HomeMy WebLinkAboutPRR25265 Woo - All purchase orders 1/1/2021-Present
Sent: AM
To:CityClerk
Subject:Public Records Request Form- Purchasing Records- San Luis Obispo
Attachments:Public Records Request Form 2023 (1).pdf
Dear Records Officer,
Attached is a completed public records request form for purchasing records for San Luis Obispo.
Kindly confirm receipt when you get a chance, and let me know if there’s an estimated timeline for when
the records may be available.
Scope of Request:
We are seeking all purchase orders issued by any and all departments, divisions, or teams under
your city, town, or municipality, including (but not limited to) general administration, public works, parks
and recreation, public safety, finance, IT, and education (if applicable).
If a centralized report is not available, we are happy to accept:
Department-level or segmented purchasing data
Any readily available reports
Records grouped by department, if that is how they are stored
Requested Information:
We are requesting a spreadsheet containing all purchase orders from January 1, 2021, to present day. If
readily accessible, please include the following fields for each purchase order:
Purchase order number (or equivalent)
Purchase date
Vendor ID or equivalent
Vendor name
Department or issuing entity (if available)
Line item description
Quantity
Unit price
Total price
Preferred Format & Delivery:
We understand that systems and formats vary. These records typically reside in your ERP, and a
spreadsheet export is often the most convenient. However, we are happy to accept:
Spreadsheet (preferred)
PDF or Word documents
Existing ERP reports
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Any general or summary-level purchasing records you already have on hand, even if they don’t
include all requested fields
We appreciate your attention to this matter and look forward to your prompt response. Please confirm
receipt of this request and provide an estimated date for the delivery of the requested records.
Thank you for your cooperation.
Sincerely,
Woo
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