HomeMy WebLinkAboutPW Conversion 07.31.25 -1
Original: City Clerk’s Office
DATE July 31, 2025
TO: Aaron Floyd, Interim Public Works Director
City Attorney
City Clerk
FROM: CIP Engineering Records Custodian, Brian Nelson, Deputy Director/City Engineer
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City’s Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards (Attachment A).
Please sign below indicating your approval for the conversion of the listed records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF CONVERSION
I, _____________________do hereby attest that the digital copies of the records listed for
conversion have been verified as complete, accurate, and legible reproductions of the original(s)
in all details. _____________
Attachments:
A. List of converted records
B. Relevant sections of the records retention schedule
Initials
Signature of Record Custodian
Date
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
8/12/2025 | 8:09 AM PDT
Original: City Clerk’s Office
Attachment A (Records Conversion List)
Record
Category
ID
Record Title Record
Origin
Year
Retention Record Location in Laserfiche
Submittal 99703 Tank Farm
Gravity Sewer, Lift
Station and Forcemain
Design Services
2004 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86699#?openmode=PDF
Submittal 99703 Exhibit 3 –
Project Timeline
~2005 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86698#?openmode=PDF
Environm
ental Docs
99703 Predictive
Ecological Risk
Assessment
2004 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86701#?openmode=PDF
Submittal 99703 Project
Completion Report
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86702#?openmode=PDF
Environm
ental Docs
99703 First Quarterly
Monitoring Report
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86703#?openmode=PDF
Environm
ental Docs
99703 Site Cleanup
Program: Unocal
(Chevron) San Luis
Obispo Tank Farm
Approval of Release of
Impounded Waters
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86708#?openmode=PDF
Environm
ental Docs
99703 SLO’s
Enrollment in Waiver of
WDRs
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86709#?openmode=PDF
Environm
ental Docs
99703 Geotechnical
Report
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86711#?openmode=PDF
Environm
ental Docs
99703 Facility Piping
and Contaminated
Materials Management
Plan
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86712#?openmode=PDF
Environm
ental Docs
99703 Expanded Initial
Study / Proposed
Mitigated Negative
Declaration
2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86714#?openmode=PDF
Submittal 99703 Summary
Appraisal Report of a
Proposed Sewer Project
Right-of-Way
Acquisition Affecting
Four Properties
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86716#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Submittal 99703 Electrical
Submittal #2
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86717#?openmode=PDF
Submittal 99703 Storm Water
Pollution Prevention
Plan
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86718#?openmode=PDF
Submittal 99703 SWPPP 2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86719#?openmode=PDF
CAR 99703 Council Agenda
Report
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86720#?openmode=PDF
Permit 99703 Caltrans
Encroachment Permit
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86722#?openmode=PDF
Plans 99703 AT&T Plans 2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86723#?openmode=PDF
Environm
ental Doc
99703 Standby Diesel
Engine Permit
Application Form
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86726#?openmode=PDF
Environm
ental Doc
99703 Authority to
Construct
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86725#?openmode=PDF
Agreemen
t
99703 Utility Agreement
No. 05-UT-921.691
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86727#?openmode=PDF
Submittal 99703 Estimated
Construction Schedule
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86728#?openmode=PDF
RFI 99703 Request for
Additional Information
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86730#?openmode=PDF
Submittal 99703 Mountain
Cascade submittal
packet
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86731#?openmode=PDF
Submittal 99703 Safeco Submittal 2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86732#?openmode=PDF
Submittal 99703 Mountain
Cascade, Inc. Financial
Statements and
Additional Information
for the year ended
September 30, 2007
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86733#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Project
Overview
(saved for
historical
value)
99703 Tank Farm Sewer
and Lift Station
~2005 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86734#?openmode=PDF
Agreemen
t
99703 Agreement
(Brown & Caldwell)
2003 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86735#?openmode=PDF
CAO
Report
99703 CAO Report 2005 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86736#?openmode=PDF
Project
Descriptio
n (saved
for
historical
value)
99703 Capital
Improvement Plan
Project Description
2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86737#?openmode=PDF
CAR 99703 Council Agenda
Report
2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86738#?openmode=PDF
CAR 99703 Council Agenda
Report
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86739#?openmode=PDF
