HomeMy WebLinkAboutPW Conversion 05.27.25
Original: City Clerk’s Office
DATE 05/27/2025
TO: Matt Horn, Public Works Director
City Attorney
City Clerk
FROM: CIP Engineering Records Custodian, Brian Nelson, Deputy Director/City Engineer
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City’s Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards (Attachment A).
Please sign below indicating your approval for the conversion of the listed records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF CONVERSION
I, _____________________do hereby attest that the digital copies of the records listed for
conversion have been verified as complete, accurate, and legible reproductions of the original(s)
in all details. _____________
Attachments:
A. List of converted records
B. Relevant sections of the records retention schedule
Initials
Signature of Record Custodian
Date
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
6/2/2025 | 1:58 PM PDT
Original: City Clerk’s Office
Attachment A (Records Conversion List)
Record
Category
ID
Record Title Record
Origin
Year
Retention Record Location in Laserfiche
Submittal 91641 Defect Listing
Plot Scaled
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74986#?openmode=PDF
Bid 91641 Bid Forms 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75001#?openmode=PDF
Bonds 91641 Payment Bond 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74992#?openmode=PDF
Bonds 91641 Performance
Bond
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74993#?openmode=PDF
Bonds 91641 Bond Rider 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74991#?openmode=PDF
Insurance
Certificate
91641 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74990#?openmode=PDF
Final Pay
Estimate
91641 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74987#?openmode=PDF
Notice of
Completio
n
91641 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74989#?openmode=PDF
Encroach
ment
Permit
91641 Encroachment
Permit
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74994#?openmode=PDF
Agreemen
t
91641 Right of Entry 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74996#?openmode=PDF
Agreemen
t
91641 Right of Entry 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74999#?openmode=PDF
Agreemen
t
91641 Right of Entry 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75000#?openmode=PDF
Agreemen
t
91641 Right of Entry 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74997#?openmode=PDF
Agreemen
t
91641 Right of Entry 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=74998#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
Submittal 91641 Representative(s)
Authorized to Sign Extra
Work Ticket
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75009#?openmode=PDF
Submittal 91641 Representative(s)
Authorized to Sign Extra
Work Ticket
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75010#?openmode=PDF
Submittal 91641 Contractor’s
Emergency Standby for
Construction Projects
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75011#?openmode=PDF
Submittal 91641 Submittal 01 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75003#?openmode=PDF
Submittal 91641 Submittal 02 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75004#?openmode=PDF
Submittal 91641 Submittal 03 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75005#?openmode=PDF
Submittal 91641 Submittal 04 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75006#?openmode=PDF
Submittal 91641 Temporary
Traffic Control
Application
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75007#?openmode=PDF
Submittal 91641 Water Pollution
Control Plan
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75008#?openmode=PDF
As-Builts 91646 As-Builts 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75132#?openmode=PDF
Insurance
Certificate
91646 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75128#?openmode=PDF
Insurance
Certificate
91646 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75129#?openmode=PDF
Final Pay
Estimate
91646 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75133#?openmode=PDF
Notice of
Completio
n
91646 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75131#?openmode=PDF
Environm
ental Docs
91646 Water Pollution
Control Plan Inspection
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75130#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
Change
Order
91646 Contract Change
Order 1
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75135#?openmode=PDF
Encroach
ment
Permit
91646 Encroachment
Permit
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75141#?openmode=PDF
Submittal 91646 Contractor’s
Emergency Standby for
Construction Projects
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75137#?openmode=PDF
Submittal 91646 Schedule of Work
and Progress Schedule
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75138#?openmode=PDF
Submittal 91646 Water Pollution
Prevention Tracking
Information
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75139#?openmode=PDF
Bid 91657 Bid Forms 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75218#?openmode=PDF
Bonds 91657 Payment &
Performance Bonds
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75215#?openmode=PDF
Final Pay
Estimate
91657 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75214#?openmode=PDF
Notice of
Completio
n
91657 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75213#?openmode=PDF
Permit 91657 Building Permit
Inspection Record
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75217#?openmode=PDF
Permit 91657 Notice of
Exemption
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75221#?openmode=PDF
Submittal 91657 Contractor’s
Emergency Standby for
Construction Projects
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75220#?openmode=PDF
As-Builts 91721 As-Builts 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75300#?openmode=PDF
Bid 91721 Bid Forms 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75316#?openmode=PDF
Final Pay
Estimate
91721 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75306#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
Insurance
Certificate
91721 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75321#?openmode=PDF
Notice of
Completio
n
91721 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75299#?openmode=PDF
Environm
ental Docs
91721 Water Pollution
Control Plan Inspection
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75303#?openmode=PDF
Change
Order
91721 Extra Work
Ticket
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75302#?openmode=PDF
Encroach
ment
Permit
91721 Encroachment
Permit
2019 P https://slolf.slocity.org/laserfiche/Br
owse.aspx?repo=PublicWorks#?id=
75308
Submittal 91721 Schedule 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75314#?openmode=PDF
Submittal 91721 Authorized
Representative
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75315#?openmode=PDF
Submittal 91721 Contractor’s
Emergency Standby for
Construction Projects
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75311#?openmode=PDF
Submittal Paint Color Information 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75305#?openmode=PDF
Submittal Temporary Traffic
Control Application
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75312#?openmode=PDF
Submittal Water Pollution Control
Plan
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75313#?openmode=PDF
Notice of
Completio
n
1000012 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75443#?openmode=PDF
Insurance
Certificate
1000012 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75440#?openmode=PDF
Insurance
Certificate
1000012 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75441#?openmode=PDF
Bonds 1000012 Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75442#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
Final Pay
Estimate
1000012 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75439#?openmode=PDF
Agreemen
t
1000012 Agreement 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75438#?openmode=PDF
Submittal 1000012 Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75437#?openmode=PDF
Bid 1000023 Bid Forms 2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75712#?openmode=PDF
Bonds 1000023 Payment &
Performance Bonds
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75710#?openmode=PDF
Environm
ental Doc
1000023 Concrete
Ticket
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75706#?openmode=PDF
Notice of
Completio
n
1000023 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75707#?openmode=PDF
Insurance
Certificate
1000023 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75709#?openmode=PDF
RFI 1000023 Request for
Information, Awarding
Body
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75711#?openmode=PDF
Final Pay
Estimate
1000023 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=75708#?openmode=PDF
Bid 1000034 Bid Forms –
Paso Robles Tank, Inc.
