HomeMy WebLinkAboutUT Destruction - 04.29.2025.docxCity of San Luis Obispo, Public Utilities, 879 Morro Street, San Luis Obispo, CA, 93401-2710, 805.781.7215, slocity.org
DATE 05/15/2025
TO: Aaron Floyd/Director of Utilities
City Attorney
City Clerk
FROM: Utilities Records Custodian, Serenity Stuckenberg, Supervising Admin Asst
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy for preservation,
protection, and legal disposition of the City’s Records (Resolution No. 9174, 2001 Series), along
with a Records Retention policy and schedule update process. In accordance with the currently
published policy and schedule, certain records have been identified as eligible for destruction
(Attachment A). Also attached are the relevant sections from the currently published records
retention schedule (Attachment B). The method of destruction disposal will be via recycling or
secure destruction.
.
Please sign below indicating your approval for the destruction of the attached listing of records.
(Legal Analyst Review _____)
Department Head City Attorney City Clerk
CERTIFICATE OF DESTRUCTION
I, _____________________do hereby certify that the records listed on the attached were properly
disposed of on ____________.
Attachments:
A. List of records to be destroyed
B. Relevant sections of the records retention schedule
Signature of Record Custodian
Destruction
Date
Initials
Docusign Envelope ID: 939FC2AF-4DEA-4BA7-A5F6-78776749A88A
9/9/2025 | 2:53 PM PDT
Serenity Stuckenberg
Attachment A (Records Destruction List)
DEPT/DIV and Category
ID#
Current
in YEAR
Destroy
OK DATE
DESCRIPTION / Notes
Purchasing & Contracting,
Purchasing, 601
2013 2019 WTP/WRRF Chemical Bids (successful and unsuccessful)
Purchasing & Contracting,
Purchasing, 601
2014 2020 WTP/WRRF Chemical Bids (successful and unsuccessful)
Purchasing & Contracting,
Purchasing, 601
2016 2022 WTP/WRRF Chemical Bids (successful and unsuccessful)
Purchasing & Contracting,
Purchasing, 601
2016 2022 WRRF Aeration Blower Replacement Bids (successful and
unsuccessful)
Utilities/Public Services,
1200
2010-2015 2018 WRRF Discharge Monitoring Reports
Utilities/Public Services,
1200
2017-2020 2023 Recycling and Demolition Plans
Utilities/Public Services,
1200
1989-2011 2013 Various correspondence regarding NPDES Permit
Utilities/Public Services,
1200
2002 2005
NPDES Permit – Order No. R3-2002-0043
Utilities/Public Services,
1200
2014 2017 NPDES Permit – Order No. R3-2014-0033
Utilities/Public Services,
1200
2015 2018 Pretreatment Reports
Legislative and Legal,
General Legal, 704
2016 2021 Agreement with Design Collaborative for design services for 879
Morro
Legislative and Legal,
General Legal, 704
2014 2019 Agreement with H2O Engineering for installation and use of
equipment
Legislative and Legal,
General Legal, 704
2019 2024 Agreement with Flume, Inc for water monitoring devices
Legislative and Legal,
General Legal, 704
2015 2020 Agreement with PG&E for energy conservation and management
services
Legislative and Legal,
General Legal, 704
2016 2021 Agreement with Madonna Properties, LLC
Legislative and Legal, City
Attorney, 704
2012 2017 Lease agreement with KCBX and Whale Rock Commission
Legislative and Legal,
General Legal, 704
2008 2014 Agreement with EnerNoc for participation in demand response
program
Legislative and Legal,
Legislative, 701
1999-2014 2016 Legal ads for Wastewater Pretreatment Standards Violations
General Administration-
Citywide, General, 101
1991-2001 2003 David Hix, Deputy Director-Wastewater miscellaneous
correspondence
General Administration-
Citywide, General, 101
1987-2014 2019 City Manager Reports
Utility Billing, 411 2013-2018 2023 Utility Billing Adjustments
Public Works,
Engineering,801
2003-2004 2008 Water Reuse Project JFC Utility Logs, Observer Daily Reports
Docusign Envelope ID: 939FC2AF-4DEA-4BA7-A5F6-78776749A88A
Attachment B (Relevant sections of the records retention schedule)
Docusign Envelope ID: 939FC2AF-4DEA-4BA7-A5F6-78776749A88A