CAR 99703 Council Agenda
Report
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86740#?openmode=PDF
CAR 99703 Council Agenda
Report
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86741#?openmode=PDF
Agreemen
t
99703 Authorization to
Proceed with
Construction Cost
Estimate
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86745#?openmode=PDF
Submittal 99703 Preliminary
Construction Cost
Estimate
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86744#?openmode=PDF
Proposal 99703 Proposal –
Construction Cost
Estimate
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86746#?openmode=PDF
CAO
Report
99703 CAO Report 2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86747#?openmode=PDF
Permit 99703 Department of the
Army Nationwide
Permit Authorization
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86748#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Permit 99703 Underground
Classification Numbers
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86750#?openmode=PDF
Permit 99703 Water Quality
Certification Number
34007WQ09
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86749#?openmode=PDF
Environm
ental Docs
99703 Additional
Requested Information
for Application of Waste
Discharge for General
Waiver of Specific
Discharges
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86754#?openmode=PDF
Environm
ental Docs
99703 Application of
Waste Discharge for
General Waiver of
Specific Discharges
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86753#?openmode=PDF
Environm
ental Docs
99703 Application for
Enrollment in the
General Waiver of
Waste Discharge
Requirements for
Specific Types of
Discharges
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86755#?openmode=PDF
Environm
ental Docs
99703 Application for
Enrollment in the
General Waiver of
Waste Discharge
Requirements for
Specific Types of
Discharges
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86756#?openmode=PDF
Environm
ental Docs
99703 Notification of
Change in Volume of
Waste Discharge for
General Waiver of
Specific Discharges
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86752#?openmode=PDF
Environm
ental Docs
99703 Report of
Analytical Results
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86757#?openmode=PDF
Environm
ental Docs
99703 RWQCB Letter
Dated December 11,
2007 Regarding
Application for
Enrollment in the
General Waiver of
Waste Discharge
Requirements for
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86759#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Specific Types of
Discharges
Proposal 99703 Proposal for
Treated Wastewater
Management Services
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86758#?openmode=PDF
CAO
Report
99703 CAO Report 2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86760#?openmode=PDF
Encroach
ment
Permit
99703 Caltrans Standard
Encroachment Permit
Application
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86765#?openmode=PDF
Encroach
ment
Permit
99703 Caltrans
Encroachment Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86763#?openmode=PDF
Encroach
ment
Permit
99703 Caltrans
Encroachment Permit
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86762#?openmode=PDF
Encroach
ment
Permit
99703 Caltrans
Encroachment Permit
Rider
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86764#?openmode=PDF
Submittal 99703 Submittal 51 –
Dewatering Plan
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86766#?openmode=PDF
Submittal 99703 Weekly Status
Report No. 2
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86767#?openmode=PDF
Submittal 99703 Water Sample
Analytical Results
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86768#?openmode=PDF
Submittal 99703 Pricing for Water
Truck
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86769#?openmode=PDF
Environm
ental Doc
99703 Approval of
Release of Impounded
Waters
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86770#?openmode=PDF
Submittal 99703 Dewatering Pump
Start Up Plan
~2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86771#?openmode=PDF
Permit 99703 Right of Entry 2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86775#?openmode=PDF
Permit 99703 Right of Entry 2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86774#?openmode=PDF
Permit 99703 Right of Entry 2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86773#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Permit 99703 Right of Entry 2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86777#?openmode=PDF
Permit 99703 Right of Entry 2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86776#?openmode=PDF
Environm
ental Doc
99703 Chevron
Corporation San Luis
Obispo Tank Farm
Facility
2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86779#?openmode=PDF
Environm
ental Doc
99703 ER 150-06 Tank
Farm Gravity Sewer,
Lift Station and Force
Man Project
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86780#?openmode=PDF
Environm
ental Doc
99703 State Clearing
House No. 2007011117:
Draft Expanded Initial
Study/Proposed
Mitigated Negative
Declaration
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86781#?openmode=PDF
Environm
ental Doc
99703 State Clearing
House 2007011117
Tank Farm Gravity
Sewer, Lift Station and
Force Main Project
