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HomeMy WebLinkAboutPRR25247 Pelesco - RFQ for on-call consulting services Updated 05/2023 City of San Luis Obispo Request for Public Records The California Public Records Act (Government Code 7921. et set.) was enacted to ensure public records are available for inspection by members of the public. Completion of this form will assist staff in identifying related records to accurately complete your request. Requested records will be distributed to the email address that is listed on this form, unless directed Comprehensive Fee Schedule. Payment must be rendered prior to production of printed materials. Name: Pelesco Shana Date: 08-01-2025 Last First Address: Street & Unit # City State Zip Email: Phone: Release Forms Requests for certain public records legally require release forms to be submitted for records to be distributed to the requestor. To help expedite your request, please read below and ensure additional information is submitted along with this public records request form. Personal health information Records containing personal health information require a HIPAA Release Form. Examples etc. o HIPAA Release Form Printed residential and/or commercial building plans The Public Records Act does not allow the release of printed copies of this material withoutthe permission of the architect/engineer copyright owner. The public records requestor is responsible for obtaining said authorization by completing all three release forms listed below. You may call the Community Development Department at (805) 781- 7170 to find out the name of the copyright owner. In-person viewing of plans do not require release forms. o Copies of Plans Affidavit o Plan Request Architect/Engineer Authorization o Plan Request Owner Authorization Continued RecordInformation:Listtherecordsyouarerequesting.Specifyrelevantinformationsuchas: subject, title, incident number, location/address, person(s) involved, project name, etc. To whom it may concern, I would like to request copies of documentation pertaining to the RFQ process, contract award and work product for the On-call Consulting for Marketing, Public Relations, Videography, or Photography Services that was due April 27, 2025. Specifically, I would like all documents, messages, notes and emails related to the RFQ, including, but not limited to: Vendor work product Presentations Agreements Notes Documents RFQs Proposal Responses Rating Sheets for Responses Emails, letters & phone messages between staff and other staff, staff and elected officials, and between staff and vendors and/or proposers. Contracts Other internal agency documents The dates covered by this request are March 27, 2025 through today. I ask for a determination on this request within 10 days of your receipt of it, and an even more prompt reply if you can make that determination without having to review the record\[s\] in question. Hopefully you will be able to provide this information electronically; if not, please contact me with the expected amount for the copies and the easiest payment arrangement for you. If you determine that any or all or the information qualifies for an exemption from disclosure, I ask you to note whether, as is normally the case under the law, the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. If you determine that some but not all of the information is exempt from disclosure and that you intend to withhold it, I ask that you redact it for the time being and make the rest available as requested. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any or all of the information is exempt and will not be disclosed. If you have any questions or need more information, please contact me anytime at sl.pelesco@gmail.com Thank you for your prompt attention to this important matter. Sincerely, Shana Pelesco Date and Time: Specify the incident date or date and time range of the requested records March 7, 2025 - Present Questions may be directed to the City Office at (805) 781-7100. Submit Completed Forms To: cityclerk@slocity.org OR City Office 990 Palm Street San Luis Obispo, CA 93401 YOUR REQUEST WILL BE PROCESSED IN COMPLIANCE WITH THE PUBLIC RECORDS ACT (PRA). California Government Code Section 7921. An Agency shall notify the requestor within 10 days from receipt of request with a Determination which states if the Agency is in possession, in whole or in part, of the requested documents, and possible legal exemptions which prohibit the release of non-disclosable documents, as outlined per the PRA. In some instances, an Agency may require anextension of up to 14 days to provide a Determination, as authorized by the PRA. A notice will be provided to the requestor setting forth the reasons for the extension and the date on which a Determination is expected to be supplied.