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76069#?openmode=PDF
Bonds 1000034 Payment &
Performance Bonds
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76066#?openmode=PDF
Notice of
Completio
n
1000034 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76064#?openmode=PDF
Final Pay
Estimate
1000034 Final Pay
Estimate
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76065#?openmode=PDF
Encroach
ment
Permit
1000034 Encroachment
Permit
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76062#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
Environm
ental Doc
1000034 Notice of
Exemption
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76063#?openmode=PDF
Submittal 1000034 Notice of
Completion (from
contractor)
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76068#?openmode=PDF
Bid 1000100 Bid Forms – D-
Kal Engineering, Inc.
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76243#?openmode=PDF
Bonds 1000100 Payment &
Performance Bonds
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76242#?openmode=PDF
Insurance
Certificate
1000100 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76241#?openmode=PDF
Final Pay
Estimate
1000100 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76237#?openmode=PDF
Notice of
Completio
n
1000100 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76240#?openmode=PDF
CMR 1000100 City Manager
Report
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76239#?openmode=PDF
Submittal 1000100 Temporary
Traffic Control
Application
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76245#?openmode=PDF
Bid 1000003 Bid Forms –
Bunyon Bros. Tree Care
Inc.
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76543#?openmode=PDF
Bonds 1000003 Payment &
Performance Bonds
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76546#?openmode=PDF
Bid 1000003 Non-Collusion
Declaration
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76542#?openmode=PDF
Insurance
Certificate
1000003 Certificate of
Liability Insurance
2021 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76539#?openmode=PDF
Insurance
Certificate
1000003 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76545#?openmode=PDF
Insurance
Certificate
1000003 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76547#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
Encroach
ment
Permit
1000003 Encroachment
Permit
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76541#?openmode=PDF
Notice of
Exemptio
n
1000003 Notice of
Exemption
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76544#?openmode=PDF
CAR 1000003 Council
Agenda Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76538#?openmode=PDF
CMR 1000003 City Manager
Report
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76537#?openmode=PDF
CMR 1000003 City Manager
Report
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76548#?openmode=PDF
As-Builts 1000117 As-Builts 2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76581#?openmode=PDF
Bid 1000117 Bid Forms – D-
KAL Engineering, Inc.
