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HomeMy WebLinkAbout06-19-2012 c3 prc commission recomm froom ranch trai lnamingA counci lacEn ba 1Repo1Rt ---------------------------------------Meeting Date 7 June 19, 2012 Item Numbe r ----- ----------C 3 C I T Y O F S A N L U I S O B I S P O FROM : Shelly Stanwyck, Parks and Recreation Directo r Prepared By :Doug Carscaden, Ranger Services Superviso r SUBJECT : FROOM RANCH TRAIL NAMING "NEIL HAVLIK WAY" RECOMMENDATION As recommended by the Parks and Recreation Commission (PRC), approve naming a trail at Froo m Ranch Open Space in honor of Dr. Neil Havlik in recognition of his contributions to the City of Sa n Luis Obispo during his tenure as Natural Resources Manager . DISCUSSIO N Backgroun d Dr . Havlik has been the Natural Resources Manager of the City of San Luis Obispo since 1994 . During that time he established and expanded the City's natural resources program . The hallmark of his work has been the acquisition of open space lands . Thanks to Neil's efforts, thousands o f acres have been added to the City's greenbelt and precious natural resources are now preserved in perpetuity Neil's passion and dedication to open space preservation will be hard to duplicate . The PRC, City Administration , and Parks and Recreation staff could think of no better way to celebrat e Neil's contributions to the City as an organization and the community than to dedicate a trail in hi s name. This particular trail (Attachment 1 – Map of Trail) meanders toward Los Osos Valley Road alon g the Highway 101 side of Froom Creek and connects to the existing Jeep Trail . It has been selecte d because of the presence of unique and in some instances endangered plants, which are visible fro m the trail including one of Neil's favorites, the Mariposa Lily . Consistency with Naming Policy & PRC Recommendatio n Consistent with City Policy for the naming of Parks and Recreation Facilities (Attachment 2) suc h nominations are reviewed by the PRC and forwarded to the City Council for approval . Staff brought the suggestion to name this trail in honor of Dr . Havlik forward at the PRC meeting of Ma y 2, 2012 . The suggestion was based on and supported by the following provisions of Resolutio n 8621 (1997 Series)- Policy for the Naming of Parks & Recreation Facilities : 1. -Naming of facilities may be made for individuals or groups who have made significan t contributions or service to the City of San Luis Obispo and its citizens . Without a doubt, Dr . Havlik has made significant contributions to the City and its citizens . Upon his retirement, Dr . Havlik will have served 18 exceptional years as the City's Natural Resource s Manager . Throughout his career, Neil was a dedicated and committed leader in environmental concerns . He is extremely well-liked and respected by his colleagues, City staff, and the community alike . His impacts on the "growth and development" of the City 's open spaces deserve s special recognition . The PRC on May 2, 2012 unanimously recommended naming a trail at Froom Ranch Neil Havlik Way (Attachment 3 – Minutes). Next Steps and Recognitio n Upon Council's naming of this trail , staff will coordinate the installation of the appropriate signag e at the trail along with the appropriate ribbon cutting and recognition ceremony for members of th e PRC, Council, and community to attend and celebrate . FISCAL IMPAC T There will be some cost associated with properly signing the facility to reflect the new name ; however the fiscal impact will be minimal and can be absorbed within the Parks and Recreation an d Administration departments' operating budgets . ALTERNATIVE S 1.Pick another trail.The Council may have a different trail in mind than what the PRC an d staff has presented . This recommendation could easily be modified, however this trail wa s purposefully selected as one representing plant habitat that was particularly meaningful t o Dr . Havlik . 2.Do not approve the naming .This is not recommended, given the contributions of Dr . Havlik to the City of San Luis Obispo . ATTACHMENT S 1.Map 2.City Policy for the Naming of Parks and Recreation Facilities -Resolution Number 862 1 (1997 Series ) 3.Draft Minutes of the May 2, 2012 Parks and Recreation Commission Meeting Attachment 1 Neil Hay.1ikWa y Legen d °N.,"Existing Trail s °N... Irish Hills Proposed Trail s Creeks Open Space 0 .1 0 .2 0 .3 0.4 Mile s 0 .5 June 2012 C3-3 ......... Attachment 2 RESOLUTION NO . 