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HomeMy WebLinkAbout07-15-2025 Council Agenda - Amended City Council AGENDA Tuesday, July 15, 2025, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Agenda has been amended to remove the Closed Session beginning at 4:30 p.m. Council meetings may be viewed remotely on Channel 20, the City’s YouTube Channel, and on the City’s website under the Public Meeting Agendas web page. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of complimentary parking; restrictions apply, visit Parking for Public Meetings for more details. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to emailcouncil@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day. Public Comment during the meeting: Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation must provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7114. 1.CLOSED SESSION The Closed Session item has been pulled by staff and will be rescheduled to a date uncertain at this time. 2.CALL TO ORDER Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order. 3.PLEDGE OF ALLEGIANCE Council Member Mike Boswell will lead the Council in the Pledge of Allegiance. 4.PRESENTATIONS 4.a ANNUAL PRESENTATION FROM CENTRAL COAST COMMUNITY ENERGY (3CE) The City Council will receive the annual Central Coast Community Energy (3CE) presentation. 4.b CITY MANAGER REPORT Receive a brief report from City Manager Whitney McDonald. 5.PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. 6.CONSENT AGENDA Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. Recommendation: To approve Consent Calendar Items 6a to 6k. 6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation: Waive reading of all resolutions and ordinances as appropriate. 6.b MINUTES REVIEW - JUNE 17, 2025 COUNCIL MINUTES Recommendation: Approve the minutes of the City Council meeting held on June 17, 2025. 6.c APPROVE A UTILITY EASEMENT WITH PACIFIC GAS AND ELECTRIC (PG&E) TO FACILITATE CALTRANS INTERSECTION IMPROVEMENT PROJECT AT SANTA ROSA STREET & HIGHLAND DRIVE Recommendation: Authorize the Mayor to execute a Public Utility Easement Agreement with PG&E in a final form approved by the City Attorney to support improvements planned by Caltrans to the Santa Rosa Street (State Route 1) & Highland Drive intersection. 6.d ADVISORY BODY APPOINTMENTS FOR UNSCHEDULED VACANCIES ON THE HUMAN RELATIONS COMMISSION AND THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD Recommendation: Confirm the appointment of Jennifer Fields to the Human Relations Commission (HRC) and Mark Eads to the Tourism Business Improvement District Board (TBID), for the remainder of the respective vacated terms as detailed in the report. 6.e DOWNTOWN SLO AGREEMENT 2025-26 Recommendation: Authorize the City Manager to finalize and approve a one-year agreement with Downtown SLO, as well as the referenced separate agreements for the holiday lights program and tree lighting and power program, to execute the Downtown- related initiatives in the 2025-27 Financial Plan, with the option to renew the agreements for one additional year by mutual written consent of the City Manager and Downtown SLO. 6.f AMENDMENT NO. 1 TO GRANT AGREEMENT WITH FRIENDS OF LA LOMA ADOBE Recommendation: Authorize the City Manager to execute Amendment No. 1 to Grant Agreement with the Friends of La Loma Adobe in a final form satisfactory to the City Attorney. 6.g FY 2025-26 POLICE DEPARTMENT GRANT APPLICATIONS Recommendation: 1.Authorize staff to submit grant applications and accept awards for FY 2025- 26 from the following agencies: a. Department of Alcoholic Beverage Control in the amount of $94,211. b. Department of Justice Tobacco Grant Program in the amount of $74,276. c. Department of Justice Law Enforcement Mental Health and Wellness Act Project in the amount not to exceed $130,000. 2.Adopt the following Draft Resolutions entitled, a. “Resolution Authorizing a Grant Application for Funding from the Department of Alcoholic Beverage Control.” b. “Resolution Authorizing a Grant Award Provided Through the California Highway Patrol Cannabis Tax Fund Grant Program.” 3.If the grants are awarded, authorize the City Manager or the Police Chief, to execute grant related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant. 6.h AGREEMENT WITH SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT TO FUND SCHOOL RESOURCE OFFICER POSITION Recommendation: 1.Authorize the City Manager to sign a Memorandum of Agreement with San Luis Coastal Unified School District to fund the School Resource Officer position for FY 2025-26 in the amount of $217,957. 