HomeMy WebLinkAboutPW Conversion 08.29.25-1
Original: City Clerk’s Office
DATE August 29, 2025
TO: Aaron Floyd, Interim Public Works Director
City Attorney
City Clerk
FROM: CIP Engineering Records Custodian, Brian Nelson, Deputy Director/City Engineer
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City’s Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards (Attachment A).
Please sign below indicating your approval for the conversion of the listed records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF CONVERSION
I, _____________________do hereby attest that the digital copies of the records listed for
conversion have been verified as complete, accurate, and legible reproductions of the original(s)
in all details. _____________
Attachments:
A. List of converted records
B. Relevant sections of the records retention schedule
Initials
Signature of Record Custodian
Date
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
9/3/2025 | 2:18 PM PDT
Original: City Clerk’s Office
Attachment A (Records Conversion List)
Record
Category
ID
Record Title Record
Origin
Year
Retention Record Location in Laserfiche
Bid 1000069 Bid Forms 2023 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87038#?openmode=PDF
Notice of
Completio
n
1000069 Notice of
Completion
2023 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87036#?openmode=PDF
Bonds 1000069 Payment &
Performance Bonds
2023 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87037#?openmode=PDF
Agreemen
t
91579 Agreement 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87206#?openmode=PDF
Bid 91579 Bid Forms 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87198#?openmode=PDF
Insurance
Certificate
91579 Certificate of
Liability Insurance
2021 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87208#?openmode=PDF
Insurance
Certificate
91579 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87209#?openmode=PDF
Final Pay
Estimate
91579 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87197#?openmode=PDF
Notice of
Completio
n
91579 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87205#?openmode=PDF
Bond 91579 Payment Bond 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87210#?openmode=PDF
Bond 91579 Performance
Bond
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87207#?openmode=PDF
Encroach
ment
Permit
91579 Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87203#?openmode=PDF
Submittal 91579 Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87204#?openmode=PDF
Submittal 91579 Water Pollution
Prevention Tracking
Information
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87200#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Original: City Clerk’s Office
Environm
ental Doc
91579 Water Pollution
Control Plan Inspection
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87201#?openmode=PDF
Bid 91543 Bid Forms 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87271#?openmode=PDF
Final Pay
Estimate
91543 Final Pay
Estimate
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87270#?openmode=PDF
Insurance
Certificate
91543 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87300#?openmode=PDF
Insurance
Certificate
91543 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87301#?openmode=PDF
Notice of
Completio
n
91543 Notice of
Completion
2019 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87269#?openmode=PDF
Bonds 91543 Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87302#?openmode=PDF
Environm
ental Doc
91543 Water Pollution
Control Plan Inspection
Log
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87277#?openmode=PDF
Change
Order
91543 Change Order
Number 1
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87293#?openmode=PDF
Change
Order
91543 Extra Work
Ticket
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87276#?openmode=PDF
Change
Order
91543 Extra Work
Ticket
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87274#?openmode=PDF
Change
Order
91543 Extra Work
Ticket
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87275#?openmode=PDF
Change
Order
91543 Change Order
No. 1 (Earth Systems)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87290#?openmode=PDF
Submittal 91543 Geotechnical
Engineering Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87289#?openmode=PDF
Submittal 91543 Review of Project
Plans
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87291#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Original: City Clerk’s Office
Submittal 91543 Special
Inspection Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87284#?openmode=PDF
Submittal 91543 Weekly
Inspection Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87285#?openmode=PDF
Permit 91543 Building Permit 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87288#?openmode=PDF
Encroach
ment
Permit
91543 Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87287#?openmode=PDF
Photos 91543 Three (3) misc.
