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HomeMy WebLinkAboutItem 6h - Agreement with San Luis Coastal Unified School District to Fund School Resource Officer Position Item 6h Department: Police Cost Center: 8002 For Agenda of: 7/15/2025 Placement: Consent Estimated Time: N/A FROM: Rick Scott, Police Chief Prepared By: Melissa Ellsworth, Senior Business Analyst SUBJECT: AGREEMENT WITH SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT TO FUND SCHOOL RESOURCE OFFICER POSITION RECOMMENDATION 1. Authorize the City Manager to sign a Memorandum of Agreement with San Luis Coastal Unified School District to fund the School Resource Officer position for FY 2025-26 in the amount of $217,957. (Attachment A) 2. Authorize the City Manager to execute future agreements with San Luis Coastal Unified School District with similar terms. POLICY CONTEXT In addition to its traditional public safety services, the Police Department also has a School Resource Officer (SRO) program staffed by a sworn police officer to ensure a safe environment on the campuses of the San Luis Coastal Unified School District schools and to maintain positive relationships between the Department and the youth of the community. The SRO position is paid for by the San Luis Coastal Unified School District (SLCUSD). Since at least 2019, the Police Department and SLCUSD have executed Memoranda of Agreement (MOA) to designate the roles of the agencies, including funding and duties of the SRO. The existing MOA has expired as of June 30, 2025, but the parties wish to continue the arrangement as further discussed below. DISCUSSION Background The San Luis Coastal Unified School District (SLCUSD) has been providing funding for the police department’s School Resource Officer position for over ten years, including funding for the full cost of salary and benefits for the position.1 Past agreements have typically provided for two-year terms; however, given budget uncertainty for SLCUSD, the current proposed agreement term is only for FY 2025-26. The school board approved the 1 Due to fiscal challenges, SLCUSD ceased funding after FY2016-2017 but resumed in FY2019-2020 and has been covering the cost of the SRO ever since. Page 99 of 251 Item 6h agreement (Attachment A) on June 3, 2025. The police department values working in partnership with the district by providing an officer on campuses to support a safe school environm ent and provide a positive influence towards students in the community. The purpose of the MOA is to present a clear understanding of funding, roles, duties, and responsibilities for both SLCUSD and the department. Department staff will communicate with the district throughout the year to remain informed about potential funding opportunities in FY 2026-27. If funding is discontinued, the department will need to re-evaluate staffing and most likely keep the position vacant. Ultimately, without funding, this could result in the need to eliminate an officer position through attrition. Public Engagement As this is an administrative item (renewing an ongoing agreement with SLCUSD), no public engagement was conducted for this item. Members of the public have the opportunity to provide comment on this item either in writing before the meeting or during the July 15, 2025, City Council meeting. CONCURRENCE The City Manager and City Attorney concur with the terms of the agreement. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report because the action does not constitute a “Project” under CEQA Guidelines Section 15378. FISCAL IMPACT Budgeted: Yes Budget Year: 2025-26 Funding Identified: Yes Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund SLCUSD $217,957 Total $217,957 Page 100 of 251 Item 6h The figures shown below are salary and benefit costs budgeted for the SRO position for FY 2025-26. School Resource Officer Position FY 2025-26 Budgeted Amount Base Salary $134,680 Benefits $83,277 Total $217,957 In exchange for the provision of SRO services, the District shall pay the Department the full cost of a police officer in accordance with the terms of the Agreement. Such costs include but are not limited to salary, benefits, overtime (if requested and/or as agreed upon), contributions to CalPERS, health