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76580#?openmode=PDF
Bonds 1000117 Payment &
Performance Bonds
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76579#?openmode=PDF
Final Pay
Estimate
1000117 Final Pay
Estimate
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76576#?openmode=PDF
Notice of
Completio
n
1000117 Notice of
Completion
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76575#?openmode=PDF
Change
Order
1000117 Extra Work 2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76571#?openmode=PDF
Encroach
ment
Permit
1000117 Encroachment
Permit
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76578#?openmode=PDF
CMR 1000117 City Manager
Report
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76567#?openmode=PDF
CMR 1000117 City Manager
Report
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76568#?openmode=PDF
Submittal 1000117 Temporary
Traffic Control
Application
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76573#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
Submittal 1000117 Water
Pollution Prevention
Tracking Information
2020 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76574#?openmode=PDF
Final Pay
Estimate
91214 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76714#?openmode=PDF
Notice of
Completio
n
91214 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76713#?openmode=PDF
Bonds 91214 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76715#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76709#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76706#?openmode=PDF
Agreemen
t
91214 Unanimous
Written Consent of
Directors
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76704#?openmode=PDF
Claim 91214 Response to
Liquidated Damages
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76685#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76699#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76701#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76703#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76695#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76697#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76700#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2021 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76712#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
Insurance
Certificate
91214 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76694#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76698#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76711#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76693#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76702#?openmode=PDF
Insurance
Certificate
91214 Certificate of
Liability Insurance
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76696#?openmode=PDF
Agreemen
t
91214 Agreement –
MKN & Associates
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76710#?openmode=PDF
Permit 91214 Building
Inspection Record
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76689#?openmode=PDF
Encroach
ment
Permit
91214 Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76687#?openmode=PDF
CAR 91214 Council Agenda
Report
2013 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76690#?openmode=PDF
CAR 91214 Council Agenda
Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76707#?openmode=PDF
CAR 91214 Council Agenda
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76708#?openmode=PDF
CAR 91214 Council Agenda
Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76705#?openmode=PDF
CMR 91214 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76683#?openmode=PDF
CMR 91214 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76682#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Original: City Clerk’s Office
CMR 91214 City Manager
Report
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76688#?openmode=PDF
Submittal 91214 Temporary
Traffic Control
Application
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=76679#?openmode=PDF
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 2 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
200 COMMUNITY DEVELOPMENT
201 CITY PLANNING
Address Files p Planning GC34090
Code Enforcement Files p Building GC34090
Construction Files p Building GC34090
Construction/Building Permits (numeric) (Building, Signs, Demos, etc. Includes p Building GC34090, HSC 19850 plans for permitted buildings)
Construction Contracts (including Insurance Certificates) A/E+10 Building GC34090 , Civ. Code 941
Encroachment Permits p Engineering Development GC34090 Review
Flood Elevation Certificates I Flood Maps p Planning GC34090
Final Tracts and Minor Subdivisions (includes subdivision improvement agrees; p Planning GC34090 development aorees; in-lieu aorees)
Home Occupation Permits p Planning GC34090
Inspection Cards p Building GC34090
Notices of Address Chance p Plannina GC34090
Notices of Determination p Planning GC34090
Notices of Exemption p Planning GC34090
Project Files: Administrative Use Permit; Planning Commission Use Permit;
Planned Development; Certificate of Compliance; Architectural Review;
Architectural Review Minor and Incidental; Environmental Review; General
Plan ; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; p Planning GC34090, HSC 19850
Annexation ; Variance; Lot Line Adjustment; Street Name Change; May include
plans for permitted buildings if not kept under Construction/Building Permits;
Other
Recorded Agreements: Residents/Covenants, Affordability, First-Time Home-p Planning, Clerk GC34090-(Filed under 704-06 in City Clerk's office, CDD in Housing Agreement section by property address.) Buyer, etc.
Tentative Tracts and Minor Subdivisions p Planning GC34090
Unreinforced Masonry Files (structural analysis) p Building GC34090
AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 11 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
800 PUBLIC WORKS
801 ENGINEERING
Contractor Bids (not awarded) CL+2 Public Works GC34090 Exception : Federally funded: 3 year retention period or as required by the funding authority (see Federal
Acauisition Regulation 4. 7031
Engineering Standards p Public Works GC34090
Job Files: Certified payroll ; pay estimates; original bid documents; legal ads; CL+2 Public Works GC34090 Federally funded or as req'd by the federal authority preliminary notices/liens; engineer's daily logs or inspector's diaries; DAS13
Project Files: Original specials w/autocad drawings , photos/video tapes for
historic value; agreements; CMR/CAR; change orders; env docs; final pay est.
w/attach ; notice completion ; haz waste manifests/transp docs; ins certs; perform p Public Works GC34090 / CCP337
bonds; proposals; spec reports (haz mat, bio, soils), submtls (malls, draw),
warranty, as-built plans, bids/plans/specs
802 STREET ADDRESS FILES File cateaorv eliminated 2025 as all files listed here are cocies.
803 MASS TRANSPORTATION
Local-SLO Municical Bus Svstem -Studies CY+10 Public Works GC34090
Americans with Disabilities Act (Title 6 policy and ADA complaints and requests CY+4 Public Works GC34090 for accommodations)
Taxicabs , Transcortation Network Comcanies CY+S Public Works GC34090
Unmet Transit Needs (SLOCOG report on future development of FTIP) CY+10 Public Works GC34090
Federal Transit Grants A/E + 3 Public Works CFR 49, After Federal Transit Administration Triennial Review.
State Transit Grants cer contract Public Works GC34090
804 PARKING
Parkina Aooeals CY+S Public Works GC34090
Parking Citations CY+S Public Works GC34090
Parking Policies S+S Public Works GC34090
Parking Structure Video Monitoring CY+1 Public Works GC34090 .6(a)
806 DISTRICTS
I Benefit Districts I CL+1ol Public Works/Clerk I GC34090 Note: original documentation in City Clerk's Office
Underaround Utilities T+10 Public Works GC34090
807 SURVEYING
General Information (survey notes, vertical benchmarks , horizontal datum
calibration , etc., does not include project application materials submitted prior to CY+2 Public Works GC34090
approval ) (County holds permanent record for real property)
808 MAPPING
!
Aerial Photos (pre-1990 physical pictures) (otherwise see 901 Data Backups,
GIS related files) I pl IT I GC34090 (determined to be of historic value)
AE=Afler Expiration AU=Audit CL=Closed/Completed CY=Current Year E=Afler Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: 0AE7ED20-D844-4A1F-83E9-1575B62D1C21