site photos
~2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87295#?openmode=PDF
Purchase
Order
91543 Purchase Order
#19119
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87281#?openmode=PDF
CAR 91543 Council Agenda
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87298#?openmode=PDF
CMR 91543 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87297#?openmode=PDF
CMR 91543 City Manager
Report
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87299#?openmode=PDF
Submittal 91543 Water Pollution
Control Plan
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87279#?openmode=PDF
Submittal 91543 Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87303#?openmode=PDF
Final Pay
Estimate
91511 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87533#?openmode=PDF
Notice of
Completio
n
91511 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87545#?openmode=PDF
Insurance
Certificate
91511 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87547#?openmode=PDF
Bonds 91511 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87546#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Original: City Clerk’s Office
Agreemen
t
91511 Agreement 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87534#?openmode=PDF
Proposal 91511 Proposal – Cross
Sections Along
Madonna Road and
Topographic Surveys at
the Intersections of
Madonna Road and Hwy
101 So. Bound on Ramp
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87554#?openmode=PDF
Submittal 91511 Pavement
Evaluation Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87544#?openmode=PDF
Submittal 91511 QA Inspection
and Material Testing
Madonna Road FDR and
HMA Final Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87557#?openmode=PDF
Encroach
ment
Permit
91511 Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87555#?openmode=PDF
Permit 91511 Caltrans
Encroachment Permit
0517 NTK 0093
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87539#?openmode=PDF
Permit 91511 Caltrans
Encroachment Permit
Application Response
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87541#?openmode=PDF
Permit 91511 Night Work
Permit
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87537#?openmode=PDF
CMR 91511 City Manager
Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87549#?openmode=PDF
Submittal 91511 Start Date of
Working Days
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87551#?openmode=PDF
Submittal 91511 Temporary
Traffic Control
Application
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87552#?openmode=PDF
Submittal 91511 Water Pollution
Control Plan for Minor
Projects
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=87556#?openmode=PDF
Final Pay
Estimate
91544 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=89883#?openmode=PDF
Notice of
Completio
n
91544 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=89879#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Original: City Clerk’s Office
Bonds 91544 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=89880#?openmode=PDF
Agreemen
t
91544 Agreement 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=89884#?openmode=PDF
Encroach
ment
Permit
91544 Encroachment
Permit
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=89882#?openmode=PDF
Bid 91455 Bid Forms 2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90021#?openmode=PDF
Bonds 91455 Payment &
Performance Bonds
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90013#?openmode=PDF
Final Pay
Estimate
91455 Final Pay
Estimate
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90020#?openmode=PDF
Notice of
Completio
n
91455 Notice of
Completion
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90019#?openmode=PDF
Insurance
Certificate
91455 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90011#?openmode=PDF
Insurance
Certificate
91455 Certificate of
Liability Insurance
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90012#?openmode=PDF
Claim 91455 Notice of Change
in Date and Time of
Prehearing Conference
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90018#?openmode=PDF
Claim 91455 Notice of Change
in Date and Time of
Prehearing Conference
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90015#?openmode=PDF
Claim 91455 Notice of
Appointment of Hearing
Officer; Notice of
Prehearing Conference;
and Preliminary Orders
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90017#?openmode=PDF
Claim 91455 Victor Concrete,
Inc.’s Request for
Continuance of the
Prehearing Conference
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90016#?openmode=PDF
Submittal 91455 Contractor’s
Emergency Standby for
Construction Projects
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90010#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Original: City Clerk’s Office
Project
plan
report (for
historic
value)
90766 Highway 1
Scenic Byway Corridor
Plan
~2010 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90318#?openmode=PDF
Submittal 90766 Addendum No. 1
– Update to Soils
Engineering Report
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90331#?openmode=PDF
Change
Order
90766 Change Order
No. 1
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90330#?openmode=PDF
Submittal 90766 Geotechnical
Review of Project Plans
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90329#?openmode=PDF
Submittal 90766 Proposal for a
Geotechnical
Engineering Report
2011 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90323#?openmode=PDF
Submittal 90766 Soils Engineering
Report
2011 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90306#?openmode=PDF
Submittal 90766 Work Order 2011 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90322#?openmode=PDF
Submittal 90766 Revised Scope of
Services
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90316#?openmode=PDF
Submittal 90766 Scope of Work 2010 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90312#?openmode=PDF
Submittal 90766 Structural
Calculations
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90328#?openmode=PDF
Permit 90766 Caltrans
Preliminary Proposal for
Gateway Monument
Signs on Route 1
2012 P https://slolf.slocity.org/laserfiche/Br
owse.aspx?repo=PublicWorks#?id=
90324
Agreemen
t
90766 PG&E Gas and/or
Electric Agreements
2011 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90325#?openmode=PDF
Permit 90766 Notice of Final
County Action
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90321#?openmode=PDF
Permit 90766 Planning
Commission Staff
Report – Conditional
Use Permit
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90320#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Original: City Clerk’s Office
Plans 90766 Wayfinding
Signage System
Rendering
2011 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90308#?openmode=PDF
Purchase
Order
90766 Purchase Order
No. 25209
2008 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90333#?openmode=PDF
RFI 90766 RBC RFI No. 8 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90338#?openmode=PDF