benefits, educational incentives, and a ll costs and benefits that the Department is required to provide to the officer. ALTERNATIVES City Council could choose not to approve the agreement. Since funding from the District offsets General Fund costs for the position, choosing not to approve the agreement would result in a budget shortfall. ATTACHMENTS A - Memorandum of Agreement with SLCUSD Page 101 of 251 Page 102 of 251 Page 103 of 251 Page 104 of 251 Page 105 of 251 Page 106 of 251 Page 107 of 251 Page 108 of 251 3 Action: No action taken on this item. 7. BUSINESS ITEMS 7.a TBID CONTRACT APPROVALS (20 MIN) Staff presented an update on the proposals for the one-year agreement with Badger Branding for organic content market, and two-year agreements with SLO Chamber for Guest Services and Public Relations, and two-year agreement with Cal Poly Athletics. Public Comment: None --End of Public Comment-- Motion By Member D. Specchierla Second By Vice Chair Pearce To approve contract agreements including a one-year agreement with Badger Branding, and two-year agreements with SLO Chamber with the option to reassess and increase in the second year based on deliverables met and available funding and a two-year agreement with Cal Poly Athletics. Ayes(6): Member P. Patel, Member Specchierla, Member Nelson, Member Keller, Vice Chair Pearce, and Chair Bates Absent (1): Member N. Patel CARRIED (6 to 0) 7.b FY 2025-26 TBID PROGRAM BUDGET (25 MIN) Staff presented the FY 25-26 TBID budget and program allocations as recommended by Management Committee and that will be recommended to City Council. Public Comment: None --End of Public Comment-- Motion By Vice Chair Pearce Second By P. Patel Page 127 of 251 4 Approve the FY 25-26 TBID Budget and program allocations as presented. Ayes(6): Member P. Patel, Member Specchierla, Member Nelson, Member Keller, Vice Chair Pearce, and Chair Bates Absent(1): Member N. Patel CARRIED (6 to 0) 7.c SUMMER SUPPLEMENTAL PAID MEDIA PLAN (15 MIN) Hayley Corbett, Danni Winter and Drew Uhrig from Nob le Studios presented a supplemental paid media plan for the summer months. Public Comment: None --End of Public Comment-- Motion By Member P. Patel Second By Member D. Specchierla TBID approved $55,020 from available fund balance to move forward with a supplemental paid media plan for the summer months. Ayes(6): Member P. Patel, Member Specchierla, Member Nelson, Member Keller, Vice Chair Pearce, and Chair Bates. Absent(1): Member N. Patel CARRIED (6 to 0) 7.d BOARD LIASON PROGRAM AND ASSIGNMENTS (10 MIN) The Board reviewed the liaison program and assigned property liaisons for the remainder of FY25 and FY26. Public Comment: None --End of Public Comment-- Action: No action taken on this item. 8. TBID LIAISON REPORTS & COMMUNICATION Page 128 of 251 5 8.a HOTELIER UPDATE Chair Bates provided a brief update including that this would be her last meeting as she has taken a new position in Santa Cruz. 8.b MARKETING COMMITTEE UPDATE Tourism & Community Promotions Manager Jacqui Clark-Charlesworth provided a brief update. 8.c MANAGEMENT COMMITTEE UPDATE Tourism & Community Promotions Manager Jacqui Clark-Charlesworth provided a brief update. 8.d PCC UPDATE Chair Bates provided a brief update on PCC activities. 8.e VISIT SLO CAL UPDATE Tourism & Community Promotions Manager Jacqui Clark-Charlesworth, and Molly Cano Vice President of Marketing with Visit SLO Cal provided a brief update on Visit SLO CAL activities. 8.f TOURISM PROGRAM UPDATE Tourism & Community Promotions Manager Jacqui Clark-Charlesworth provided an update on the tourism program. 9. ADJOURNMENT The meeting was adjourned at 11:54 a.m. The next Regular Meeting of the Tourism Business Improvement District Board is scheduled for June 11, 2025 at 10:00 a.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD: XX/XX/202X Page 129 of 251 Page 130 of 251 1 Promotional Coordinating Committee Minutes May 14, 2025, 5:30 p.m. Council Hearing Room, 990 Palm Street, San Luis Obispo PCC Members Present: PCC Member Absent: Committee Member Maureen Forsberg, Committee Member Dan Fredman, Committee Member Samantha Welch, Committee Member Anni Wang, Vice Chair Robin Wolf, Chair John Thomas Committee Member Lydia Bates City Staff Present: Tourism & Community Promotions Manager Jacqui Clark- Charlesworth, Economic Development & Tourism Manager Laura Fiedler _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo Promotional Coordinating Committee was called to order on May 14, 2025 at 5:31 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo, by Chair Thomas. 