HomeMy WebLinkAboutPW Conversion 06.20.25
Original: City Clerk’s Office
DATE 06/20/2025
TO: Aaron Floyd, Interim Public Works Director
City Attorney
City Clerk
FROM: CIP Engineering Records Custodian, Brian Nelson, Deputy Director/City Engineer
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City’s Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards (Attachment A).
Please sign below indicating your approval for the conversion of the listed records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF CONVERSION
I, _____________________do hereby attest that the digital copies of the records listed for
conversion have been verified as complete, accurate, and legible reproductions of the original(s)
in all details. _____________
Attachments:
A. List of converted records
B. Relevant sections of the records retention schedule
Initials
Signature of Record Custodian
Date
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
7/7/2025 | 8:24 AM PDT
Original: City Clerk’s Office
Attachment A (Records Conversion List)
Record
Category
ID
Record Title Record
Origin
Year
Retention Record Location in Laserfiche
Final pay
estimate
91580 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82753#?openmode=PDF
Bid 91580 Bid Forms 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82754#?openmode=PDF
Bonds 91580 Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82752#?openmode=PDF
Insurance
Certificate
91580 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82750#?openmode=PDF
Notice of
Completio
n
91580 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82751#?openmode=PDF
Encroach
ment
Permit
91580 Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82756#?openmode=PDF
Submittals 91580 Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82749#?openmode=PDF
Agreemen
t
91649 Agreement 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82832#?openmode=PDF
Bonds 91649 Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82831#?openmode=PDF
Bid 91649 Bid Forms 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82835#?openmode=PDF
Notice of
Completio
n
91649 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82828#?openmode=PDF
Final Pay
Estimate
91649 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82829#?openmode=PDF
CAR 91649 Council Agenda
Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82827#?openmode=PDF
Submittals 91649 Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82834#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
Bid 90740 Bid Forms 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82932#?openmode=PDF
Notice of
Completio
n
90740 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82923#?openmode=PDF
Final Pay
Estimate
90740 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82924#?openmode=PDF
Insurance
Certificate
90740 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82926#?openmode=PDF
Bonds 90740 Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82925#?openmode=PDF
Claims 90740 Claim – City Hall
Kiosks Spec. No. 90740
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82925#?openmode=PDF
CMR 90740 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82928#?openmode=PDF
CMR 90740 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=82929#?openmode=PDF
Bid 90943A Bid Forms 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83265#?openmode=PDF
Bonds 90943A Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83260#?openmode=PDF
Final Pay
Estimate
90943A Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83248#?openmode=PDF
Notice of
Completio
n
90943A Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83251#?openmode=PDF
Insurance
Certificate
90943A Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83252#?openmode=PDF
Insurance
Certificate
90943A Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83253#?openmode=PDF
Change
Orders
90943A Contract
Change Order 1
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83258#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
Change
Orders
90943A Extra Work
Calc. Sheet
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83257#?openmode=PDF
Encroach
ment
Permit
90943A Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83264#?openmode=PDF
Submittals 90943A Proposed
Concrete Mixture
Design
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83254#?openmode=PDF
Submittals 90943A Sieve Analysis 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83259#?openmode=PDF
Environm
ental Docs
90943A Concrete Ticket 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83250#?openmode=PDF
Submittals 90943A Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83255#?openmode=PDF
Submittals 90943A Temporary
Traffic Control
Application
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83262#?openmode=PDF
Submittals 90943A Traffic Control
Plans
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83261#?openmode=PDF
Bid 91377 Bid Forms – Lee
Wilson Electric
Company, Inc.
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83341#?openmode=PDF
Bonds 91377 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83343#?openmode=PDF
Final Pay
Estimate
91377 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83342#?openmode=PDF
Insurance
Certificate
91377 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83345#?openmode=PDF
Insurance
Certificate
91377 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83344#?openmode=PDF
Insurance
Certificate
91377 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83346#?openmode=PDF
Notice of
Completio
n
91377 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83349#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
CMR 91377 City Manager
Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83348#?openmode=PDF
CMR 91381 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83496#?openmode=PDF
Bid 91659 Bid Forms – Lee
Wilson Electric
Company, Inc.
