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Home My WebLink About07-15-2025 PCC Agenda Packet - Special Meeting Promotional Coordinating Committee AGENDA Tuesday, July 15, 2025, 1:30 p.m. Council Hearing Room, 990 Palm Street, San Luis Obispo The Promotional Coordinating Committee holds in-person meetings. Zoom participation will not be supported at this time. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of complimentary parking; restrictions apply, visit Parking for Public Meetings for more details. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline may not be processed until the following day. Public Comment during the meeting: Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7114. Pages 1.CALL TO ORDER Chair Thomas will call the Special Meeting of the Promotional Coordinating Committee to order. 2.PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA At this time, people may address the Committee about items not on the agenda. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. 3.BUSINESS ITEMS 3.a Cultural Arts & Community Promotions Grant Liaisons 5 The committee will assign liaisons to the recommended FY 2025-26 grant recipients. 4.ADJOURNMENT The next Regular Meeting of the Promotional Coordinating Committee is scheduled for September 10, 2025 at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. The August 13, 2025 Regular Meeting has been cancelled. LISTENING ASSISTIVE DEVICES are available -- see the Clerk The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the Promotional Coordinating Committee are available for public inspection on the City’s website, under the Public Meeting Agendas web page: https://www.slocity.org/government/mayor- and-city-council/agendas-and-minutes. Meeting video recordings can be found on the City’s website: http://opengov.slocity.org/WebLink/Browse.aspx?id=61002&dbid=0&repo=CityCl erk Page 4 of 5 Organization Name Event Name Reccomendations Specific Items Cal Poly Corporation Cal Poly Arts 2025-2026 Dance Series $ 6,000.00 To be used towards media plan as presented. Canzona Women's Ensemble Heart Strings $ 1,000.00 To be used towards media plan as presented. Central Coast Childbirth Network Central Coast Childbirth Network Expo $ 1,300.00 To be used towards media plan with the exception of printed flyers. Central Coast Comedy Theater SLO One-Day Improv Festival $ 2,000.00 To be used towards media plan with the exception of printed ads. Central Coast Shakespeare Festival Central Coast Shakespeare Festival $ - Not eligible for funding due to incomplete application, specifcially overall budget section. City Farm SLO 5th Annual Sheep Shearing Shindig $ 3,000.00 To be used towards media plan as presented. Civic Ballet of San Luis Obispo The Wonderful Wizard of OZ $ 3,000.00 To be used towards media plan as presented. Diversity Coalition San Luis Obispo County Women of Color Symposium $ 4,000.00 To be used towards media plan with the exception of print. Downtown SLO Concerts in the Plaza $ 12,000.00 To be used towards media plan as presented. ECOSLO Creeks to Coast Cleanup $ 3,000.00 To be used towards media plan as presented with the exception of print. Girl Scouts of California's Central Coast Grandparents and me Dance $ - Not recommended for funding due to limited reach to CACP's intended audience. See 6.g. of Program Specifications & Guidelines. History Center of San Luis Obispo County Family Day at the Dallidet $ 1,500.00 To be used towards media plan as presented. History Revisited 39th Annual Central Coast Renassance Festival $ 9,000.00 To be used towards media plan as presented. Hospice of San Luis County Light Up a Life $ 1,250.00 To be used towards media plan as presented with the exception of print and bulk mailers. Latino Outreach Council Dia De Los Muertos $ 6,000.00 To be used towards advertising and marketing, not entertainment or talent for event. Orchestra Novo, Inc Silent Movie with Live Orchestra $ 3,000.00 To be used towards media plan as presented with the exception of print. Saint Andrew Greek Orthodox Church San Luis Obispo Greek Festival $ 4,500.00 To be used towards media plan as presented. San Luis Obispo International Film Festival, Inc. San Luis Obispo International Film Festival $ 6,000.00 To be used towards Variety Package only. San Luis Obispo Master Chorale Year Round Events to accumulate Festival $ 2,500.00 To be used towards marketing of single series or a single event. San Luis Obispo Repertory Theatre Million Dollar Quartet $ 8,300.00 To be used towards media plan as presented with the exception of printed mailers. Senior Nutrition Program of San Luis Obispo Laguna Lake Park $ - Not eligible for funding due to event having a primary purpose of fundraising and not meeting goals of CACP grant intention. See 7.d. of Program Specifications & Guidelines. SLO County Arts Council Art After Dark $ 5,075.00 To be used towards social media, email marketing and local media partnerships only. SLO Beaver Brigade 4th Annual SLO County Beaver Festival $ 5,075.00 To be used towards media plan as presented with the exception of printed mailers. SLO Climate Coalition SLO Earth Fest $ 4,750.00 To be used towards media plan as presented. San Luis Obispo Museum of Art Admission-free exhibitions and public programs at SLOMA FY2026 $ 6,500.00 To be used towards media plan as presented with the exception of printed mailers. SLO Overdose Awareness Day SLO Overdose Awareness Day $ 1,250.00 To be used towards video production, not hair and makeup. The Monday Club An Invitation to the The Hill Fashion Review $ - Not eligible for funding due to event having a primary purpose of fundraising and not meeting goals of CACP grant intention. See 7.d. of Program Specifications & Guidelines. $ 100,000.00 Page 5 of 5