2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA Public Comment: --End of Public Comment-- 3. CONSENT Motion By Committee Member Wang Second By Committee Member Forsberg To approve Consent Items 3a through 3f. Page 131 of 251 2 Ayes (6) Committee Member Wang, Committee Member Forsberg, Committee Member Welch, Committee Member Fredman, Vice Chair Wolf, and Chair Thomas. CARRIED (6 to 0) 3.a MINUTES OF THE REGULAR MEETING ON APRIL 9, 2025 3.b 2024-25 COMMUNITY PROMOTION BUDGET REPORT 3.c SLO CHAMBER MONTHLY PUBLIC RELATIONS REPORT 3.d SLO CHAMBER GUEST SERVICES REPORT 3.e SLO CHAMBER GRANT SUPPORT REPORT 3.f TRANSIENT OCCUPANCY TAX (TOT) REPORT 4. PRESENTATIONS 4.a 2025 ARTS & CULTURE ECONOMIC IMPACT REPORT (25 MIN) Summer Truschke from SLO County Arts and Vince Vasquez from PolicyCraft Institute presented findings from the 2025 Arts & Culture Economic Impact report that the City of SLO invested in. Public Comment: None --End of Public Comment-- Action: No action taken on this item. 4.b PUBLIC RELATIONS MONTHLY ACTIVITY UPDATE (10 MIN) Hollie West from SLO Chamber presented the report for the public relations activities that occurred over the past month, also noting the new monthly report template that was part of the consent agenda. Public Comment: None --End of Public Comment-- Action: No action taken on this item. 5. BUSINESS ITEMS Page 132 of 251 3 5.a CULTURAL ARTS & COMMUNITY PROMOTIONS GRANT RECOMMENDATIONS (30 MIN) The CACP subcommittee presented the CACP grant recommendations and discussed with the full committee. Public Comment: Tammy Paster, Meals that Connect Senior Nutrition Program Patty Thayer, SLO Repertory Theatre JBird, SLO Climate Coalition Beth Bolyard, Central Coast Comedy Theatre --End of Public Comment-- Motion By Committee Member Wang Second By Committee Member Welch To move forward with the CACP subcommittee grant recommendations as presented for approval to City Council in July. Organization Name Recommendations Specific Items Cal Poly Corporation $ 6,000.00 To be used towards media plan as presented. Canzona Women's Ensemble $ 1,000.00 To be used towards media plan as presented. Central Coast Childbirth Network $ 1,300.00 To be used towards media plan with the exception of printed flyers. Central Coast Comedy Theater $ 2,000.00 To be used towards media plan with the exception of printed ads. Central Coast Shakespeare Festival $ - Not eligible for funding due to incomplete application, specifically overall budget section. City Farm SLO $ 3,000.00 To be used towards media plan as presented. Civic Ballet of San Luis Obispo $ 3,000.00 To be used towards media plan as presented. Diversity Coalition San Luis Obispo County $ 4,000.00 To be used towards media plan with the exception of print. Page 133 of 251 4 Downtown SLO $ 12,000.00 To be used towards media plan as presented. ECOSLO $ 3,000.00 To be used towards media plan as presented with the exception of print. Girl Scouts of California's Central Coast $ - Not recommended for funding due to limited reach to CACP's intended audience. See 6.g. of Program Specifications & Guidelines. History Center of San Luis Obispo County $ 1,500.00 To be used towards media plan as presented. History Revisited $ 9,000.00 To be used towards media plan as presented. Hospice of San Luis County $ 1,250.00 To be used towards media plan as presented with the exception of print and bulk mailers. Latino Outreach Council $ 6,000.00 To be used towards advertising and marketing, not entertainment or talent for event. Orchestra Novo, Inc $ 3,000.00 To be used towards media plan as presented with the exception of print. Saint Andrew Greek Orthodox Church $ 4,500.00 To be used towards media plan as presented. San Luis Obispo International Film Festival, Inc. $ 6,000.00 To be used towards Variety Package only. San Luis Obispo Master Chorale $ 2,500.00 To be used towards marketing of single series or a single