HomeMy WebLinkAboutHR Destruction - 05.27.25City of San Luis Obispo, Human Resources, 990 Palm Street, San Luis Obispo, CA, 93401-3249, 805.781.7250, slocity.org
DATE 06/16/2025
TO: Nickole Domini, Director of Human Resources
Christine Dietrick, City Attorney
Teresa Purrington, City Clerk
FROM: Human Resources Records Custodian, Emma Biland, Human Resources
Administrative Assistant
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy for preservation,
protection, and legal disposition of the City’s Records (Resolution No. 9174, 2001 Series),
along with a Records Retention policy and schedule update process. In accordance with the
currently published policy and schedule, certain records have been identified as eligible for
destruction (Attachment A). Also attached are the relevant sections from the currently
published records retention schedule (Attachment B). The method of destruction disposal will
be via recycling or secure destruction.
Please sign below indicating your approval for the destruction of the attached listing of
records.
(Legal Analyst Review)
____________________
Department Head City Attorney City Clerk
CERTIFICATE OF DESTRUCTION
I, _____________________do hereby certify that the records listed on the attached were
properly disposed of on ____________.
Attachments:
A. List of records to be destroyed
B. Relevant sections of the records retention schedule
Signature of Record Custodian
Destruction Date
Initials
Attachment A (Records Destruction List)
DEPT/DIV and
Category ID#
Current
in
YEAR
Destroy
OK
DATE
DESCRIPTION / Notes
Human Resources/
Employee Files – 500
2007 2013 (T+6) Terminated Temp Employees 2006, Barcode 110282
Human Resources/
Employee Files – 500
2006 2012 (T+6) Terminated Employees 2005, Barcode 100851
Human Resources/
Recruitment Exam Plans
– 500
2006 2012 (CL+6) Recruitment Files 2006 (Parks and Recreation
Recruitments), Barcode 139140
Human Resources/
Recruitment Exam Plans
– 500
2006 2012 (CL+6) Recruitment Files 2006 (A-C), Barcode 139151
Human Resources/
Recruitment Exam Plans
– 500
2006 2012 (CL+6) Recruitment Files 2006 (C-M), Barcode 139154
Human Resources/
Employee Files – 500
2008 2014 (T+6) Terminated Regular Employees 2007 (A-P),
Barcode 139134
Human Resources/
Employee Files – 500
2008 2014 (T+6) Terminated Regular Employees 2007 (R-Z),
Barcode 139146
Grants/HRC Grants in
Aid – 408
2007 2012 (CL+5) Planning Grants-in-aid/CDGB, Barcode 151304
Human Resources/
Safety– 500
2009 2014 (CY +5) Safety Tailgates (2004-2009), Barcode 151325
Human Resources/
Grievance (Employee-
closed prior to
termination) – 500
2017 2023 (T+6) Grievance, Disciplinary Files and Backgrounds,
Barcode 100854
Human Resources/
Recruitment Exam Plans
– 500
2017 2023 (CL+6) Recruitment Files 2016, Barcode 215073
Human Resources/
Recruitment Exam Plans
– 500
2017 2023 (CL+6) Recruitment Files 2016, Barcode 215074
Human Resources/
Recruitment Exam Plans
– 500
2018 2024 (CL+6) Recruitment Files for Fire (2017-2018) , Barcode
279880
Human Resources/
Insurance/Benefits – 500
2020 2024 (AU+4) COBRA Documents 2019, Barcode 279864
Human Resources/
Employment Eligibility
Verification– 500
2020 2024 (T+4) Terminated Form I-9s , Barcode 279891
Attachment B (Relevant Sections)