HomeMy WebLinkAbout7/15/2025 Item 8a, Walker, K. (2) Memorandum of Understanding Between
California Polytechnic State University (Cal Poly) ,
Associated Students, Inc. of Cal ifornia Polytechnic State University at San Luis
Obispo (ASI),
the Associated Students of Cuesta College (ASCC) ,
the City of San Luis Obispo,
and the County of San Luis Obispo
Regarding the Student-Community Liaison Committee
XXX XX, 2023
This Memorandum of Understanding is entered into between Cal Poly, the Associated St udents, Inc.
of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of
Cuesta College (ASCC), the City of San Luis Obispo (City) and the County of San Luis Obispo
(County).
Background:
The Student Community Liaison Committee (SCLC) was formed in the spring of 1987 to address
issues regarding the community and Cal Poly students. It was envisioned that the chair should be
the Cal Poly student body president to demonstrate parity between the students and city officials.
serve as a mechanism of communication among Cal Poly, the City of San Luis Obispo, the County of
San Luis Obispo, and the San Luis Obispo community, to develop and strengthen town gown
relationships to address issues regarding the community and Cal Poly students. It was envisioned
that the chair should be the Cal Poly student body president to demonstrate parity between students
and city officials. In 1988, SCLC was expanded to include representation from Cuesta College.
Thanks to the support from several areas (City Departments, Chamber of Commerce, Residents for
Quality Neighborhoods and other Cal Poly organizations), SCLC was acknowledged as a key link in
communication between students and the City & County of San Luis Obispo.
Term:
The term of this Memorandum of Understanding shall be from January 1 through December 31, and
will be automatically renewed annually for the period of January 1 through December 31 unless
written notice of either party is given requesting termination. This Agreement is effective on XXXXXX
and will automatically renew each year successively unless terminated by either party upon written
notice prior to the expiration of the then current renewal term. The agreement will be distributed prior
to the first meeting of the new academic year and subsequently reviewed for changes annually at the
first SCLC meeting of the academic year.
Purpose:
The purpose of this Memorandum of Understanding is to define the relationship between Associated
Students, Inc., the Associated Students of Cuesta College, the City of San Luis Obispo and the
1 of 7
County of San Luis Obispo as represented by the SCLC outline the structure of SCLC and
responsibilities of all parties represented within the SCLC.
Mission:
The mission of the SCLC is to serve as a mechanism for communication between Cal Poly State
University , Cuesta College, the City of San Luis Obispo , and the County of San Luis Obispo, and
community organizations within San Luis Obispo. SCLC will serve and to proactively engage in
discussions and actions to promote positive relations, mutual respect, and improved quality of life for
all members of the San Luis Obispo community.
Objective of the SCLC:
In order to achieve our mission purpose , SCLC will:
● Educate student and non-student residents in the community about cooperative methods to
improve neighborhood relations.
● Promote the positive aspects of campus and community co-existence and interaction.
● Encourage increased participation, collaboration, and involvement in activities on campus
and in the community.
● Serve as a public forum on student/community related issues.
● Advise City government bodies or other community organizations on City issues through
consultative review.
● Share information about the campuses and community to strengthen relationships and
enhance quality of life for all residents of San Luis Obispo.
● Explore and implement solutions to pertinent problems . Problem solving through
collaborative exploration and implementation of meaningful solutions to pertinent issues.
Open Meeting Act Adherence:
As a group comprising a variety of elected officials, the SCLC is committed to adhering to the Brown
Act, also known as the Brown Open Meeting Act. Under the Brown Act, the SCLC will conduct its
meetings openly, providing advance notice to the public, allowing public attendance, and enabling
public comment on relevant matters. The group will also maintain accurate records of meetings. By
following the Brown Act, the SCLC upholds the principles of transparency and public participation,
fostering trust and accountability within the community it serves.