Easement
Deed
90766 Easement Deed –
PG&E
2011 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90327#?openmode=PDF
Resolutio
n
90766 Resolution No.
10827
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90335#?openmode=PDF
CAR 90766 Council Agenda
Report
2011 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90317#?openmode=PDF
CMR 90766 City Manager
Report
2010 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90303#?openmode=PDF
Staff
Report
90766 SLOCOG Staff
Report Addendum
2014 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90310#?openmode=PDF
Bonds 91185 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90509#?openmode=PDF
Insurance
Certificate
91185 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90510#?openmode=PDF
Insurance
Certificate
91185 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90508#?openmode=PDF
Notice of
Completio
n
91185 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90511#?openmode=PDF
CAR 91185 Council Agenda
Report
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90513#?openmode=PDF
Final Pay
Estimate
91185 Final Pay
Estimate
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90514#?openmode=PDF
Agreemen
t
91185 Agreement 2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90515#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Original: City Clerk’s Office
Encroach
ment
Permit
91185 Encroachment
Permit
2018 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90517#?openmode=PDF
Agreemen
t
Agreement (Bicycle
Safety Education
Services 2015-2017)
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90969#?openmode=PDF
CMR City Manager Report
(Bicycle Safety
Education Services
2015-2017)
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90970#?openmode=PDF
Insurance
Certificate
Certificate of Liability
Insurance (Bicycle
Safety Education
Services 2015-2017)
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90966#?openmode=PDF
Insurance
Certificate
Certificate of Liability
Insurance (Bicycle
Safety Education
Services 2015-2017)
2015 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90971#?openmode=PDF
Insurance
Certificate
Certificate of Liability
Insurance (Bicycle
Safety Education
Services 2015-2017)
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90967#?openmode=PDF
Insurance
Certificate
Certificate of Liability
Insurance (Bicycle
Safety Education
Services 2015-2017)
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90968#?openmode=PDF
Insurance
Certificate
91530 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90980#?openmode=PDF
Insurance
Certificate
91530 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90978#?openmode=PDF
Bid 91530 Bid Forms 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90982#?openmode=PDF
Notice of
Completio
n
91530 Notice of
Completion
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90977#?openmode=PDF
Bonds 91530 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90979#?openmode=PDF
Agreemen
t
91530 Agreement 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90981#?openmode=PDF
Change
Order
91530 Contract Change
Order
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90986#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Original: City Clerk’s Office
Submittal 91530 Aquaphalt
Technical Data Sheet
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90983#?openmode=PDF
Submittal 91530 Deery 200
Product Data Sheet
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90984#?openmode=PDF
Submittal 91530 Flexible
Pavement Crack
Treatment Material
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90976#?openmode=PDF
Submittal 91530 Temporary
Traffic Control
Application
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=90975#?openmode=PDF
Bonds 91440 Payment &
Performance Bonds
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91002#?openmode=PDF
Insurance 91440 Certificate of
Liability Insurance
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91001#?openmode=PDF
Submittal 91440 Contractor’s
Emergency Standby for
Construction Projects
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91004#?openmode=PDF
Submittal 91440 Water Pollution
Control Plan
2016 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91005#?openmode=PDF
Bid 91441 Bid Forms 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91040#?openmode=PDF
Bonds 91441 Payment &
Performance Bonds
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91038#?openmode=PDF
Agreemen
t
91441 Agreement 2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91041#?openmode=PDF
Insurance
Certificate
91441 Certificate of
Liability Insurance
2017 P https://slolf.slocity.org/laserfiche/D
ocView.aspx?repo=PublicWorks&d
ocid=91039#?openmode=PDF
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 2 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
200 COMMUNITY DEVELOPMENT
201 CITY PLANNING
Address Files p Planning GC34090
Code Enforcement Files p Building GC34090
Construction Files p Building GC34090
Construction/Building Permits (numeric) (Building, Signs, Demos, etc. Includes p Building GC34090, HSC 19850 plans for permitted buildings)
Construction Contracts (including Insurance Certificates) A/E+10 Building GC34090 , Civ. Code 941
Encroachment Permits p Engineering Development GC34090 Review
Flood Elevation Certificates I Flood Maps p Planning GC34090
Final Tracts and Minor Subdivisions (includes subdivision improvement agrees; p Planning GC34090 development aorees; in-lieu aorees)
Home Occupation Permits p Planning GC34090
Inspection Cards p Building GC34090
Notices of Address Chance p Plannina GC34090
Notices of Determination p Planning GC34090
Notices of Exemption p Planning GC34090
Project Files: Administrative Use Permit; Planning Commission Use Permit;
Planned Development; Certificate of Compliance; Architectural Review;
Architectural Review Minor and Incidental; Environmental Review; General
Plan ; Specific Plan; Text Amendment; Rezone; City Initiated Rezone; p Planning GC34090, HSC 19850
Annexation ; Variance; Lot Line Adjustment; Street Name Change; May include
plans for permitted buildings if not kept under Construction/Building Permits;
Other
Recorded Agreements: Residents/Covenants, Affordability, First-Time Home-p Planning, Clerk GC34090-(Filed under 704-06 in City Clerk's office, CDD in Housing Agreement section by property address.) Buyer, etc.