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86783#?openmode=PDF
Environm
ental Doc
99703 Notice of
Determination
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86784#?openmode=PDF
Proposal 99703 Penfield & Smith
Additional Funds
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86788#?openmode=PDF
Proposal 99703 Geotechnical and
Construction Services
for Public Works and
Infrastructure
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86789#?openmode=PDF
Submittal 99703 Appraisal
Summary Statement
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86792#?openmode=PDF
Recorded
Document
99703 Sewer Facilities
Easement Deed
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86793#?openmode=PDF
Submittal 99703 Title Acceptance
Form
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86791#?openmode=PDF
Permit 99703 Right of Entry
Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86795#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Permit 99703 Right of Entry
Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86794#?openmode=PDF
Property
Correspon
dence (for
historical
value)
99703 Sueldo Street
Extension, Tract No.
703, Lot 40
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86800#?openmode=PDF
Property
Correspon
dence (for
historical
value)
99703 3595 Sueldo
Street; ARC 116-03;
Tract No. 703, Lot 40
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86799#?openmode=PDF
Photos 99703 Key Map for
Jurisdictional
Boundaries
2004 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86801#?openmode=PDF
Plans 99703 Public
Improvement Plans for
Sueldo Street Extension
2004 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86798#?openmode=PDF
Agreemen
t
99703 Lessee Consent
Agreement
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86804#?openmode=PDF
Submittal 99703 Acq. AP# 076-
351-043
(Ellsworth/Bunnell/Mye
rs)
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86805#?openmode=PDF
Submittal 99703 Title Acceptance
Form
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86806#?openmode=PDF
Permit 99703 Right of Entry
Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86807#?openmode=PDF
Submittal 99703 Acq. AP# 076-
352-061, 076-352-062,
076-282-005, 076-381-
021, 076-383-001, 076-
383-002 (Chevron)
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86809#?openmode=PDF
Submittal 99703 Title Acceptance
Form
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86810#?openmode=PDF
Permit 99703 Right of Entry
Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86811#?openmode=PDF
Permit 99703 Right of Entry
Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86812#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Recorded
Document
99703 Irrevocable &
Perpetual Offer to
Dedicate
1972 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86813#?openmode=PDF
Submittal 99703 Legal Description 2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86814#?openmode=PDF
Change
Order
99703 Change Order #1 2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86635#?openmode=PDF
CAO
Report
99703 CAO Report 2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86815#?openmode=PDF
Change
Order
99703 Contract Change
Order 18 Memorandum
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86816#?openmode=PDF
Change
Order
99703 Contract Change
Order 19 Memorandum
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86817#?openmode=PDF
Change
Order
99703 Contract Change
Order 20 Memorandum
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86818#?openmode=PDF
Change
Order
99703 Contract Change
Order 22 Memorandum
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86819#?openmode=PDF
Change
Order
99703 Contract Change
Order 23 Memorandum
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86820#?openmode=PDF
Change
Order
99703 Contract Change
Order 21 Memorandum
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86821#?openmode=PDF
Change
Order
99703 Contract Change
Order 8
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86822#?openmode=PDF
Change
Order
99703 Contract Change
Order 13
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86823#?openmode=PDF
Change
Order
99703 Contract Change
Order 14
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86824#?openmode=PDF
Change
Order
99703 Contract Change
Order 15
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86825#?openmode=PDF
Change
Order
99703 Contract Change
Order 17 Memorandum
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86826#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Change
Order
99703 Contract Change
Order 16 Memorandum
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86827#?openmode=PDF
Submittal 99703 Submittal 61A
Memorandum
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86828#?openmode=PDF
Submittal 99703 Site Specific
Hazardous Material
Contingency Plan –
Draft #3 (note: final
version cannot be found,
so retaining this draft in
its place)
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86829#?openmode=PDF
Environm
ental Doc
99703 Asbestos
Inspection
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86830#?openmode=PDF
Environm
ental Doc
99703 Asbestos
Inspection
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86831#?openmode=PDF
Environm
ental Doc
99703 Asbestos
Inspection