event. San Luis Obispo Repertory Theatre $ 8,300.00 To be used towards media plan as presented with the exception of printed mailers. Senior Nutrition Program of San Luis Obispo $ - Not eligible for funding due to event having a primary purpose of fundraising and not meeting goals of CACP grant intention. See 7.d. of Program Specifications & Guidelines. Page 134 of 251 5 SLO County Arts Council $ 5,075.00 To be used towards social media, email marketing and local media partnerships only. SLO Beaver Brigade $ 5,075.00 To be used towards media plan as presented with the exception of printed mailers. SLO Climate Coalition $ 4,750.00 To be used towards media plan as presented. San Luis Obispo Museum of Art $ 6,500.00 To be used towards media plan as presented with the exception of printed mailers. SLO Overdose Awareness Day $ 1,250.00 To be used towards video production, not hair and makeup. The Monday Club $ - Not eligible for funding due to event having a primary purpose of fundraising and not meeting goals of CACP grant intention. See 7.d. of Program Specifications & Guidelines. $ 100,000.00 Ayes (6) Committee Member Wang, Committee Member Welch, Committee Member Fredman, Committee Member Forsberg, Vice Chair Wolf, and Chair Thomas. CARRIED (6 to 0) 5.b PUBLIC ART IDENTITY PROGRAM UPDATE (15 MIN) Ashlee Akers of Verdin Marketing and Jacqui Clark-Charlesworth presented an update to the proposed Public Art Identity Program scope of work. Public Comment: None -- End of Public Comment-- Motion By Committee Member Welch Second By Committee Member Fredman Page 135 of 251 6 To approve an additional allocation of $2,000 to a total of up to $12,000 to the Public Art Identity Program update through the contract with Verdin Marketing. The funds are to be allocated from the PCC’s Community Placemaking and Recovery Projects line item of their FY24-25 budget. Ayes (6) Committee Member Welch, Committee Member Fredman, Committee Member Forsberg, Committee Member Wang, Vice Chair Wolf, and Chair Thomas. CARRIED (6 to 0) 5.c FY 25-26 COMMUNITY PROMOTIONS PROGRAM BUDGET (25 MIN) Jacqui Clark-Charlesworth presented the budget allocations for the FY 25- 26 Community Promotions program budget that will be recommended to City Council. Public Comment: None --End of Public Comment-- Motion By Committee Member Welch Second By Committee Member Forsberg To approve the FY 25-26 Community Promotions program budget as presented. Ayes (6) Committee Member Welch, Committee Member Forsberg, Committee Member Fredman, Committee Member Wang, Vice Chair Wolf, and Chair Thomas. CARRIED (6 to 0) 5.d PCC CONTRACT APPROVALS (20 MIN) Jacqui Clark-Charlesworth provided an update on the proposal for the two-year agreements with the SLO Chamber for Guest Services, Public Relations and Grant Promotions Support. Public Comment: None --End of Public Comment-- Page 136 of 251 7 Motion By Committee Member Wang Second By Vice Chair Wolf Approved two-year agreements with the SLO Chamber for Guest Services, Public Relations and Grant Promotions Support with the option to reassess and increase in the second year based on deliverables met and available funding. Ayes (6) Committee Member Wang, Vice Chair Wolf, Committee Member Welch, Committee Member Forsberg, Committee Member Fredman, and Chair Thomas. CARRIED (6 to 0) 5.e ARTOBER SWAG UPDATE (5 MIN) Tourism & Community Promotions Manager Jacqui Clark-Charlesworth presented an update to the ARTober swag for the 2025 promotion. Public Comment: None --End of Public Comment-- Direction given to move forward with the design with all text on two lines and logo lock up on the bottom. 6. PCC LIAISON REPORTS AND COMMUNICATION 6.a CACP LIAISON REPORT – Liaison Assignments 6.b COMMITTEE OUTREACH UPDATE – Committee Report 6.c TBID BOARD REPORT – TBID Meeting Minutes: April 9, 2025 Tourism & Community Promotions Manager Jacqui Clark-Charlesworth provided an update on items the TBID has been working on. Additionally, that Committee Member Lydia Bates, the TBID’s appointed seat on PCC has stepped off the TBID due to taking another job out of area which leaves an opening on PCC for another TBID member to fill. 6.d TOURISM PROGRAM UPDATE – Staff Report Page 137 of 251 8 Tourism & Community Promotions Manager Jacqui Clark-Charlesworth provided an update on the Tourism Program. 