8621 (1997 Series) A POLICY FOR THE NAMING OF PARKS AND RECREATION FACILITIE S WHEREAS, it is appropriate that parks and recreation facilities, and portions o f those facilities, be named in honor of citizens of the City of San Luis Obispo,and WHEREAS, such naming should be made for persons or groups who have mad e significant contributions to the City, an d WHEREAS, naming can also be made for other appropriate reasons, and WHEREAS, such naming nominations shall be reviewed by the Parks an d Recreation Commission and forwarded to the City Council for approval . NOW, THEREFORE, be it resolved that the City Council of the City of San Lui s Obispo does adopt this policy concerning the naming of park and recreation facilities , with the following provisions: 1. Naming of facilities may be made for individuals or groups who have mad e significant contributions or service to the City of San Luis Obispo and its citizens . 2. Naming may commemorate significant financial contributions to a specifi c project. 3. Naming is also appropriate for significant natural or historic resources associate d with a particular location . 4. Naming need not be posthumous . 5. Those wishing to make nominations shall submit a letter to the Parks an d Recreation Commission detailing why the naming should be considered . Those nominations judged to be worthy of consideration shall be forwarded to the City Council for approval . ATTACHMENT 1 C3-5R-8623. Attachment 2 Resolution No . 8621 (1997 Series ) Page Two 7. While the policy primarily deals with new park sites, the renaming of existin g facilities or unnamed portions of facilities is not precluded . When such a reques t is received, the current site name will be researched to see that the request is no t contrary to a previous naming .. Such naming changes are seen as bein g appropriate for parks with generic names . Any expenses associated with a facility naming are not necessarily th e responsibility of the City . On motion of .vice..Italic, r :Roa.lman,seconded by Council kfember smith and on the following roll call vote : AYES :Council siamber's Roalman, S ]ith, Romero, Williams and Mayor Settl e NOES : None . ABSENT : None The foregoing resolution was adopted this 21st day of Jan„a 1997 . ATTEST : Mayor Allen Settle Attachment 3 Parks and Recreation Commissio n DRAFT MINUTE S Council Hearing Room 990 Palm Stree t San Luis Obispo, CA 9340 1 Wednesday, May 2, 2012, 5 :30 p .m . CALL TO ORDER :Chair Craig Kincaid called the meeting to order at 5 :30 p.m. ROLL CALL : Commissioners : Craig Kincaid, David Hensinger, Ron Regier, Jeff Whitener , Susan Updegrove, Steve Davis and Michael Parolin i ABSENT : STAFF : Shelly Stanwyck, Marti Reynolds, James Bremer, Rich Ogden, Robin Perrin , and Brigitte Elk e Public Commen t None. 1.Consideration of Minute s MOTION:(Davis/Whitener)Approve the April 4, 2012 minutes as amended . Approved : 7 yes : 0 no : 0 absent : 2.Volunteer of the Month - Kincai d It is with great appreciation that the Parks and Recreation Commission recognize the outstandin g volunteers for the month of May . Chair Craig Kincaid honored outgoing Shared Use of Recreational Facilities (SURF) Member s Michael Parolini and Jeff Whitener and staff liaisons (former and present) Linda Fitzgerald and Jame s Bremer with commemorative plaques . Also recognized but not in attendance were Jesse Bilsten, Davi d Robbins, Russell Miller and Arnie Silacci . The SURF Committee was absorbed by the PRC in April after 45 years of service since its formation i n 1967 as the Advisory Review Board on Joint Recreation Use of School District Property . Since then i t underwent three other changes in title ; in 1981 it became the Advisory Committee on Joint Recreatio n Use of School District Property, in 2005 the Advisory Committee on Joint Use of Recreation Facilitie s and finally in 2011 the SURF Committee . Attachment 3 Parks and Recreation Commission Minutes — May 2, 201 2 Page 2 of 6 3.Election of Chair and Vice Chai r Nominations were taken for the positions of Chair and Vice Chair of the Parks and Recreatio n Commission for 2012 . MOTION (Kincaid/Whitener):Elect Steve Davis as Chair of the Parks and Recreation Commission . Approved : 6 yes : 0 no : 1 abstained (Davis ) MOTION (Davis/Updegrove):Elect Craig Kincaid as Vice Chair of the Parks and Recreatio n Commission . Approved : 6 yes : 0 no : 1 abstained (Kincaid ) 4.Appointment to PRC Subcommittee Assignments — Kincai d Chair Davis asked the Commissioners if they were interested in different subcommittees of the Park s and Recreation Commission than those on which they had been serving . The subcommittees an d appointed meeting times were reviewed and appointments were assigned as follows : Tree Committee — David Hensinger Golf Committee — Ron Regie r Open Space — Craig Kincai d Bicycle Committee — Ron Regie r Joint Use Committee — Dissolve d Jack House Committee — Susan Updegrov e Youth Sports Association - Michael Parolin i Damon Garcia Sports Fields - Jeff Whitene r The Mayor's Quarterly Advisory Body Meeting will continue to be attended by the Chair (Davis). MOTION (Kincaid/Regier):Approve assignments as listed . Approved : 7 yes : 0 n o 5.Presentation : Overview of the City of San Luis Obispo's Tourism and Communit y Promotions Program and Discussion of Support Opportunities for the PRC — Elk e Principal Administrative Analyst Brigitte Elke presented Commissioners with PowerPoint an d information on the Tourism and Community Promotions Program . 