2.Authorize the City Manager to execute future agreements with San Luis Coastal Unified School District with similar terms. 6.i ADOPTION OF FY 2025-26 COMMUNITY PROMOTION PROGRAMS FOR TOURISM BUSINESS IMPROVEMENT DISTRICT (TBID) AND PROMOTIONAL COORDINATING COMMITTEE (PCC) Recommendation: As recommended by the Tourism Business Improvement District (TBID) Board and the Promotional Coordinating Committee (PCC): 1. Authorize the City Manager to enter into various contracts for the TBID not to exceed the 2025-26 budget of $1,900,458 (excludes staffing costs), based on the recommendations by the TBID Board; and - This includes approval of the funding for the second year of the contract with Noble Studios for marketing services in the amount of $1,250,000; and - The funding of the contract with Badger Branding for content marketing services in the amount of $107,700; and 2. Authorize the City Manager to use the TBID Fund Balance for tourism marketing expenditures in 2025-26 in accordance with TBID use of revenue policy; 3. Authorize the City Manager to enter into various contracts and program expenditures for Community Promotions not to exceed the 2025-26 program budget of $367,000 (excludes staffing costs) based on the recommendations by the PCC; and - This includes the 2025-26 Cultural Arts & Community Promotions (CACP) allocations in the amount of $100,000 and authorization to execute individual agreements with each grant recipient. 6.j CONSIDERATION OF THE 2025-27 DEI HIGH IMPACT GRANT FUNDING PRIORITIES AND INFORMATION Recommendation: As recommended by the Human Relations Commission, approve the Diversity Equity and Inclusion (DEI) High Impact Grant funding priorities and information for the 2025-26 and 2026-27 fiscal years. 6.k ADOPT A RESOLUTION AUTHORIZING THE CITY CLERK AND CITY ATTORNEY TO AMEND THE RECORDS RETENTION POLICY AND SCHEDULE TO REFLECT NON-RETENTION OF CERTAIN INCIDENTAL VIDEO FOOTAGE AND IMAGES NOT RETRIEVED FOR CITY BUSINESS OR USE BY CITY STAFF Recommendation: Adopt a draft Resolution entitled “ A Resolution of the City of San Luis Obispo, California, Authorizing the City Clerk and City Attorney to Amend the Records Retention Policy and Schedule to Reflect Non-retention of Certain Incidental Video Footage and Images Not Retrieved for City Business Use by City Staff.” (Attachment A) This policy clarification does not alter in any way the statutorily mandated retention requirements applicable to footage of police in-vehicle camera, body-worn camera, or routine video monitoring. 7.STUDY SESSION 7.a CLIMATE ACTION - EXISTING BUILDING ENERGY RETROFIT POLICY UPDATE AND FUTURE OPTIONS STUDY SESSION (60 MINUTES) Recommendation: Receive and file a presentation on building energy retrofit policy progress and future options and provide strategic direction on next steps. 8.PUBLIC HEARING AND BUSINESS ITEMS 8.a APPOINT AN AD HOC COMMITTEE OF THE CITY COUNCIL TO COLLABORATE WITH STAFF TO PREPARE RESPONSES TO GRAND JURY REPORT “ROUND & ROUND WITH TOWN & GOWN” (MINUTES 20) Recommendation: Appoint an Ad Hoc Committee of the City Council to collaborate with staff on responses to the Findings and Recommendations in the Grand Jury Report entitled “Round & Round with Town & Gown”. 8.b APPOINT 2026 COUNCIL COMPENSATION COMMITTEE (45 MINUTES) Recommendation: Make appointments to the Council Compensation Committee, effective immediately and sunsetting upon presentation of its recommendations to the City Council. 9.LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes. Council Members report on subcommittee assignments, listed below, and other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Mayor Stewart Vice Mayor Shoresman Council Member Boswell Council Member Francis Council Member Marx SLO Council of Governments Zone 9 Advisory Committee Airport Land Use Nacimiento Water Project Air Pollution Control District Regional Economic Action Coalition Downtown Association Board SLO Climate Coalition Community Action Partnership Integrated Waste Management Authority CA Men’s Colony Advisory Committee Homeless Services Oversight Committee Local Agency Formation Commission County Water Resources Advisory Committee Performing Arts Center Commission CP Campus Planning Committee SLO Regional Transit Authority Visit SLO County Advisory Committee Central Coast Clean Energy 10.ADJOURNMENT The next Regular Meeting of the City Council will be held on August 19, 2025 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas- and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.