7. ADJOURNMENT The meeting was adjourned at 7:37 p.m. The next Regular Meeting of the Promotional Coordinating Committee is scheduled for June 11, 2025 at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY PROMOTIONAL COORDINATING COMMITTEE: XX/XX/202X Page 138 of 251 Organization Name Event Name Reccomendations Specific Items Cal Poly Corporation Cal Poly Arts 2025-2026 Dance Series $ 6,000.00 To be used towards media plan as presented. Canzona Women's Ensemble Heart Strings $ 1,000.00 To be used towards media plan as presented. Central Coast Childbirth Network Central Coast Childbirth Network Expo $ 1,300.00 To be used towards media plan with the exception of printed flyers. Central Coast Comedy Theater SLO One-Day Improv Festival $ 2,000.00 To be used towards media plan with the exception of printed ads. Central Coast Shakespeare Festival Central Coast Shakespeare Festival $ - Not eligible for funding due to incomplete application, specifcially overall budget section. City Farm SLO 5th Annual Sheep Shearing Shindig $ 3,000.00 To be used towards media plan as presented. Civic Ballet of San Luis Obispo The Wonderful Wizard of OZ $ 3,000.00 To be used towards media plan as presented. Diversity Coalition San Luis Obispo County Women of Color Symposium $ 4,000.00 To be used towards media plan with the exception of print. Downtown SLO Concerts in the Plaza $ 12,000.00 To be used towards media plan as presented. ECOSLO Creeks to Coast Cleanup $ 3,000.00 To be used towards media plan as presented with the exception of print. Girl Scouts of California's Central Coast Grandparents and me Dance $ - Not recommended for funding due to limited reach to CACP's intended audience. See 6.g. of Program Specifications & Guidelines. History Center of San Luis Obispo County Family Day at the Dallidet $ 1,500.00 To be used towards media plan as presented. History Revisited 39th Annual Central Coast Renassance Festival $ 9,000.00 To be used towards media plan as presented. Hospice of San Luis County Light Up a Life $ 1,250.00 To be used towards media plan as presented with the exception of print and bulk mailers. Latino Outreach Council Dia De Los Muertos $ 6,000.00 To be used towards advertising and marketing, not entertainment or talent for event. Orchestra Novo, Inc Silent Movie with Live Orchestra $ 3,000.00 To be used towards media plan as presented with the exception of print. Saint Andrew Greek Orthodox Church San Luis Obispo Greek Festival $ 4,500.00 To be used towards media plan as presented. San Luis Obispo International Film Festival, Inc. San Luis Obispo International Film Festival $ 6,000.00 To be used towards Variety Package only. San Luis Obispo Master Chorale Year Round Events to accumulate Festival $ 2,500.00 To be used towards marketing of single series or a single event. San Luis Obispo Repertory Theatre Million Dollar Quartet $ 8,300.00 To be used towards media plan as presented with the exception of printed mailers. Senior Nutrition Program of San Luis Obispo Laguna Lake Park $ - Not eligible for funding due to event having a primary purpose of fundraising and not meeting goals of CACP grant intention. See 7.d. of Program Specifications & Guidelines. SLO County Arts Council Art After Dark $ 5,075.00 To be used towards social media, email marketing and local media partnerships only. SLO Beaver Brigade 4th Annual SLO County Beaver Festival $ 5,075.00 To be used towards media plan as presented with the exception of printed mailers. SLO Climate Coalition SLO Earth Fest $ 4,750.00 To be used towards media plan as presented. San Luis Obispo Museum of Art Admission-free exhibitions and public programs at SLOMA FY2026 $ 6,500.00 To be used towards media plan as presented with the exception of printed mailers. SLO Overdose Awareness Day SLO Overdose Awareness Day $ 1,250.00 To be used towards video production, not hair and makeup. The Monday Club An Invitation to the The Hill Fashion Review $ - Not eligible for funding due to event having a primary purpose of fundraising and not meeting goals of CACP grant intention. See 7.d. of Program Specifications & Guidelines. $ 100,000.00 Page 139 of 251 Page 140 of 251