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86832#?openmode=PDF
Environm
ental Doc
99703 Notification of
Demolition and
Renovation
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86833#?openmode=PDF
Environm
ental Doc
99703 Notification of
Demolition and
Renovation
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86834#?openmode=PDF
Environm
ental Doc
99703 Naturally
Occurring Asbestos –
Construction & Grading
Project Form
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86835#?openmode=PDF
Environm
ental Doc
99703 Naturally
Occurring Asbestos
ATCM – Geologic
Exemption Request
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86836#?openmode=PDF
Environm
ental Doc
99703 Compliance with
Naturally Occurring
Asbestos (NOA) ATCM
Regulation
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86837#?openmode=PDF
Environm
ental Doc
99703 Asbestos Sample
Collection
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86838#?openmode=PDF
Environm
ental Doc
99703 Asbestos Sample
Collection
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86839#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Environm
ental Doc
99703 Asbestos Sample
Collection
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86840#?openmode=PDF
Environm
ental Doc
99703 Asbestos Sample
Collection
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86841#?openmode=PDF
Environm
ental Doc
99703 Asbestos Sample
Collection
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86842#?openmode=PDF
Plans 99703 Subsurface
Profile
~2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86843#?openmode=PDF
Environm
ental Doc
99703 Revised Dust
Control Plan
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86844#?openmode=PDF
Environm
ental Doc
99703 Naturally
Occurring Asbestos
ATCM – Geologic
Exemption Request
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86845#?openmode=PDF
Environm
ental Doc
99703 Compliance with
the Naturally Occurring
Asbestos (NOA) ATCM
Regulation
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86846#?openmode=PDF
Environm
ental Doc
99703 Compliance with
the Naturally Occurring
Asbestos (NOA) ATCM
Regulation
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86847#?openmode=PDF
Environm
ental Doc
99703 Compliance with
Naturally Occurring
Asbestos Regulations
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86848#?openmode=PDF
Environm
ental Doc
99703 Asbestos Testing
of On Site Samples
2003 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86850#?openmode=PDF
Permit 99703 Right of Entry
Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86851#?openmode=PDF
Permit 99703 Right of Entry
Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86852#?openmode=PDF
Submittal 99703 Title Acceptance
Form
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86854#?openmode=PDF
Submittal 99703 Appraisal
Summary Statement
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86855#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Permit 99703 Right of Entry
Permit
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86856#?openmode=PDF
Submittal 99703 Acq. AP #076-
381-020 (Santa Fe
Technology)
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86858#?openmode=PDF
CAO
Report
99703 CAO Report 2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86859#?openmode=PDF
Environm
ental Doc
99703 Notice of
Determination
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86860#?openmode=PDF
Environm
ental Doc
99703 Notification for
Denial Without
Prejudice of Section 401
Water Quality
Certification Number
34007WQ09
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86861#?openmode=PDF
Environm
ental Doc
99703 Stream Alteration
Agreement
2007 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86862#?openmode=PDF
Agreemen
t
99703 Right of Way
Agreement
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86863#?openmode=PDF
Agreemen
t
99703 Right of Way
Agreement
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86864#?openmode=PDF
Agreemen
t
99703 Sewer Facilities
Grant Deed
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86865#?openmode=PDF
Agreemen
t
99703 Right of Way
Agreement
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86866#?openmode=PDF
Agreemen
t
99703 Sewer Facilities
Easement Deed
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86867#?openmode=PDF
Environm
ental Doc
99703 Notice of an
Extension of the
Temporary Operation
Provision in Authority to
Construct Application
Number 4922
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86868#?openmode=PDF
Environm
ental Doc
99703 Modification of
Authority to Construct
Application Number
4922
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86869#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Environm
ental Doc
99703 Request for
Authority to Construct
Modification and
Change in Operating
Hours
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86870#?openmode=PDF
Environm
ental Doc
99703 Authority to
Construct
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86871#?openmode=PDF
Environm
ental Doc
99703 Notice of
Wastewater Treatment
System Start-up
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86872#?openmode=PDF
Environm
ental Doc
99703 Response to
Comments on
Application (#4922) for
a Hydrocarbon
