HomeMy WebLinkAbout10/17/1989, C-6 - CONSIDERATION OF AN AGREEMENT WITH EOC REGARDING AUTHORIZATION OF FUNDING FOR HOMELESS SHELTER AT 750 ORCUTT ROAD FOR FISCAL YEAR 1989-90 �I�i�lll�ll�l►ItlIIIIIIIIII�IIIIII r MEDATE:
Ip�u►► cityo son lues osIspo t0-1o-17-89
COUNCIL AGENDA REPORT ITEM NUMBER:
FROM Candace Havens
SUBJECT: Consideration of an Agreement with FDC regarding authorization of funding
for Homeless Shelter at 750 Drcutt Road for Fiscal Year 1989-90
CAD RBCCMKMM TIC N: Adopt resolution approving agreement with Foonomic opportunity
cand.ssicn for funding and operation of a comprehensive Homeless shelter Program for
FY1989-90.
DISCUSSICHQ:
The Budget for FY1989-90 includes $100,000 per year for homeless sheltering
services. This amount 1S approximately the same as spent in 1988-89. During the
past fiscal year, these funds were paid to the Foomomic opportunity Commis ion (FDC)
to cover operating expenses at the shelter on Kansas Avenue. The Kansas Avenue
operation will soon be moved the the oreutt Road Shelter site.
The attached agreement with FDC for oomtinuation of services at the Crcutt Road
Shelter site. The text of the attached agreement is essentially the same as the
approved agreement for FY1988-89 Which governed operations on Kansas Avenue.
The agreement indicates that $100,000 will be given to FDC for continued
roaqure*ensive homeless services for fiscal years 1989-90. (The Homeless Shelter
Program is described in attached exhibits.) It requires that FDC also expend an
amount equal to or greater than this amount (exclusive of county contributions) and
authorizes the City Admin4 strative Officer to terminate the agreement or enter into
stmpplemental agreements to further the purposes of its implementation, consistent
with council policy and direction.
The f4+mi ion also is required to provide periodic reports to identify services
offered, financial standi* s;, and statistical information about clients served.
These reports will provide confirmation that the money is spent as agreed to address
the needs of the homeless in our commmity.
C EMEQUENCE CF NDP TAKMG THE RDCC690MED ACTIC K:
Finds will not be disbursed to the Eooncmic opportunity commission to pay costs
associated with running Shelter operations. The ability of FOC to provide such
services will be seriously impaired. It is likely that the nature of operations
would be significantly reduced and that same services would be discontinued.
ACPICK RFCCHMENIDED
Recommend the Council adopt the attached resolution to allow for $100,000 of City
funds to be contributed to the Economic opportunity Commi ion to support a
comprehensive homeless shelter program under their direction for FY1989-90.
�����i��illiIIIIIIIIII��j►IIUIII city of san LUIS 0131spo
Pus COUNCIL AGENDA REPORT
ACMON MUCEN:
As wed A Modified
Denied dontinaed
Vote:
Attachments:
Resolution
Agreement with EOC
Exhibit "A" - Program Description
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RESMU cN NO. (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE
CITY OF SAN LUIS OBISPO
APPROVING AN AGM224ENT WITH THE
E MKMC CPPCRTUNITIES COWUSSICN FOR
OPERATION OF A E[CMELESS SHELTER
AND DIRECTING THE FINANCE DIREC CR TO 'TRANSFER FONDS
, County and City staff have worked with the Coalition for
the Homeless and service providers to develop an emergency shelter
program for the homeless at Kansas Avenue; and
WHEREAS, a mare permanent site for comprehensive h®eless
services is being prepared at 750 Crcutt Road; and
YDS, the F.concmic Opportunities Commission is experienced in
providing such services; and
MMUMSt the City Council has approved $100,000 in its budget for
1989-90 for homeless sheltering purposes;
NOW, MURE ME, BE IT RESOLVED by the Council of the City of San
Luis Obispo as follows:
1. The City Council hereby approves a comprehensive homeless
shelter program at 750 Orcutt Road including a one-third share of the
cost of funding the shelter totalling $100,000 per year for Fiscal
Years 1989-90, ending June 31, 1990.
2. The City Council hereby directs the Finance Director to
transfer these funds as indicated in the Agreement between the City
of San Luis Obispo and the Economic Opportunity Commis ion dated
Septemer 7, 1989.
On the motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of
1989.
MAYCR RON DUNIN
ATTEST:
CITY CLERK PAMELA VOGES
Approved:
r4v.-., City Administrative officer
1,t
A ey
Director of Finance
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ACO _
A G R E E M E N T
THIS AGREEMENT, dated Sept. 7 , 1989, for the convenience of the
parties hereto, is betweeneCITY OF SAN LUIS OBISPO, a chartered
municipal corporation (referred to herein as CITY) , and the ECONOMIC
OPPORTUNITY COMMISSION (referred to herein as EOC) .