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83804#?openmode=PDF
Final Pay
Estimate
91659 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83801#?openmode=PDF
Insurance
Certificate
91659 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83799#?openmode=PDF
Notice of
Completio
n
91659 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83800#?openmode=PDF
Bonds 91659 Performance &
Payment Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83795#?openmode=PDF
Encroach
ment
Permit
91659 Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83792#?openmode=PDF
CMR 91659 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83798#?openmode=PDF
CMR 91659 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83797#?openmode=PDF
Submittal 91659 Authorized
Representatives
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83803#?openmode=PDF
Submittal 91659 Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83794#?openmode=PDF
Submittal 91659 Water Pollution
Prevention Tracking
Information
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83802#?openmode=PDF
Agreemen
t
91397A Agreement 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83879#?openmode=PDF
Bid 91397A Bid Forms – D-
KAL Engineering, Inc.
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83880#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
Bonds 91397A Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83881#?openmode=PDF
Insurance
Certificate
91397A Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83878#?openmode=PDF
Notice of
Completio
n
91397A Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83876#?openmode=PDF
Final Pay
Estimate
91397A Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83877#?openmode=PDF
Encroach
ment
Permit
91397A Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83887#?openmode=PDF
Submittal 91397A Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83885#?openmode=PDF
Submittal 91397A Authorized
Representative
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83883#?openmode=PDF
Submittal 91397A Authorized
Agent
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83884#?openmode=PDF
Bid 91571 Bid Forms –
Browder Painting
Company, Inc.
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83974#?openmode=PDF
Insurance
Certificate
91571 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83963#?openmode=PDF
Final Pay
Estimate
91571 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83973#?openmode=PDF
Notice of
Completio
n
91571 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83967#?openmode=PDF
Bonds 91571 Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83964#?openmode=PDF
Encroach
ment
Permit
91571 Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83966#?openmode=PDF
Submittal 91571 Paint Swatches 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83972#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
Submittal 91571 Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83969#?openmode=PDF
Submittal 91571 Submittal Log 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83971#?openmode=PDF
Submittal 91571 Submittal
Transmittal No. 1
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83975#?openmode=PDF
Environm
ental Doc
91571 Water Pollution
Control Plan Inspection
Log
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=83970#?openmode=PDF
As-Builts 91623 As-Builts 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84023#?openmode=PDF
Bid 91623 Bid Forms – R.
Burke Corporation
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84028#?openmode=PDF
Final Pay
Estimate
91623 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84024#?openmode=PDF
Notice of
Completio
n
91623 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84054#?openmode=PDF
Bonds 91623 Performance &
Payment Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84056#?openmode=PDF
Insurance
Certificate
91623 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84057#?openmode=PDF
Insurance
Certificate
91623 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84055#?openmode=PDF
Change
Order
91623 Contract Change
Order 1
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84064#?openmode=PDF
Change
Order
91623 Contract Change
Order 2
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84065#?openmode=PDF
Change
Order
91623 Contract Change
Order 3
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84062#?openmode=PDF
Change
Order
91623 Contract Change
Order 4
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84063#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
Change
Order
91623 Contract Change
Order 5
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84068#?openmode=PDF
Change
Order
91623 Daily Extra Work
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84067#?openmode=PDF
Change
Order
91623 Extra Work
Invoice
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84071#?openmode=PDF
Change
Order
91623 Daily Extra Work
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84069#?openmode=PDF
Change
Order
91623 Daily Extra Work
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84070#?openmode=PDF
Claim 91623 Claim –
Southwood and Ellen
Drainage Improvements
Project, Spec. No. 91623
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84026#?openmode=PDF
Claim 91623 Proposed Final
Estimate Response
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84027#?openmode=PDF
Submittal 91623 Authorized
Representatives Letter
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84048#?openmode=PDF
Submittal 91623 Progress schedule 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84049#?openmode=PDF
Submittal 91623 Equipment List
and Rental Rate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84050#?openmode=PDF
Submittal 91623 Water Pollution
Control Plan
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84051#?openmode=PDF
Submittal 91623 Traffic Control
Plan
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84052#?openmode=PDF
Submittal 91623 Construction
Yard & Disposal Site
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84053#?openmode=PDF
Submittal 91623 Door hanger
notification