Meetings:
Shall be held the third Thursday of each month annually, except for monthly at a set and recurring
time, with the exception of December, June and July, unless otherwise noted in the annual calendar
or at the discretion of the chair.
Reports and Agenda Format:
A. One minute brief report from each voting member of the Committee
B. Updates from an Subcommittees
C. Business items shall consist of items within the purview and scope of SCLC
D. Agenda and meeting materials shall be distributed no less than 48 hours prior to each
meeting.
● Call to order
● Approval of minutes
● Open Forum
● Reports:
o Chair/Vice Chair
o San Luis Obispo City Manager
o Neighborhood Wellness Civility Report
2 of 7
o Residents for Quality Neighborhoods
o Community Representative Reports
● Old Business
● New Business
● Voting Member Reports (1 minute)
● Announcements
● Adjournment
SCLC Officers:
Chair
● Shall be the current ASI President
● Shall run facilitate SCLC meetings
● Shall provide an agenda and minutes for each meeting
● Appoint subcommittee chairs
Vice Chair
● Shall be the current ASCC President
● Assume responsibility for chair in their absence
Representation Membership:
Voting members shall include representatives from Cal Poly, ASI, Cuesta College, the City of San
Luis Obispo, the County of San Luis Obispo County, and San Luis Obispo resident organizations
designated representatives for the San Luis Obispo community.
The Chair shall be the Cal Poly ASI President.
The Vice Chair shall be the Cuesta College ASCC President.
*All voting members may designate proxy except for the chair and vice chair positions.
Cal Poly
● Dean of Students
● Interfraternity Council representative
● Panhellenic Council representative
● United Sorority and Fraternity Council representative
ASI
● Associated Students, Inc. (ASI) President
● Student-at-Large (appointed by ASI President)
● ASI Executive Director
Cuesta College
● ASCC President
● Vice President of Student Services
● Student-at-Large, appointed by ASCC
● ASCC Advisor
City of San Luis Obispo
● Mayor
● City Manager
● Police Chief
● Neighborhood Outreach Manager Police Public Affairs Manager
3 of 7
County of San Luis Obispo
● Board of Supervisors representative
Community
● Non-student community member s -at-large
● Geographic Neighborhoods Association /Group representatives
● Residents for Quality Neighborhoods representative
Community Partners
● SLO Solutions/Creative Mediation representative
Representatives Role within the SCLC:
SCLC shall:
● Educate student and non-student residents in the community about cooperative methods to
improve neighborhood relations.
● Promote the positive aspects of campus and community co-existence and interaction.
● Encourage increased participation, collaboration and involvement in activities on campus and
in the community.
● Serve as a public forum on student/community related issues.
● Advise City government bodies or other community organizations on City issues through
consultative review.
● Explore and implement solutions to pertinent problems.
Cal Poly shall:
● Provide the following voting representatives: Dean of Students, or designee,(1) Interfraternity
Council representative, (1) Panhellenic Council representative, (1) United Sorority and
Fraternity Council representative.
● Participate in education of community for improving student/community relations.
ASI shall:
● Provide chairperson for the SCLC, in the form of the elected ASI President and an additional
student-at-large.
● Provide the following voting representatives: (1) Student-at-Large, ASI Executive Director, or
designee.
● Coordinate monthly meeting schedule for the SCLC, plus appropriate workshops ,
subcommittee meeting, etc . including subcommittee meetings, socials , etc. as necessary.
● Coordinate annual goal setting workshop s in support of the SCLC mission purpose .
● Provide basic administrative support for meeting minutes, handouts, and other committee
documents.
Cuesta College/ASCC shall:
● Provide the vice chair for the SCLC, in the form of the elected ASCC President and an
additional student-at-large .
● Provide the following voting representatives: (1) Student-at-large, ASCC Advisor, and the
Vice President of Student Services, or designee.
● Work with and Support the functions of, the SCLC Chair in coordinating meetings,
subcommittees, and annual workshops, such as transition, as needed.