W I T N E S S E T H :
WHEREAS, EOC has requested City to contribute to a program to provide
the services described in "Exhibit All attached hereto and;
WHEREAS, said services will be available to residents of the City,
thereby serving both a public and a municipal purpose:
NOW, THEREFORE, City and EOC, in consideration of the mutual
benefits, promises, and agreements set forth herein, do agree as
follows:
1. EOC shall make its services, as described in "Exhibit All herein,
available for the period of July 1, 1989 through June 31 1990.
2 . EOC will provide the City with summary program reports two
times during the period covered by this agreement (January 1, 1990
and a final report on July 1, 1990) . These reports shall describe
the type and quantity of services provided, as well as the
expenditure of City funds, and shall be in the form described in
"Exhibit All attached hereto.
3 . EOC and all of its agents, representatives , or participants in
any manner in the performance of its obligations and duties
hereunder, shall be employees, independent contractors, or volunteers
for EOC. They shall not for any purpose be considered employees or
agents of the City.
4 . EOC agrees to hold City harmless, and to defend City against,
from, and in any claim, action, proceeding, or hearing wherein there
is an allegation charging liability on the part of the City as a
result of any act of omission, negligent or otherwise, of EOC.
5. City agrees to pay EOC $100 , 000 (one hundred thousand dollars) ,
to be used as described in "Exhibit A." This grant shall be distributed
in two installments, to be paid as follows, and subject to receipt of
a summary of the previous six months ' activities .
October 18, 1989: $50, 000
January 1, 1990: $50, 000
AGREEMENT: ECONOMIC OPPORTUNITY COMMISSION
Page 2
6. E.O.C. agrees to expend additional funds for this program, equal
to or greater than the City's grant. Such funds may include other
agency grants and charitable contributions, but ,may not include funds
received from the County of San Luis Obispo. The City reserves the
right to withhold all or a portion of the payments covered herein if
E.O.C. fails to meet this obligation.
7. The City Administrative Officer may enter into supplemental
understandings and agreements with E.O.C. ,on behalf of the City,
which serve to implement and further the purposes of this agreement
and remain consistent with City Council policies and direction.
8 . The City Administrative Officer may unilaterally terminate this
agreement at his sole discretion, upon thirty (30) days written
notice to EOC. Any funds not paid pursuant to paragraph 5 above shall
revert to City upon said termination.
9. For purposes of notice under this agreement, all notices shall be
considered effective upon being sent by certified mail to the
following addresses:
CITY: ECONOMIC OPPORTUNITY COMMISSION:
City Clerk Economic Opportunity Commission
P.O. Box 8100 880 Industrial Way
San Luis Obispo, Ca. 93406 San Luis Obispo, Ca. 93401
IN WITNESS WHEREOF, the parties hereto have executed this agreement
by their proper officers duly appointed:
THE ECONOMIC OPPORTUNITY COMMISSION, A NON-PROFIT CORPORATION:
THE CITY OF ul�OBISPO, A MUNICIPAL CORPORATION:
C1 C)/-1 /,.y 1
CitAdmin strative Officer
HRCII:eocshelt
rwv/12july89
"EXHIBIT A)'
PROGRAM DESCRIPTION AND REPORTING REQUIREMENTS
ECONOMIC OPPORTUNITY COMMISSION SHELTER PROGRAM
The City of San Luis Obispo has agreed to contract with the Economic
Opportunity Commission to provide the following program:
The Economic Opportunity Commission shall provide a comprehensive
program to shelter homeless persons in San Luis Obispo. The program
shall serve up to sixty persons per night, and shall be operated at
E.O.C. approved locations as determined by the individual needs of
the persons being served.
The City of San Luis Obispo will provide funding in the amount of
$100, 000 (one hundred thousand dollars) , for program operation during
the period of July 1, 1989 and June 31, 1990.
E.O.C. shall provide the City with two summary program reports•, to be
due no later than January 31, 1990 and July 1, 1990. These reports
shall include the following information:
1. ADMINISTRATOR'S REPORT: A brief synopsis of the activities of
the reporting period, in narrative form. This should include a
statement describing activities, services or programs provided, any
changes that have occured during the reporting period, and any major
changes expected during the subsequent reporting period(s) .
2 . FINANCIAL REPORT: A financial statement should be included for
the reporting period. Statements must include an itemized listing of
the expenditure of City of San Luis Obispo funds. A complete income
and expenditure statement, and a balance sheet should be included.
Any additional documents which reflect the overall financial status
of the organization are also encouraged.
3 . STATISTICAL SURVEY: This document should include the number of
clients served, their cities of origin, the nature of the services
provided, as well as any other statistics which are kept for the
program. The total number of clients served should also be broken
down by the type of service received. For example, if a client could
possibly receive food, shelter, clothing, or some combination of
these, then the number of recipients for each type of service should
be indicated.