1-2 C3-8 Attachment 3 Parks and Recreation Commission Minutes – May 2, 201 2 Page 3 of 6 Elke has a background in the tourism industry and has been involved in the program since its inceptio n six to seven years ago . The program is supported by the general fund as Community Promotions an d City advisory body for the program is the Promotional Coordinating Committee (PCC). Elke explained that next year an estimated $1 million is forecast to be raised as part of the Touris m Business Improvement District (TBID). As examples of the programs various involvements, Elke gav e Commissioners a handout on the upcoming Vintage Show and SLO Happenings pamphlet an d commented on the success of the recent SLO Marathon .Elke went on to discuss internal marketing done by the PCC such as events, activities, beautification and visitor services . She discerned th e difference between external and internal marketing as being that one program brings people here and the other makes this a great place to live . The Concierge Program and Chamber of Commerce are also involved in the Community Promotions Program. Elke also listed the involvement of promotiona l websites such as www.sanluisobispovacations .com and www .shareslo .com .Current PCC project s include visitor services/directional signage (which the PCC took over funding for from a CIP program). New signage plans will concentrate on entry points to the City to more obviously direct visitors to th e downtown area, wineries, the railroad station and other points of interest . $100k is budgeted with completion aimed for October 2012 . The PCC is also working on events marketing support an d promotional programs as well as grants in aid and streamlining and collaborating marketing efforts wit h the other groups involved . Commissioners Hensinger and Parolini discussed the airport and signage plans from that entrance poin t into town. Commissioner Parolini inquired about website promotions and discussed attracting more teams t o tournaments and visitors to parks and open space areas . Elke mentioned adding the Activity Guide t o the site . Stanwyck reminded Commissioners that the guide has been downsized but with a longer shel f life and is already on the web and fully interactive . Elke discussed plans to include more search engin e choices such as `family vacation' or `girls' getaway'. Commissioner Whitener inquired about Cal Poly partnership and Elke discussed association wit h athletics and team recruitments hosted locally . Commissioner Kincaid mentioned Smithsonian article listing 10 best towns in America and receive d clarification that SLO was not listed because the population is greater than 25,000 .Also discusse d qualifiers for Rand McNally and USA Today inclusion . Commissioner Davis inquired about how the TBID determines audience selection and Elke explaine d the contract companies involved that drive the marketing campaign and that special events are a growing marketing component for the City, targeting younger couples and female groups for example . She also showed an example of promotional videos on the website focusing on bringing people to visi t the area . 6 . Update : SLO Triathlon 2012 – Adopt a Water Station/Area - Ogde n Recreation Supervisor Rich Ogden presented Commissioners with information on volunteering for th e 1-3 C3-9 Attachment 3 Parks and Recreation Commission Minutes – May 2, 201 2 Page 4 of 6 triathlon . Registration began Saturday, April 28 . Of the 1,000 spots available, 590 registrations hav e been received, 80 of which are teams which brings the number up around 700 . There were 200 team s that participated last year ; club signups are becoming more popular . Ogden explained the need for a multitude of volunteers in order for the triathlon to run smoothly . Some group organizations such as the Boy Scouts or local churches have assisted with aid and water stations and consider the experience a great team-builder . Director Stanwyck added that last year the Scouts rotated every two hours so as no t to overextend their volunteers . The current focus is on motivating first time users and bringing back a community component to the triathlon, not just a recreation component . Commissioners discussed plans to staff a water station for this year's triathlon . Interested Commissioners include Kincaid, Whitener, Parolini and Davis . Commissioner Davis hopes to recrui t more volunteers . 