HomeMy WebLinkAboutChamber Inv 25K1
Malicoat, Debbie
From:Malicoat, Debbie
Sent:Wednesday, July 31, 2024 9:57 AM
To:Done, Katie
Subject:RE: Transfer Funds - Receipt Correction
Thanks. I approve changing the invoice.
Debbie
Debbie Malicoat
pronouns she/her/hers
Deputy Director of Finance/Controller
990 Palm, San Luis Obispo, CA 93401-3218
E dmalicoa@slocity.org
T 805.781.7127
slocity.org
From: Done, Katie <kdone@slocity.org>
Sent: Wednesday, July 31, 2024 9:46 AM
To: Malicoat, Debbie <dmalicoa@slocity.org>
Subject: FW: Transfer Funds ‐ Receipt Correction
Hi Debbie,
This is the email chain in regard to the SLO Chamber invoices. We corrected the receipt but still need to correct the invoice.
Thanks for reviewing,
Katie Done
Accounting Assistant I
2
Finance
Accounts Payable
E kdone@slocity.org
T 805.781.7514
slocity.org
Stay connected with the City by signing up for e-notifications
From: Cox, Rebecca <rcox@slocity.org>
Sent: Tuesday, April 16, 2024 12:04 PM
To: Done, Katie <kdone@slocity.org>
Cc: Christiansen, Lindsay <lchristi@slocity.org>
Subject: RE: Transfer Funds ‐ Receipt Correction
Hi Katie,
The receipt correction has been made to PO 618135
New receipt #73221 (25,000) – 208.1006.61013
Old REVISED receipt #70780 (0) - 101.1007.61013
Please let me know if any other info or action is needed on my end.
Thank you!
Rebecca
From: Cox, Rebecca
Sent: Tuesday, April 9, 2024 3:32 PM
To: Done, Katie <kdone@slocity.org>
Cc: Christiansen, Lindsay <lchristi@slocity.org>
Subject: RE: Transfer Funds ‐ Receipt Correction
Great, thank you! Yes, receipt was also used for the invoice (attached – Inv 1205196). Should I be requesting a journal entry as well, or does the
receipt correction take care of that?
Thanks! সহ
3
From: Done, Katie <kdone@slocity.org>
Sent: Tuesday, April 9, 2024 1:35 PM
To: Cox, Rebecca <rcox@slocity.org>
Cc: Christiansen, Lindsay <lchristi@slocity.org>
Subject: RE: Transfer Funds ‐ Receipt Correction
Hi there,
Thanks for check on this, and that would actually be my recommendation. Was the receipt used for an invoice? If so, the invoice might have used
the wrong line as well. When I have POs that have two funds I use the receipt to look up the correct one to use.
Thanks,
Katie Done
Accounting Assistant I
Finance
Accounts Payable
E kdone@slocity.org
T 805.781.7514
slocity.org
Stay connected with the City by signing up for e-notifications
From: Cox, Rebecca <rcox@slocity.org>
Sent: Tuesday, April 9, 2024 11:56 AM
To: Done, Katie <kdone@slocity.org>
Cc: Christiansen, Lindsay <lchristi@slocity.org>
Subject: RE: Transfer Funds ‐ Receipt Correction
Hi Katie,
I’m checking in to see what the best way would be to correct a receipt error made back in January. We have a PO 618135, that has two funding
sources and receipt (70780) was received from the wrong line (101.1007.61013).
My thought would be to zero out the first receipt, and then create a new one receiving from the correct line (208-1006-61013), but I wanted to check
with you to see if that works on your end and with the accounting, or if there is a recommended path to correct.
4
Thanks!
Rebecca
From: Clark‐Charlesworth, Jacqui <Jclark@slocity.org>
Sent: Tuesday, April 9, 2024 11:37 AM
To: Christiansen, Lindsay <lchristi@slocity.org>; Cox, Rebecca <rcox@slocity.org>
Cc: Cano, Molly <mcano@slocity.org>
Subject: Transfer Funds
Hi Rebecca and Lindsay,
Molly and I discovered a discrepancy in PO#618135 with the SLO Chamber. $25,000 was accidentally paid out of account 101.1007.61013 when it
should have been paid out of 208.1006.61013. Invoice attached. Can you please assist in moving the funds from 208.1006.61013 to
101.1007.61013 to correct?
Let me know if you have any questions and thanks so much.
Best,
Jacqui
Jacqui Clark-Charlesworth
pronouns she/her/hers
Tourism & Community Promotions Manager
City Administration
Economic Development & Tourism
990 Palm St, San Luis Obispo, CA 93401-3249
E JClark@slocity.org
T 805.781.7216
C 805.858.0728
slocity.org
Stay connected with the City by signing up for e-notifications