Contaminated Soil and
Water Storage and
Treatment Facility
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86873#?openmode=PDF
Environm
ental Doc
99703 Second Notice of
an Incomplete
Application for a
Hydrocarbon
Contaminated Soil and
Contaminated Water
Storage and Treatment
Facility
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86874#?openmode=PDF
Environm
ental Doc
99703 Response to
Comments on
Application (#4922) for
a Hydrocarbon
Contaminated Soil and
Water Storage and
Treatment Facility
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86875#?openmode=PDF
Environm
ental Doc
99703 Notice of an
Incomplete Application
for a Hydrocarbon
Contaminated Soil and
Water Storage and
Treatment Facility
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86876#?openmode=PDF
Environm
ental Doc
99703 Removal of the
Permit Requirement for
the Hydrocarbon Soil
Excavation and
Dewatering Process
2009 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86877#?openmode=PDF
Environm
ental Doc
99703 Third Extension
of the Temporary
Operation Provision in
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86878#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Authority to Construct
Application 4938
Environm
ental Doc
99703 Second Extension
of the Temporary
Operation Provision in
Authority to Construct
Application 4938
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86879#?openmode=PDF
Environm
ental Doc
99703 Issuance of an Air
Pollution Control
District Authority to
Construct
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86880#?openmode=PDF
Environm
ental Doc
99703 Authority to
Construct
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86881#?openmode=PDF
Environm
ental Doc
99703 Addenda for Soils
Disposition and AHERA
Monitoring
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86882#?openmode=PDF
Environm
ental Doc
99703 Amendment to
Project Description
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86883#?openmode=PDF
Environm
ental Doc
99703 Amendment to
Notification of
Demolition &
Renovation Form
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86884#?openmode=PDF
Environm
ental Doc
99703 Prime Use Diesel
Engine Permit
Applications
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86885#?openmode=PDF
Environm
ental Doc
99703 Fugitive
Emissions Monitoring
Plan For Excavation,
Transportation and
Dewatering Activities
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86886#?openmode=PDF
Environm
ental Doc
99703 Project
Description – Revised
August 29, 2008
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86887#?openmode=PDF
Environm
ental Doc
99703 Notice of an
Incomplete Application
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86888#?openmode=PDF
Environm
ental Doc
99703 Notice to Apply
for a Hydrocarbon
Impacted Soil and
Liquid Handling
Operation
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86889#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Original: City Clerk’s Office
Environm
ental Doc
99703 Air Pollution
Control District Permit
Application Form
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86890#?openmode=PDF
Environm
ental Doc
99703 Air Pollution
Control District
Application – Project
Description
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86891#?openmode=PDF
Environm
ental Doc
99703 APCD Comments
Regarding the Tank
Farm Gravity Sewer,
Lift Station & Force
Main Project
2006 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86892#?openmode=PDF
Environm
ental Doc
99703 Revised Facility
Piping and
Contaminated Materials
Management Plan
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=86893#?openmode=PDF
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 2 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
200 COMMUNITY DEVELOPMENT
201 CITY PLANNING
Address Files p Planning GC34090
Code Enforcement Files p Building GC34090
Construction Files p Building GC34090
Construction/Building Permits (numeric) (Building, Signs, Demos, etc. Includes p Building GC34090, HSC 19850 plans for permitted buildings)
Construction Contracts (including Insurance Certificates) A/E+10 Building GC34090 , Civ. Code 941
Encroachment Permits p Engineering Development GC34090 Review
Flood Elevation Certificates I Flood Maps p Planning GC34090
Final Tracts and Minor Subdivisions (includes subdivision improvement agrees; p Planning GC34090 development aorees; in-lieu aorees)
Home Occupation Permits p Planning GC34090
Inspection Cards p Building GC34090
Notices of Address Chance p Plannina GC34090
Notices of Determination p Planning GC34090
Notices of Exemption p Planning GC34090
Project Files: Administrative Use Permit; Planning Commission Use Permit;
Planned Development; Certificate of Compliance; Architectural Review;
Architectural Review Minor and Incidental; Environmental Review; General
Plan ; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; p Planning GC34090, HSC 19850
Annexation ; Variance; Lot Line Adjustment; Street Name Change; May include
plans for permitted buildings if not kept under Construction/Building Permits;
Other
Recorded Agreements: Residents/Covenants, Affordability, First-Time Home-p Planning, Clerk GC34090-(Filed under 704-06 in City Clerk's office, CDD in Housing Agreement section by property address.) Buyer, etc.