"EXHTRTT A"
ECCNCMIC OPP== CC"4ISSIC1N
OF SAN LilIS CBISPO COUNTY, INC.
HOMELESS SHELTER PROGRAM DESCRIPTIO\'
N,ierator - Staff of the Economic Opportunity Comr.,ission' (EOC) will be
responsible for the development, operation and administration of a
homeless shelter at 750 Orcutt Road , San Luis Obispo. In carrying out its
responsibilities, EDC will make extensive use of volunteers and private
and public service agencies.
Facilities - The shelter will.. include four modular units and a detached
single-family dwelling. The modular units are:
2 dormitory units
I reception unit (double wide)
1 plumbing unit.
Parking will be provided according to City ordinance: two spaces plus one
space per six occupants.
Occupancy - The usual occupancy is expected to be 25-35 clients per
night. Maximum occupancy will be 54 unless additional parking is
provided. Even if additional parking is provided, the maximum occupancy
would not exceed 70 clients per night.
Supervision - The shelter will be supervised 24 hours a day. An
additional qualified supervisor will be added for eachiten clients beyond
twenty.
Operation - The program will provide screening, dining, and Case
Management in addition to overnight accommodations foranyone in need of
shelter provided that they comply with explicit rules. The shelter is
intended as a temporary home for all segments of the homeless population.
Different groups will be separated as appropriate.
Day operation (8:00 A.M. to 4:30 P.M. ) consists of comprehensive client
services (see Case Management) and facility maintenance. Night operation
consists of dinner, client support services and sleep.
Clients are not permitted to leave the facility in the evening nor to
loiter in the area after 8:00 A.M. (see daily schedule) . The facility is
appropriately fenced, lighted and secured.
Transportation - Clients are expected to rely primarily on their own or
public transportation. Van service will be available for specialized
transportation needs. Limited financial assistance for the public
transportation may be available. A bus stop is about a block away from
the shelter.
"EXHIBIT All
E.O.C. SHELTER OPERATICNIS BUDGET
PERSCNNEL
1 Shelter Coordinator ($1,749/mo. x 12mos.) $ 20,988
6 Shelter Workers: 2 per night; 14 hour shifts
118 days (SIS & Holidays) @$98.00/shift 23,128
247 days (M-F) @93.38/shift 46,130
1 p-t Maintenance/Laundry F&r. ($530/mo. x 12mos.) 6,360
1 p-t Cook ($596/mo. x 12mos.) 71152
Sub-total: 103,758
Benefit Accruals (Hol. , Vaca., Sk.) 10,631
Fringe Behefits; 31% 35,467
Total: 149,856
OTHER EXPENSES
Food $ 12,240
Laundry 5,400
Program Supplies 5,466
Vehicle Insurance 3,180
Gen. Liability Ins. 1,020
Vehicle Maint. & Repair 600
office Supplies 540
Xerox 260
Postage 360
Utilities 8,400
Gasoline 900
Total: 38,466 38,466
Sub-total: 188,322
COM.PRF3HENSIVE SERVICES INCLdJDW
Shelter food service/nutrition
Case management/Referral to:
Salvation A=ny Homeless outreach Private Industry Council/JTPA
Nipano Cam=uty Medical Center Employment Development Dept.
SW County Mental Health Services Department of Rehabilitation
Transitions, Inc. Department Soc. Serv./AFDC program
County Drug Abuse Program Food Bank of SLD County
Alcohol Services of SLO County Transportation to services
Casa Solana, Inc. Child care
Co. Veterans Services Transitional housing
E.O.C. 78 Administration 13,178 13,178
GRAM SAL: $ 201,500
"EXFiIBET A"
1989-90 HOMELESS PROGRAMS: SAN LUIS OBISPO
Financing Requirements:
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E.O.C. Shelter Operations S 201,500
E.O.C. Shelter Facility Lease 24,000
Shelter Equipment Lease-Purchase 27,702
Salvation Army Case Managment 50,000
Total Financing Requirements $ 303,202
Beans of Financing:
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E.O.C. Grants f 71.000
E.O.C. Donations 10,000 .
Salvation Army Grants 24,500
Salvation Army Donations S00
Total Private Crants & Donations f 106,000
City of San Luis Obispo 98,601
County of San Luis Obispo 98,601
Total Means of Financing i 303,202
Distribution of County Contribution:
Shelter Equipment Lease-Purchase S 27,702
Salvation Army Case Managment 25,000
E.O.C. Shelter Facility Lease 24,000
E.O.C. Shelter Operations 21,899
Total County Contribution $ 98,601
Distribution of City Contribution:
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E.O.C. Shelter Operations S 98,601
(Source: County of San Luis Obispo)
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"1�IT A"
EOC HOMELESS SHELTER
PROGRAM ELEMENTS
1. Screening
Screening of Shelter clients will be done by volunteers from the community.
