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HomeMy WebLinkAboutItem 6d Advisory Body Appointments for Unscheduled Vacancies on the HRC and TBID Item 6d Department: Administration Cost Center: 1021 For Agenda of: 7/15/2025 Placement: Consent Estimated Time: N/A FROM: Greg Hermann, Deputy City Manager Prepared By: Teresa Purrington, City Clerk SUBJECT: ADVISORY BODY APPOINTMENTS FOR UNSCHEDULED VACANCIES ON THE HUMAN RELATIONS COMMISSION AND THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD RECOMMENDATION Confirm the appointment of Jennifer Fields to the Human Relations Commission (HRC) and Mark Eads to the Tourism Business Improvement District Board (TBID), for the remainder of the respective vacated terms as detailed in the report. POLICY CONTEXT The Advisory Body Handbook outlines the recruitment procedures, membership requirements, and term limits for City advisory bodies. Also contained in the Advisory Body Handbook are the bylaws for all advisory bodies, some of which include additional membership requirements. Additionally, the City Council Policies and Procedures Manual, describes the “Appointment Procedure” and “Process” for Advisory Body appointments. Recruitment and appointment recommendations were performed in conformance with all recruitment procedures, processes, and bylaws found in these resources. California Government Code Section 54972, Local Appointments List (Maddy Act) requires that on or before December 31st of each year, each legislative body shall prepare an appointments list for their boards, commissions, and committees whose members serve at the pleasure of the legislative body. This obligation was met and is on -going. DISCUSSION Annual appointments to the various City Advisory Body Committees were made at the April 1, 2025 City Council meeting. The process for those appointments included recruitment by the City Clerk’s Office, interviews, and recommendations by the respective Council Liaison Subcommittees, with final confirmation of those recommendations made by the full Council. The applications of qualified candidates who are not chosen for Page 37 of 251 Item 6d immediate appointment are held for one -year for possible consideration in the event an unscheduled vacancy occurs. When unscheduled vacancies occur throughout the year, outreach to the qualified applicant list is conducted along with any necessary new recruitment for the given vacancies. Human Relations Commission: Due to a resignation in June, there is an unscheduled vacancy on the Commission. Using the qualified applicants list from the annual recruitment, the Council Liaison Subcommittee members assigned for the HRC, Mayor Stewart and Vice Mayor Shoresman, recommend Jennifer Fields to fill the vacant term ending March 31, 2027. Tourism Business Improvement District Board: Due to a resignation in May 2025, there is an unscheduled vacancy on the Board. There was no qualified applicant list following the recent annual recruitment and therefore recruitment was re-opened (per Maddy Act requirements) identifying three qualified candidates. The Council Liaison Subcommittee members assigned for the TBID, Councilmember Francis and Vice Mayor Shoresman, recommend Mark Eads to fill the vacant term ending March 31, 2028. Other Vacancies: In addition to these two vacancies on the HRC and the TBID, t he City Clerk’s Office is currently recruiting for unscheduled vacancies for the Area Agency on Aging (AAA), the Administrative Review Board (ARB), the Construction Board of Appeals (CBoA), and the Tree Committee (TC).  The AAA position has been open since April of this year. The City Council appoints one member to this 12-member Board for this regional body, serving both San Luis Obispo and Santa Barbara County Senior Citizens.  The ARB position has been vacant since October 2024. This is a three -member board that acts as the final decision maker for City administrative appeal hearings relating to administrative citations issued for certain contested San Lu is Obispo Municipal Code enforcement. If the appellant intends to challenge the City action by writ, they must appeal the administrative citation to the Administrative Review Board (rather than a hearing officer.)  The CBoA position is for a regular member (not a member representing the disabled community) and has been vacant since mid June. The CBoA hears and decides appeals of orders, decisions, and determinations made by the building official relative to the applications and interpretations of various technical codes. In addition, the members of the CBoA may meet as the Appeals Board for Disabled Access for the purpose of considering appeals to the standards in the California Building Standards Code regarding accommodations for persons with physical disabilities.  The TC position has been vacant since the beginning of May. While the annual recruitment had identified additional candidates that might have filled this position, due to personal obligations, no applicants were currently able to make the needed commitment. The TC makes recommendations to the Council and staff on tree Page 38 of 251 Item 6d policies and regulations. Applications for these volunteer positions may be found on the City’s Job Opportunities webpage. Public Engagement Notices that the City was accepting applications for the above listed Advisory Bodies were placed on the City’s website and “e-notification” service, listed in the annual Local Appointments List (Maddy Act Notice – GC 54972) posted on the City Website and City Information kiosk, and distributed via City social media outlets in November 2024, for the Annual Recruitment cycle. Following Maddy Act guidelines, notices were posted in the City Information kiosk outside City Hall and on the Advisory Body Vacancies page of the City’s website alerting the public that the City was specifically accepting applications for the vacancies on the HRC and the TBID when the vacancies occurred. CONCURRENCE As presented in the recommendations, the various Council Liaison Subcommittees for the Advisory Bodies are in concurrence with the stated recommendations along with the City Clerk’s Office, who coordinated and organized the process. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: Yes/No Budget Year: 2025-26 Funding Identified: Yes/No Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund $ $ $ $ State Federal Fees Other: Total N/A N/A N/A N/A Page 39 of 251 Item 6d There is no fiscal impact for the appointment of the above Advisory Body members. Administration of the process is considered in the City Clerk’s annual budget. ALTERNATIVES Council could recommend changes to the sub-committee recommended appointments or direct staff to re-open recruitment for additional candidates. Page 40 of 251