7.Proposed Seahawks Contract – Perri n Recreation Supervisor Robin Perrin presented information on the renewal for the Seahawks contract . The contract's last renewal was five years ago . Perrin explained monthly fees and rental of space fo r swim meets . The Seahawks are an important revenue component as they pay approximately $15,00 0 annually . Given Robin's upcoming retirement, minor changes were made to the contract to insure pas t and current practices were documented correctly . Commissioners discussed the possibilities of other uses of the pool and Perrin explained that with th e contract it is the Seahawks pool to use (as a club), although the high school uses as well . Gave background on the Seahawks inception since 1955 and their initial staff as an athletic venue for loca l children with polio . Commissioners further discussed and clarified priorities for city, school and group use as well as th e hours of operation. Corrections to the contract were then noted as follows : Commissioner Parolini asked for clarificatio n on Section 2A to add what the programs are for and noted changes to Section 3 (CPI as opposed t o CPR); Section 4B (define what supplies are provided); Section 4E(2) change from reference IV to IV , Section E(3) a more specific time reference than `recent attendance'; Section F reference policy 2 ; Section 5 office space 30-days advance notice, and Section 14 to have a more specific definition o f what is meant . MOTION :(Regier/Kincaid)Recommend Council approval of the Seahawks contract as amended. Approved : 7 yes : 0 no : 0 absent : 8.Confirmation of 2012 Park Tour and Cancellation of June 6 Meeting for Special Meeting o f June 27 .Discussion of July and August Meetings – Stanwyc k Commissioners discussed morning and afternoon options for the annual Park Tour and agreed to Pla n B, the afternoon session . The June 27 tour will be held in place of the regular June 6 meeting and a Special Meeting announcement and brochure will follow . Cancellation of the regular PRC meeting July 1-4 C3-10 Attachment 3 Parks and Recreation Commission Minutes – May 2, 201 2 Page 5 of 6 4 will be placed on the June 27 agenda as well as moving the August 1 meeting to August 15 . 9.Proposed Trail Naming : Neil Havlik Way – Froom Ranch Stanwyc k Director Stanwyck presented Commissioners with a map of the path of trail along Froom Creek tha t connects to the Jeep Trail as the area under consideration for naming . It is requested the trail be name d Neil Havlik Way in honor of Natural Resources Manager Neil Havlik . Dr. Havlik, who is retiring i n June, has been the Natural Resources Manager for the City since 1994 and during that time establishe d and expanded the natural resources program . Due to Dr. Havlik's dedication and passion, thousands o f acres have been added to the City's greenbelt . Havlik is particularly fond of this trail and even helpe d to build a portion of it. Havlik has been a committed leader in environmental concerns and a well-like d and respected colleague and community member . His contributions also included authoring the recent Wildflowers of San Luis Obispo book of which many species are found on the trail site including hi s favorite, the Mariposa Lily . Stanwyck pointed out that naming this trail in honor of Dr. Havlik is supported by the City's Namin g Policy, specifically Policy #1 which states that `naming of facilities may be made for individuals or groups who have made significant contributions or service to the City and its citizens ." Commissioners discussed and agreed Dr . Havlik's accomplishments toward preservation have bee n significant and that the trail will be popular particularly with the eventual network created by th e Filipini Connection . Commissioner Parolini stated for the record that he is opposed to the naming of facilities afte r municipal employees performing the duties of their positions, however ; he feels, because of wha t Havlik has done for this particular piece of land, it is appropriate in this case . MOTION:(Regier/Whitener)Recommend Council approve the piece of trail as outlined alon g Froom Creek be named Neil Havlik Way . Approved : 7 yes : 0 no : 0 absent : 10.Monthly Report : Increasing Play at Damon Garcia Sports Fields – Davis and Whitene r Commissioner Davis reported there was no meeting regarding Damon Garcia Sports Field since th e last PRC meeting . Noted that the fields will be closed from May 15 through the first weekend in August for maintenance . Will be looking to see how fast the grass bounces back . Will perform on e more email blast to users but general consensus by public seems to be that the users are happy wit h more play opportunities and are not so concerned with the quality of the turf Commissioner Kincaid pondered the need for a Damon Garcia subcommittee and liaison an d Director Stanwyck expressed ease in setting up such a committee . Commissioner Whitener is slated as liaison (see committee assignments). Commissioner Parolini noted that information in front should be same as on kiosk and mentione d 1-5 C3-11 Attachment 3 Parks and Recreation Commission Minutes — May 2, 201 2 Page 6 of 6 witnessing public disgruntlement over summer closure . 