Tentative Tracts and Minor Subdivisions p Planning GC34090
Unreinforced Masonry Files (structural analysis) p Building GC34090
AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA
Rev. 04-14-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 11 of 17
TOTAL OFFICE RESPONSIBLE FOR
RECORD TITLE PERIOD RETENTION AND CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
DISPOSITION OF RECORD
800 PUBLIC WORKS
801 ENGINEERING
Contractor Bids (not awarded) CL+2 Public Works GC34090 Exception : Federally funded: 3 year retention period or as required by the funding authority (see Federal
Acauisition Regulation 4. 7031
Engineering Standards p Public Works GC34090
Job Files: Certified payroll ; pay estimates; original bid documents; legal ads; CL+2 Public Works GC34090 Federally funded or as req'd by the federal authority preliminary notices/liens; engineer's daily logs or inspector's diaries; DAS13
Project Files: Original specials w/autocad drawings , photos/video tapes for
historic value; agreements; CMR/CAR; change orders; env docs; final pay est.
w/attach ; notice completion ; haz waste manifests/transp docs; ins certs; perform p Public Works GC34090 / CCP337
bonds; proposals; spec reports (haz mat, bio, soils), submtls (malls, draw),
warranty, as-built plans, bids/plans/specs
802 STREET ADDRESS FILES File cateaorv eliminated 2025 as all files listed here are cocies.
803 MASS TRANSPORTATION
Local-SLO Municical Bus Svstem -Studies CY+10 Public Works GC34090
Americans with Disabilities Act (Title 6 policy and ADA complaints and requests CY+4 Public Works GC34090 for accommodations)
Taxicabs , Transcortation Network Comcanies CY+S Public Works GC34090
Unmet Transit Needs (SLOCOG report on future development of FTIP) CY+10 Public Works GC34090
Federal Transit Grants A/E + 3 Public Works CFR 49, After Federal Transit Administration Triennial Review.
State Transit Grants cer contract Public Works GC34090
804 PARKING
Parkina Aooeals CY+S Public Works GC34090
Parking Citations CY+S Public Works GC34090
Parking Policies S+S Public Works GC34090
Parking Structure Video Monitoring CY+1 Public Works GC34090 .6(a)
806 DISTRICTS
I Benefit Districts I CL+1ol Public Works/Clerk I GC34090 Note: original documentation in City Clerk's Office
Underaround Utilities T+10 Public Works GC34090
807 SURVEYING
General Information (survey notes, vertical benchmarks , horizontal datum
calibration , etc., does not include project application materials submitted prior to CY+2 Public Works GC34090
approval ) (County holds permanent record for real property)
808 MAPPING
!
Aerial Photos (pre-1990 physical pictures) (otherwise see 901 Data Backups,
GIS related files) I pl IT I GC34090 (determined to be of historic value)
AE=Afler Expiration AU=Audit CL=Closed/Completed CY=Current Year E=Afler Election P=Perrnanent S=Superseded T=Terrnination
Docusign Envelope ID: 1CF50F2C-3C29-43F2-BDBB-597292ACBAAA