the city clerk's table. When all the
companies that built them. votes are m..the clerk hits:a switch:
Ms. Thompson and Moore re- that flashes the results on the voting
sponded with a description of Jop- . board so other council members and:
1m's voting board. those attendmgthemeeting can see. .
A story and photos in the Decem- "I've enjoyed doing it," says
her issue of the magaane described Moore, who is retiring at the end of
Moore's work. the year atter 2D years of repairinir
City officials from across the and maintaining communications. ,
country and several in Canada re- uipment for the fire, police and
tested information on the system peublic works depaztrnenta."It was e
�.uiries came from-New Orleans, S enge."