● Participate in education of community about improving for strengthening student/community
relations.
4 of 7
City of San Luis Obispo shall:
● Provide meeting space for monthly meetings.
● Provide the following voting representatives: two City Council representatives including the
Mayor and. by rotation, a councilmember. San Luis Obispo Mayor, San Luis Obispo City
Manager, San Luis Obispo Police Chief, and San Luis Obispo Police Neighborhood Outreach
Manager Public Affairs Manager, or designee.
● Provide the following non-voting representatives: One City Council representative, or
designee.
● Participate in education of community about improving for strengthening student/community
relations.
County of San Luis Obispo shall:
● Provide at least one Supervisor, or representative from his/her office the following voting
representatives: (1) San Luis Obispo County Supervisor, or designee , whose district includes
the City of San Luis Obispo.
● Provide other non-voting San Luis Obispo County support staff as available through the office
of the participating Supervisor.
● Participate in education of community about improving for strengthening student/community
relations.
San Luis Obispo Resident Organizations shall:
San Luis Obispo Residents for Quality Neighborhoods shall:
● Appoint Provide one member voting representative from Residents for Quality
Neighborhoods, or designee to serve on SCLC
● Appoint one member to represent Geographic Neighborhood Association
● Appoint one community member-at-large
● Participate in education of community about improving for strengthening student/community
relations
Community Partners shall:
● SLO Solutions/Creative Mediation shall provide (1) voting representative , or designee to
serve on the SCLC.
● Provide input, guidance, and awareness of important resources for managing and mitigating
community conflict around issues that immerge between student/community relationships.
SCLC shall nominate and appoint (by a majority vote):
● At least one (1) and no more than five (5) voting community members-at-large selected from
the following:
o A recognized City of San Luis Obispo Geographic Neighborhood Association/Group
and/or;
o A City of San Luis Obispo community member with an expressed interest,
demonstrated impact, or in immediate proximity to either Cal Poly University or
Cuesta College.
● These members shall participate in education of community for strengthening
student/community relations and the work and goals of SCLC in the SLO community.
5 of 7
Annual Budget:
In order to carry out the mission of the SCLC and its endeavors, each representative shall contribute
to the SCLC budget, to be administered by Cal Poly ASI. The budget shall be used for but not limited
to: funding from the following representatives is provided on an annual basis. ASI will send invoices
to each representative following the approval of the MOU. Funds collected will be held by ASI. All
funding appropriation decisions require approval by the SCLC . Funds are intended, but not limited to
support: SCLC marketing materials, annual events, grants for projects that promote community
wellbeing, and meeting supplies. Budget funds not used in a fiscal year will rollover to the next fiscal
year.
Representative Amount:
Cal Poly $500
ASI In-Kind (administrative support)
Cuesta College/ASCC $500
City of San Luis Obispo (City Council/Mayor,
City Administrator, San Luis Obispo Police
Department)
$500
County of San Luis Obispo (Two members of
the Board of Supervisors)
$500
In witness whereof, this Memorandum of Understanding has been executed by the parties hereto as
of the date first above written.
Sam Andrews
ASI President
Associated Students, Inc.
California Polytechnic State University San
Luis Obispo, CA
Zack Stever
ASCC President
Associated Students of Cuesta College
San Luis Obispo, CA
Dr. Joy Pedersen
Dean of Students
California Polytechnic State University
San Luis Obispo, CA
Derek Johnson
City Manager
San Luis Obispo, CA
Approved by the SCLC on XXX XX, 2023
6 of 7
Michelle Crawford
ASI Executive Director
Associated Students, Inc.
California Polytechnic State University
San Luis Obispo, CA
Dr. Elizabeth Coria
Vice President of Student Services-Designee
Associated Students of Cuesta College
San Luis Obispo, CA
Erica A. Stewart
Mayor
City of San Luis Obispo, CA
Debbie Arnold
County of San Luis Obispo
San Luis Obispo, CA
2 of 7