11 . Director's Report — Stanwyc k Director Shelly Stanwyck briefed the Commissioners on the following subjects : •May 10 Meghan Burger promotes from Youth Services Recreation Coordinator to be th e new Recreation Supervisor for Community Services . •Administrative Analyst position interviews are tomorrow . Six internal candidates for thi s position created in 2010 and originally filled by Sheridan Bohlken . •Spring Break Camps —Well attended and a lot fun had by all . •Easter Egg Hunt at the Jack House April 23 well attended with over 200 families and 400 0 eggs . •Rec Swim at the Pool during spring break went better than last year and great turnout at th e Pool Party April 29 . Of course the warmest day of Spring Break was Monday when th e kids were all back in school . •Registration for Summer Swim Lessons begins online on May 19 ; there are still opening s available for group lessons occurring in May . Registration is still available online in th e meantime at www .slocity .org/parksandrecreation for spring programs . •Teen Track — Meets this Saturday at the High School . 12 . Committee Report s Commissioners provided the following reports : Tree Committee — Hensinger Jack House Committee — Updegrov e Youth Sports Association — Davis (to be Parolini ) Open Space — (to be Kincaid) Bicycle Committee — (to be Regier ) Mayor's Quarterly — (Chair) Golf — Regier Damon-Garcia Sports Field - Whitene r Commissioner Hensinger reported on the most recent meeting of the Tree Committee Monday . Twelve trees were decided on ; some were appealed . The meeting had the lowest quorum to dat e and there was discussion and interest around increasing the size of the Committee . Commissioner Davis reported on the executive board meeting of the Youth Sports Associatio n (YSA). Intend to vote on structure of Committee at the next meeting ; looking at different uses an d alternatives prior to budget cycle . There was no Open Space report . There was no attendance at the Bicycle Advisory Committee meeting . Discussed gettin g information for Commissioner Regier; will communicate with Principal Transportation Planne r Peggy Mandeville . 1-6 C3-12 Attachment 3 Parks and Recreation Commission Minutes – May 2, 201 2 Page 7 of 6 Commissioner Updegrove reported there was no quorum for the most recent regular meeting of th e Jack House Committee which prompted a special meeting that was held April 25 to approv e funding for gazebo improvement and repair . Commissioner Regier reported on the Golf Course stating rounds and revenue were down in Apri l by 4 and 5 percent as compared to the previous year . Noted the 1 `h Hole Grill was not in place yet last April which could account for the revenue being higher then . One Cool Earth and the Grizzl y Academy planted trees along the creek to discourage erosion . Annual spring greens aeration an d sanding were done April 18 . The Achievement House had a fundraiser tournament on April 28 ; 5 5 golfers participated . Funds will offset costs to replace a bridge at their headquarters . Cal Poly Gol f Class is in week 4 out of a 10-week session . Commissioner Kincaid reported on the Mayor's Quarterly lunch and further discussed Prop 84 wit h Director Stanwyck . 13.Communication s Commissioner Regier reported on a luncheon for Economic Development attended last Thursday an d discussion revolving around helping the City create identity to attract head of household jobs to the community (as visitors first). There was interest in one theme centering around the active and healthy lifestyle as used by Parks and Recreation . Director Stanwyck will discuss further as opportunity fo r PRC to connect . Commissioner Kincaid noted the blog site for ex-Commissioner Havas' cross-country bicycle journey . Commissioner Parolini relayed witnessing a visitor's request and the potential need for a pocket par k map in the lobby of Parks and Recreation (which has already been requested of the GIS Department). 14.Adjourned The meeting adjourned at 7 :41 p .m . to the June 27, 2012, Special Meeting of the Parks & Recreatio n Commission to be located at the Ludwick Community Center . Approved by the Parks and Recreation Commission on Martha M .S . Reynolds, Supervising Administrative Assistant 1-7 C3-13 Page intentionally lef t blank .