Tentative Tracts and Minor Subdivisions p Planning GC34090
Unreinforced Masonry Files (structural analysis) p Building GC34090
AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 11 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
800 PUBLIC WORKS
801 ENGINEERING
Contractor Bids (not awarded) CL+2 Public Works GC34090 Exception : Federally funded: 3 year retention period or as required by the funding authority (see Federal
Acauisition Regulation 4. 7031
Engineering Standards p Public Works GC34090
Job Files: Certified payroll ; pay estimates; original bid documents; legal ads; CL+2 Public Works GC34090 Federally funded or as req'd by the federal authority preliminary notices/liens; engineer's daily logs or inspector's diaries; DAS13
Project Files: Original specials w/autocad drawings , photos/video tapes for
historic value; agreements; CMR/CAR; change orders; env docs; final pay est.
w/attach ; notice completion ; haz waste manifests/transp docs; ins certs; perform p Public Works GC34090 / CCP337
bonds; proposals; spec reports (haz mat, bio, soils), submtls (malls, draw),
warranty, as-built plans, bids/plans/specs
802 STREET ADDRESS FILES File cateaorv eliminated 2025 as all files listed here are cocies.
803 MASS TRANSPORTATION
Local-SLO Municical Bus Svstem -Studies CY+10 Public Works GC34090
Americans with Disabilities Act (Title 6 policy and ADA complaints and requests CY+4 Public Works GC34090 for accommodations)
Taxicabs , Transcortation Network Comcanies CY+S Public Works GC34090
Unmet Transit Needs (SLOCOG report on future development of FTIP) CY+10 Public Works GC34090
Federal Transit Grants A/E + 3 Public Works CFR 49, After Federal Transit Administration Triennial Review.
State Transit Grants cer contract Public Works GC34090
804 PARKING
Parkina Aooeals CY+S Public Works GC34090
Parking Citations CY+S Public Works GC34090
Parking Policies S+S Public Works GC34090
Parking Structure Video Monitoring CY+1 Public Works GC34090 .6(a)
806 DISTRICTS
I Benefit Districts I CL+1ol Public Works/Clerk I GC34090 Note: original documentation in City Clerk's Office
Underaround Utilities T+10 Public Works GC34090
807 SURVEYING
General Information (survey notes, vertical benchmarks , horizontal datum
calibration , etc., does not include project application materials submitted prior to CY+2 Public Works GC34090
approval ) (County holds permanent record for real property)
808 MAPPING
!
Aerial Photos (pre-1990 physical pictures) (otherwise see 901 Data Backups,
GIS related files) I pl IT I GC34090 (determined to be of historic value)
AE=Afler Expiration AU=Audit CL=Closed/Completed CY=Current Year E=Afler Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: EED9581B-E3AB-44AD-91DF-C4A4A03E644A