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84030#?openmode=PDF
Submittal 91623 Corix PVC and
piping
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84031#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
Submittal 91623 Calportland PCC
Mix Designs
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84032#?openmode=PDF
Submittal 91623 Calportland PCC
Mix Designs
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84033#?openmode=PDF
Submittal 91623 Hanson CalTrans
Mixes
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84034#?openmode=PDF
Submittal 91623 LBIW
miscellaneous metal
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84035#?openmode=PDF
Submittal 91623 Hanson Inserta
Tee
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84036#?openmode=PDF
Submittal 91623 Midstate
Concrete
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84037#?openmode=PDF
Submittal 91623 Midstate
Concrete Manholes
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84038#?openmode=PDF
Submittal 91623 Calportland HMA
Mix Design Type A
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84039#?openmode=PDF
Submittal 91623 Hanson HMA
Mix Design Type A or B
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84040#?openmode=PDF
Submittal 91623 Calportland
Screened Fill Sand
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84041#?openmode=PDF
Submittal 91623 Famcon 18” PVC 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84042#?openmode=PDF
Submittal 91623 Calportland
Crushed Rock
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84043#?openmode=PDF
Submittal 91623 Backfill Sand 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84044#?openmode=PDF
Submittal 91623 South Bay
Foundry miscellaneous
metal
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84045#?openmode=PDF
Submittal 91623 HD Supply
Machine Bolts
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84046#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
Submittal 91623 Simpson XP
Epoxy
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84047#?openmode=PDF
Submittal 91623 Certified Material
Test Reports
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84059#?openmode=PDF
Submittal 91623 Mill Certification
Details
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84060#?openmode=PDF
Agreemen
t
91525 Agreement 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84777#?openmode=PDF
Insurance
Certificate
91525 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84774#?openmode=PDF
Bid 91525 Bid Forms – B C
Construction & Electric
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84783#?openmode=PDF
Bonds 91525 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84773#?openmode=PDF
Insurance
Certificate
91525 Certificate of
Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84776#?openmode=PDF
Insurance
Certificate
91525 Certificate of
Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84775#?openmode=PDF
Final Pay
Estimate
91525 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84779#?openmode=PDF
Notice of
Completio
n
91525 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84772#?openmode=PDF
Final Pay
Estimate
91525 Final Pay
Estimate page 1 (signed)
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84771#?openmode=PDF
Change
Order
91525 Contract Change
Order 3
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84762#?openmode=PDF
Change
Order
91525 Contract Change
Order 4
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84761#?openmode=PDF
Change
Order
91525 Contract Change
Order 5
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84763#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Original: City Clerk’s Office
Sole
Source
Justificati
on
91525 Sole Source
Justification
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84769#?openmode=PDF
Agreemen
t
91525 Product
Purchasing Agreement
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84766#?openmode=PDF
Permit 91525 Notice of
Exemption
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84782#?openmode=PDF
Purchase
Order
91525 Purchase Order 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84770#?openmode=PDF
Purchase
Order
91525 Purchase Order 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84759#?openmode=PDF
Council
Agenda
Report
91525 Council Agenda
Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84778#?openmode=PDF
City
Manager
Report
91525 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=84768#?openmode=PDF
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 2 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
200 COMMUNITY DEVELOPMENT
201 CITY PLANNING
Address Files p Planning GC34090
Code Enforcement Files p Building GC34090
Construction Files p Building GC34090
Construction/Building Permits (numeric) (Building, Signs, Demos, etc. Includes p Building GC34090, HSC 19850 plans for permitted buildings)
Construction Contracts (including Insurance Certificates) A/E+10 Building GC34090 , Civ. Code 941
Encroachment Permits p Engineering Development GC34090 Review
Flood Elevation Certificates I Flood Maps p Planning GC34090
Final Tracts and Minor Subdivisions (includes subdivision improvement agrees; p Planning GC34090 development aorees; in-lieu aorees)
Home Occupation Permits p Planning GC34090
Inspection Cards p Building GC34090
Notices of Address Chance p Plannina GC34090
Notices of Determination p Planning GC34090
Notices of Exemption p Planning GC34090
Project Files: Administrative Use Permit; Planning Commission Use Permit;
Planned Development; Certificate of Compliance; Architectural Review;
Architectural Review Minor and Incidental; Environmental Review; General
Plan ; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; p Planning GC34090, HSC 19850
Annexation ; Variance; Lot Line Adjustment; Street Name Change; May include
plans for permitted buildings if not kept under Construction/Building Permits;
Other
Recorded Agreements: Residents/Covenants, Affordability, First-Time Home-p Planning, Clerk GC34090-(Filed under 704-06 in City Clerk's office, CDD in Housing Agreement section by property address.) Buyer, etc.