Information provided by clients will help client focus on immediate needs.
Depending on the immediate needs of the client referral to case management
will be made.
Clients must set goals for their immediate future. A plan is also made by
the clients for reaching their immediate goals.
(The role of the volunteer screener is one of listener offering positive
feedback to the client.)
Once the screening process is completed, clients are interviewed daily to
monitor progress toward goals they have set for themselves. Daily progress
notes are made and evaluation by the Coordinator takes place every 30 days.
If the client was referred to case management evaluation of clients also
includes input for case management provider.
2. Provider. EDC
Food - A hot nutritionally balanced meal is provided nightly at the ECC
Shelter by a cook employed by EOC for 40 to 50 clients nightly. The food is
provided Ly donations as well as direct budget allowance.
T'nts service will soon be provided as a volunteer community service. Local
church groups and civil groups have expressed commitment to the EOC
Homeless Shelter program as soon as the new site is completed.
Some local church groups are already preparing meals and bringing thern to
the Shelter. The volunteers are also serving the food.
3. Provider. EOC
Transportation - Transportation to End from the Shelter is provided by EOC
Shelter workers due to the fact that Shelter is located outside of the city
limits.
Transportation is also provided for clients who request transportation to
EDD, General Hospital, Social Services or other services providers.
4. Provider. Salvation army
Case Management is provided for the Shelter clients by Toni Flynn of the
Salvation Army.
"E}ffi = A"
C.rcntly 60% of Salvation Army caseload are EOC Shellter clients. A
:a'iety of services are offered to any homeless' person, such as mental j
nralth screening and assessment counseling, job readiness , medical and
o tal screening and referrals„ financial Counseling, AFC
Case management makes referral to other providers serving as.a link
Cetvween the homeless person and the community resources.
Age-ncies such as Department of Rehabilitation, Dept. of Social Services,
Veterans Administration, Private Industry Council are also providing
services to EOC Shelter clients based on direct referrals from case
management.
5. Provider: Nipomo Medical Clinic
Health & Dental Screening is done by a mobile medical team consisting of
2 nurse practitioners and 2 registered nurses. Health rand dental screening
are provided at the Shelter weekly. Follow-up medical and dental treatment
is done at the clinic located in Nipomo. The mobile unit coordinates
transportation for clients to and from the clinic.
The Nipomo medical clinic also provides open medical and dental screening
to any homeless parson weekly at the Salvation Army.
6. Housing
Provider: EOC
ental Assistance is available to homeless shelter clients who have become
employed_ This service works as a catalyst for clients who have become
gainfully employed and seek permanent housing. Rental Assistance pay the
first month's rent. The client provides last month's rent and deposit.
During the time of application for rental assistance, money management as
well as financial counseling and assessment is done by client and Program
Director_ Assessment is made to ensure that the client can afford housing
on an on-going basis.
7. Provider: Department of Mental Health
Provides a much needed service to clients who may be in need of Mental
Health Counseling treatment or therapy. A Mental Health Nurse is currently
assigned 20 hours per week specifically for mental healtn outreach to the
homeless population in San Luis Obispo County.
Shelter clients are referred to the mental health worker if displayed
"F.XEIIBIT All
behavior warrants mental health evaluation. Clients are seen by the mental
health nurse who then evaluates the client's mental health needs. The
mental health nurse works with the Shelter Coordinator concerning
treatment plans for the client. Necessary information is then passed down
to the Shelter Workers as needed.
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When intervention is rnade 'in this way, the client receives much needed help
and the Shelter Program then works with the client in a positive mode
towards client self sufficiency.
6. Provider: Community Resources
Employment and Training
This service will be provided by local businesses in the Community who
volunteer their time. Volunteering businesses will present career fairs,
job fairs and placement information for EDC shelter clients. Job readiness
and career counseling work shops will also be provided by volunteers in the
community.
Employers needing workers can contact the EDC shelter. EDC shelter clients
who have completed job and counseling work shops can be employed on a
will call, temporary or permanent basis.
Other agencies currently provicing job training and education for ECC
shelter clients are the Private Industry Council, Department of
Rehabilitation and Department of Social Services.
9. Provider: Veteran Services
The Veteran Service agency is a County operated agency. Their purpose is
advocation for vets and widows and children of veterans. Veteran services
files cIairns for veterans to the Vet aran s Administration.
The Veteran Services has many services available for veterans. Their
services include a horneless program for veterans, hospitalization, dttox
and drug rehao for veterans. Recently, Veteran Services has assisted EOC
Shelter clients who are veterans with V.A disaoility claims, transportation
to VA hospitals for medical services.
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