Tentative Tracts and Minor Subdivisions p Planning GC34090
Unreinforced Masonry Files (structural analysis) p Building GC34090
AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 11 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
800 PUBLIC WORKS
801 ENGINEERING
Contractor Bids (not awarded) CL+2 Public Works GC34090 Exception : Federally funded: 3 year retention period or as required by the funding authority (see Federal
Acauisition Regulation 4. 7031
Engineering Standards p Public Works GC34090
Job Files: Certified payroll ; pay estimates; original bid documents; legal ads; CL+2 Public Works GC34090 Federally funded or as req'd by the federal authority preliminary notices/liens; engineer's daily logs or inspector's diaries; DAS13
Project Files: Original specials w/autocad drawings , photos/video tapes for
historic value; agreements; CMR/CAR; change orders; env docs; final pay est.
w/attach ; notice completion ; haz waste manifests/transp docs; ins certs; perform p Public Works GC34090 / CCP337
bonds; proposals; spec reports (haz mat, bio, soils), submtls (malls, draw),
warranty, as-built plans, bids/plans/specs
802 STREET ADDRESS FILES File cateaorv eliminated 2025 as all files listed here are cocies.
803 MASS TRANSPORTATION
Local-SLO Municical Bus Svstem -Studies CY+10 Public Works GC34090
Americans with Disabilities Act (Title 6 policy and ADA complaints and requests CY+4 Public Works GC34090 for accommodations)
Taxicabs , Transcortation Network Comcanies CY+S Public Works GC34090
Unmet Transit Needs (SLOCOG report on future development of FTIP) CY+10 Public Works GC34090
Federal Transit Grants A/E + 3 Public Works CFR 49, After Federal Transit Administration Triennial Review.
State Transit Grants cer contract Public Works GC34090
804 PARKING
Parkina Aooeals CY+S Public Works GC34090
Parking Citations CY+S Public Works GC34090
Parking Policies S+S Public Works GC34090
Parking Structure Video Monitoring CY+1 Public Works GC34090 .6(a)
806 DISTRICTS
I Benefit Districts I CL+1ol Public Works/Clerk I GC34090 Note: original documentation in City Clerk's Office
Underaround Utilities T+10 Public Works GC34090
807 SURVEYING
General Information (survey notes, vertical benchmarks , horizontal datum
calibration , etc., does not include project application materials submitted prior to CY+2 Public Works GC34090
approval ) (County holds permanent record for real property)
808 MAPPING
!
Aerial Photos (pre-1990 physical pictures) (otherwise see 901 Data Backups,
GIS related files) I pl IT I GC34090 (determined to be of historic value)
AE=Afler Expiration AU=Audit CL=Closed/Completed CY=Current Year E=Afler Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: 9B1DD2F7-F1BA-4FFC-9B53-5A4C2303AD9B